WEEK 3 Is a document submitted by an employee to

REQUEST, RECEIVE, INSPECT AND request the purchase of goods or services on behalf of the
company.
STORE DRAFTING MATERIALS AND
TOOLS
REQUEST
An act of asking politely or formally for something
RECEIVE
Be given, presented with, or paid something.
INSPECT
Look at (someone or something) closely, typically to
assess their condition or to discover any shortcomings.

INVENTORY
Inventory is an idle stock of physical goods that
contain economic value, and are held in various forms by an
organization in its custody awaiting packing, processing,
transformation, use or sale in a future point of time
PROCEDURES IN RECEIVING AND STORING TOOLS
AND MATERIALS

FUNCTIONS OF RECEIVING DEPARTMENT

1. Unload and unpack incoming materials.

2. check quantities received against the shippers packing
list.
3. Identify goods received with descriptions on the
purchase order.
4. Prepare a receiving report.
5. Notify the purchasing department of discrepancy
discovered.
6. Arrange for inspection when necessary.
7. notify the purchasing department of any damage in
transit.
8. Rout accepted materials to the appropriate
manufacturer’s location.

VARIOUS FORMS USED IN DRAFTING

A. REQUISITION SLIP FORM

This is an official paper in the form of a printed
document on which a request is
made.
B. PURCHASE REQUISITION FORM
C. DELIVERY RECEIPT FORM
Delivery receipt form shows proof or receipt of
goods or services.
D. INVENTORY FORM OF DRAWING TOOLS AND INSTRUMENTS
- contains information about items (name, number, sales
and purchase information, and cost of goods sold account
information) that any business purchases for sale, tracks in
inventory, and displays on a balance sheet.
E. BORROWER’S SLIP
- Is a practice of displaying that you are borrowing
something.
- It can be used when borrowing tools and equipment in a
laboratory or other offices.
WEEK 3 WRITTEN WORKS (15 POINTS) A-C
Copy and answer on your notebook
A. Directions: Identify what type of form is described in the
following statements.
1. It contains information about items that any business
purchases for sale, tracks in inventory, and displays on a
balance sheet.
2. Is a practice of displaying that you are borrowing
something.
3. is a document which is used primarily for informing a
party about the specific requests and needs to be
addressed immediately.
4. It is a form that shows proof or receipt of goods or
services.
5. Is a document submitted by an employee to request the
purchase of goods or services on behalf of the company.

B. Supposing you are one of the staff of Receiving

Department, why do you need to follow your functions in
receiving purchased materials, tools and equipment
properly? (5 points)

C. Why is it important to inspect hand tools, drawing

instruments, equipment, and paraphernalia received in
technical drafting? (5 points)
WEEK 3 PERFORMANCE TASK (20 POINTS)

Directions: copy and fill in the information needed on

Oslo paper with proper margins. Title: BORROWERS
SLIP FORM. Plate #3