Project Management Quiz Review:

Quiz 1:

1. Project - a temporary endeavor undertaken to create a unique product, service, or result.

o Projects require:
 an organized set of work efforts.
 progressively elaborated detail.
 a defined beginning and ending.
 a unique combination of stakeholders.
o Even though a company might work on similar projects over and over again, such as
building houses, providing training courses, or developing specific types of products,
there are unique challenges because all projects involve (blank).
 Uncertainty

2. Project Management - the application of knowledge, skills, tools and techniques to project
activities to meet project requirements.
o Work Processes (5):
 Initiate
 Plan
 Execute
 Monitor / Control
 Close

3. Project Manager - the person assigned by the performing organization to lead the team that is
responsible for achieving the project objectives.
o Project manager:
 Directly accountable for project results, schedule, and budget
 The main communicator
 Responsible for project planning and execution, from start to finish
 Limited formal power

4. Functional Manager - someone with management authority over an organizational unit.…the

manager of any group that actually makes a product or performs a service.
o One person being assigned accountability
o Project Managers negotiate with functional managers
o Strong communication and leadership skills to persuade subordinates

5. Projects require an understanding of the causes of project failure.

o Why Projects Fail:
 Insufficient resources and/or time
 Unclear expectations
 Changes in the scope not understood or agreed upon
 Stakeholders disagree on expectations
 Inadequate project planning
 o According to a study by Price Waterhouse Coopers, approximately what percentage of
projects fail?
 One-half (1/2)

6. True or False: a short payback period is better than a longer one?

o True

7. If a project cost is only $100 up front and its annual benefits are $20/year, what is its payback
period?
o 5 years

8. A person who focuses on long-term goals and big-picture objectives while inspiring people to
reach those goals.
o Leader
A person who deals with the day-to-day details of meeting specific goals.
o Manager

9. You can create a __________ with branches radiating out from a core idea to help perform a
SWOT Analysis.
o Mind Map

10. SWOT Analysis:

o Strengths
o Weaknesses
o Opportunities
o Threats
Quiz 2:

1. Monitor Stakeholder Engagement - the process of engaging stakeholders and managing

relations with them effectively.

 People with high power need to be kept satisfied, while people with high interest need
to be kept informed. When a stakeholder has both, make sure you manage his or her
expectations very closely.

2. What pre-initiating document can be written to justify investing in a project?

 Business Case

3. The Project Charter should describe the Project Success Criteria.

 True

4. Which of the following is NOT part of a scope baseline?

 WBS (Work Breakdown Structure)

 WBS Dictionary
 Project Scope Statement
 Work Package

Scope Planning Processes:

 Plan Scope Management
 Collect Project Requirements
 Define Project Scope
 Create Work Breakdown Structure (WBS)
 Establish Change Control

5. How many of the ten project management knowledge areas include planning tasks?

 10

6. Baseline - A starting point, a measurement or observation that is documented that can be used
as a reference for future comparison.
- the approved project plan, mostly consisting of scope, schedule, & cost; should not be
altered without going through integrated change control system

 True
7. Team Contract - can be used to help promote teamwork and clarify team communications as
part of the planning process.

 True

8. You develop a WBS by analyzing a similar project. You are using the _________ approach.

 Analogy

9. Requirements Traceability Matrix (RTM) - is a table that lists requirements, their various
attributes, and the status of the requirements to ensure that all are addressed.

10. Work Package - A deliverable at the lowest level of the Work Breakdown Structure (WBS).
Quiz 3:

1. Project teams often create a Milestone List to ensure that all major activities are accounted for.

o List Project Milestones

 Completion of a major deliverable or critical activity
 Prior to a large financial commitment
 Merging point in project schedule

2. Growing Grass was the activity that was on the critical path for building Disney's Animal Kingdom
theme park.

3. The Cost Performance Baseline is a time-phased Budget and is used as a basis to measure, monitor,
and control overall cost performance of the project.

o Cost Performance Baseline - the approved version of the project budget, including how
much money is expected to be spent and when; the cost baseline will be compared to actual
project results for monitoring and controlling purposes.

4. Parametric Modeling is the cost estimating technique that would be used when estimating the cost
of materials based on the number of square feet.

5. There is usually no Cost or duration associated with a milestone.

6. Achieving an average course evaluation of at least 3.0 on a 5.0 scale is an example of Metric.

7. A Root Cause is the real or underlying reason a problem occurs.

o Root Cause Analysis - an analytical technique to ascertain the fundamental or causal

reason(s) that affect one or more variances, defects, or risks.

8. On a RACI chart, the letter “A” can only appear once for a task.

o RACI - a popular form of RAM that presents roles of key stakeholders and their roles defined
as responsible (R), accountable (A), consult (C), and inform (I) for project activities in a
matrix form.

9. Make-or-buy analysis involves estimating the internal costs of providing a product or service and
comparing that estimate to the cost of outsourcing. True.

10. Risks in the high/high section of a probability/impact matrix normally get the least amount of
attention. False.
Quiz 4:

1. The fishbone diagram or Ishikawa diagram, also known as the Cause-and-Effect Diagram, is a tool
used to provide a simple structure to help your team identify all the potential root causes of a
problem.

 Cause-and-Effect Diagram – is an outline showing possible root causes of a problem.

2. What report is often used to summarize work performance data during execution?

 Milestone Report

3. People with this Myers-Briggs dimension prefer detailed schedules and focus on task completion.

 J (Judgment)

4. The majority of a project's time and budget is spent on Executing.

 Validate Scope - Transition from executing stage to closing stage.

5. What is the name of a newer conflict-handling mode where decision makers incorporate different
viewpoints and insights to develop consensus and commitment?

 Collaborating

6. People with a high need for Achievement need regular feedback and often prefer to work alone or
with other people like them.

7. You get tested at a gym to see how your physical fitness compares to others your age. This is an
example of Benchmarking.

 Benchmarking - common type of process analysis.

8. A validated deliverable has been completed and checked for correctness as part of quality control.

 True

9. Constructive change orders are oral or written acts or omissions by someone with actual or
apparent authority that can be construed to have the same effect as a written change order.

10. A Tracking Gantt chart that compares planned and actual project schedule information.