ENTRY DEADLINES:

Early Bird Entry Deadline

Thursday, 23 February 2023

Standard Entry Deadline

Tuesday, 16 March 2023

Final Entry Deadline

Tuesday, 4 April 2023

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www.womenleadingchange.asia
 INTRODUCTION
INTRODUCTION

Now in its seventh year, the Women Leading Change Awards celebrates the outstanding women who
question, challenge, innovate, lead, inspire, and champion change across all industries.

The award is also an avenue for Campaign’s own commitment to promote the advancement of diversity,
inclusion, and equality in the industry by spotlighting the region’s business leaders, change makers,
trailblazers and rising stars standing tall despite the bias and stereotypes.

We invite you to help us honour the women who, over the last 12 months, have shown outstanding leadership
and fostered ground-breaking innovation across industries, as well as the future leaders of tomorrow.

Recognising the importance of women in tech and those championing ESG and sustainability efforts to help
fight the climate crisis, we have introduced some brand-new categories this year. So, nominate yourself or
someone who fits the bill.

While we are looking for stand-out achievements at the workplace and beyond, what we are not necessarily
looking for is women at the top of their game—rising stars who have a strong trajectory for future growth —
we want to hear from you too.

Good Luck!

Nikita Mishra

Deputy Editor
Campaign Asia Pacific

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 KEY DATES, ELIGIBILITY & FEES

WHO SHOULD ENTER? ENTRY FEES

DATES & DEADLINES

Early Bird Entry Deadline: The Women Leading Change Awards is open Early Bird Entry Fee: HKD 2,580
Thursday, 23 February 2023 to all women except Diversity & Inclusion Standard Entry Fee: HKD 2,850
Champion and Women Advancement Final Entry Fee: HKD 3,380
Standard Entry Deadline: Champion which are open to both men and
Tuesday, 16 March 2023 women across all industries and sectors.
❖ Entry fees are payable in Hong Kong
Nominees who have raised awareness, Dollars (HKD).
Final Entry Deadline:
Tuesday, 4 April 2023 demonstrated outstanding leadership,
fostered groundbreaking innovation, driven ❖ A separate fee is required for each entry
submission.
change, and made an impact during the
* All cut-off times for respective deadlines are eligibility period.
❖ Entry fees are due at the time of
at 6 PM Hong Kong time (UTC/GMT +8:00).
submission and are non-refundable.

ELIGIBILITY PERIOD
Shortlists Announcement: Entry submissions that are not paid for will
Tuesday, 16 May 2023 NOT proceed to the judging stage and
All entries should relate to achievements
Haymarket Media Limited will retain the
ONLY during the period:
Winners Announcement: right to claim unpaid entry fees.
1 January 2022 – 4 April 2023.
Tuesday, 6 June 2023

Written entries that do not focus on the

eligibility period but include achievements
outside the eligibility period, will be
disqualified.

Campaign reserves the right to reject any

work it feels does not comply with the spirit of
the awards.

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WHAT’S NEW?
SECTOR

The categories in each sector are set to celebrate and recognise

individuals, teams, businesses, and industry excellence.

❖ Business
❖ Diversity
❖ Human Resources
❖ Innovation
❖ Sustainability

The Women Leading Change program and the Women Leading Change
of the Year will remain in the Special category.

CATEGORIES

NEW TO 2023!

This year we are introducing 4 new categories:

❖ Chief Marketer
❖ Digital Transformational Leader
❖ Emerging Leader
❖ ESG Champion

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PAYMENT OPTIONS
As for the payment method, you can choose
between online and offline methods.
CREDIT CARD/ UNION PAY
For this option, you will be redirected to STRIPE
our secure payment gateway and we accept the
following credit card types: VISA /MASTER and
AMEX. To pay via Union Pay please select this
and you will be redirected to the payment page.
If you would like to do this offline, we can
provide you with a direct payment link. Please
contact the Organiser.
There is a 3.5% bank surcharge for this
payment option.
If you have any problems with the online credit
card system or via Union Pay, please do not
attempt to pay again, and contact the Organiser
immediately at: WLCA@haymarket.asia.
PAYMENT METHODS
BANK TRANSFER INVOICE & RECEIPT
To choose this option, you must complete The system will generate an invoice upon
submission. If you wish to request an official
your entry submission by confirming to the
“Payment Order” page and select the invoice, please provide your ENTRY ID
payment method as “Bank Transfer”. and/or PAYMENT ORDER ID to
Finance_Events@haymarket.asia and copy
to WLCA@haymarket.asia.
Direct online banking: you can transfer
through your personal online banking Any commercial invoice or form related to
system or arrange the transaction at the local tax which requests assistance to be
bank. filled in by the Organiser should be
communicated before the deadlines. Any
Transaction confirmation: after the additional or tax related cost to be borne by
transfer has been made, please provide the
entrants.
confirmed transaction proof, clearly stating
the entry and order ID numbers and invoice
number for such payment is to be emailed
to Finance_Events@haymarket.asia
cc: WLCA team at WLCA@haymarket.asia.
The payment deadline due for bank transfer
is the next day by noon time (12 pm Hong
Kong Time) of the respective entry deadlines.
If you choose the bank transfer option, you
will be responsible for any bank fees related
to this transaction. Please indicate this to the
bank clearly when making the transfer.
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 GENERAL INFORMATION & GUIDELINES
CONFIDENTIALITY
❖ Entrants may mark on their entry and/or supporting
document various sensitive parts by highlighting the
information in yellow.
❖ The highlighted information will be treated as confidential.
Please be specific about the information that cannot be
disclosed – do not simply mark the entire entry.
❖ The Organiser reserves the right to publish details of the
entries that are not marked as confidential.
❖ DO NOT include sensitive information in any video
submission. Alternatively, you may send your request to the
Organiser explaining what confidential information cannot be
disclosed instead of the whole video.
QUERIES
❖ Judges reserve the right to raise queries regarding the
information provided and will penalise any entry if there is
evidence of inaccurate and misleading claims or in cases of
substantiated misconduct or reputational damage, which
may result in the entry being disqualified.
❖ Any mention of data must be accompanied by a source of
reference. If your agency is the source, please reference
“Agency Research”.
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CREDITS
❖ All credits required on the online submission form must
be filled in correctly and cannot be changed after
submission. Any requests for changes or replacement
of files are subject to the approval of the Organiser. A
fee of HKD 1,000 will be charged for each change.
❖ Once entry submission is confirmed via our online
platform, all credits on the online entry submission form,
indicated as credited agency/company/nominee
names, campaign title, market/office, will be treated as
FINAL.
❖ For campaigns that are executed by multiple agencies,
please state this clearly on the written paper and the
online form. It is the responsibility of the entrant to
clearly state all parties involved.
❖ All credits submitted will be used for publication across
all channels, related materials, trophies, shortlists on
Campaign Asia’s editorial pages and website for the
prize announcements and at the Awards Presentation
event.
❖ Entrants are responsible for ensuring that all credits are
correct at the time of submission and to ensure that all
information submitted is accurate. The Organiser is not
liable to make such changes.
 ENDORSEMENT
All entries must be endorsed as per guidelines. Endorsement failing to
adhere to entry guidelines and endorsed by respective deadlines may
result in disqualification.
Endorsers’ information is required to be submitted on the online
submission form.
ENDORSER
For entries submitted by or on behalf of the brand or its companies, the
entries must be endorsed by the brand representative who is authorised
to approve the entry and endorse the data to be true and accurate.
For all other categories, the endorser must be a member of senior
management, which will be the CEO, MD, or Head of the office.
NOTE: The nominee cannot endorse his or her submission. In cases
where the nominee is the most senior member of management/brand
representative, the second most senior representative must endorse the
entry.
IMPORTANT NOTE
If any changes are made to the written submission at the request of the
Organiser, the original endorsement will become invalid. The endorser
must endorse again when submitting the revised submission.
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PROCESS
Once you have clicked “CONFIRM SUBMISSION” via the online entry
form, the system will generate a real-time automatic email to your
endorser. This email contains the hyperlink to view your written
submission and requires a simple click to confirm the endorsement.
This endorsement process is only between the endorser and the
Organiser. All entrants are responsible for ensuring that your endorser
is available at the time of your submission and the endorsement must
be completed no later than the next day after the entry is submitted.
Judges reserve the right to raise queries regarding the information
provided and penalise any entry if there is evidence of inaccurate and
misleading claims, which will lead to entry disqualification. The entry
fee is non-refundable.
Should your endorser have NOT received the email at the time of
submission, you may ask the endorser to check their SPAM/JUNK
email, or you can re-trigger the endorser’s email via the dashboard.
If the endorser declines to endorse the entry, an automated email will
be sent to the entrant. It is the responsibility of the entrant to contact
the endorser and clarify the status with the Organiser.
Should you require assistance, please contact the Organiser at
WLCA@haymarket.asia.

BUSINESS
B01. Business Leader
B02. CEO of the Year
B03. Chief Marketer [NEW]
B04. Emerging Leader [NEW]
B05. Entrepreneurship of the Year
B06. Fintech Woman Leader
B07. Rising Star
B08. Vision Leader
B09. Young Business Leader
DIVERSITY
D01. Diverse-Inclusive Workplace
D02. Diversity & Inclusion Champion
D03. Women’s Advancement Champion
CATEGORIES
HUMAN RESOURCES SUSTAINABILITY
H01. Best Company for Women SU01. Best CSR Program
H02. Health & Wellbeing Awards SU02. ESG Champion [NEW]
H03. HR Management Champion SU03. Sustainability Leader
H04. Mental Health Awareness Program
H05. Mentor of the Year
SPECIAL
INNOVATION
SP01. Women Leading Change of the Year
I01. Creative Captain SP02. Women Leading Change Program
I02. Digital Transformational Leader [NEW]
I03. Game Changer
I04. Innovator of the Year
I05. Technology Chief
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 CATEGORIES DESCRIPTION
BUSINESS
BUSINESS LEADER
This award recognises women who have not only achieved growth for
their businesses but also demonstrated strategic direction during the
eligibility period, through honed business acumen and strong industry
networks.
Open to professionals with 15+ years of professional experience, an
executive level position or industry equivalent, and who are recognised
by others as exceptional leaders.
CEO OF THE YEAR
This award recognises any women CEOs who have excelled in providing
demonstrated leadership that has been critical to the business success.
Open to all leaders, owners, entrepreneurs, founders, employed
professionals, and self-employed women who promote excellence among
CEOs and C-Level executives and high professional standards among
peers.
CHIEF MARKETER [NEW]
This award honours women who have made significant contributions to
marketing, resulting in ground-breaking work for their own brand as well
as the industry. The nominee will be someone who challenges the norms
of marketing and has achieved tangible success with their products and
brand.
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BUSINESS
EMERGING LEADER [NEW]
This award recognises up-and-coming women who have demonstrated
exemplary work and shown excellent leadership by breaking down barriers
and traditional silos while achieving business success.
The nominee should demonstrate how she has empowered women,
developed new business growth and created an engaging work
environment.
Open to professionals with a minimum of 8 years of professional
experience or above.
ENTREPRENEURSHIP OF THE YEAR
This award recognises an entrepreneur who has demonstrated exemplary
leadership traits. Open to women who work in a private-sector business
entity and have owned a business in operation for at least three years. The
nominee must be a founder or co-founder of a business and be currently
engaged in an active role.
FINTECH WOMAN LEADER
This award recognises an individual's achievement and contribution in
leading the fintech-related areas of financial services. The winner will be a
woman leader who has exemplified exemplary leadership, had a
significant impact on their business success, and continues to drive
innovation and growth.
 CATEGORIES DESCRIPTION
BUSINESS
RISING STAR
This award recognises young women who have set themselves apart from
their peers, have shown early success in their field, and who will maximise
their full potential to be the next generation of women leaders in the
industry.
Open to professionals with 5-6 years of professional experience.
VISION LEADER
This award recognises an exceptional woman leader who has made a
significant contribution to the understanding of female leadership in the
industry and who has shown the highest degree of performance, great
business judgement, and a significant sphere of influence both within and
beyond the company.
YOUNG BUSINESS LEADER
This award recognises women who have not only achieved growth for
their businesses but also demonstrated strategic direction and leadership
competencies during the eligibility period through honed business
acumen and strong industry networks.
Open to professionals who have around 7-8 years of professional
experience and are in a managerial position.
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DIVERSITY
DIVERSE-INCLUSIVE WORKPLACE
This award recognises all types of businesses that have excelled in
supporting diversity and inclusion, as well as creating an environment of
authentic respect and trust in the workplace. Workplace diversity may
refer to age, gender, race, ethnicity, religion, physical conditions, LGBTIQ,
cultural diversity, etc.
DIVERSITY & INCLUSION CHAMPION
This award honours men and women at all levels of business who have
made outstanding contributions, influenced, or brought about cultural
change in support of diversity, equality, and inclusion.
This category is open to both men and women who champion D&I.
WOMEN’S ADVANCEMENT CHAMPION
This award recognises men and women leaders (at the VP/Director level
or higher) who have successfully transitioned women's advancement in
business in the Asia-Pacific Region.
This category is open to both men and women who champion women's
advancement.
 CATEGORIES DESCRIPTION

HUMAN RESOURCES HUMAN RESOURCES

BEST COMPANY FOR WOMEN MENTAL HEALTH AWARENESS PROGRAM

This award sets out to recognise all types of businesses that have
provided a positive and supportive workplace for women, driving, and
developing practises that ensure women have a fair and positive work
experience and opportunity to contribute and develop talent personally
and professionally.
Eligible companies must have a minimum of 60% female full-time
employees and a minimum of 30% female employees in management or
leadership positions.
HEALTH & WELLBEING AWARDS
This award sets out to recognise businesses’ achievements for their
outstanding contribution to, and promotion of health and wellbeing.
This award recognises initiatives that successfully drove awareness of
mental health and helped reduce the stigma associated with mental
illness.
MENTOR OF THE YEAR
This award recognises exceptional leadership, mentorship programme
implementation, and personal development. The mentor or coach
should have at least one year of mentoring or coaching experience with
one or more mentees, at least eight years of leadership experience, an
excellent track record of staff engagement and retention, and be an
inspiration to both men and women.

HR MANAGEMENT CHAMPION

This award recognises an individual who is innovative and driving change

that demonstrated excellence with great leadership, communication, and
strategy planning to drive results and transformation.

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 CATEGORIES DESCRIPTION

INNOVATION INNOVATION
CREATIVE CAPTAIN INNOVATOR OF THE YEAR

This award recognises inspirational women whose work and ideas have
generated consumer excitement through top-class creative thinking.
The winner will be a woman who has not only set the standard for
creative excellence but also raised the bar.
This award is set to recognise individual women who led innovation that
they have initiated, launched, and developed during the eligibility period.
Open to professionals with at least 8 years of experience and in a
leadership role.

DIGITAL TRANSFORMATIONAL LEADER [NEW]

This award is set to recognise women who lead and implemented digital
capabilities, platforms through cutting-edge technology to drive and
sustain the company's internal operations or products and services for
customers.
GAME CHANGER
TECHNOLOGY CHIEF
This award recognises outstanding women who have worked to spark
positive change in the industry by introducing new technology.
The nominee should have shown significant contribution to the
understanding of technology or the deployment of new technology.

This award recognises visionary leaders with game-changing ideas who

have used innovative techniques that led to behaviour shift and continue
to create innovative new paths to change the status quo.

The nominee should have shown extraordinary dedication and made a

significant contribution to workplace diversity and inclusion.

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 CATEGORIES DESCRIPTION
SUSTAINABILITY
BEST CSR PROGRAM
This award recognises any initiative that promotes gender equality
through community engagement and partnerships. Engagement may
include integrating gender equality into their sustainability strategies,
corporate social responsibility, or philanthropy programs, or
collaborating with NGOs or other organisations.
ESG CHAMPION [NEW]
This award recognises woman who has made a lasting and positive
impact on the business, demonstrated commitment to developing
sustainability and environmental policies, practises, and initiatives.
SUSTAINABILITY LEADER
The award recognises a women leader who is leading change through
sustainability strategies and initiatives. A catalyst for change to advance
sustainable development goals and drive strategic growth.
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SPECIAL
WOMAN LEADING CHANGE OF THE YEAR
This award recognises an inspiring woman who has made a significant
and long-term business contribution to creating smarter and more
inclusive working environments during the eligibility period.
As a role model or mentor that shows dedication to the advancement of
women in their industry, how she demonstrated the ability to change and
how to lead change effectively and showing exemplary leadership
abilities that enable others to success.
WOMAN LEADING CHANGE PROGRAM
This award recognises any initiative that addressed local, regional, or
global issues around diversity and inclusivity, including non-profit that
have spearheaded change, tackled stereotypes, and spread the culture
of change in supporting diversity, equality, and inclusion with a clearly
defined social purpose.
 JUDGING PROCESS & CRITERIA

JUDGING PROCESS JUDGING METHODOLOGY

The judging process will consist of two rounds, the first via an online
A detailed quantitative methodology has been developed to fairly
platform and the final via a conference call.
and accurately evaluate and analyse each entry on its merits.
During the first round, judges shall evaluate and score all entries
Throughout the judging process, judges who have a potential
independently via our secure online platform. A shortlist for each
conflict of interest including, but not limited to, working for an
category is drawn from the aggregated scores from all the judges for
agency/company submitting the program/initiative and/or being
each entry, and up to 5 top scoring entries in each category will make
involved in any aspect of the project, will not be allowed to judge
up the shortlist. The judges will unanimously decide whether fewer or
the entry and will therefore be required to abstain.
more than 5 entries should be shortlisted.
The jury panel's decision on the award of the prize shall be final and
Upon the final round of judging, the judges in their assigned group will
binding. Great care is taken in selecting a judging panel comprising
convene to discuss the shortlisted entries via a conference call.
the right balance of specialist knowledge, experience, and
In cases where there is a single entry or fewer entries in the category, objectivity. Strict guidelines are designed to eliminate vested
the jury will unanimously decide whether there should be a shortlist interests or breaches of the guidelines of entry, will be followed.
and/or whether trophies should be awarded in the second round of
judging. This may result in no shortlist and no trophy being awarded in
a category. CRITERIA
The decisions of the jury are final. Awards will be given at the discretion For the full criteria and judging criteria, please refer to the relevant
of the judges, and no correspondence will be entered regarding the entry templates, which are available for download via our website.
results.

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 MANDATORY ENTRY SUBMISSION
HOW TO ENTER
Entries are to be submitted online via the ‘ENTER NOW’ button at
www.womenleadingchange.asia.
Upon clicking ENTER NOW, you will be directed to our entry platform
where you shall be prompted to register your profile. A verification
email will be sent to you to confirm your log in credentials before you
can start submitting your entry.
ENTRY TEMPLATE
All written submissions should be based on the criteria set and
information requested in the entry template provided. You can
download the entry templates from our website.
WRITTEN ENTRY FORMAT
Page Limit & Font: No more than THREE (3) single sided A4 pages,
Arial font and size should be no less than 11-point type size, single
spaced.
WRITTEN ENTRY SUBMISSION
Your written entry is of utmost importance as the judges will base
their initial decisions on the strength of the arguments put forward.
It is highly recommended that each written submission be customised.
A single entry may be submitted in more than one category, provided
that the content of the submission relates to and answers the specific
criteria as per template. Judges may, at their discretion, provide a
lower score if the same content reciprocates across several
categories.
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ENTRY SUBMISSION DESIGN
You may choose to submit your written entry paper with your design, but it
is mandatory to keep the section headers as specified on the entry template,
as the judges will review and score the submission against those criteria
sections.
Section 1 and the criteria section headings are mandatory. A cover page is
considered part of the total page count. You may not exceed more than
three (3) single sided A4 pages.
CONFIDENTIALITY
Entrants may mark various sensitive parts of their submissions as “Not for
Publication” by highlighting the information in yellow and ticking the
“Confidentiality Request” box on the online entry form, provided these
restrictions are not used excessively. Information marked confidential will
be treated as such.
ENDORSEMENT
All entries must be endorsed. Without endorsement, the entry may not
proceed to the judging round. The endorsement once triggered is sent via
an automatically generated email from the online system. Please refer to
page 7 for more details.
The judges reserve the right to raise queries about the information provided
and penalize any entry if there is evidence of inaccuracy, misleading, or false
information. Should there be such evidence, this will result in
disqualification from entry. Entry fees are non-refundable.
 MANDATORY ENTRY SUBMISSION

COMPULSORY IMAGES MUST NOT INCLUDE

Images: Three (3) images in high resolution (minimum of 300 dpi) in
JPG / PNG format to be uploaded on the online entry form. These
will be used to showcase your entry.
Inappropriate images will not be used should your entry win and no
replacement will be accepted. Please choose your images wisely
and correctly.
*Company/agency logo is NOT accepted.
For entries related to a campaign/initiative, please upload photos
that relate to the campaign/initiative. Photos of logos, product shots
or team photos are not accepted.
For entries related to an individual nominee, please upload the
nominee’s photo and team photos for team/ company categories.
EXECUTIVE SUMMARY
To protect the integrity of the judging, entries submitted by the agencies
for brand initiatives, the agency names and logos must NOT appear on the
written submission, executive summary or any of your supporting
materials such as creative samples, videos, URLs etc. (including but not
limited to account username and password of the video platform,
letterheads, visible watermarks).
Entries may be disqualified and will not proceed to the judging round
should any of above mentioned occur. If the company/agency name is
visible, replacement of those affected will be required, and a fee shall be
charged subject to the approval of the Organiser.
Entries submitted directly by the brand’s company, such as their in-house
team are not restricted to using their brand’s name related to the initiative,
however, should also avoid mentioning their agency’s name.
We recommend replacing any mention of your organisation with “Agency”
or “Company” and written from a third person point of view.

A summary of 100-150 words to be submitted via the online entry

form. This summary will be used to publish should your entry win
and should highlight achievement and success, as well as justify
why it should win.

Promotional content, company credentials and any sensitive

information in relation to the company/brand will not be accepted.

16 | Page
 SUPPORTING MATERIAL

All supporting material is optional and not IMPORTANT NOTES:

mandatory. Entrants may decide at their own
FILE FORMAT
discretion. ❖ All materials in languages other than English All entries and supporting materials are to be
must be submitted with a translation. For videos, submitted online and must adhere strictly to
A maximum of five (5) supporting materials may please provide transcripts or subtitles. the stipulated formats as listed.
be provided to support your case and show
evidence of success and achievements. ❖ All supporting materials for judging should be MANDATORY SUBMISSION
uploaded either online and/or in the form of a Written Submission
CASE FILMS microsite/video link as per the format File size: Less than 5MB
guidelines stipulated below.
Case Film: You may include the hyperlink to your
File format: pdf
entry submission and/or to the supporting
❖ The microsite or video links must be live from
material box. Please include login credentials if COMPULSORY IMAGES
16 January 2023 to 31 December 2023. Please
required.
supply passwords if needed for access. File size: Less than 2MB
Video Submissions: You can upload the video to File format: JPG, PNG
❖ All supporting materials should be in digital
public platforms such as YouTube, Youku and
format only and must be uploaded via the WLCA
Vimeo which are accessible to judges. Resolution: 300dpi RGB
online entry form upon submission. Any
(minimum)
supporting material provided on cloud-based
Haymarket reserves the right to publish the SUPPORTING MATERIAL
online platforms such as Google Drive, Dropbox,
video wholly or in part. Should your entry be
and WeTransfer is not accepted. Audio
awarded, the Organiser may use the case film to
showcase during the event presentation or File size: Less than 5MB
❖ Supporting materials supplied with the entry will
through other channels for public viewing.
be used in the event of an entry being shortlisted File formats: MP3
or awarded. Entrants will not be asked for
VIDEO FORMAT additional supporting materials after the closing Case Film / Video Submission
of the entry deadline.` File formats: Hyperlink
The video submission link must be a direct link
(this may be unlisted, or password protected). Recommended: YouTube, Youku and
Judges must have easy access to view your Vimeo
video. Recommended platforms include
YouTube, Youku and Vimeo.
17 | Page
SUBMISSION GUIDE
HOW TO CREATE YOUR ENTRY
STEP 1: REGISTRATION
Click ENTER NOW via awards website to register as a user. Email verification
will be sent to the registered person. Do not use the previous year's login
credentials.
STEP 2: CREATE PROFILE
Fill in pre-requisite details including Primary and Secondary contacts.
(Primary contact will be KEY point of contact for award related
communication.)
STEP 3: LOG ON
Log on using the credentials as per registered. Create your entry and complete
the Online form (all sections are mandatory).
STEP 4: DRAFT/PREVIEW ENTRY
Upload your written submission, supporting materials (if any), and
compulsory images. You can SAVE AS DRAFT at any time and resume editing.
Check that all credits are submitted accurately, and files are uploaded as per
Organiser specifications (refer to pages 15-17).
Click PREVIEW/SUBMIT to review your submission before confirming. Once
entry is confirmed, NO further changes are allowed.
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HOW TO CONFIRM YOUR ENTRY
STEP 1: CONFIRM ENTRY
Click PREVIEW / SUBMIT to confirm your entry and proceed
to payment. Once entry is confirmed, NO further changes
are allowed.
STEP 2: CHECK OUT/CREATE NEW ENTRY
You can create another new entry or proceed to payment
for the entry via the secure online gateway. Entry is treated as
completed once an ORDER ID is generated and Email
confirmation received.
STEP 3: ENDORSEMENT
Once entry is submitted, the endorsement email is
automatically triggered and sent to the endorser. Please
check Spam / Junk mail if not received or contact the
Organiser.
STEP 4: SUCCESSFUL ENTRY
An entry is successful upon receiving completed payment and
funds received by the Organiser, and endorsement completed.
 TERMS & CONDITIONS
Please ensure that each entry complies with the following rules.
Failure to follow the rules may result in your entry being disqualified at an early stage in the judging process.

AWARD TYPE CONFIDENTIALITY

We will be awarding one GOLD WINNER only. It will be subjected to the
judges’ unanimous decision on what type of awards are to be given in
the respective categories. This may also result in awards being given of
the same type or no award.
In cases where there are three or fewer entries in the category, the
judges will unanimously decide whether there should be a shortlist
and/or whether an entry is awarded any type of award in the final round
of judging.
CANCELLATIONS AND REFUNDS
If an Entrant wishes to withdraw an entry, the Entrant must notify the
Organiser by email to WLCA@haymarket.asia. Any refund, if approved,
will require a processing fee of HKD1,000 and will be automatically
deducted from its entry fee before any refund is processed.
COMPLAINTS PROCEDURE
If there is a complaint about any award-winning or shortlisted entry, the
Organiser may at our absolute discretion choose to investigate the
complaint.
Your entry and any supporting documentation will not be considered
confidential information unless clearly identified as ‘Confidential.’ If there
is certain information in the written entry paper or supporting documents
that must be kept confidential, please indicate this clearly by highlighting
the specific parts in yellow and marking the check box on the online form.
Please do not simply mark the entire entry “confidential”.
❖ Notwithstanding the foregoing, Confidential Information does not
include information that is public-facing or generally known to the
public at the time of disclosure or becomes generally known
through no wrongful act on the part of the Haymarket.
❖ The Organiser reserves the right to publish details of the entries in
any related publications and materials.
❖ The Entrant understands and agrees that Haymarket may be
required to disclose Confidential Information included in the entry
to comply with applicable laws or governmental regulations or a
valid order issued by a court or government agency of competent
jurisdiction.

If we choose to investigate a complaint, the Entrant must cooperate fully

with us in relation to that investigation, including by providing us with
any information requested.

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 TERMS & CONDITIONS
CREDITS
All details under the credits section must be accurate and consistent
across the online entry form and written submission. These credits will
be published and used for awards presentations, trophies, and all
awards-related material. Once submitted, these cannot be changed.
DEADLINES
The Entrants must submit their entries according to the respective entry
deadlines, including completion of payment, to allow sufficient time to
process and resolve any issues before the entries are pushed forward
for preliminary judging. Any delay might result in disqualification.
DISPUTES
The Organiser reserves the right to withdraw any entry that breaches the
regulations in the event of a complaint against any winning or shortlisted
entry, the Organiser will conduct a full investigation into each case and
will request detailed documentation from all parties concerned,
including the complainant, the entrants, and the client.
The Entrant will be solely responsible for clarifying the case including
confirmation of approval from the brand’s representative. The Organiser
will have no hesitation in withdrawing an award in cases where the
complaint is upheld.
DUPLICATE ENTRY
Duplicate entries cannot be withdrawn or cancelled, and the Entrant will
be liable for the entry fee. The paid fee is non-refundable. Any entry fees
due but unpaid at the time of withdrawal are immediately due and
payable.
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DUPLICATE ENTRY
The Entrant may request to replace the duplicate entry with a new category
or move the duplicate entry to a new category with the Organiser’s
approval provided that the entry fee paid will not be refunded in respect of
any fee difference between the entry fee payable for the original category
or the new category. The Entrant is required to pay any additional amount
in respect of any fee difference between the entry fee payable for the
original category and the new category.
ELIGIBILITY
To be eligible, all entries must comply with the Terms and Conditions,
including requirements set forth in the Entry Kit and Entry Requirements.
❖ All entries must relate to achievements ONLY during the eligibility
period. Written entries that do not focus on the eligibility period but include
achievements outside the review period will be disqualified.
❖ Entries must be truthful, and factual where applicable.
❖ Entries must be original and owned, and no additional.
Permissions or approvals from a third party should be required for use of
the entry materials as stated herein and on the Awards Entry Page.
❖ We reserve the right to reject any entry/ies and/or rescind any
Award that fails to comply with stated requirements, The Entrant remains
responsible for any entry fees. No refunds will be issued as a result of
rescission.
 TERMS & CONDITIONS
ENDORSEMENT
For entries submitted by or on behalf of the brand or its companies, the
entries must be endorsed by the brand representative who is authorised
to approve the entry and endorse the data to be true and accurate.
For all other categories, the endorser must be a member of senior
management, which will be the CEO, MD, or Head of the office.
NOTE: The nominee cannot endorse his or her submission. In cases
where the nominee is the most senior member of management/brand
representative, the second most senior representative must endorse the
entry.
ENTRY CHANGES
Once an entry is submitted on the entry platform, all credits or any
details related to the written submission, summary, supporting material,
images, or video cannot be changed. Any change request will be subject
to review and prior approval by the Organiser. Should any changes be
approved, a fee of HKD1,000 will be charged.
ENTRY SUBMISSION
For each entry, you must provide separate documentation, supporting
materials, and an entry fee. There is no limit on the number of entry
submissions, and you can enter multiple categories with the same entry.
However, you should tailor your entry relevant to that specific category
even when the criteria appear to be the same to avoid being penalised
during judging.
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ENTRY SUBMISSION
The written submission must address and answer the criteria for the
chosen category as stated on the entry template. Judges may, at their
discretion, reassign, provide a low score, or disqualify the affected entry
if it does not answer the category or replicates the same across multiple
categories.
For multi agencies entering the same category, all agencies and clients
must agree on a joint entry. Any duplication or disputes might result in
disqualification. The Entrant agency is solely responsible for providing
clarification.
ENTRY FEE
Once the entry has been submitted via the entry platform, entry fees are
chargeable, and you will be liable to pay for the entries, even if you have
not proceeded to the payment page or in the event of disqualification,
entry withdrawal, duplicate submissions, or non-endorsement by
management.
❖ Entries submitted are non-returnable.
❖ Entries unpaid by the respective deadline (Early Bird Deadline by
23 February 2023, Standard Deadline by 16 March 2023, and
Final Entry Deadline by 4 April 2023) may be disqualified.
❖ Haymarket Media Ltd will retain the right to claim for unpaid entry
fees and reserves the right to disqualify any unpaid entries and
seek legal action to claim for any unpaid entry fees.
 TERMS & CONDITIONS
EXECUTIVE SUMMARY
Please do not provide any sensitive or confidential information in your
Executive Summary, which will be published should your entry win and
shall be visible to the judges during the judging stage.
The summary should be strictly about your entry. DO NOT provide
irrelevant information or company credentials for promoting or
marketing purposes. Should any changes be required, a fee of HKD1,000
will be applied and subject to the Organiser’s approval.
FORMAT
Formats and file sizes of the entry submission paper, images, and
supporting materials must be strictly adhered to. The Entrant is
responsible for ensuring all formats are to be followed strictly as per the
guidelines. Failing to do so might result in the entry being scored low by
the judges and may result in disqualification.
JOINT COLLABORATION
Where multiple agencies/suppliers have worked on the same
program/initiative/event, it must be agreed in advance between all
parties involved as to who will make the entry. All parties who have
contributed to the same program/initiative/event should be credited. All
credits will be used to publish and appear on the winning trophy.
If the same entry is submitted by two different entrant companies, or
multiple agencies and brand companies have entered the same work,
the submission may be treated as a joint entry at the Organiser’s
discretion. Any duplicated entry, the entry fee will be forfeited.
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JUDGING
Entry Kit/ Entry Templates may provide judging criteria for the Awards.
The judges determine if an entry is worthy of being shortlisted or winning
an award. All consideration of Entries is based solely on the merits of
the information provided in your entry.
❖ The judges' decisions are final and neither the Organiser nor the
judging panel will enter any correspondence about them.
❖ The judges have the right to re-distribute the entries into other
relevant categories or not award the category if they feel the
entries are not suitable in the category entered. Category changes
will be made solely at the discretion of the judges and their
decision is final.
❖ We reserve the right to make or not to make any award in any given
category.
LANGUAGE
Entry submission includes but is not limited to the online entry form,
written submission paper must be in English only. Any supporting
material or any video submission that is not in English should be
accompanied by a translation to avoid being penalised during judging.
 TERMS & CONDITIONS

LIABILITY LICENSE
The Entrant agrees to indemnify and hold harmless Haymarket from any Each Entrant represents and warrants that it owns or has secured the
and all claims, liabilities, losses, costs, and expenses (including
necessary permissions or approvals from a third party(ies) to provide
reasonable attorneys’ fees) and damages arising out of or resulting from
the Entrant’s breach of any representation or warranty contained in the the License for Haymarket use as described hereinabove.
Terms and Conditions.
MODIFICATION REQUEST
❖ You shall not exclude or limit your liability under these Terms and Any changes after the submission of the entry will be subject to review
Conditions, including for loss of goodwill and reputation. and prior approval by the Organiser. Should any changes be approved,
a fee of HKD1,000 will be charged for each change. Not all requests
❖ We shall not (whether in contract, tort, negligence, statutory duty, will be accommodated.
or otherwise) be liable to you under these Terms and Conditions
for consequential, indirect, or special damages (including PAYMENT
indirect loss of profit and indirect loss of revenue).
All payments for submissions must be made at the point of
submission confirmation. Once you confirmed to SUBMIT ENTRY,
❖ Subject to the clauses above, our maximum aggregate liability to
your entry will be processed and from this point forward, the Entrants
you under these Terms and Conditions (whether arising in
are liable for all entry fees including any duplication of entry.
contract, tort, negligence, statutory duty, or otherwise) shall not
exceed the entry fees you paid to us for the related Award
submission. PUBLISH
The Organiser reserves the right to publish all entries wholly or in part,
LICENSE as case studies or for publicity purposes. The Entrants are responsible
By submitting the entry, the Entrant hereby grants to Haymarket, a for highlighting any confidential or sensitive information. Please refer
worldwide, perpetual, royalty-free, non-exclusive, right, and revocable to the Confidentiality Section for further guidance.
license, to use, reproduce, publish, distribute, display, modify (for
formatting purposes), non-confidential portions of the Entry (such as
program/initiative images or videos) in any media in connection with the
Awards for educational, promotional, and publicity purposes (“License”).

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 TERMS & CONDITIONS

QUERIES
Judges reserve the right to raise queries regarding the information
provided on the written submission and supporting material and will
penalise any entry should there be evidence of inaccurate and misleading
claims, which could lead to the entry being disqualified.

RULES
The Organiser reserves the right to withdraw any entry which breaches any
of the Awards Organiser's rules. In the event of a complaint against any
winning or shortlisted entry, the Organiser will investigate each case and
will request detailed documentation from all parties concerned, including
the complainant, the Entrants, and the client. If the complaint is upheld,
entries and, if applicable, awards will be withdrawn accordingly.

TEMPLATES
All written entry submission papers should be submitted using the entry
template provided. You may remove the WLCA logo and format or design
your own entry but must include all required information, based on all
sections.

You must indicate clearly as per each section titles of which judges will
score your entry based on such.

TROPHY CREDITS
Trophy credits will be based on information provided on the online entry
form under the “Credits Section.” Any request for trophy credits changes
before the event is completed is not allowed. The request will be evaluated
by the Organiser and if approved, a fee will be applied.

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For enquiries, please contact the Women Leading Change Awards Team
at WLCA@haymarket.asia.

www.womenleadingchange.asia

Copyright ©2023 Haymarket Media Ltd. All rights reserved.

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