LETTER TEMPLATE 1

<Company Name>
<Address Line 1>
<Address Line 2>
<Address Line 3>

<DD/MM/YYYY>

To
<Employee Name>
<Employee No>
<Employee Designation>

Sub. – Warning Letter - Document submission pending for Background

Verification

Dear <Employee Short Name>,

It has been observed that you have not submitted your documents required for
employee verification such as Academic certificates and previous company documents,
resulting in willful insubordination and gross negligence of duties, in your capacity as
[Designation].

Not submitting the documents after asking for the same several times is a misconduct
for which you are making yourself liable for necessary action.

You are hereby warned to submit all the documents and failure to do so shall invoke
appropriate action.

You are further advised to submit a written explanation for not submitting the documents
as soon as you receive this letter.

Kindly treat this as very urgent.

For, <Company Name Here>

[Authorized Signatory Name]

<Designation>
LETTER TEMPLATE 2
<Company Name>
<Address Line 1>
<Address Line 2>
<Address Line 3>

<DD/MM/YYYY>

To
<Employee Name>
<Employee No>
<Employee Designation>

Sub. – Warning Letter - Leave without prior permission.

Dear <Employee Short Name>,

It has been observed that you have proceeded on leave without prior permission of the
concerned authorities, resulting in wilful insubordination and gross negligence of duties.
Absenting yourself from duties without prior intimation is a misconduct for which you are
making yourself liable for necessary action.
You are hereby warned to refrain from such activities and failure to do so shall invoke
appropriate action.
You are further advised to submit a written explanation for your unauthorized leave as
soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.

For, <Company Name Here>

[Authorized Signatory Name]

<Designation>
LETTER TEMPLATE 3
<Company Name>
<Address Line 1>
<Address Line 2>
<Address Line 3>

<DD/MM/YYYY>

To
<Employee Name>
<Employee No>
<Employee Designation>

Sub. – Warning Letter - Performance Issues

Dear <Employee Short Name>,

This letter is to draw your attention to certain unsatisfactory aspects of your current job
performance, namely <your three unexcused absences during the past month.>

In order to improve your performance, I suggest that you <call in no later than one-half
hour after your scheduled start time and have no more than one non-medically related
absences during the next 30 day period.>

I will assist you in any reasonable way to meet the Company’s requirements. However,
further violations may result in immediate dismissal. If your job performance does not
significantly improve by <Score> , I will have no alternative but to terminate your
employment for cause.

For, <Company Name Here>

[Authorized Signatory Name]

<Designation>
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