View SAP Incompletion Log

The purpose of the SAP incompletion log is to ensure that all necessary fields are
populated during the posting of sales documents, preventing issues further along in the
sales process. For example, imagine that the Terms of Payment field is not populated
in a customer master. If a sales order is created for this customer, but no incompletion
log is displayed, the sales documents will not show up on the aging analysis and the
accounts receivable for this particular customer will be difficult to track.

In addition to customer master validations, standard incompletion log functionality can

validate the sales order itself, verify material master data and check the existence of a
purchase order. The SAP incompletion log can be initiated in any of the following ways:

 Missing required fields on the sales order are validated when you
hit Enter within the document
 The user can manually check and correct the incompletion log when entering
the sales order
 Missing data can be validated at the time of saving the sales document when
you hit the Save icon

Now let’s see the incompletion log in action using each of these methods. To create
a sales order, execute transaction code VA01. Enter all the details but omit the order
quantity required field and press Enter to validate the document. The system prompts a
warning message that the quantity should be entered as shown below:
Missing Order Quantity on Sales Order
Now, populating quantity and using a material master with missing required information,
let’s manually check the incompletion log. From the header menu, select Edit >
Incompletion log as shown below:
Manually Check Incompletion Log
The system displays the required master data fields which are not populated. In our
case, the Gross Weight and Net Weight fields are omitted from the material master.

To complete this document press the Complete Data   button:

Incompletion Log
The system takes you to the required fields for entry. Entering this data will update the
sales order but will not adjust the material master from where the error originates. This
should be done manually.

Enter Missing Data

If there are multiple fields which need to be populated on different screens, you can use

the arrow buttons   to move between the screens. Once all the incomplete fields are
completed, the system will provide a completion message as shown below:
Document Complete Message
The incompletion log is also activated at the time of saving the sales order. The system
prompts with a dialog box stating that the document is incomplete. Select
the Edit option and you will be taken to the screens where the missing data lies, as
described above.
Save Incomplete Document Prompt

Configure SAP SD Incompletion Procedure

Now, let’s look at how the required attributes that trigger the incompletion log are
configured. First, you must identify the technical table and field names of the field. Place
your cursor in the field you want to add to the SAP SD incompletion procedure,
press F1, then click the Technical Information button   on the pop-up window. Note
down the contents of the Table Name and Field Name fields.

Let’s imagine we want to make the Purchase Order field mandatory in the sales order.
We want the system to prompt with a warning for this missing field when we
press Enter to validate the sales document. By following the above procedure, we can
see from the technical information of the field that the table name is VBKD and the field
name is BSTKD, as shown below:
 Technical Information of
Purchase Order Field
The configuration activities are described in the following sections.

Define Incompletion Procedures

To define the SAP SD incompletion procedure, use the customizing path below in
transaction code SPRO:

Sales and Distribution > Basic Functions > Log of Incomplete Items > Define
Incompletion Procedures

The incompletion groups are organized by sections of the sales documents as shown
below:
Select Incompletion Group
Select the group containing the field for which you want to set the incompletion
procedure. In our example, since the purchase order field is at the header level of the
sales order, we shall select group A: Sales – Header. Next, click on Procedures in the
structure located on the left side of the screen to view the incompletion procedures.

Click the Display/Change button   to toggle to change mode.

There are standard predefined incompletion procedures already available which

represent relevant sales transaction types within the given incompletion group. Copy the
procedure of the sales document containing the fields you want to validate to create a
new custom procedure. Highlight your desired incompletion procedure and hit the Copy
As button   . Since we are focusing on the purchase order field in the sales order, we
shall select procedure 11: Sales Order.

Select Incompletion Procedure

Enter the following information:

1. Incompletion procedure code, starting with Z to indicate that it is a custom

code
2. New description (optional)
Define Incompletion Procedure
Press Enter to create the new procedure and click copy all on the pop-up window as
shown below:
 Incompletion Procedure
Copy Confirmation
The system will confirm the number of entries copied with yet another pop-up window.
Press Enter to proceed to the procedures overview. To edit your newly created
incompletion procedure, select it from the overview and click on Fields in the structure
on the left side of the screen as shown below:

Edit Incompletion Procedure

The system has copied all incompletion fields from the standard procedure. You can
keep, edit or delete the existing fields. In our case, we will add a field for purchase

order. To add a field, press the New Entries button   . Enter the following

information:

1. Technical table name as noted previously

2. Technical field name as noted previously
3. Select the sales document screen from the selection screen
4. Enter a status to group different combinations of statuses at different levels
5. Select the warning indicator if the system should give a warning when the
user does not make an entry in the required field
 6. Identify a sequence number in which the system should determine the
incomplete fields

Define Incompletion Field

Hit Enter then Save   . The incompletion fields will be saved with a confirmation

message: 

Assign Incompletion Procedures

Now, assign the incompletion log to the SAP SD incompletion procedure you just
created. Use the customizing path below in transaction code SPRO:

Sales and Distribution > Basic Functions > Log of Incomplete Items > Assign
Incompletion Procedures

Here you have many options of how the incompletion log can be assigned. Feel free to
explore each of these assignment activities. For the purposes of this tutorial, we shall
limit our instruction to sales document types of the sales order. Therefore, double-click
the first activity from the list: Assign procedures to the sales documents types.
Select Procedure Activity Type
Here you can see a list of all sales document types in the system. Some of them
already have an SAP SD incompletion procedure assigned. Click

the Position button   at the bottom of the page and enter the

document type you would like to assign your procedure to. Let’s assume we want to
assign our newly created procedure to sales order document type ZDEM, as
demonstrated below:
Sales Document Type Search
Hit Enter to assign the incompletion procedure you just created. You may have to
replace an existing procedure:

Assign Incompletion Procedure

Hit Enter then Save   . The assignment will be saved with a confirmation

message:   Repeat the assignment process process as necessary for

any other relevant sales document types.

Test SAP SD Incompletion Procedure

Now we shall test the newly configured incompletion procedure by creating a sales
order using the configured document type. To create a sales order, execute transaction
code VA01. On the initial screen, enter Order Type as the sales document type
configured in the previous activities, as demonstrated below:

Create Sales Order Initial Screen

Enter customer sold-to and ship-to information and hit enter to validate the sales order
header information. The incompletion procedure is triggered because the PO
Number field is not populated. The missing data is communicated via a warning
message thanks to the tickbox we selected in the configuration activity:
Incompletion Warning Message
The missing data can also manually be checked on the incompletion log. From the
header menu, select Edit > Incompletion log as shown below:
Manually Check Incompletion Log
The system displays the required master data fields which are not populated. In our
case, the PO number field is omitted from the sales order. To complete this document

press the Complete Data   button:

Incompletion Log
The system takes you to the required fields for entry.
Enter Missing Data
Once all the incomplete fields are completed, the system will provide a completion
message. This message will also be displayed if there are no incomplete fields when
the manual check of the incompletion log is run:
Document Complete Message
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