PROMOTION / TRANSFER PROPOSAL FORM CL/HR/PTF

PROMOTION/TRANSFER DOCUMENTATION (FORM HRC 2)

PART A (To be completed by the Manager proposing employee promotion / Transfer )

Proposed staff name ______________________ Department __________________________

Current position _________________________ Proposed position ______________________

Current Grade: _____________________ Proposed Grade: ________________

Reporting to (Supervisor Title): _______________ _____Supervisor’s name: ___________________

Type of appointment: Fulltime acting capacity if yes, Period ____________________

(To be completed by the Head of Department proposing promotion/transfer of employee)

Reasons for promotion / transfer (Provide details with supporting evidence including Job description)
(You additional paper and attach if space insufficient)

Name of former Job Holder (if replacement) ________________________________

Reason of Departure from position: _________________________

(To be completed by Head of Department)

1. How do you plan to fill the proposed staff current role? Recruitment (fill staff request form)
Position shared out or position not required

2. Role Budgeted? Y/N: _________ If “No” - alternative source _________ (e.g freeze another role)

3. Approved Departmental Head Count: ___________ Current Head Count: _____________

Requisitioning Manager Signature

 PROMOTION / TRANSFER PROPOSAL FORM CL/HR/PTF

Name: _________________Signature: __________________Date: ___________

General Manager: _________________Signature: ___________________ Date: ___________

PART B (To be completed by Human Resources Department

7. Position Budgeted for Y/N Departmental Payroll Budget Status _________

8. Proposed pay: _____________Proposed Grade:__________________ Union Y / N

Reviewed by Human Resources __________________________

PART C (Executive Approval)

Departmental Head: - __________________________

Signature: ____________

Date: ____________

HR Manager: - __________________________

Signature: ____________

Date: ____________

CEO/Director: - __________________________

Signature: ____________

Date: ____________

Requisition date is the date after the last Executive signature

NB: Line manager seeking to promote or transfer should ensure that the form should be fully filled
before submitting for executive approval.