Norms for Account Department:

1. Working hours 11 AM to 5 PM (6 hours).

2. Banking hours 11 AM to 12 PM. Banking hours means (cash deposition, cheque making
etc).
3. Bill Settlement time 5 PM to 6 30 PM.
4. Outdoor work (Bank Visiting) hours 12 PM to 4 PM.
5. Register work (updating life members, Nitya seva donations, gift shop collections,
Railway collections etc) after 4 PM. (4 PM to 6:30 PM)
6. Those who have any work should only sit in the accounts office. Gossip is strictly
prohibited.
7. Cash income should be submitted by BBT and Matchless Gift Shop on Monday of every
week.
8. No CR/DR. It is absolutely strictly prohibited.
9. Proper files should be maintained for
1. FCRA (declaration letter, bills)
2. Payment by cheque (already in the cheque book)
3. Life Members Register
4. Official Temple Document file (letter issued by temple)
5. Guarantee & Warranty File (AC papers, Battery, Mixer, Cooler)
6. Letter to Temple President or TMCs (Official Papers) files.
7. Sampling File (Invitation Card, Posters Printed by temple)
8. Vehicles File (Insurance, Registration copy (colored))
9. Bio-data of all the resident Devotees (devotees and employees)
10. Cash Memo should be given to each and every department.
11. Matchless Gift Shop will be paying the electricity bills every month. Atleast 6 months in
a year. If not then gift shop should pay Rs 35,000 per month.
12. Nitya Seva Office should support to Deity department and Gas for devotee Kitchen.
13. All the life other work can be done in the evening hours. As updating regarding Life
Members, bills settlement, etc.
 Responsibilities of Shubham Pr
Shubham Pr
Keeping record of bills on
tally. No bills should be
entered without the signature
of the TMC.
Matchless Gift shop daily
basis entry.
BBT daily basis entry.
Collecting data from Gift
Shop and BBT at every 1st
day or before of the month
and giving it to CA for GST
and TDS filing.
Call CA at every 15 days to
supervise the proper
functioning of systems and
tally.
Excel maintaining of all bank Hundi Opening by 3rd day or
statements at every week.
Monthly Calender
Anuj Pr
Collecting Incomes from the
departments with donation
receipts.
Making cheques once
approved by Accounts head.
Visiting bank for
deposition/withdrawn.
Settling bills for the petty
cash of the devotees.
Taking photo of the bills and
uploading it on the google
drive.
before of the every month.
Releasing salary at every
month by 5th day or before
of every month.
Saurabh Aagrawal Sir
GST filing at every month by 7th
of the day.
TDS filing at every month by 7th
of the day.
Visiting to the Accounts office to
supervise whether tally entries
are proper. Every record is kept
properly. And Everything
running as per the bureau norms.
Filing of the GST and TDS at 5th
day or before of every month.
Day of Event Responsible Person
Month

1/2 Collect GST Date from Gift Shop and Shubham Pr

give it to CA for GST and TDS filing.

3/4 Filing of GST and TDS Saurabh Sir

3/4 Hundi Opening, Counting, Pasting it on Anuj Pr (Can take help of HG Sarathi
the notice board. Krishna Pr, HG Soumya Pr, Harsh Pr etc)

5/6 Releasing of Salary to every employee Anuj Pr

in their respective accounts

14/15 Visiting accounts office and supervising Saurabh Sir

system

30/31 Visitng accounts office and supervising Saurabh Sir

system

Things to be taken care regarding Balance Sheet

1. Three times auditing in a year: September, Jan and April will be months for
regular auditing of the accounts.
2. Send confirmation mail: to the inter center transfer accounts, and gift shop
vendors by first week of the April. So that you have their replies by April mid.
And you dont have to much follow up for completion of balance sheet.
3. Any file/paper from the Accounts office is not allowed to take out: It is strictly
not allowed to take any of the files from the accounts department out of the office.
So that there is no issues of loss of any bills. And all the responsibility lies on the
employees if any bill is lost.
4. Proper Documentation of all the documents. As per time line.