1.

Focus on the purpose of your writing

What kind of writing are you writing anyways? Is it a report? A resume? Or a

presentation just like this? We should focus on what kind of writing we are going to
write.

2. Focus on your readers (Audience)

Focus on who will be reading your writing. Ask yourself: “Who are the readers or
receivers of your report? Is it the higher ups? Or your co-worker?” Questions like this
would narrow down on which audience will read your writing.

3. Satisfy document requirements (Documentation style; visuals; data)

Put all the visuals and data needed on your writing. For example, graphs or tables
which would help.

4. Get to the point. (Concise, uncluttered sentences)

Don’t make too long introductions, and make sure it’s not going around. It will make the
readers confused on what you want to say. Write what you really want the readers to
know.

5. Provide accurate information (Research)

Research to back up your point. Double check if the infos are right and accurate so it
wouldn’t backfire.

6. Present your material logically

And make sure that your writing is clear and sound.

7. Express yourself clearly (Grammar; Proofreading)

Check if you’re using the right part of speech, correct subject-verb agreement etc.
8. Use efficient wording (Word Choice)

Sometimes we make errors on the words we choose. I will discuss more on the next
slide.

9. Make your ideas accessible (Clarity)

Make it easy to understand and catch on.

10. Use lists for some information (organized bullets)

Organize your writing especially if you’re enumerating. Use bullets and numbers for it.

11. Format your pages carefully (be neat and leave white space)

Put the margin and proper spacing cleanly and neatly.

12. Manage your time efficiently (Meet deadlines)

Do not be late on passing your writing. And it would be better if you can meet it earlier
than the deadlines

Pay attention to Word Choice

The following is a short list of common word choice mistakes to watch out for in business
writing. mistakes to watch out for in business writing.

affect, effect-- Affect is usually a verb meaning "to influence." Effect is usually a noun
meaning "result." The drug did not affect the disease, and it had several adverse side
effects. Effect can also be a verb meaning "to bring about." Only the president can effect
such a dramatic change.
a lot - A lot is two words. Do not write alot. We have had a lot of rain this year.

Data-Data is the plural for datum, which means "a fact or proposition." New data suggest
(not suggests) that our theory is correct. The singular (datum) is rarely used. (the words
media and staff also are treated as plural nouns)

Additionals here would be a bit. Just like a lot, I saw some people who uses a bit with no
spaces either.

They’re, Their, and There. They’re is a contraction of the pronoun “they” and linking verb
“are” Sample sentence is: “They're going to the mountain.”

Their is a possessive pronoun. Sample sentence is: You will see their house after you turn
to that street.

And lastly, there. There functions differ depending on how it’s used. It could be an adverb or
adjective or a pronoun.

Sample sentences are:

Adverb: Just go over there until it’s time.

Adjective: Our parents are always there for us.

Pronoun: You should get away from there