Professional Documents
Culture Documents
Jaime Gloria
Maura McGroarty
Teamwork and Communications Tutorial
April 23, 2008
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Permission Page:
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Jaime Gloria and Maura McGroarty
Information Systems
Executive Summary:
You will learn how to develop a team through the various stages of
plan is essential for the successful completion of your project. You will
status reports to identify the time tasks are completed, what needs to
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be done to complete a task, what is the next task, and what are the
issues with completing the task. One last thing, which you will take
Introduction:
to learn how to form groups of individuals who can work well together
because it allows for the project manager to see any unmet goals or
important to any project; you must establish the mode, frequency, and
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responsibility of the communication and make sure each are clearly
exchange of these ideas will allow for the team to work together and
effective manner.
Step-by-Step Guide:
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This creates a diversity of people, backgrounds, and expertise allowing
only create problems both internally and externally for the company.
The team should also be a very effective group. While you do want a
group of people that are outspoken so that opinions are voiced, you do
not want a group that spends their whole time talking because then
you run the risk of a low production level. The group also needs to be
make that will affect the company or organization and their audience.
If the group is not respected, the project will become very difficult to
teams by having team members focus on the task at hand and not the
lay out work expectations and the norms that everyone is expected to
follow which the team will use to reference each other as members of
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the team, followed by phase performing, which is when work gets done
while working with issues. There are various process changes a team
developing the team you will want to bring the best people into the
team as possible, each with a distinct background that will add to the
team effectiveness. It usually helps to let the team know that their
team will keep as close as possible to the work schedule as well as the
such as noticing the phases the team goes through. If one notices a
team gets stuck in a specific phase, the project manager may need to
team may be more costly and will definitely negatively affect the
sure that the team members bond with each other over time. While
should be left outside of the project work time, a distinct team bond
should be created. It’s almost like team spirit at a high school. While
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there may be conflicts among faculty or in between students, everyone
that will benefit all. Team spirit through a good bond will allow both
change team meeting processes. The way one could practice this is by
team as well as what turns them away from wanting to be part of the
team. The team will also be able to evaluate the project itself, and
point out things that they may not have wanted to bring up in front of
always know what to ask their team members about the project. In
everyone’s role in the project, what stage they are at, and how they
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questions to the various team members allows them to accurately
report back to the client. Some things the project manager should as
person should know who they contracted to do the foundation, who the
head contractor is, who is the architect, who designed the foundation,
and how many people are working on it. Another question the project
stock the new hospital we are building with one roll of toilet paper
when we had the hospital over to the system that ordered it and we
clearly cheaper, we should ask why did we go with the more expensive
making between quality and price, or time and money. The next set
things like, when will this be completed, or when can we meet, or when
contacts, or where will the restroom be on the second floor if the client
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is how often. For example, how often is the budget reports being
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If a project manager simply
ProjInterCommPla)
the task, 3. what is the next task, and 4. what are the issues interfering
(ProjExecPP, Alemi) Create matrixes that align project status and task
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and as the project manager; one must determine which stakeholder
For every project, one must customize their message according to the
audience. Each stakeholder has his or her own unique set of needs;
requirements have been met. The receiver can then give additional
flow, the team structure, and the roles, as well as responsibilities and
meetings and functional team meeting since it allows the team to get
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status reports and updates as well as a great way to discuss lessons
stakeholders properly.
pictures, and video is more precise when explaining the task and the
When using communication, you want to make sure you cover all
these tasks, and its helpful towards tasks being completed on time
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It is important for managers to understand the various methods and
barriers that come along with good communication since 90% of the
manager navigate with and outside of the project team. What happens
help your team stay on task and focused. Using the project plan as
your guide will allow for a concise information flow. You can also refer
issues before they are discussed, but then again the information may
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be misleading. Also good informal communication can occur during the
performance, 3. take
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the project communication can be given through group meetings or
gatherings. Always make sure the client knows exactly how feasible
the plans are by saying exactly what you mean be sure to address the
issues, but do so cordially, and be aware of the issues that come with
Example:
Delilah was a nurse at Woo Hospital, and a patient was brought into
the hospital for surgery. The procedure was to amputate the left leg.
Unfortunately, Delilah got sick and had to go home early, prior to the
patient’s surgery. No one else helped her prep for the surgery, so the
right leg was amputated, instead of the left. The hospital was then
who the operations team was for the patient, and should have talked
to them to make sure they were prepped on the surgery before she
Clearly, the team was not communicating the way they should have
been, or the rest of the team would have known what leg to amputate.
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In addition, in the example, the team broke the rule of understanding
communication, since the team fell apart with her there. There should
have been some form of protocol as to who to let know she was
leaving, as well as some way to update the team in her absence, and
lastly, to let the team know what exactly was supposed to be done
could have been able to complete the procedure safely, and correctly.
In this case, things you constantly want to go over with your team are
the patients records, talking to the patient while awake, confirming the
sure the rest of the team is involved in this process. Lastly, it was the
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Index of Terms:
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Protocol: the customs and regulations dealing with diplomatic formality,
precedence, and etiquette
Work Cited
Georgetown University
University
University
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Communications Plan. Presented at a HESY 210 lecture at
Georgetown University
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b. Visual aids were placed in beneficial places. The charts and graphs made
it easy to understand the concept without having to read in detail at first.
c. The font size, margins, and text also made the paper look very
professional. The hierarchy of ideas was good, I liked the parts that were
introduced by saying “When developing…”
d. There was no color in the paper. This made it seem very business like.
e. There were only a few grammatical errors, which are expected since this
paper was a rough draft.
f. The paper was organized well. The title and permission page were
followed by the introduction. The introduction led into the step by step
guide. A reference list and index of terms were also included.
g. Yes, references were included.
3. Content:
a. I really liked that you included things that we have learned in the class. It
was good that the first part of the step by step guide identified team work
and communication at the macro level. I thought it was helpful that you
introduced the marco level before going into the steps. The steps were all
really important and followed ideas for developing a team, making a
communication management plan, presenting that plan, and how to
communicate during a project. I felt these were all really necessary to your
paper.
b. The authors followed the recommended guideline.
c. All materials in the paper are related to the title “Project Teamwork and
Communications”
d. All claims were backed up by specific references that were listed in a
reference list.
e. The length of the paper is good and encompasses all aspects of how to
form a team and communicate to the members. I also liked that you
included how to solve problems with communication.
f. One question I would ask is what are the other factors that lead to project
failure? I know you are focusing on communication, but maybe mention
that it is just one of the many problems that can lead to failure.
4. What you learned:
a. One thing that I learned from this paper was how important it is to
organize it properly. I thought that your paper was really well organized,
not only in terms of the overall sections, but you also organized
information within the sections really well. I am going to try to re-work
the information in my step by step guide so it flows more like yours did.
5. Grade
a. I was told not to assign a grade
o Dates
Report the date you received the draft and the date you responded to the draft
The date I received the draft was April 65, 2008 and I delivered the response on
April 7, 2008
o Presentation:
Begin with what worked well. Point to specific sections of the paper and use
adjectives liberally to praise the authors. This is the only place you are allowed
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to use adjectives, in all other sections avoid use of adjectives. I thought that your
introduction and step by step breakdown was very well organized and written.
Especially for the introduction I would make sure that you draw on some
references other than the presentations made by our professor.
Visual aid. There was no visual aid in this paper. However, they may not be
necessary.
Discuss the use of font size to mark paper sections and the hierarchy of ideas.
Your ideas are arranged in an order that makes sense. However, the use of font
size to mark paper sections and breaks does not work. Your points should be in
a larger font than the rest of your paper. This can be done in a professional way.
Discuss if color has been used appropriately to highlight significant points. Color
was used to highlight main sections.
Discuss writing style and errors. There is a little bit of a difference between the
two authors writing styles. In order to make this paper flow better you may want
to sit down together and work these “kinks” out. There are a few grammatical
errors but nothing major.
Discuss the organization of the paper. The paper seems well organized and
thought out. The step-by-step guide seems to go along with the introduction and
overall main ideas of the paper.
Discuss if references are linked to PubMed and other literature. No references
PubMed. Reference to professor’s notes are good for the topic.
o Content:
Begin with what worked well. Point to specific content that made reading the
paper worthwhile. You can use adjectives in this section to praise the authors
but do not use any adjectives in remaining sections. By breaking down each step
and elaborating on each step I was able to understand that content of the paper.
The introduction is a good lead way for what to expect through out the body of
the paper.
Discuss if the authors have followed the recommended outline and whether their
departures from the outline make sense. The beginning structure for the
recommended outline is being followed. The introduction and step-by-step
portions are followed through out the rough draft. I am sure the authors will
continue to follow the outline, resulting in a clear paper.
Check that the title is appropriate for the paper. Make sure that the paper does
not digress into unrelated materials. The title is appropriate.
Discuss the use of reference materials. Make sure that there are no claims
made that are not backed up by evidence from the literature. I do not believe
there are any claims made; however as the authors continue to work on their
rough draft they should call on other references.
Discuss whether the paper provides sufficient depth to serve as a tutorial for you
or for someone not familiar with the topic. What could make the paper more
useful? I think the paper is sufficient. Even if I knew nothing about the topic I
would be able to understand the messages the authors are trying to convey. I do
not think there is anything that can be done to make the paper more useful, since
visual aids would not help for this topic..
List what questions you had that were not answered by the paper. Some of the
sections may need some elaboration. I am sure the authors plan on doing this is
later drafts
o What you learned:
Discuss what you learned from the paper that you would try to do in your own
draft. If the topic is new to you, discuss what surprised you. After reading the
rough draft of this paper I am more knowledgeable on the subject of project
teamwork and communication. I have learned how important they are in
completing a task on time.
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