Modules Core Functions HR Functions

HR should be able to add

Organizational Chart would link to each employee's profile, when new positions, make
creating an employee on HRIS, there should be a Position Number adjustments to their
Organizational Charts that will determine each position and separate from each other. details and should be
E.g, there are 5 Plant Attendant, each plant Attendant should carry able to archive a position
a different number to differentiate from each other. once the position is no
longer available

HR should be able to add

New Employees are to be added on the HRIS, generating a unique
new employees linking it
employee ID. Once all the fields are completed and the profile is
to Position Numbers on
save, the system should be able to tell that each employee on the
Organizational Chart, HR
New Employee system is active and still employee. Once they are active, HR should
can create new
be able to make changes such as promoting employees, transfering,
employees, terminate,
changing salary information or even deactiving the employee once
promote or transfer
they have left.
employees

HR should be able to
Compensation Module is used to save Payroll Information, such as
enter compensation
Salary Base and Incentives (Monthly, Fortnightly, Daily or Hourly)
information when an
Banking information. When there is a change in salary, there should
employee is entered
Compensation be history data that shows the change and date it was change, each
onto the system, when
change in compensation should be linked to changes in their
there are salary
employee status, ie, if an employee is promoted and get a 20%
increases or promotions
increase, there should be an area for reasons for the change.
occurring.

HR should be able to
create multiple
This module should be to enter disciplinary matters and greviences, greviences and
track its progress, store data and record resolution date of each Disciplinary Fields to
IR/ Employee Relations matter. Must be able to give history data on IR/ ER Matters. store data.

HR Should be able to
add employees' benefits
HRIS should be able to record and store data on different benefit on HRIS. Administer each
plans each employee is in, eg. Some employee may have different to health/ life and
pension plans, they should be able to see all active benefits they pension, upload
are contributing too. Eg. If an employee is contributing 5% of their supporting documents
base salary of $5,000 to their pension plan, HRIS should be able to that goes with their
Benefits store this information admission documents
 HR should be able to
Leave Management on HRIS should benefit all parties, HR,
enter employees absent
Supervisors and Employees. HR Needs to enter onto the system
days if it was not
employees entitlement for Vacation, Sick Leave and Casual.
previously requested
However, the system should be built in a way, where it can capture
prior to use. HR should
all types of leave, inclusive of Berevement, Maternity, Paternity,
Leave Management be able to pull reports
Injury Leave etc. It should also give us employees entitlement, used
on absenteeism. Give
days, leave balance, total utilized days. Employees should be able
total days and
to go onto the system and apply for days, then the system should
absenteeism rate per
re-direct to line manager/ direct supervisor. Once they approve on
month/ or the duration
the system then the leave days will be saved
the report is pulled for.

HR should be able to pull various reports, such as employee dump,

absenteeism, manpower report, new hires report, leavers/ exit
report, critical positions report, birthday listing, retirement report,
age listing, training report, high performers report, low performers
report, compensation report, pension listing, life and health listing, HR would be the only
Reports emergency contact report, disciplinary report etc. personel pulling reports

HR Functions Supervisors View and Functions
Viewing/ Editing
Each Supervisor/Manager
should be able to see where
they are located on the
Editing Organizational Chart and their Viewing
direct reports and those
reporting under their direct
reports.
Should be able to see
employees that are reporting
to them but should have
limited information, such as
Editing Employee name, position,
department, division,
employment date, probation
date, emergency contact and
telephone contact.
Editing N/A
Managers/ Supervisors should
be able to view this aspect not
Editing edit.
Editing N/A
Employees' View and
Functions
Viewing/ Editing
Employees should be able
to see where they are on
the company's
organizational chart and
their team E.g HR
Coordinator should be
able to see where they are
in HRs Org Chart and the
entire of HR's Org Chart
Employees should be able
to see their core
information, such as
employment date,
position, department,
Viewing
probationary date, email
address, salary, home
addresss, emergency
contact and telephone
contact.
Employees should be able
to view their salary. They
can also make requests on
the system to Change
their banking information,
Viewing however, when they make
the request, it should be
re-routed to Payroll for
approval. They should also
be able to view their
payslip.
Employees should be able
to view and not edit
Viewing details
Employees should be able
to view their benefit plans
and their contribution
N/A amounts.

Managers/ Supervisor can
approve leave requests, view
Editing
leave balances and pull reports
on absenteeism
Viewing/ Editing N/A
Employees can apply for
leave and view their
absenteeism rate, they
Editing should be able to see their
entitlments, utilized days,
balance days and total
utilized days.
N/A N/A
 Proposed %
Timelines Status Completed Completion Date
Viewing/ Editing

Viewing 19th April In Progress 50% TBD

Viewing 06th April 2023 In Progress TBD

Viewing 14th April 2023 Pending TBD

Viewing

19th April Pending TBD

Viewing

14th April 2023 Pending TBD

Editing 19th April Pending TBD

N/A 30th April In Progress