Exercise 5

Malak Elhamidi

Project Management Program, Conestoga College

MGMT8400-Sec4-Advanced Project Planning and Control

Prof. Chris Chang

February 12, 2023

Knowing that the project team of Baduro Company is working from the comfort of their home
and is located on different continents around the world. They are facing an issue of
communicating with each other in a timely manner, and meeting up in person is out of the
question since they are all working from home. However, the collaboration software provided
by the employer is helping the project team overcome this issue in all project phases.

Initiation
During this phase, all the team members need to come together to discuss the project and
meet each other to get to know each other better. A collaborative software like zoom or any
other video platform would help with this type of collaboration. When sending the invitation
link, it can also tell the others what time zone the meeting is in, and that way, they can all
attend accordingly.

Planning
After initiating the project, we need to plan the project. When we’re planning the project, we
need to gather all the ideas together so we can share them with each other despite the
different time zones. Something like Miro or discussion boards would help. That way, everyone,
during their own time, can input their own ideas or respond to others’ ideas. Therefore, the
process of planning is made easier for everyone.

Execution
During the execution phase, everyone can be occupied with their calendar and meetings. A
collaborative calendar to see everyone’s schedule would help to set the appropriate meeting
time to discuss the execution of the project according to the plan made for the project. Another
thing is that if someone needs to talk to another person directly without disturbing others,
something like the Microsoft teams chatting feature would be suitable.

Closing
When the closing is happening, all the team members need to be present so we can all make
sure that everything is checked off and there are no defects. Therefore, a Miro or any type of
discussion board would be suitable so that if there is anything that needs to be checked off, we
can mark them as something to be looked at. A collaborative calendar would be required so we
can all see each other’s availability and set the meetings accordingly to go over the things that
need to be checked off—finally, a zoom or any other video conference/call platform to hold the
meetings.
References

Knight, D. (n.d.). Technology for Project Management [PowerPoint slides]. School of Business,
Conestoga College.
https://conestoga.desire2learn.com/d2l/le/content/691234/viewContent/15100885/
View