BYE- LAWS OF THE

COOPERATIVE HOUSING SOCIETIES LTD., UNDER TCS ACT, 1964

BYE-LAWS
1) Name and Number anu Cooperative Housing Society Ltd.,

2) Address of the Society 1-1-33-44,ALLAPALLI(V),ALLAPALLI

(M),BHADRADRI KOTHAGUDEM(D),500020

3) Regd. No. of the Society

4) Date of Starting of the Society

5) Area of operation of the Society District()

BYE-LAWS OF THE anu CO-OPERATIVE HOUSING SOCIETY LIMITED

1) NAME, CONSTITUTION AND ADDRESS:

a) The anu Co-operative Housing / House Building society Ltd., No________is registered/ deemed to
have been registered as a Co-operative Society under the Telangana coop societies Act 1964. Its
address at present shall be as follows:-
1-1-33-44,ALLAPALLI(V),ALLAPALLI(M),BHADRADRI KOTHAGUDEM(D),500020 It shall be referred
to in these bye-laws briefly as DzThe SocietydzAnd change in the address of the society shall be notified
to the Registrar within 30 days of the change and shall be given wide publicity.
2) Definitions :-
a) ǮBye lawsǯmeans the registered bye-laws for the time being in force.
b) ǮCommitteeǯmeans the Governing body of a Cooperative Society by whatever name called, to which
the direction and control of the management of the affairs of the society is entrusted to.
c) ǮCooperative Year/ Financial Yearǯthe period commencing on 1st day of April of every year and
ending with the 31st day of March of the succeeding year.
d) ǮGeneral Bodyǯin relation to the Society means all the members of the Society.
e) ǮGeneral Meetingǯmeans a meeting of the general body of the Soceity.
f) ǮGovernmentǯmeans the State Government of Telangana.
g) ǮMemberǯmeans a member of the society, and includes an associate member.
h)ǮNear relativeǯmeans father, mother, brother, sister, husband, wife, son, son-in-law, daughter,
daughter-in-law, father-in-law, mother-in-law, brother-in-law, sister-in-law, nephew and niece.
i) ǮOffice bearerǯmeans a President/ Chairperson, Vice-President/ Vice Chairperson, Secretary
or Treasurer of a Co-operative society and includes any other person to be elected by the Board of any
Co-operative societydzǤ
j) The term ǮRegistrar Ǯreferred to in these bye-laws shall mean the Registrar of Co-op. Societies
appointed Under section 3 (1) in relation to the Telangana coop societies Act 1964 and includes any
other person on whom all or any of the powers of Registrar are conferred by govt. of Telangana coop
societies Act 1964.
k) ǮRulesǯmeans the rules made under this Act.
l) ǮSocietyǯmeans a cooperative society registered/deemed to have been registered under the
Telangana Cooperative Societies, 1964.
3) AREA OF OPERATION
Its operations shall be confined to the limits of District()
4) RENEWAL OF REGISTRATION:-
The society shall renew the certificate of registration for every 5 years by the Registrar as per Section
8-A.
5) OBJECTIVES:
The objects of the society shall be to carry on for the benefit of its members the trade of
building and buying, selling, hiring. Letting, and developing land in accordance with Co-
operative principles and to give loans to members of construction of new dwelling houses.
6) LIABILITY OF MEMBERS:
The liability of the members of the society shall be limited to the share capital subscribed by
them.
7) SHARE CAPITAL:
The capital of the society shall for the present be Rs 300.00 ( Rupees ) made up of shares of Rs
102.00 ( Rupees ) each.
8) ELIGIBILITY FOR MEMBERSHIP :
An individual who attained majority, is competent to contract, of sound mind and who does not
have any house in this anu city in his name or in the name of his wife or minor children.
Further, he, who paid the minimum Share Capital as prescribed by the Registrar from time to
time and is not already a member in any other Cooperative Society providing the same or
similar services, registered/ deemed to be registered under the Telangana Cooperative
Societies Act 1964, shall be eligible for admission as member. Minor may be admitted as
associate member through their legal guardians, but they shall not be eligible to vote or have
any interest in profit.
9) APPLICATION FOR MEMBERSHIP:
a) Application for admission as a member of the Society and for allotment of shares shall be
made to the President in the form prescribed by the Society for the purpose. The applicant
should disclose in writing the information regarding the society or societies in which he is
already a member with date of admission and share capital etc., held by him. He should also
declare the details and extent of services already availed of by him in such other society or
societies as on the date of his application.
b) Every such application shall be disposed of by the Managing committee who shall have
power to grant admission and allot shares or to refuse it after assigning reasons for such
refusal. If, the Managing Committee decides to refuse admission, it shall record reasons for
such refusal. Where admission is so refused the decision with the reasons shall be
communicated by registered post to such person within 15 days of the date of the decision
or within 60 days from the date of application for membership whichever is earlier. If no
such decision is communicated to such applicant within 50 days from the date of
application for membership, the society shall be deemed to have admitted such applicant
as a member on the date of expiration of 60 days from the date of application and the
President shall give effect to such admission.
c) The name of every person either admitted as a member or deemed to have been admitted
as a member shall be entered in the admission register by the society and the member so
admitted shall be issued a photo identity card by the President.
d) The name of every associate member admitted or deemed to have been admitted, shall be
entered in a separate register and a photo identity card shall be issued.
10) DISQUALIFICATION FOR MEMBERSHIP:
A person shall be disqualified for being admitted as and for being a member if he :-
i) Is an applicant to be adjudicated, an insolvent or if he is an un-discharged insolvent;
ii) Is not eligible for membership under Section 19 of the Telangana Cooperative Societies Act,
1964.
iii) Has been sentenced for any offence involving moral turpitude, such sentence not having
been reversed and a period of 3 years has not elapsed from the date of expiration of the
sentence;
iv) Is a paid employee of the Society or of its financing bank or of any society for which it is the
financing bank,
v) If the member sold out the plot allotted to him/her.
vi) Fails to attend to consecutive annual general body meetings without leave of absence.
vii) Fails to give information to him to the Society as specified in this bye-law.
viii) Is/was a Director /member of the Managing Committee of the society which fails to
handover all the records of the society to the successor Managing Committee.
11) MAXIMUM-SHARE HOLDING LIMIT AND ENTRANCE FEE:
a) Every member shall take at least one share but no member shall hold more than 1/5th of the
share capital of the society. It shall however, be open to members to utilize the dividend earned by
them in the purchase of additional shares.
b) Every member on admission shall pay to the society an entrance/ admission fee of Rs 500.00
( Rupees Five Hundred rupees only ) per share and every transfer of share shall pay like fee per share
subject to a maximum of Rs 102.00 ( Rupees ) However entrance fees shall not be payable by
nominees or heirs of deceased member for shares claimed by them either by nomination or by
succession.
12) SHARE CERTIFICATES:
a) The society shall issue a share certificate duly signed by the president and the Secretary of the
society together with the seal of the society to every member for the shares taken by them after they
completely paid to the society the full value of such shares.
b)If a share certificate is lost or destroyed, a duplicate certificate may be issued after giving wide
publicity of the facts as may be considered necessary by the Managing Committee. In case any
objection is raised the Managing Committee whose decision in this regard will be final. If any
certificate is torn out or damaged, the Committee may order the same to be cancelled and issue
duplicate certificate in lieu thereof on surrendering such worn-out or damaged certificate. A fee of Rs
____ shall be collected for every duplicate certificate issued under this bye-law.
13) TRANSFER OF SHARES OR INTEREST OF A MEMBER:
a) No member shall be permitted to transfer any share or interest held by him unless :
i) the member has held such share or interest for not less than co-operative year and
ii) transfer is made to a member of the society; and
b) The transfer shall not be operative unless and until
i) It is sanctioned by the Managing Committee; and
ii) Until the name of the transferee has been entered in the share transfer register or
admission register.
NOTE: - Every endorsement upon the share certificate for transfer shall be signed by the President
and Secretary or any other officer authorized by the Managing Committee in this behalf.
14) WITHDRAWAL OF SHARE CAPITAL:
No member shall be permitted to withdraw any of the shares held by him in the society or resign his
membership within ǥǥǥǥǥǥǤyears from the date on which he was admitted as a member. After
such period he may withdraw any of his shares with the consent of the Managing Committee or resign
his membership provided that there are no debts or any amounts due from him to the society. A
member whose liability to the society have been reduced to an amount less than his paid up share
capital may also be permitted to withdraw such portion of the share capital as is in excess of his
liability, but in either case the share capital of the society after withdrawal plus the value of sites and
buildings of the remaining members according to the calculation made on behalf of the Govt. as on
June 30th proceeding should be at least 50 percent in excess of the outside liabilities of the society
including liability to Government on the date of withdrawal .
15) NOMINATION:
1. If a member dies his membership shall ipso facto cease;
2 . every member may nominate any person or persons to whom the profits or assets of the society or
any other money due to him shall be transferred or paid. The number of persons so nominated shall
not exceed the number of shares held by the member. When a member nominates more than one
person in respect of shares held by him he shall as far as possible specify the amount to be transferred
or paid to each nominee in terms of whole shares.
3. A nomination made by the member or any variation or revocation thereof shall not be valid in
the event of the death of the member have effect unless.
i) It is made in writing in Form-I and signed by the member in the presence of at least two
witness; and
ii) It is entered in the books of the Society kept for the purpose.
4. If no nomination has been made by a member, the Society shall on the death of the member by a
notice exhibited at the office of the society invite claims or objects for the transfer or payment of the
share or interest of the deceased member to a heir or legal representative within the time specified
in the notice. After considering the objections or claims if any received in this behalf and after
making such enquiries as the Managing Committee considers necessary it shall decide the person is
the heir or the legal representative of the deceased member and proceed to transfer or pay the
share capital or interest of the deceased member to such person. He shall be admitted as a member
before the transfer of share in his name is given effect to.
5. In case of payment of value of share or interest or other money due to the deceased member, the
Managing Committee shall obtain sureties for the amounts involved in such payments from two
members of the society.
16) LIABILITY OF PAST MEMBER AND ESTATE OF DECEASED MEMBER:
(a) A past member shall be liable as provided in bye-laws of the society for the debts due by the
society, as it existed on the date when he ceased to be a member for a period of two years from such
date.
b) Not withstanding anything contained in clause (a) when the society is wound up under section 64
of the Telangana State Coop Societies Act 1964, the liability of a past member who ceased to be a
member or of the estate of the deceased member who died within two years immediately preceding
the date of the order of winding- up, shall continue until completion of the liquidation proceedings but
such liability shall be limited only to the debts of the society as they existed on the date of cessation of
membership or death, as the case may be.
17) EXPULSION OF A MEMBER:
1) Any member who has acted adversely to the interest of the society may be expelled upon a
resolution of the general body passed its meeting by the votes of not less than where by majority of
the total membership of the Society is present and 2/3rd of the members present and voting.
2) No member shall be expelled as mentioned above unless,
(a) member caused loss of financial to the society.
(b) member is involved in impersonation, forgery or any other Criminal Activity against the
society.
(c) Provided that the member shall be given an opportunity of making his/her representation to
the Managing Committee.
3) A copy of resolution expelling the member shall be communicated to the member within 30 days
under copy to the Registrar.
18) FUNDS:
The society will ordinarily obtain funds from the followings sources.
1. Share capital from members;
2. Loans from Government;
3. Entrance and other fees;
4. T.S. Co-op Housing Societies Federation Ltd.
5. Deposits from members only.
19) MAXIMUM BORROWING LIMIT:
The total borrowing of the society by way of deposits or otherwise and from members or others
shall not at any time exceedǥǥǥǥǤǤǤǤǤǤtimes the paid up share capital plus Reserve Fund.
20) MANAGEMENT :
Subject to the resolutions passed by the General body, from time to time, the executive
management affair of the society shall vest in a Managing Committee. The Managing Committee
shall consist of members.
21) ELECTIONS:
The Elections to the Society must be conducted by the State Cooperative Election Authority, Telangana
State at Hyderabad as per the Telangana Cooperative Societies Act 1964.
1) The incumbent Managing Committees of the society shall at least 60 days before the expiry of the
term of the committee submit proposals to the State Cooperative Election Authority, through the
Registrar in the prescribed format, for conduct of Elections to the society.
2) The incumbent Managing Committees of the society shall deposit election fee as prescribed by the
State Cooperative Election Authority from time to time (by way of D.D in favour of the State
Cooperative Election Authority) along with the proposals specified in sub-rule (1).
3) Voters List :
(a) The incumbent Managing Committee of the society shall prepare and publish the list of
members eligible to vote on the notice board of the society. It shall indicate the Sl. No.,
Admission Number/ General Number, Date of Admission, Name of member, Father's Name,
Village / Locality, Age, Community. Sex (Male/Female) along with the pass port size photo of
the member voter.
(b) The incumbent Managing Committee of the society shall invite the claims or objections
from the members.
(c) The incumbent Managing Committee of the society shall communicate the list of members
eligible to vote to the Registrar for verification and approval.
(d)The incumbent Managing Committee of the society shall submit eligible voters list of the
society duly approved and certified by the Registrar along with the proposals specified in
sub-rule (1) to the State Cooperative Election Authority.
22) TERM OF THE MANAGING COMMITTEE:
The members of the Managing Committee except those who are nominated shall be elected by the
General body in accordance with the provisions of the Telangana state coop societies Act 1964, as
amended from time to time. The term of the members of the Managing Committee shall be for a period
of 5 years and the period shall commence from the date of assumption of charge by the President. All
the members of the Managing Committee shall vacate their office on expiry of term unless the period
is extended by the Registrar under the provisions of the Telangana state coop societies Act 1964. All
the elected members of the Managing Committee except those nominated shall be elected at one and
the same time for the specified period of five years. Any casual vacancy or vacancies shall be filled up
by cooption by the remaining members of the Managing Committee, at a meeting. All the members of
the Committee including those co-opted in casual vacancies shall also vacate their office on the expiry
of the term of the office of the Committee. The proceedings of the Managing Committee shall not be
invalidated on account of any vacancy or vacancies on the Committee which may remain unfilled; Any
member of the Managing Committee may at any time resign from his office by sending a letter of
resignation to the President/Secretary of the society but such resignation shall take effect only from
the date on which it is accepted by the Managing Committee.
23) MEETINGS OF THE MANAGING COMMITTEE :
a) The Managing Committee shall meet at least once in every 3 months or often for the conduct
of the affairs of the society. The quorum for the meeting of the Managing Committee shall be the
majority of the total members of the Committee. All questions before the Managing Committee shall be
decided by a majority of vote, In the case of equality of votes, the President shall exercise casting vote
as a second vote. No member of any Managing Committee shall be present at any meeting of the
Committee when any matter in which he is personally interested is being discussed.
b) In case of urgency, where there may not be sufficient time to convene a meeting of the Managing
Committee and in all cases in which such a procedure may from time to time be prescribed by the
managing Committee, the Secretary may obtain the orders of the Managing Committee by circulation
of papers among the members of the Managing Committee. Such decisions arrived at by circulation
shall be placed before the next meeting of the Managing Committee for ratification. If a difference of
opinion arises in the course of such circulation, the matter shall not be decided by circulation but shall
be placed before a meeting of the Managing Committee.
24) DISQUALIFICATION FOR BEING COMMITTEE MEMBER:
No person shall be eligible for being chosen as, and for being, a member of the Committee, if he
a) Where a member of the committee absents himself without permission of Managing Committee
from three consecutive meetings of the committee, he shall cease to be a member of the committee.
Such permission may be sought twice in the entire tenure. He may, however, be reinstated by the
committee in the manner prescribed, but such reinstatement shall not be made more than once during
the term of the committee.
b) is a near relative of such paid employee of the society or its financing bank as may be prescribed
c) is in default in the payment of any amount due in cash or kind to the society or any other society or
stood as guarantor / co-executants to any member who committed default, for said period as may be
prescribed or is a delegate of a society which is defunct or which is default as aforesaid.
d) is a person against who any amount due under decision, a decree, award or order is pending
recovery under the Act.
e) acquires any interest in any subsisting contract made with or work being done for the society.
f) is of unsound mind and stands so declared by a competent court; a deaf, mute or a leper;
g) is appearing as a legal practitioner on behalf of the society or against the society;
h) is carrying on business of such kind as the Registrar may, by general or special order, declare to be
a business which is in conflict with the objects or interests of the society;
i) has been sentenced to imprisonment for an offence under the protection of Civil Rights Act,
1955.
i) is a village officer or an employee of the state or Central General or an employee of any
institution receiving aid from the funds of the State or Central Government or an employee
of an undertaking owned and controlled by the State or Central Government. Provided that
this clause shall not apply for being a member of the Committee of any Society formed by
and for the benefit of the concerned class of the employees in this clause.
j) is convicted by a criminal court for an offence involving moral delinquency.
25) POWERS OF THE MANAGING COMMITTEE:
The committee of a society shall, subject to the provisions of the Act, rules, by laws and resolutions of
the General body, exercise the following powers and functions, namely:
1) admit the members to General Body;
2) allot shares to the members and transfer of shares to General Body;
3) recommend removal of the members disqualified under Section 21;
4) recommend removal of any of the committee members disqualified under Sections 21-A, 21-AA,
21-B and reinstatement of a Committee members who ceased to be such member of the committee
under Section 21-B and place the reports before the General Body ;
5) raise funds in the form of loans or deposits and invest them;
6) provide services or facilities including sanction of loans and advances to the members on a specific
recommendation of the chief executive officer on the basis of the date of admission of such members;
7) sanction expenditure which is necessary for the business of the society subject to the provisions of
annual budget;
8) conduct elections in the manner specified in the TCS Act of 1964 / G.O. Ms. No.1, Dated. 04-01-
2018 to the office of the members of the Committee before the expiry of the term;
9) conduct general meetings as prescribed in the Act;
10) cause the audit of the accounts of the society within the time prescribed and place the audit report
before the General body.
11) decide matters connected with the day to day management of the society;
12) fix the staffing pattern, qualifications, pay scales and other allowances to the employees of the
society, subject to the availability of the administrative and contingent fund and approval of the
General body and Registrar;
13) place the reports of inquiry under Section 51 or inspection under Section 52 or under Section 53
or special audit report under Section 50 before the General Body within the time prescribed.
14) rectify the defects noted in the reports of audit under Section 50 or inquiry under Section 51 or
inspection under Section 52 or under Section 53;
15) suspension of any officer or servant of the society under Section 59;
16) initiate action for prosecution of any person who may have incurred criminal liability under the
provisions of this Act or any other law for the time being in force;
17) prepare the list of defaulters and publish the same as prescribed and place before the General
Body;
18) review all outstanding loans and ensure coverage of legal action on all overdue loans and
advances;
19) give information on the affairs of the society to the supervisory council, the Registrar, financing
bank and the federal society to which the society is affiliated;
20) place the report on the loans sanctioned to and the business done by the members of the
committee or their near relatives with the society, defaulters thereof and action to recover them
before the General Body;
21) place annual report, annual financial statement, annual plan and budget before the General Body;
22) ensure Co-operative education of the members, officers and the servants of the society;
23) prepare and place before the general body, information or reports or statements relating to:-
a) disposal of properties;
b) deficits in cash or stocks;
c) proposals for appropriation of net profits including creation of reserves and other funds;
d) write off bad debts;
e) removal of membership;
f) contribution to cooperative education fund and administrative and contingent fund;
g) explusion of member who has acted adversely to the interests of the society;
h) affiliation of the society to the financing bank or other societies;
i) elections of delegates to the financing bank or other societies;
j) appointment of supervisory council and internal auditors and consideration of their reports
and follow up action.
26) POWERS OF THE THE VICE-PRESIDENT PRESIDENT THE SECRETARY AND ALSO THE
TREASURER:
Subject to such resolutions as Managing Committee may from time to time pass the several
officers of the society shall have the following powers:
a) The president of the society shall have general control over all the affairs of the society. He shall
also have power to appoint the members of establishment;
b) The Vice-President of the society shall exercise all the powers of the President whenever is
absent and when such powers have been delegated to him in writing;
c) The Secretary shall be responsible for the executive administration of the society and shall be
subject to the control of the President and he shall exercise such other powers as may be delegated to
him from time to time by the Managing Committee.
He shall also have power;
i. to operate on the accounts of the society within the limits prescribed by the Managing
Committee.
ii. To carry on the correspondence of the society, to maintain its books of accounts and
registers and to arrange their safe custody.
iii. To dispose off the business of the society with reference to the subsidiary regulations, if
any.
iv. To receive deposits, issue deposit certificate in accordance with the regulations formed in
this behalf if any and to arrange their payment on maturity with interest.
v. to inner expenditure on contingencies within the budget allotment and within the limits
prescribed by the Managing Committee in respect of each item.
vi. To receive applications for membership of the society to maintain record of them place
them and before the Managing Committee and Communicate to the applicants of the
decision of the Managing Committee within the time prescribed in section 19
(3) of the Telangana state coop societies Act 1964. And also to enter the names in the admission
register.
vii. To issue on authorization by the Managing Committee receipts for all the moneys paid
into the society provided however that for all borrowings. The receipts and the bonds etc,
executed on behalf of the society shall be signed by the Secretary and one other member of
the Managing Committee of whom the President or Vice-
President shall one, and
viii. to prepare all vouchers, receipts, balance sheet and other documents required for the
transaction of the business of the society.
d) The Secretary /president shall be the officer to sue or be sued on behalf of the society and all
bonds shall be in the name of the society.
e) Should the Secretary require relief from work it shall be competent to the President to grant
such relief making suitable arrangement for the conduct of work by one or more of the members
of the Managing Committee.
f) the treasurer shall take charge of all moneys received by the society and shall make
disbursements in accordance with the directions of the Managing Committee, Secretary and
President. On cash book he shall sign in token of its Correctness and produce the cash balance
wherever called upon to do so by any member of the Committee or Registrar or any other officer
authorized by the Registrar, by the Central or Special order for the purpose and may retain in his
personal custody a sum not exceeding the limit fixed by the Managing Committee from time to
time.
27) FRAMING OF SUBSIDIARY REGULATIONS:
It shall be competent to the managing Committee of the society to frame subsidiary regulations for the
conduct of the business of the society consistent with the Act, Rules and these bye-laws. Such
subsidiary regulations shall be entered in the minutes books of the society and they shall be reported
to the Registrar for the approval. These subsidiary regulations shall take effect only after they are
approved by the Registrar.
28) SERVICE CONDITIONS OF EMPLOYEES:
The method of recruitment, of conditions service, authority competent to fix, revise the scale of pay or
regulate the pay and allowances of the paid officer or employee of the society and the procedure to be
allowed in the disposal of disciplinary cases against them shall be governed by the special bye-laws
framed for the purpose and registered by the REGISTRAR.
29) GENERAL BODY
The ultimate authority in all matters relating to the administration of the society shall vest in the
General Body. Its meetings shall be convened by the Managing Committee not less than two in a co-
operative year to conduct the business of the society. The General body shall not, however, interfere
with the powers of the Managing Committee in respect of matters delegated to these bye-laws.
Subject to the other provisions of this Act, the following matters shall be dealt with by the General
Body in the manner prescribed
i. election and removal of members of the committee and members
ii. annual Report to the Registrar;
iii. consideration of the audit report and the annual service;
iv. disposal of the net profits;
v. amendments to bye-laws;
vi expulsion of a member
vii. approval of the annual budget of income and expenditure
viii.affiliation of the society to the financing bank or other societies;
ix. election of delegates to the financing Bank or other societies Provided that
where a delegate is not elected under this item the President shall be the
delegate to the Financing Bank or other society until a delegate is elected.Provided
further that where a President is elected by direct election, he shall represent the
society as a delegate to the Financing Bank or other Societies.
x. review of the loans and advances sanctioned to or the business done with the
society by the members of the committee or their such near relatives as may be
prescribed, and report to the Registrar about any default in the recovery of the amounts
due to the society.Provided that the general body may delegate, by a resolution,
to the committee its powers in respect of items (viii) and (ix) or to withdraw
by a resolution such powers at any time.
xi. appointment of two internal auditors from among its members other than the
members of the committee;
xii.consideration of the report of the internal auditors appointed by it.
xiii.consideration of report of inquiry under Section 51 or Inspection under Section 52
or under Section 53 or Special report of Audit under Section 50;
xiv. decision on bad debts considered irrecoverable;
xv. management of deficits in stocks or cash;
xvi. appointment of members of supervisory council, entrustment of duties to the
supervisory council and consideration of its reports;
xvii. decision on transfer of assets and liabilities, on division or amalgamation;
xviii. review of attendance of Committee members;
xix. review of membership;
xx review of the report on the disqualification of the members and the committee members;
xxi review of all overdue loans and defaulters;
xxii approval of the staffing pattern, pay and other allowances of the employees of the society
and contingencies,subject to the availability of administrative and contingent fund and
approval of the Registrar.
30) GENERAL BODY MEETING:
a) The Managing Committee may at any time call a general meeting of the society for the conduct of
business but such meeting shall be held at least twice in a co- operative year.
b) The General body meeting shall consist of all the members of the society.
c) At least one General Meeting in a year shall be held in the presence of representative/nominee of
the Registrar who attends the meeting as observer. The Registrar shall nominate a representative for
this purpose at the request of President of the society. The Request to the Registrar for this purpose
shall be made by the President of the society atleast 15 days before the General Meeting.
d) The Managing Committee shall call a general meeting of the society within 30 days from the date
of receipt of requisition in writing from 2/3rd of the total number of members, the financing bank to
which it is indebted or a federal society to which the society is affiliated, the Registrar or any person
authorized by him.
e) Any notice of the meeting of the General Body shall be issued specifying time, place and date of
the meeting at least 15 clear days in advance; such notice shall be sent to the members.
f) The quorum for the General Meeting shall be 1/10 of the total number of members on rolls.
g) The President or the Vice- President or in the absence of both, the senior most member of the
committee shall preside at the general meeting. Every member present shall have one vote. All
questions except those mentioned in bye-law regarding expulsion of member shall be decided by a
majority of votes of members present and voting. Provided that in a general meeting convened for the
purpose of election of the members to the Managing Committee the election officer under Rule 22 of
the Telangana state coop societies Act 1964 shall preside over the meeting and conduct the
proceedings.
h) In case of equality of votes, the chairman of the meeting, except the election officer under Rule22,
shall have a casting vote as a second vote;
i) The proceedings of the General Body Managing Committee or any Sub Committee shall be
recorded in the minutes book of the society and signed by the Chairman of the meeting concerned at
the close of the proceedings.
31) LIST OF MEMBERS :
The Managing Committee shall maintain a list of members on the rolls of the society who are qualified
to vote at the General body meetings and shall bring such list up-to date 30 days prior to the date fixed
for each meeting of the general body. It shall be the duty of the Secretary to supply copies of such list
to such of the member as may desire to have them on payment of Rs. ǥǥǥǥǤǤor such fees as may
be prescribed by the Managing Committee in that behalf. The society shall not admit members or
transfer shares within thirty days prior to the date fixed for any general meeting of the society
provided that in case of election to the committee of the society. The Election officer shall prepare a
list of members eligible to vote at such meeting and supply copies thereof in accordance with Rule 22
(3) of Telangana state coop societies Act.
32) PURCHASE OF LAND CONSTRUCTION OF HOUSES:
a) Subject to such resolutions as the General Body may from time to time pass, the Managing
Committee shall have full power to do all things which they deem necessary or expedient for the
accomplishment of all the objects including power to purchase, hold, sell, exchange, mortgage, sub
mortgage, rent, lease, sub lease, and surrender, and accept surrenders of land or houses and to
construct houses.
It shall be competent for the Managing Committee.
1. To buy lands only after the approval of the Collector of the District and completion of
the formalities;
2. to render the lands so purchased fit for habitation;
3. to lay down streets, roads and parks out the land as house-sites;
4. to sell or lease or otherwise deal with the sites to members and others on such terms
as they may determine;
5. to provide and maintain facilities for water supply, drainage, lighting & similar works
of common utility.
33) PROCEDURE GOVERNING ALLOTMENT OF PLOTS TO MEMBERS;
1. The societies shall, before taking up the proposal for plots from its members who are not already
provided with or allowed plots by this or any other co-operative society;
2. The society shall maintain a register of applications and enter therein in a chronological order,
the particulars of applicant, dates of receipt of applications, type or area of the plots required and the
amounts deposited towards cost of the plots and such other particulars as may be prescribed;
3. Plots shall be allotted strictly on receipt of applications after the layout is approved;
4. The society shall, as far as possible, endeavor to acquire an extent of site sufficient to meet the
entire demand of the members of the society and shall sub divide and demarcate the site into the plots
to suit the needs of the applicants;
5. When the total number of plots is equal to the total number of applications from members, the
plots shall be allotted to each member by means of lots drawn by the Managing Committee at a
meeting convened for the purpose after due intimation to all the applicants. Mutual exchange of plots
between the members may be allowed by the Managing Committee. The choice of the applicants for
particular plots shall, however, be considered by the society if there is no competition for the same;
6. If total number of plots is not sufficient to meet the needs of all the applicants for plots then the
allotment shall be made in the order of admission to membership of the applicants. Provided that all
such applicants have remitted necessary deposits and are otherwise eligible for the allotment of plots.
Among such allottees the allocation of plots shall be decided by lots. If the total number of plots is
more than the number of applicants at the time, the surplus plots should be reserved for future
applicants;
7. No member shall be allotted more than one plot;
8. In the case of joint family, one person, as may be decided by the members of such family, shall
alone be considered for allotment of a plot on behalf of the entire joint family. A certificate shall be
obtained by the society from each member, that no other
member of the joint family has been allotted a plot either by this society or any other co-
operative society.
9. Persons who are already owing house plots or house either in their names or in the name of any
member of their families in the town or the area covered by shall not be eligible for allotment of plots
by the society. A suitable declaration should be obtained from each applicant.
10. Every member to whom a plot has been allotted shall construct a residential house in
accordance with the plans and designs approved by the society and the Town Planning Department
or such other competent authority within a period of one year from the date of allotment of the
plot.Where the committee is satisfied, extension of time, not exceeding six months, may be granted,
when site allottees propose to construct the house with his own funds. If a member fails to construct
the house within the period stipulated, the society may, with the permission of the Registrar, resume
the site and allot it to another member. The amount of the plot paid by the member, from whom the
site has been resumed, shall be paid back to him on its allotment to another member.
11. Every member shall pay the cost of the plot allotted to him within a period of 90 days, from the
date of allotment and betterment levy as charged by the society shall also be paid by the member
within the time prescribed by the society.
12. The society shall execute the sale-deed for the plot allotted to a member on payment of all costs
and fees in full. Such costs shall include the cost of the land, the legal fee, registration charge and
betterment etc., Before the society executes the sale deed, the member shall also execute an
agreement undertaking to pay to the society any additional levy that may be made by the society to
meet any such further charges that may have to incur in connection with the plot allotted to the
member.
13. No person to whom a plot has been allotted shall alienate the same with or without
construction thereon to a member or any other person without the prior approval of the Managing
Committee of the society.
34) CONSTRUCTION OF HOUSES:
1) The construction of house shall be under taken by the member, but the member, so desire the
Managing Committee may undertake construction when the costs are paid by the members. When the
Managing Committee undertakes construction of house it shall require the member concerned to pay
into the society the whole of the estimated cost whether in one lump sum or in such installments as
the Managing
Committee may require. If a building to be constructed out of a loan or loans taken from the
society, the borrower concerned shall execute the necessary bond or bonds and authorize the
Managing Committee to draw the money from the society, from time to time as the work
progresses.
2) Every house shall be constructed according to plans approved by the Managing Committee.
3) The construction of building for which a loan is given to a member shall be commenced within
three months and completed within 12 months from the date of disbursement of the first installment
of the loan. If any members fails to commence or complete the construction within the specified time
the Managing Committee may take up the construction in its own hands and complete it, debiting the
expenditure to the loan account of the member concerned.
4) Every member receiving a loan or loans from the society for the construction of a house shall
agree to an inspection to assets the security of the loan outstanding.
5) No member shall alienate any house site bought or house constructed with the help of a loan
taken from the society except to a person who is a member of the society or is one whom the
Managing Committee has admitted as member. The approval of the Registrar shall be obtained
before such alienation is permitted by the Managing Committee.
6) Every building shall until the amount due thereon to the society is paid in full be kept up in
good repair by the owner and insured with the General Insurance Department. of India against fire,
floods, lighting etc., as required under the Rules governing sanction of loan. The Managing Committee
shall have power to cause any repair if for instance such repair the society is likely to suffer is so and
shall debit the amount to the loan account of the member concerned.
7) Where the members construct house individually for himself, the Managing Committee may, if
the member so desire, arrange for joint labor, joint purchase and joint manufacture of building
materials, the society only as the agent of the members and being in no way responsible for any loss
in the transaction.
8) Where the Managing Committee arranges for the supply of water, lighting, drainage and
scavenging etc., they may levy such fees as are necessary from members.
35) LOANS TO MEMBERS :
a) Loan shall be given only to member but no member shall claim a loan as a matter of right.
Applications for loans shall be disposed off by the Managing Committee
b) All applications for loans shall be made to the Secretary in the form, if any, prescribed for the
purpose and shall be placed before the Managing Committee.
c) If the Managing Committee be of opinion that loan granted by the society has been misutilized, it
shall at once take steps to recover the loan with interest without waiting for expiry of the period for
which the loan has been granted.
d) No member shall at any time be indebted to the society in way of principal to the extent of more
than twelve times his paid up share capital on account of any loan or loans for the construction of a
house on free-hold property or more than twelve times of share capital on account of any loan or loans
for the construction of a house on land held under lease hold tenure;
e) Interest on loans granted by the society shall for the present be charged at not more than one
percent over the borrowing rate. The first month being reckoned from the date on which the loans is
paid to the corresponding date of the next.
f) Loan granted for the construction of new house shall be disbursed only in installments as the
work of the construction in progress. The second and subsequent installments shall be paid only after
the managing committee is satisfied about the installment or installments already drawn have been
properly utilized that the work actually done together with the value of the land brought up to date
represents expenditure exceeding by at least 20percent of the actual amount already drawn from the
loan sanctioned for the work.
36) CHARGE ON SHARE CAPITAL DEPOSIT ETC, OF THE MEMBER;
The society shall have a charge upon the paid up share capital deposit and any other money to the
credit of a member or a post or deceased member in respect of any debt due to the society from such
member, past member or the estate of such deceased member and the society may set up past or
deceased member or any sum credited or payable to a member or the estate of a deceased member in
or towards payment of any such debts.
37) DISTRIBUTION OF NET PROFITS :
The net profits of the society as declared by the Chief Auditor or any person authorized by him after
issue of the audit certificate, may be utilized for distribution as per the section 45 of the Telangana
Cooperative Societies Act 1964.
38) RESERVE FUND;
i) The Reserve Fund shall belong to the society as a whole and is intended to meet unforeseen losses.
No member shall have any claim to share in it.
ii) The Reserve Fund of the society shall not be invested or deposited except in one or more of the
modes mentioned in section 46 of the Telangana coop societies Act 1964.
iii) On winding up of the society Reserve Fund together with other fund constituted by the society in
accordance with these bye-laws, shall be applied by the liquidator to the discharge of such liabilities of
the society as may remain undischarged out of the assets of the society in the following manner.
a) The debts of the society;
b) The paid up share capital and
c) Any claim relating to the dividend upon the paid up share capital of members due on the
date of winding up of the society.
iv) Any surplus funds remaining after the payments mentioned in clause (ii) of this bye law shall be
utilized as per the provisions of the Telangana cooperative societies Act 1964.
39) Amendment of Bye-Laws :-
No amendment to alteration in or cancellation of a bye-law nor the enactment of a new bye-law shall
be made except at General meeting of the members or shall be deemed to have been passed unless a
majority of the members present vote for it or shall take effect until it shall have been approved and
registered by the Registrar.
Provided that if in the opinion of the Registrar, an amendment of the bye-law of the society is
necessary or desirable in the interest of the society of the co-operative movement he may call up the
society to make an amendment in the manner prescribed in the Telangana state coop societies Act
1964. If the society fails to make such amendment to the bye-laws within the time specified by the
Registrar he may after giving the society an opportunity of making its representation, register such
amendment together, with a certificate signed by him. Such certificate shall be conclusive evidence
that the amendment has been duly registered and shall have the same effect as an amendment of any
bye-law made by the society.
40) Society shall have a latest copy of the Act and Rules
The society shall keep a copy of the Telangana coop societies Act 1964, rules, the bye-laws of the
society, last audited Annual balance sheet, the profit and loss account and list of the members and the
Committee open to inspection by its members free of charges at all reasonable times at its registered
office. It shall also permit every
member to inspect such portion of the books and records in which transactions relating to him have
been recorded.
41) Society premises should not be used for other purposes:
The society shall not use or allow to be used any premises or portion thereof which is intended for its
business or other co-operation activity.
42) Preparation of statements:
The Society shall prepare annually in such from as may be prescribed by the Registrar.
a) Statement showing receipts and disbursements for years;
b) a profit and loss account;
c) a balance sheet; and
d) Such other statements as may be prescribed by the Registrar from time to time.
43) Write off irrecoverable properties:
If any sum or property belonging to the society be either stolen or otherwise lost and found
irrecoverable it shall be open to the General body to write off such amount or the value of property
after obtaining the sanction of the Registrar.
44) Unclaimed amount should be added to Reserve Fund.
Any amount due by the society and not claimed within the period of limitation allowed by the Indian
Limitation Act shall be added to Reserve Fund of the society.
45) Deposit of Cash Balance:
All cash balance of the society shall be deposited in the nearest bank approved by the Registrar.
Payment shall as for as possible, be made by cheques. But where payment have to be made by cash on
certain items the required amount of cash may de brawn from the Bank and paid within 2 days from
the date of receipt cash. If for any reason payment is not made within 2 days the amount standing
undisbursed should be remitted into bank.

NOT WITHSTANDING ANYTHING CONTAINED IN THE AFORE SAID BYE LAW, THE TELANGANA STATE
COOPERATIVE ACT, 1964 SHALL PREVAIL.