EVENT & CONCIERGE

MANAGEMENT
 Saba Estate is a divine residence of
contemporary design and fabulous living in
a tropical beach setting. This stunning villa
comprises of six bedrooms and is situated within
over 1,7 acres of lush beachfront on Saba Beach
and provides numerous event opportunities for
up to 350 guests.

These guidelines are intended to give Event

Organiser’s and their clients guidance specific to
Saba Estate and should be read in conjunction
with Saba Estate General Guidelines for Event
Management.

AT A G L A N C E
 MAXIMUM GUESTS EVENT FEES

Main Event 350 Seated / 400 Cocktail 0-100 People 6,000 USD
Second Event 350 Seated / 400 Cocktail 101+ People 7,500 USD

V I L L A R AT E S
M I N I M U M S T AY
Low Season 7,500 USD per Night
Low Season Minimum 3 Nights Stay High Season 8,250 USD per Night
High Season Minimum 5 Nights Stay Peak Season 9,000 USD per Night
Peak Season Minimum 7 Nights Stay

Pricing subject to 21% tax and service.

CURFEW IDR 5,000,000 Local community (Banjar) fee for any
group of 25 or more per event. Also applicable to
Live Band Band Must Stop by 11pm second event (subject to change). Maximum of 4
DJ Music Must Stop by 11pm events per month.
AT A G L A N C E

W E AT H E R

for any event at Saba Estate. EOs are advised

to consider rainy season conditions and plan
accordingly for events.

It is a compulsory to use a marquee or a

tent during the rainy season months in Bali
(November – March). This will be the backup

accommodate max 70 guests, especially when

it involves a larger group.

The tent needs to have clear plastic sides

curtains and a proper flooring. A professional
vendor is required to ensure the quality of the
structure follow Saba Estate standards. A list of
approved vendors can be proposed.
AT A G L A N C E

EVENT SPACE
From its immaculate lawns to its show stopping
ocean- view balé, Saba Estate is an exceptional
venue for weddings, retreats and family
gatherings, and provides the perfect canvas for
the design of a unique event and the creation of
lasting memories.

For smaller groups, the beachside lawn provides

a stunning cocktail venue and the pool deck
area can be used for an intimate dinner.

Balloon release and/or Thai wishing lanterns are

strictly forbidden.
AT A G L A N C E

EVENT
FACILITIES

FULL KITCHEN AND BAR

RESTROOMS

There are three bathrooms available on the first

floor, two are outside and on is inside. Another
bathroom can be made available in one of the
rooms on the second floor.

PA R K I N G

The parking area is to be kept free for guests’

arrival and departure. This means that there is
no parking on site for EO’s or suppliers. Vehicles
are permitted for a one-hour period for loading

hour prior to the event.

AT A G L A N C E

R EG U L AT I O N S A N D
RESTRICTIONS
The main living and dining room can be used for
welcome drinks but should not be used as main
event spaces. The furniture in these two areas
should not be moved or removed. Additional
infrastructure can be brought into these areas
with Saba Estate permission.

Bedrooms are for the use of resident guests

only and we recommend these to be locked
during the course of any given event. Smoking
is not permitted inside the house..
 Events by their very nature put a strain on a villa

is to set the conditions under which Saba

Estate may be booked for an event to ensure
that not only do the guests have a great time
but also to protect the villa and the interests of
its owner. The aim is to help guests and event
organisers run trouble free events based on
our experiences of hosting 100’s of events each
year.

An event is a social gathering or celebration

where the total number of guests exceeds
double the sleeping capacity of the villa or when
a significant amount of equipment (such as an
external sound system) is brought onto a villa’s

EVENT premises Commercial events (ticketed) are

generally not permitted.
GUIDELINES
EVENT GUIDELINES

EVENT ORGANIZERS

FEES AND Guests want to enjoy their event (some to

R EG U L AT I O N S
Event Fee is a fee which is charged by the villa
for an event. The amount varies depending on
the size of the event. The fee covers the main
event as defined above plus a smaller second
pre- or post-event gathering. The event fee will
be invoiced as part of the villa booking.
extremes) and not have to worry about the
villa or contractors providing services. The
responsibility for this lies with the Event
Organiser. All events are required to have a
qualified Event Organiser (EO) who has been
approved by Saba Estate Management before a
booking can be confirmed. Saba Estate has a list
of qualified EOs as well as vendors which it will
be happily provided to guests.

LOCAL PERMIT FEE

The Banjar fee (local permit fee) is an additional

fee required by the local community or ‘Banjar’
who will provide additional security and parking
assistance on the day of the function. If you are
planning to hold a second function (pre or post
main event), please note that a second Banjar
Fee will apply to every gathering of over 25
guests or depending on the nature of the event.
EVENT GUIDELINES

EO RESPONSIBILITIES
04. USE LOCAL COMMUNITY
01. BE ONSITE
Try to use the local community where possible
Be onsite for the entire period of the main event
for entertainment and services, such as flower
including set up, event and clean up. Note that
girls, rindik, gamelan etc.
villa managers may refuse entry of contractors
until the EO is onsite. Also be onsite for key 0 5 . E N F O RC E R E G U L AT I O N S

times (contractor arrivals, clean up, etc) for the

second small gathering if applicable. smoke, eat or sleep around the villa premises.
There is a designated area for these purposes;
0 2 . P ROV I D E C O N TAC T
EO should consult the villa manager as to where
Provide at least 2 telephone contact numbers
this area is located.
for the duration of the event.

06. MONITOR VENDORS

0 3 . P ROV I D E S TA F F
Vendors are not permitted into and/or to use
any guests areas for the purpose of the event
up, event management and venue clean up.
without the permission of the villa manager.
EVENT GUIDELINES

SECURITY DEPOSIT

All events will be subject to a damage deposit of USD 5,000

payable in cash to Villa Manager on arrival. This deposit will be
returned to the guest upon the third day after their departure A P P ROVA L
if no damages or losses are found on or within the property. PROCESS

All event bookings will be required to submit

an Event Plan via the appointed EO at least 6
weeks prior to the event date. The Event Plan
should include: an Event Summary, a Run Sheet
and a Site Plan. Saba Estate Event Team will
review the Event Plan and provide suggestions
and amendments no later than 14 days prior
to the event. This is also applicable for pre
and post events. Should an Event Plan not be
submitted on time, it may result in cancellation
of the booking.
EVENT GUIDELINES

GENERAL
CONDITIONS

01. MUSIC
Saba Estate is located in residential area, guests
and event organisers need to be sensitive to the
local community (Banjar).

There are generally strict local rules about music

and noise, although these do vary from villa to
villa. The rules typically are:

Live music (band) and DJ permitted until 11pm

(unless mentioned otherwise in individual villa
guidelines).

iPod music permitted until 12 midnight.

Reasonable house stereo system permitted

after 12 midnight (the villa manager to determine
appropriate sound levels at all times).
EVENT GUIDELINES

0 2 . P OW E R , C A B L E S A N D L I G H T I N G
• PLN of 192 KVA (not generator) can be provided at an
Villa electrical supplies is available, kindly contact us
additional charge.
for further details and arrangements. In order not to
• Cable runs from rental generator placed outside are to
damage the supply and to protect the villa from fire
be approved by villa manager with the guidance of Villa’s
hazards the guidelines below need to be followed:
engineer.
• Cables should not be dug into lawns.
• Cables should try to follow edges of concrete / grass
where possible.
•
cables may pose a safety risk.
• Electric lanterns are permitted to be hung from trees using
existing nails only.
• Heavy lighting must be attached by metal brace and not
by hooks and nails.
• Paper candle lanterns, balloon release, confetti bomb, or
Thai wishing lanterns are not permitted.
• No real-fire candles permitted. Battery-operated candles
only. Open-flame candles in wax are only permitted in the
grease area with owner and Flagship Luxury approval. All
candles should have candle bases to prevent wax spillage.
EVENT GUIDELINES

03. STRUCTURE

Many events require structures to be built at the

villa. These structures can cause considerable
long term damage, especially to lawns and
swimming pools. Any structure vendors need to
To minimize the risks of damage the following
be approved by SABA ESTATE.
guidelines are in place:

• Structures such as marquees, service bars,

pool platforms, dance floors and DJ booths
need to be included on the Site Plan for
approval
• Marquees should be freestanding where
possible
• Staging and platforms should have drop
sheets put down before painting
EVENT GUIDELINES

CA N C E L L AT I O N S
The Agent will inform the SABA ESTATE of the
• 30% of the total rental amount if the
cancellation policies in accordance with SABA
cancellation is made more than 60 days
ESTATE Booking Terms and Conditions and
before the start of the rental period
recommend the use of travel insurance. Typically the
• 50% of the total rental amount if the
cancellation charges are:
cancellation is made between 30 and 60
days before the start of the rental period
• 100% of the total rental amount if the
cancellation is made between 1 and 29
days before the start of the rental period.
• For no-show: 100% of the total rental
amount will be forfeited.
• Cancellation due to COVID-19 are on a
case by case consultation with owner’s
consent.

Images by Imaj Gallery

 FOR BOOKINGS

J L . PA N TA I S A B A , B L A H B AT U H ,
G I A N YA R , B A L I 8 0 5 8 1

P H O N E + W H AT S A P P
+62 811 99 22 666

S A L E S @ S A BA E S TAT E BA L I . C O M