Community Extension Office Guidelines for all

Community Engagements, Activities, and

Projects effective
AY 2022-2023

(Faculty and ASP/Officials)

To take note, all community engagements/activities of the college/academic

program/department must be included in the submitted ACTIVITY MATRIX
(calendar of activities) at the end of the previous academic year.

1. To track the converted volunteering hours, all INSTITUTIONAL and COLLEGE-

DRIVEN initiatives should go through the office. EXTENSION SERVICES including
personal outreach engagements, and community activities must be submitted to the
ComEx Office with complete documentation for review and validation. Only
community extension activities that are accredited by the office will be converted to
volunteer hours. Ways of ComEx Engagement are as follows:

➢ Institutional-driven community initiatives- These refer to any community

engagements initiated by the Community Extension Office in partnership with
any college/academic program, NGO, community/barangay partner, SMFI, and
other identified partners. This category of community engagements entails
doing initiatives, programs, research, connections, and other cooperative
actions on behalf of the Institution to support the National University's
dedication to actively participating in addressing societal issues.

➢ College-driven initiatives- These refer to engagements initiated by the

Colleges/Academic programs based on their competencies. Projects in
partnership with NU ComEx as collaborators will also fall under this category.

➢ Extension Services (Outreach Activities and Service-Learning)- These activities

refer to outreach engagements initiated by the College/Academic
Program/Non-Academic Offices. The donation drive, blood donation
campaigns, medical and dental missions, mural painting, clean-up drive, tree-
-planting activities will fall under this category.
 INSTITUTIONAL INITIATIVES

PROGRAM/PROJECT/OUTREACH PROJECT ROLE/PARTICIPATION EQUIVALENT

(PER PROJECT) VOLUNTEER
HOURS
Institutional-initiated project in Project Lead 8 hours
collaboration with another department
(FLAGSHIP Project)
Facilitator 8 hours
Documenter (writes post-activity report and 4 hours
submit to College ComEx Coordinator)
Prepared monitoring and evaluation reports 8 hours
Completes a research study/scholarly output 78 hours**
(this includes complete needs assessment
and or social analysis, community-based
research
study, impact assessment and/or terminal
report)
Prepares project proposal including budget 8 hours
request
Prepares Minutes of the Meeting 4 hours
Attendance in Coordination meetings 2 hours
Community Visitation Conducts Needs Assessment 8 hours
Prepared needs assessment report 8 hours
Facilitates Focus-group discussion with the 8 hours
community
Consultation/Dialogue with community 8 hours
partner(s), Key Informant
Institutional-initiated community Project Lead 8 hours
outreach activity
Facilitator 8 hours
Volunteer (preparation of donations, snacks, 8 hours
etc.)
Documenter (writes post-activity report and 4 hours
submit to College ComEx Coordinator)
Prepares monitoring and evaluation reports 8 hours
Prepares needs analysis report 8 hours
Completes a research study (this includes 78 hours**
complete needs analysis,
Community research study,
impactassessment and/or terminal
report)
Prepares minutes of the meeting 4 hours
Attendance in coordination meetings 2 hours
NU and identified barangay Activity Facilitator 8 hours
partner/NGOs collaboration
Volunteer Actual rendered
hours
Documenter (writes post-activity report and 4 hours
submit to College ComEx Coordinator)
NU-SM CSR Collaboration Volunteer/Participant (e.g., Grand 8 hours
Vaccination Drive, Donation Drive,
Medical/Dental Mission Volunteer)
Monthly College ComEx Attendance (F2F or online) 2 hours
Coordinators’ Meeting
Prepares activity matrix for 8 hours
The department/college
Documenter (writes post-activity report and 4 hours
submit to College ComEx Coordinator)

COLLEGE-DRIVEN INITIATIVES
PROGRAM/PROJECT/OUTREACH PROJECT ROLE/PARTICIPATION EQUIVALENT
(PER PROJECT) VOLUNTEER
HOURS
College-initiated project in Project Lead 8 hours
collaboration with another department
(FLAGSHIP Project)
Facilitator 8 hours

Documenter (writes post-activity report and 4 hours

submit to College ComEx Coordinator)
Prepared monitoring and evaluation reports 8 hours

Completes a research study (this includes 78 hours**

complete needs analysis, community
researchstudy, impact assessment and/or
terminal report)
Prepares project proposal including budget 8 hours
request
Prepares Minutes of the Meeting 4 hours

Attendance in Coordination meetings 2 hours

Community Visitation Conducts Needs Assessment 8 hours

Prepared needs assessment report 8 hours

Facilitates Focus-group discussion with the 8 hours

community
Consultation/Dialogue with community 8 hours
partner(s), Key Informant
College-initiated community outreach Project Lead 8 hours
activity
Facilitator 8 hours

Volunteer (preparation of donations, snacks, 8 hours

etc.)
Documenter (writes post-activity report and 4 hours
submit to College ComEx Coordinator)
Prepares monitoring and evaluation reports 8 hours

Prepares needs analysis report 8 hours

 Completes a research study (this includes 78 hours**
complete needs analysis, community
Research study, impact assessment
and/orterminal report)
Prepares minutes of the meeting 4 hours

Attendance in coordination meetings 2 hours

NU and identified barangay Activity Facilitator 8 hours

partner/NGOs collaboration
Volunteer Actual rendered
hours
Documenter (writes a post-activity report 4 hours
and submit to College ComEx Coordinator)
NU-SM CSR Collaboration Volunteer/Participant (e.g., Grand 8 hours
Vaccination Drive, Donation Drive,
Medical/Dental Mission Volunteer)

EXTENSION SERVICES (OUTREACH ACTIVITIES AND SERVICE LEARNING)

OUTREACH ACTIVITY PROJECT EQUIVALENT
ROLE/PARTICIPATION VOLUNTEERHOURS
(PERPROJECT)
Tree-Planting Activity Project Lead 8 hours
Facilitator 8 hours
Documenter (writes post-activity 4 hours
report and
submit to College ComEx
Coordinator)
Minutes of the Meeting Preparation 4 hours
Attendance in Coordination meetings 2 hours
Blood-Donation Drive Donor/Volunteer 8 hours
Tugon-Tulong Donation Drive Outreach Activity Lead 8 hours
Volunteer (Collection, sorting, 8 hours
delivery of donation to
ComEx
Office)
Documenter (writes post-activity 4 hours
report and submit to College
ComExCoordinator)
NU and identified barangay Activity Facilitator 8 hours
partner/NGOs collaboration
WITHOUT
active MOA/MOU
Volunteer Actual rendered hours
Documenter (writes post-activity 4 hours
report andsubmit to College ComEx
Coordinator)
Service-Learning Engagements Project Lead 8 hours
(must be conducted for
participants outside NU
Community or in partnership
with NGO/LGU)
Facilitator/Lecturer/Coach/Trainer 8 hours
 Documenter (writes post-activity 4 hours

report and
submit to College ComEx
Coordinator)
Technical assistance actual workshop/training
hours
Attendance in Coordination meetings 2 hours
Webinars/Online Community Project Lead 8 hours
Meetings/Activities/Workshops
Facilitator actual workshop/training
hours
Speaker/Trainer (must be well- 8 hours
coordinatedwith ComEx and
with complete
documentation)
Participant (with certificate of actual workshop/training
attendance) hours
Technical assistance Actual workshop/training
hours
All other activities that are not part Subject for review and
of theguidelines will be subject to approval***
review and
endorsement based on the criteria for
ComEx Engagement.

Involvement in university-wide Committees or projects and participation in college

projects and
assignments that are not mentioned in these guidelines and all initiatives for the
benefit of the NU
Community will fall under the Capacity-Building Services. Colleges may do
their own conversion
that may be given on this volunteering
service.