Monitoring and Evaluation

Monitoring- monitoring refers to the act of making sure that things happen according to plan.

Why we do monitoring?

It is use to know the progress, the performance if everyone assigned to the specific event is moving and
following the plan correctly. it is important because if there is a problem with the plan or what we will
do right away, we can immediately make a way and adjustment by the use of monitoring.

Tools in using monitoring

Procurement monitoring sheets and Holding monitoring or coordination meeting.- is a tool to help
ensure that all procurement requirements and steps are met to prevent delays or rejection of the
purchase of supplies or services

Procurement- Procurement involves every activity involved in obtaining the goods ,services, and needs
to support its daily operations, including sourcing, negotiating terms, purchasing items, receiving and
inspecting goods as necessary and keeping records of all the steps in the process. Like for example we
use this in purchasing goods and professional services

Holding monitoring or coordination meeting-Event monitoring aims to collect data from as many flow
events as possible in order to calculate loads of contaminants. In my reports and in coordination
Meetings provide a valuable forum for a range of different functions, helping people to share ideas,
make decisions, build team relationships, and even feel less lonely at work.

Class Directory- gives a lists of facts like for example people's names, addresses, and phone numbers,
or the names and addresses of business companies that aranged in alphabetical order.

Reminders in Class Directory

1. Always remembers that there must be a correct address and contact details that can be given to avoid
confusion and facilitate the acquisition of sponsors.

2. The student cannot sign or even the person who made the event himself because the adviser is also
responsible because we are in school

3. All the money that will be used for the event will not be responsible, the adviser will be responsible
for managing financial is the treasurer.

Evaluation- is a process of judging something based on a set of standards.

The purpose of event evaluation is to identify positive and negative practices with a view to improving
future performance, whether this is in terms of financial performance, environmental impacts or the
overall operation of the event.

Tools in post events activities

There are 3 tools that we need. the debriefing, writing terminal reprot, and planning for the next event.

In debriefing will help to identify what went right, what went wrong, and what could be better next
time. If we will not review the events, we may miss out on important opportunities to correct mistakes
and make important improvements.

Terminal reports can help us to keep important documents such as general reminder of the type of the
event program,dates , location, attendance and etc.It can help us also to keep general assessment about
the successful or failure of the event