MICROSOFT EXCEL

Creating a List in MS-Excel

2 Types of Lists
1. Manual List – a list of random items; cannot be automated
 Example: List of Names, MP3 titles, Favorite Movies
2. Auto-list – List that is started manually but can be completed
automatically
Examples:
 Counting numbers (1,2,3…; 5,10,15…)
 Ordinal Ranks (1st, 2nd, 3rd,…; 1st Quarter,
 Days (Monday, Tuesday, Wednesday…; Mon, Tue, Wed,…)
 Months (January, February, March,…; Jan, Feb, Mar,…)
 Custom Ordinal List (Quiz1, Quiz2, Quiz3, …)

Creating a Manual List in Excel

Manual means do it by hand, and usually it means doing a thing the hard
way. So to create a manual list we have to painstakingly input every item in the
list. If we are tasked to have a list that contain a hundred items, then we have no
choice but to enter those hundred items one at a time. If I want a keep a list of
people you want to give a present on Christmas, then you have to enter their
names one after the other. Or I you want to keep track of my grades in all my
subject so have to manually type each subject and grade.

How to Create an Auto List?

1. Enter the first item of the List; first two items if the numbers are with
interval.
2. Select the initial item or items.
3. Position the mouse pointer at the lower right-hand corner of the selection.
The mouse pointer will change appearance – from thick outlined white
cross to a solid black crosshair pointer. This solid back crosshair pointer is
formally called the fill handle.
4. Click and Drag the fill handle in direction you want to create the list.
Activity: Creating a Calendar in MS-Excel
1. For the month of January 2023. Yype the Month and year as title of our
calendar and have it spread across seven columns knowing that there are 7
days in a week.
Note: When we enter Month and year in excel it is auto formatted to a date
format so we have to change it to text format so that we display the full text
that we want.
2. Enter the days of the week in the next row. Type Sunday in the first cell and
press enter
3. Select the cell where you typed Sunday, bring the mouse pointer to the lower
right-hand corner of the selection to transform the mouse pointer into a fill
handle.
4. Click, hold and drag to the right. Release the mouse button. You should have
created an autolist of days of the week from Sunday through Saturday.
5. Next we start putting dates in the calendar. January 1st falls on a Sunday so
type the number 1 under Sunday. The 2nd Sunday of the month is 8th so type
the number 8 on the 2nd Sunday slot. Select both cells (1 and 8), find the fill
handle. Click hold and drag downward until you covered 5 cells. You should
have now all the 5 Sundays of January.
6. Since we started filling out the first column we just need another number
beside these numbers. Type number 2 next to cell with number 1. Select both
cells. Now find the fill handle and create another autolist by dragging the fill
handle to the right until you see the last number date for Week 1.
7. Complete the remaining weeks all, by autolist.