COMPUTER

Introduction to Microsoft Excel

What is Microsoft Excel?

It is a spreadsheet program used to record and analyze numerical and statistical data.

Uses of Microsoft Excel-

• It can be used to calculate numbers using formulae

• It can be used to record data
• It can be used to analyze data
• It can be used to store data
• It can be used to import data
• It can be used to create charts and graphs

How to open Microsoft Excel?

To open MS Excel on your computer, follow the steps given below:

• Click on Start
• Then All Programs
• Next step is to click on MS Office
• Then finally, choose the MS-Excel option

Alternatively, you can also click on the Start button and type MS Excel in the search option
available.

Understanding the Microsoft Excel terminologies-

1. WORKBOOK- A workbook is a collection of worksheets. A workbook is like a notebook. Just

like a notebook has multiple pages, a workbook has multiple worksheets.

2. WORKSHEET/SPREADSHEET- A worksheet is a collection of rows (horizontal lines) and

columns (vertical lines). Think of a spreadsheet as a collection of columns and rows that form a
table.

3. CELL- When a row and a column meet/ intersect, they form a cell. Cells are used to record
data.

4. ACTIVE CELL- A cell which is currently selected. It will be highlighted by a rectangular box
and its address will be shown in the address bar.

5. CELL ADDRESS/ CELL REFRENCE- The cell address is the name by which a cell can be
addressed. You address the cell by the column to which it belongs followed by the row to which
it belongs. For example, A1.

6. COLUMNS- A column is a vertical set of cells. You can select a column clicking on its header.
Columns are labelled with letters.
7. ROWS- A row is a horizontal set of cells. You can select a row clicking on the row number
marked on the left side of the window. Rows are labelled with numbers.

8. FORMULA BAR- The formula bar is an input bar.

9. ADDRESS BAR- It shows the address of the active cell.

10. TITLE BAR- The title bar will show the name of your workbook, followed by the application
name (“Microsoft Excel”).

11. LABEL- Text used to describe certain values.

12. VALUE- Numbers entered in individual cells.

Working with Microsoft Excel Formulae-
Charts in Microsoft Excel-

1. Line charts are used to display trends over time. Use a line chart if you have text labels, dates
or a few numeric labels on the horizontal axis.

2. Column charts are used to compare values across categories by using vertical bars.

3. Pie charts are used to display the contribution of each value (slice) to a total (pie). Pie charts
always use one data series.
4. Bar chart is the horizontal version of a column chart. Use a bar chart if you have large text
labels.
PRACTICE-

• Selecting multiple cells

• Selecting a row/ multiple rows
• Selecting a column/ multiple column
• Selecting an entire worksheet
• Inserting a row
• Inserting a column
• Deleting a row
• Deleting a column
• Resizing a row
• Resizing a column
• Moving data in a worksheet/spreadsheet
• Changing font colour, size and type
• Changing cell colour
• Adding cell border
• Merging cells together
• Inserting data
• Performing mathematical calculations
• Sorting data alphabetically A-Z and Z-A
• Sorting data numerically in ascending and descending order
• Creating charts- line chart, bar chart, column chart, pie chart
• Saving an excel file