Time Management

1. What is time management?

❖ Time management is the process of planning and

exercising conscious control of time spent on specific activities, especially
to increase effectiveness, efficiency, and productivity. It involves of
various demands upon a person relating to work, social
life, family, hobbies, personal interests, and commitments with the finite
nature of time.
❖ It is observed that a person who is good at time management is highly
motivated, is adaptable, takes self-intuitive and is less hesitant in taking
risks of quality decisions from long-term perspectives of his/her own life
and, also on behalf of their organisations.

Decisive Factors of Time Management

❖ Stock-taking: It comprises weighing your inner strengths and weaknesses

through thoughtful self-exploration.
❖ Planning: This stage comes after stock-taking. Based on estimations, a
person can develop a plan of action for themselves.
❖ Organising: In this stage, a person organises their time according to the
planning. Here, the person can list their choices in terms of “must do”,
“should do”, and “let’s do”.
❖ Prioritising: Prioritising will help a person to arrange sequentially the
order of “must do”, “should do”, and “let’s do” actions and accomplish
them without stressing themselves much.
❖ Scheduling: Prioritising needs to be followed by thoughtful scheduling of
the decided plan of action.
❖ Executing: Execution is the final stage of time management. All actions
mentioned above would not yield any positive result if they are not
oriented towards executing the desired action.

Motivation

❖ 3 major components of Motivation

1. Activation: Involves the decision to “initiate” (start) something.
 2. Persistence: It is the “continued effort” toward a goal even though
obstacles may exist.
3. Intensity: It is the “concentration and vigour” that goes into
achieving a goal.

❖ Humanistic theory of Motivation

Psychologist Abraham Maslow introduced his concept of a hierarchy of
needs in his 1943 paper “A Theory of Human Motivation” and his
subsequent book, Motivation and Personality.

The lowest levels of the pyramid are made up of the most basic needs,
while the more complex needs are located at the top of the pyramid.