Professional Documents
Culture Documents
- Student Notes
Directions:
Fill in the blanks.
3. Verbal Communication
• Involves communicating through words.
• Includes the following:
– Tone of voice (inflection)
– pitch
– volume
– emphasis
4. Tone of Voice
• Is the raising and lowering of the voice
– can indicate a question by raising voice at the end of message –
can indicate a statement by lowering voice at the end of message
• Can be referred to as inflection.
5. Pitch
• Is how high or deep a voice is
– can be considered authoritative if a voice is very low
– will get higher when a person is angry
6. Volume
• Is how loud or quiet a voice is
– can be too loud and overwhelm a listener
– can be too quiet for listeners to hear
7. Emphasis
8. Nonverbal Communication
• Involves messages communicated through body movement
• Includes the following:
– eye-contact
– posture
– Personal space
9. Eye-Contact
• Is to look at someone while communicating
– is important because it proves the receiver of the message is paying
attention
– is hard for one to do if he is shy, nervous or lacks self- confidence
10. Posture
• Involves the body position
– can indicate a person’s mood.
– can be misinterpreted .
3. Presentation Applications
• Are used to display information, usually in the form of a slideshow
• Programs to use include:
– Microsoft® PowerPoint®
– Prezi Pro®
– Corel® Presentations
• Popular uses include:
– business and educational presentations
– photo slideshows
5. Spreadsheet Applications
• Are a screen-orientated interactive program enabling a user to lay out data
on screen
– Rectangular table (or grid) of information, often financial data
• Programs to use include:
– Microsoft® Excel®
– KSpread®
– OpenOffice Calc®
– Abykus®
6. Spreadsheet Applications •
Popular uses include:
– calculating financial information
– organizing numerical and textual data
– creating charts and graphs
• Tips and features include:
– Automatic calculations using formulas
– combine spreadsheets into a workbook
– auto-fill function recognizes patterns in the spreadsheet
7. Database Applications
• Are like an filing cabinet
• Are a processing system in which data can be stored , manipulated,
reported and managed
• Programs to use include:
– Microsoft® Access®
– MySQL®
– Oracle®
9. Database Applications
• Tips include:
– sketch your database relationships on paper before creating
– keep track of the relationships between various parts of the
database
– integrate formulas to calculate data with ease
• Features include:
– grouping, sorting, and arranging various types of data
– creating multiple reports using the same data
– compiling mail merge documents
10. Collaborative & Groupware Applications
• Allow multiple users to work on related tasks at the same time
• Provide an avenue to help users coordinate and keep track of ongoing
projects together
• Programs to use include: – Lotus® Notes
– Microsoft® SharePoint®
2. Leadership
• Is natural for some people, others have to develop the skills necessary
to be a leader
• Is an instrumental part of any group or team; a leader initiates thinking
in a group and motivates action
• Helps determine the appropriate way to handle conflict.
• Is the ability to recognize different personalities and how to use
different methods to relate to them
3. Leadership Styles • Include the following:
– Autocratic: makes decisions independently
– participative: shares decision-making authority with others
– free reign:empowers
– employees to function independently
4. Methods of Leadership
• Coach Jones is coaching the softball championship. He really needs
his two best players to play harder. He knows one of the girls is shy
and insecure while the other is aggressive and confident. He motivated
the first girl by taking her aside and quietly explaining how she can
play better. He shouts to the other girl to focus on the game and work
harder.
– How was Coach Jones a leader?
5. Methods of Leadership
• Tom is the manager at a pizza place. He want his employees to come up
with a new slogan idea. No one seems to care or want to
participate. Tom offers incentives, such as a raise and a day off to
whoever comes up with the idea.
– How did Tom motivate his employees?
– Was he a good leader?
– What other methods might have worked?
6. Teamwork
• Helps accomplish goals and efficiently
• Can form naturally
• Can form as the result of a collective interest, such as a soccer team
7. Successful Teamwork
• Consists of cooperation, compromise and collaboration
– cooperation: each team member offers assistance and listens to
everyone’s ideas
– Compromise : each team member is willing to give up an idea of
their own to consider or use ideas of others
– Collaboration : each team member expands on the thoughts,
opinions and ideas of others
8. Successful Teamwork
• Is accomplished when team members trust each others
• Can be accomplished through the following: –
communicate effectively
– demonstrate capability .
– display concern for other team members
– apply fairness to all team members
– admit when people are wrong or do not know the answer
– welcome new members with patience and guidance
9. Team Effectiveness
• Can be measured by whether the team:
– achieved the goals
– accomplished the objectives.
– were able to give and receive feedback
– were able to present the achievements to the organization
2. Constructive Criticism
• Is evaluative judgment of others
• Helps improve people’s work
• Should be offered and received
• Should be a judgment of a person’s work , not of a person’s character
3. Types of Goals
• Include the following:
– long-term goals: goal set for a year or more
• for example: you set a goal your freshman year to be on the
varsity basketball team your junior year
– short-term goals: goals set for less than a year
• for example: you set a goal to get an A on next week’s history
quiz
4. Goal Setting
• Should be realistic to a person’s capabilities
– On Wednesday, Jenny decides she wants to tryout for the school
talent show where she will sing a song she has never sung
before. On Friday, Jenny is upset she did not make it into the
show.
• What is wrong with Jenny’s goal?
• Did Jenny set a realistic goal?
• How might she have better set her goal?
5. Goal Setting
• Should be realistic to time
– Jenny only allowed two days to practice her song. If Jenny had
decided a month or two before the tryout to start practicing she
may have been able to be in the show.
6. Goal Setting
• Should include a strategy for accomplishing the goal
– Jenny could have asked her music teacher for some voice lessons
or could have started practicing by joining her church choir.
7. Goal Setting
• Should include a method for monitoring the progress of the goal
– If Jenny had realized after a couple of weeks she was not very
good at singing, but really wanted to participate in the show, she
could have changed her talent to dancing, which she has been
practicing for years.
8. Personality
• Is the characteristics of a person including behavioral and emotional
tendencies, personal and social traits, self-concept and social skills
• Is unique to everyone king.
14. Ethics
• Are the moral rules and values governing the conduct of a person or
group
• Force people to make difficult choices which may not serve their
personal best interest but serve the interest of others
• Lead to successful relationships, business and life
15. Ethics
• Provide the following rewards:
– respected more in the workplace
– Trusted by co-workers and peers
– admired by family, friends and co-workers
• Reduce people’s chances of making illegal decisions
3. Money Management
• Is important, but can be difficult
• Should be a necessary skill utilized in all stages of life
– write down every dollar spent and earned
– budget money for fees and bills
– save money for personal items
– begin a savings account for future needs
4. Time Management
• Refers to how people allocate their time
• Requires the ability to prioritize esponsibilities according to importance
5. Time Management
• Helps organize obligations in order of importance and allot the most time
to the most important obligations
• Allows people to all of their tasks
3. Internet Research
• Popular search engines include:
– Google™
– Bing™
– Ask.com™
• Tips include the following:
– include quotation marks around specific words
10. Plagiarism
• Is the unauthorized use of information
• Includes:
– copying
– imitating
– giving inappropriate citations.
– Infringing on copyright laws