S.

No Staff Name Activity Frequency

1 S.Gomathi Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
One time (New)

Weekly
Monthly

2 R.Kiruthika Daily
Daily
One time (New)

Monthly

Monthly

3 A.Amose Daily
Daily

Daily

One time

Weekly
4 Sangavi.K.T Daily
Daily
Daily
One time (New)

Monthly

Occasion
5 Bhuvaneshwari.B Daily
Daily
Daily
Daily
Monthly

6 BHARATHI.A Daily

Weekly

Monthly
7 JESINTHA MARY.S weeklyt
monthky
weeklyt
monthky
monthky
monthky
as required
 Activity Type Recording Format

Attendance In Time & Out time Excel

Unit 1 Excel
Unit 2 Excel
Unit 5 Excel
Unit 6 Excel
Security Excel
Company Group Excel
Leave Entry Excel
Filling all attendance copies Hard copy
New Joining staff details Tally
Aadhar No, DOJ, Phone no, Address Tally
New Joining staff details Tally
Salary Work (Attendance,OT, Deductions) ERP/ Excel

canteen unit 1 Staff & Contract workers Excel

canteen unit 2 Staff & Contract workers Excel
New Joining staff details Tally
Aadhar No, DOJ, Phone no, Address Tally
Insurance details Excel
Reception activities Excel
Attendance Updation in Tally Tally
Canteen Updation in Tally Tally
Salary Work (Attendance,OT, Deductions) ERP/ Excel

Security Time Schedule Excel

Security Attendance Excel

Leave Updation Excel/Note/Tally

Reception activities Excel

Excel/Note
New contract workers applications maintaining
Workers Insurance Details Excel
Vehicle Insurance Details File

OT form unit 1 Excel/Note/Tally

OT form unit 2 Excel/Note/Tally
OT form unit 5 Excel/Note/Tally
New Joining staff details Tally
Aadhar No, DOJ, Phone no, Address Tally
Insurance details addition /Deletion unit 1 Excel
Voucher verification Papers
Salary verification (OT) Papers
Salary Work (Attendance,OT, Deductions) Excel/Tally/Note

Flight Tickets Booking Online

Canteen Overall co ordination Excel
House keeping Work allotment
New Contractor co ordination
Petty Cash By MD
Contractors EPF & ESI challan creating Excel / Online
Salary related works excel/ Tally/ ERP
Insurance follow up for workers Excel
extra works assigned by GM-A
Any other work assgined By MD
stautary salary preparation Excel

Collect attendance details from all units Paper

Canteen Details collect from Unit 1 & 2 Paper

Work assigned by Mr.Christopher
New contract workers pf & Esi code creation Paper
Admin Related works
Interview co-ordination for new candidates and
management

New staffs Document Verification and Inductions Paper

Salary Related works Excel / ERP
chavas OT and attendance Excel

Vrpf OT and Attendance Excel

statutory Salary preparation for TF & Chavas Excel

Contractors PF & Esi Challan Creation Excel/Online

All auditing Record maintance Excel/ Papers

vehicle insurance - renewal & payment Excel

follow up rent bills and payment bill note
fuel bills and payment Excel / bill note
Insurance policy for GPA Excel / file
HR bills - Airtel, Toyato, BSNL, News paper, Joseph consultant, Milk, Fl
Contractor Vendor CodeCration excel
Making PRS for HR requirements - followup indent
 Procedure / Input From Time taken
Appx Hours
Based on Gate Attendance
Gate Unit 1 / From Bharathi 1
Gate Unit 2 / From Bharathi 1
Gate Unit 5 / From Bharathi 0.05
Gate Unit 6 / From Bhuvana 0.05
Gate Unit 6 / From Bhuvana 0.15
Gate Unit 6 / From Bhuvana 0.30
From all Units / Attendance 0.15
From all Units / Attendance 0.30
From Records / HRM 4
From Records / HRM 4
From Recruitment sheet 1
From Daily excel sheets 8

Gate Unit 1/Based on Bharathi 1

Gate Unit 2 / Based on Bharathi 1
From Records / HRM 4
From Records / HRM
From Jesintha / Bhuvaneshwari 4
From unit 1,2 Gate
HRM
HRM
From Daily excel sheets 8

Based on Gate 30 mins

Based on Gate 30 mins

Based on Staffs Leave Form/ Reception 1 Hour

From unit 1,2 Gate

Based on Bhuvana / Reception 2 Hour

Based on Bhuvana 4 Hour
Based On Jesintha 2 Hour

Based on Staff/ Reception 2.5 Hour

Based on Staff/ Reception 2.5 Hour
Based on Staff/ Reception 30 mins
From Records / GMA / Bhuvana 4
From Records / GMA / Bhuvana 4
From Bhuvaneshwari 4
From Jesintha 30 mins
Based on collected Documents 4
8

As adviced by Directors
Based on staffs recuirement 30 mins
As per SOP

From Accounts 4 days

attendance ,overtime and deductions
Based on staffs recuirement

Staff salaries

Based on Gate Attendance 15 mins

Based on Gate for unit 1/Unit 2 From
Jeyaprakash 15 mins
Based on Work
Based on Contract workers Paper
Based on Christopher /Sabapathy/Bhuvana

Based on Christopher /Sabapathy

Based on Christopher /Sabapathy

Based on Attendance , Overtime & Other Deductions
Based on Attendance , Overtime Confirmation
with Sabapathy
Based on Attendance , Overtime Confirmation
with Prasad

Based on Salaries

Based on Accounts

Quote received from insurance agents 2 hours

bill received from parties each 10 min
bill received from parties 30minutes
Based on HR Team 2hr
Based on Supplier bills 2hr
Based on contractor given details 30minutes
based on
 Reporting To

To GMA / HRM
To GMA / HRM
To GMA / HRM
To GMA / HRM
To GMA / HRM
To GMA / HRM
To GMA / HRM
To GMA / HRM
To GMA / HRM
To GMA / HRM
To GMA / HRM
To HRM

To GMA / HRM
To GMA / HRM
To GMA / HRM

To Jesintha / Bhuvaneshwari
To HRM

To HRM

To Bhuvana
To Bhuvana

To GMA/HRM

To HRM

To Bhuvana
To Bhuvana
 To Jesintha

To HRM
To HRM
To HRM
To GMA / HRM
To GMA / HRM
To Jesintha / Bhuvaneshwari
To Jesintha
To GMA / HRM
To Bhuvana

To Christopher
To Christopher

To GMA
To Christopher

TO GMA

To Christopher

To Christopher
To Christopher
To Christopher
To Christopher /Sabapathy

To Christopher /Sabapathy

To Christopher /Sabapathy
To Christopher /Sabapathy
To Sabapathy

To Sabapathy

To Christopher /Sabapathy

To Christopher /Sabapathy
To Christopher

To Sabapathy
To Sabapathy
To Sabapathy / Mr.christopher
To Sabapathy / Mr.christopher
To Sabapathy / Mr.christopher
To Sabapathy / Mr.christopher