Points to be taken care in EPay – Registration Process and Documents to be uploaded:

LOI:
1. Date on First Page of LOI is must.
2. LOI and all the three Annexure forms should be printed on single page each and required to be uploaded
in one single PDF. All individual pages should be signed and stamped by the Franchisee.
3. In Annexure – 1 of LOI - TIP ID 2 value should be in conformity with the data inserted in E-Pay Portal.
4. No change in Annexure - 2 is allowed. It should simply be Signed & Stamped by the Authorized
Signatory.
5. Details in the First Line of Annexure – 3 i.e. Remittance of fund are mandatory.
6. Information in Bank Mandate Form viz. Annexure-3 of LOI should be certified by Bank and stamp on
Annexure - 3 should be neat and clear.
7. Account No. mentioned in Annexure – 3 should correspond to the one mentioned/printed on the
Cheque Copy uploaded. For instance, if A/c No in Cheque is prefixed with “Zeroes” in Cheque Copy,
then, the same should also be mentioned in LOI.
8. Annexure - 1 and Annexure - 3 should be printed in proper tabular form only.
9. Name/Title/PAN should be properly filled as per the Form of Organization. For instance, in case of
Proprietorship/HUF/Partnership/Company the Designation/Title may be Proprietor/Karta or
Member/Partner/Director or Office held by the person concerned respectively.
10. Contents in Forms should not overlap with the letterhead.
11. No handwritten data is allowed to be filled in the forms.
12. LOI Document shall include LOI and three Annexures only. Copies of Cheque/GST/PAN are not allowed
to be pasted in the LOI PDF. These documents should be uploaded separately in the respective
Fields/Tabs provided.
13. Document should be signed by Authorized Signatory at the Designated Space only.
14. In Annexure – 1, if required, mention both registered and communication addresses in LOI.
15. Entity name in LOI name should be same as Trade name as per GST in case of Partnership.
16. Entity name should be same as Trade name as per GST or should be same as proprietor name in case of
proprietorship.

Bank Details/Cheque:
17. Account number, Beneficiary name and IFSC code should be printed on the Cheque copy provided and
should be in conformity with the details mentioned in LOI.
18. The Account Details in the name of Individual will be accepted in case of Proprietorship and for other
types of Entities, account Name should in the name of Entity only.
19. Account type should not be joint Accounts in case of Proprietorship/Partnership Concerns.
20. Bank Statement is not accepted as Bank Proof; upload only Bank Passbook/Cancelled Statement/Bank
Certificate in Bank Letterhead. IFSC Code should be available in the passbook.
 PAN Details:
21. Copy of Entity’s Original PAN Card is required to be uploaded and should be properly stamped and
signed by the Authorized Signatory. The stamp and sign on the PAN Copy should be in done in cross i.e.
half signatures on the Image and half signatures to be done outside the image.

22. In case of Sole Proprietorship concerns, Entity PAN No. and Proprietor’s PAN should be same. But, for all
other cases, PAN will be different for entity and Authorized Signatory. i.e. In case of any Entities other
than Proprietorship Concerns, the Authorized signatory’s PAN in Annexure - 1 should be individual’s PAN
number and not Entities PAN.
23. Only Photocopy of the PAN Card should be attested and uploaded in Portal instead of uploading the soft
copy of PAN image pasted on word document or image of the PAN card placed on the signed and
stamped white paper.

GST Details/Non-GST Declaration:

24. For GST cases, GST Number Status is required to be Active and this can be checked using the link
https://services.gst.gov.in/services/searchtp
25. If GST Status is cancelled, kindly get it renewed and then only apply for registration.
26. Non – GST Declaration form and LOI consisting of Three Annexures should be printed on Franchisee’s
Letterhead.
27. In case of Partnership firm, First line of Non GST declaration form shall contain the name of Business
Entity instead of Individual Partner’s Name.

Common Check Points:

28. Data/Particulars entered in E-Pay portal should be correct and in conformity with the Original
Documents uploaded.
29. All the requisite Documents viz. LOI, GST Certificate/Non-GST Declaration, Cheque and PAN copy are
required to be signed by Authorized Signatory only. These forms must have Entity’s Stamp as well.
30. All the Documents should be in proper format and images should be Clearly Scanned.
31. Soft copy of uploaded Images/Docs/PDFs editing is not allowed.
32. All the data filled in the form should be thoroughly checked by the Franchisee and SSA teams before
forwarding the same to Zonal Admin and Bill desk Teams.

Note:
1. Any incorrect data entered in E-Pay portal or Documents uploaded may result into failure of Payouts.
2. SSA Nodal has to ensure the genuineness of franchisee documents before forwarding the documents
to Zonal/ PG teams.