Dealer Business Management

Dealer Business Management

User Manual
Parts Cash Sales from Stock

Parts CashSalesfromStock

Dealer Business Management

Parts CashSalesfromStock

Glossary
Sl. No.

Description

Full Form

DBM

Dealer Business Management

2
3
4

OEM
SD
FI & CO

Original Equipment Manufacturer

Sales and Distribution
Financial and Controlling

5
6
7

MM
HR
SO

Materials Management
Human Resources
Sales Order

Icon

Meaning
Caution
Example
Note
Recommendation
Syntax
Information

Dealer Business Management

Parts CashSalesfromStock

Prerequisites
a)
b)
c)
d)
e)

Customer Master Data is available in SAP-DBM.

Parts Master Data is uploaded in SAP-DBM.
Pricing and Tax condition records are updated in the system
Required stock quantity is available to make sales.
Customer is opting for cash and carry.

Process Flow

Customer
Enquiry

Create Parts Credit

Sales Order

NO

Cash or
Credit?

YES

Create Parts Cash

Sales Order

Post Good Issue

Invoice Customer
LEGEND
SAP
Manual

Clear Customer
Account

Dealer Business Management

Parts CashSalesfromStock

Procedure
1. Create a Parts Cash Sales Order.
SAP menu

SAP Easy Access Logistics Logistics Execution Dealer Business

Management Order processing Create Order

Transaction code

/DBM/ORDER01

1.1On the Create Order screen, make the following entries

Field name

Description

User Action &Sample Values

Comment

Order Type

ZLPS

Select from F4 list

Customer

196

Select from F4 list

Customer Advisor

Select from F4 list

Sales Org

L001

Select from F4 list

Distb. Channel

20

Select from F4 list

Division

10

Select from F4 list

Dealer Business Management

1.2Click on
creation.

Parts CashSalesfromStock

button on the Memo Pad screen to proceed with the order

Under General Data tab on the memo pad screen, the customer credit data is displayed as
indicated in the above screen.
The Parts Sales Order screen is displayed as shown below.

Dealer Business Management

Parts CashSalesfromStock

2.In the case of Parts Cash Sales, the user has to select 0001from the match codeas the Payment
Term as shown in the below figure. Generally, it will be defaulted from Customer Master, if
maintained.

A field on the screen that has the match code option looks like
. User can either
press the F4 key in the keyboard or can click on the button as indicated in the circle to view the list
of values available in the match code.

3. Click on
tab in the sales order and key in the part number if known or else select the part
number using the match code and the quantity as indicated in the below screen.

Based on the stock availability in the Plant, the stock is allocated for the order. User has got to
select the Storage Location. If the stock is not available, the system indicates the ATP in red.
Click on

saveicon or press Ctrl+Sto save the parts sales order

Order 30 was saved

Dealer Business Management

3.1.Click on
below screen

Parts CashSalesfromStock

tab in the Sales Order screen and check Pricing as shown in the

More than one line item can be entered in the same order. Click on Edit New or press F5 to
add parts in the sales order. A Parts Cash Sales Order with more than item is shown below.

User can also add or delete parts from the

Click on

Item tab in the Parts Sales Order screen.

Create icon in the item tabto add parts.

User can provide discount on an item in the sales order by keying in the discount % in the discount
field as shown in the below figure.

Dealer Business Management

Parts CashSalesfromStock

4.Once the Sales Order entry is completed, click on Goods Movement button
goods issue. A screenwith the order, vehicle and price details.

4.1. Click on Select All

to post

icon to select all the line items or select the line items for which

the PGI is to be done and hit Enter Key

or click on

to execute PGI.

When PGI is done, a Material Document is generated. Click on Goto Document Flow, select
the Good Movement Document as shown in the below screen and click on the Display Document
button to view the material document.

Dealer Business Management

Parts CashSalesfromStock

The Material document screen is shown below for reference

The Create Billing

button appears on the order screen only when PGI is carried

out.

5. Click on

button to generate the customer invoice.

End Customer billing document90000017is generated.

Upon creating the billing document, the Accounting document is automatically generated.

Dealer Business Management

Click on

Parts CashSalesfromStock

or click on the Menu Goto Document Flowto view flow of the document.

To view the accounting document, highlight the accounting document and click on the Display
Document button to view/validate the accounting entries.
Accounting Document number is 90000017