A project plan, also known as the project management plan, is the document that

describes how the project will be executed, monitored, and controlled, and closed. This
outlines the objectives and scope of the project and serves as an official point of
reference for the project team, larger company, and stakeholders.

It’s created during the project planning phase and is a compilation of several other
documents. It is more than just a schedule or a task list, though it does include those
things. The project management plan is formally approved at the beginning of the
project and then progressively updated throughout the course of the project.

Project planning is a crucial stage that comes right after initiation in project management
phases. Through proper planning, you streamline the entire project into a series of steps
and ensure the availability of all the resources on time.

Project constraints such as time, scope, and costs are discussed in the project planning
process, and mitigation plans are developed after the identification of potential risks. By
comparing the actual progress with the project plan, you can also monitor the
performance of your team and take the necessary steps to improve it.

Follow these nine project management steps, and you’re well on your way not just on
how to plan a project online but to execute your project successfully.

Step 1: Identify all stakeholders

Your project has several stakeholders, and not all of them will be involved in every detail
of the project. Project stakeholders include

 your customer,
 the end-users of the product,
 the company and its leaders,
 and the team working directly on the project.

Depending on the nature of the project, stakeholders may also include outside
organizations or individual community members that will be affected by the project.

Step 2: Define roles and responsibilities

Once you’ve identified your stakeholders, you need to determine the core project
management skills and competencies required for the project. When you have that list,
you can define roles and assign responsibilities to individual stakeholders.

Remember that a role is not the same as a person.

 In some cases, one person can fill multiple roles, such as having a designated
emergency contact, a role that adds few additional work hours to a person’s
schedule.
  In other cases, multiple people may hold identical roles, as when your project
requires multiple software engineers.

Typical roles include

 project sponsor,
 project manager,
 and project team members.

The different project team member roles will vary depending on your project, but be
sure to include a vendor relations role and a customer relations role.

Step 3: Hold a kickoff meeting

The kickoff meeting is a

 chance to bring all stakeholders together,

 cast a vision for the project that everyone can get behind,
 and an opportunity to make introductions and establish good working
relationships.

At this stage, the specific details of the project haven’t been determined, so you should
include a discussion on the project scope, budget, timeline, and goals in your meeting
agenda. This is also when roles are announced and a communication plan is explained.
The kickoff meeting sets the tone for the working relationship among stakeholders for
the duration of the project.

Step 4: Define project scope, budget, and timeline

After the official kickoff, it’s time to define three important concepts:

 the project scope,

 budget,
 and timeline of your project.

Each of these items is worthy of its own in-depth explanation, so we’ll just define them
briefly here.

a. Scope:

Project scope tells you what are we going to do (and not do)? Given the requests of the
customer and the vision discussed by the team, what are the objectives of this project?

b. Budget:
Taking into account the scope and the resources required to meet the project
objectives, what is the expected financial cost of the project?

c. Timeline:

The project timeline itemizes the phases of your project and the length of time you can
reasonably expect them to be completed.

Step 5: Set and prioritize goals

Once your team understands the objectives of the project and you’ve identified the
phases to meeting those objectives,

 break down the big picture objectives of your project into individual goals and
tasks,
 prioritize tasks according to importance and dependencies,
 and put a system in place to ensure corrective actions when goals aren’t met on
time.

Step 6: Define deliverables

A deliverable, as defined by the Project Management Institute, is “any unique and

verifiable product, result, or capability to perform a service that is produced to complete
a process, phase, or project”. In other words, a deliverable could be,

 a product,
 result,
 or capability.

Project deliverables are determined by the project objectives and are an essential part
of the project plan. If the customer’s objective is for end-users to manage their own
content, for example, the deliverables might be a piece of software that enables users to
manage content as well as training materials for employees and end-users on how to
use the newly created software.

Step 7: Create a project schedule

A project schedule is a document that details

 the project timeline,

 the organizational resources required to complete each task,
 and any other information critical to the team management.

Needless to say, it must be comprehensive and easy to understand.

To create a project schedule,

  further, divide the phases of your project into individual tasks and activities,
 determine dependencies,
 sequence the activities,
 and estimate the required resources and duration of each task.

The information you compile in this process may reveal necessary adjustments in your
roles, timeline, and/or budget. This is an important step in writing a simple project plan
and a beneficial part of the process. It’s much better to make these adjustments before
the project has begun than weeks or months later.

Step 8: Do a risk assessment

A risk is a problem that may or may not arise over the course of your project. It’s
important to identify risks in project management and mitigate them at the project
planning phase rather than be caught off guard later. Hold a meeting or ask for insight
from all team members about the risks you should consider.

Areas of risk include:

 Project Scope
 Resources (personnel, financial, and physical)
 Project delays
 and Failures of Technology or Communication

There’s no way to control for all potential risks, but thinking through them ahead of time
can save you from project failure.

Step 9: Communicate the project plan

Once you’ve compiled your project plan, make sure to communicate it clearly to the
team and all other stakeholders. You may have created a project communication plan
when you put together your project schedule. If not, do it now!

Establishing solid communications channels and expectations for project

communication is crucial. As a project manager, be sure to model the kind of
communication you expect from all stakeholders.

Main components of the project management plan

At its basic level, an example of a project plan consists of three components. Creating a
list of all these components to help inform your project management plan.

What are the things your team will need to do in order to get the project done? Activities
in your project plan include things like

 measuring progress
  delegating tasks
 allocating resources
 time tracking spent on project tasks
 communicating effectively.

Tasks

For any task management, the project is broken down into tasks. These are smaller
jobs that make up the bigger picture of your project. Having incremental goals makes
measuring success and addressing bottlenecks easier, and identifying these tasks is
essential to crafting your project management plan.

Resources

What are you working with? Your resources include your budget, of course. It’s also
important to understand your human and material resource requirements. How many
people will need to work on this project and will you need to hire temporary workers or
subcontractors? What physical or digital materials are required and where will those
things come from?
Solution 2

Happy Shop can implement a state-of-the-art online shopping platform in follwing way :-

Launching off an eCommerce business is simpler now like never before. This is, in
many parts, on account of the pervasiveness of reasonable eCommerce stages,
apparatuses, and assets.

Yet, as your internet based business develops, you will experience another
arrangement of difficulties. One of those obstructions is scaling and making your
eCommerce store develop.

A few battles you might experience are:

 Stock administration
 Client care
 Transportation and conveyance

Fortunately, you can tackle these issues by following basic task the board standards.
Doing so can assist you with helping effectiveness, increment efficiency, and smooth
out your tasks.

Characterizing Project Management

characterizing project the board

As per the Project Management Institute, project the executives is "the utilization of
information, abilities, devices and procedures to meet the task prerequisites." For this
situation, the venture would be your eCommerce business.

The utilization of task the board standards permits you to stay aware of scaling your
web-based store. How it's done:

1. Builds Efficiency: A critical advantage of task the board is an expansion in

productivity. That is on the grounds that it permits you to improve your cycle,
allowing your group to do however much as could reasonably be expected
significantly quicker.
2. Cultivates Collaboration: The magnificence of venture the board is that each
colleague understands what they need to do at some random time. Along these
lines, overseeing different parts of your eCommerce business will be simpler.
3. Supports Performance: Project the board permits you to have an organized
course of finishing things. Accordingly, you can gauge and work in your group's
exhibition.
4. Further developed Customer Satisfaction: Making your clients blissful can be
something precarious to do. In any case, with the assistance of task the
 executives, you will actually want to smooth out your general business process.
This can bring about top-quality items, great assistance, and fulfilled clients.
5. Settle Issues: No business runs with practically no issues. This is valid
significantly more so when there are a great deal of moving parts engaged with
developing your internet based business. With the right venture the board
system, you will know the most ideal way to determine any issue.

How can Happy Shop implement Online shopping platform

Since it has become so obvious what project the executives is and the way that it can
help your eCommerce business, the time has come to figure out how to establish it.

1. Assemble Your Team

Obviously, you can't really complete a task on the off chance that you don't have the
right group.

How you structure your group will rely upon a few distinct variables. This incorporates
the quantity of individuals, pecking order, and conveyance of undertakings.

Contingent upon the extent of your venture, you could have to fabricate various types of
groups. You can have a group of website specialists and engineers, item scientists,
showcasing experts, and salespeople.

Regardless, you will likewise require an emergency reaction group. They will be the
ones answerable for risk the board. This incorporates the accompanying:

 Checking and answering surveys (positive or negative)

 Settling defers in transportation and conveyance
 Settling an advertising emergency
 Moderating specialized issues (i.e., server is down)

Your emergency reaction group ought to set up a web-based standing administration

plan. Like that, you can make a fitting move when things turn out badly.

2. Characterize Your Goals

Like in any undertaking plan, putting forth clear goals is crucial. What's more, when we
say "clear objectives," we imply that it ought to be explicit and with quantifiable
measurements.

You can't simply say that you believe your eCommerce business should develop. It will
help on the off chance that you characterize what development resembles for your
business.

Does that mean an expansion in deals? If indeed, how might you gauge your deals?
How much development would you say you are anticipating?
Doing so allows you to determine what you need to accomplish for your business and
how you can keep tabs on your development.

3. Plan Your Project

An extraordinary undertaking plan is the underpinning of an effective eCommerce
business.

Contingent upon your venture, your arrangement can incorporate the accompanying:

 Serious examination
 Statistical surveying
 Rundown of site highlights
 Installment choices

Yet, in any event, your venture plan ought to have a dream proclamation, item guide,
and a delivery plan.

In any case, your undertaking plan doesn't need to be on paper. You can utilize project
the board applications, as Basecamp, to lay out an arrangement.

What's cool about these applications is that you can see your venture's status, delegate
errands, speak with your group, connect records, from there, the sky is the limit.

4. Lay out a Deadline

They say that an objective without a cutoff time is only a fantasy. Subsequently, you
should lay out a timetable.

Preferably, it will help in the event that you set a long haul and transient cutoff time.

For example, your ongoing venture objective is to help your eCommerce deals by up to
25% inside the following a year. This implies that your drawn out cutoff time is a year.

Your momentary cutoff time, then again, can be quarterly or month to month.

Sort out what assignments each group needs to finish that can add to your venture
objective. Then, at that point, set a momentary deliverable.

For instance, your web improvement and configuration group ought to have the option
to run A/B test on all CTA buttons inside the initial three months.

5. Pick the Appropriate Method

Contingent upon how you work your eCommerce business and what you need to
accomplish, you should pick the proper venture the board strategy. Today, we'll go
through the five most well known strategies to assist you with concluding which is
appropriate for you.
Lean Project Management
This sort of technique is iterative, and that implies you make refreshed renditions of your
undertaking until you arrive at a deliverable.7

With respect to your eCommerce business, you can make a month to month or
quarterly showcasing effort as opposed to a drawn out one.

Nimble Project Management

This undertaking the board strategy includes making little parcels of a last venture.
Every one of those segments is alluded to as a cycle.

This is ideal to utilize in the event that you are dealing with another item or making an
expansive update.

Cascade Project Management

This strategy is one of the most seasoned project the executives techniques. This could
make sense of why it is consecutive rather than iterative. Successive implies that you
need to make an arrangement for the entire task at the same time, including innovative
work.

This is the means by which the vast majority approach a venture, yet it has its
drawbacks. Cascade project the board can be wasteful, as it depends on your
suppositions alone.

Scrum
Albeit intended to oversee programming conveyance, Scrum is more lightweight
contrasted with the Agile strategy.

It utilizes emphasess called runs, which permits your group to convey an item. The key
here is sorting out the most urgent part of your internet based business and afterward
breaking it into sensible pieces.

Kanban
Kanban resembles the Scrum technique, despite the fact that it limits performing various
tasks however it is as yet a proficient method of Project Management. It likewise gives a
visual 10,000 foot perspective of your undertaking's ongoing status.

What's fascinating about this technique is that you can make changes when required -
don't bother trusting that the cycle will end. In this manner, you can convey results
surprisingly quick.

6. Pick the Right Tools

For your undertaking the board to succeed, you will require the right apparatuses.

Without a doubt, there are a great deal of PM devices accessible on the web. Yet, the
devices you should pick turn out best for yourself as well as your group.
There are a few factors that go into picking the best device. While picking an
undertaking the board instrument, it ought to:

 Be Easy to utilize
 Empower your group to team up
 Give constant detailing
 Coordinate with different apparatuses you use
 Scale as your business develops
 Guarantee information security

At the point when you remember these elements, you can find a task the board
instrument that can assist you maintain your eCommerce business easily.

7. Mechanize however much You Can

One more extraordinary thing about project the board is that you can see a general
image of how your work process is. Thus, you will realize what parts of the undertaking
you can mechanize.

Do you have to make an errand each time somebody marks it as complete? Assuming
that is the situation, you will require a device that can robotize the designation of
undertakings like Asana.

The justification behind computerization is to help efficiency. Doing so permits you and
your group to save time. Granted, the time you gain from robotizing assignments can be
put towards completing different jobs that are more troublesome.

It helps you accomplish more quicker than expected and keeps the feelings of anxiety
lower. Which diminishes lack of sleep as well as makes you and your group more joyful
at work.

Undertakings that can be mechanized may remember sending for an update about your
site's web crawler positioning.

Rather than producing the report yourself, you can set up a dashboard in Google
Analytics. Doing so permits you to make an examination report with a couple of snaps.
Also, you don't have to move this way and that to produce the report.

This will act as your layout that you can send directly to your group or partners.

What's more, when you tick it off your daily agenda, your undertaking the board
apparatus will consequently set a similar errand for the following week.

8. Make a Communication Plan

There is no utilization in picking the most reasonable venture the executives philosophy
in the event that you can't speak with your group actually.
For your eCommerce business to succeed, you likewise need to lay out a group
correspondence plan. The job of a correspondence plan is to stay away from
miscommunication or insufficient correspondence propensities. Any other way, it might
put your task off course.

To lay out your correspondence plan, you can utilize different eCommerce project the
board apparatuses. A few models are Jira, Slack, Trello, or Dropbox.

Pick whatever is simple for you to utilize and which instrument you can bear.

9. Test and Repeat

Ideally, you plan a venture, do it, and accomplish your objective. However, that isn't
generally the situation.

All things considered, no venture the board procedure is great. Thus, it is vital for test
and rehash your strategy. For your internet based store, that would mean enhancing
your site to boost deals.

Your eCommerce task can be essentially as straightforward as A/B testing a checkout

button. This is where you demonstrate what button tones and informing drives the most
transformations for your business, for instance.

It can likewise be basically as convoluted as changing your landing page's format. That
is on the grounds that you need to accomplish the accompanying:

 Give the best internet based client experience to your clients

 Constrain site guests to transform into clients
 Urge clients to purchase more

10. Utilize a Scaling Budget

In the event that you believe your eCommerce business should be economical, it is
basic to add a scaling financial plan in your task plan.

A scaling spending plan resembles a business spending plan, then again, actually it
scales in view of your business' exhibition.

For example, say you run over a hit item. Selling it could imply that you have the
amazing chance to support your deals and income. Yet, do you have the capital for it?

You ought to commit a spending plan to getting items that can get more deals for your
business. You can likewise involve this financial plan for the end goal of advertising,
particularly when there are web crawler calculation refreshes.

Conclusion
Remember that you will experience difficulties as your business develops. Be that as it
may, with the assistance of venture the board standards, you can determine them.
Project the board isn't simply intended to keep you on target. It can likewise assist you
with growing a practical eCommerce business.

That is on the grounds that you can build your group's effectiveness and work on their
efficiency. Furthermore, when that occurs, you can convey fantastic client assistance.

Accordingly, you'll have the option to produce more deals and increment your income.