The World of Project Management

(GROUP 1)
LEARNING OBJECTIVES

• Discuss what is project and its characteristics.

• Define what is Project Management and what are the trends on it
• Define what is General Management and its principles
• Explain the difference between Project Management and General
Management
• Under The Three Goals of a Project – to gain a strategic understanding of
company goals and implement similar initiatives and to say proactive to
mitigate risks in advance.
• Define Project Life Cycle
• Identify the different stages of project management cycle
• Explain each phase of project management cycle
• Illustrate the example of complete project life cycle

Project Management
What is Project?
A project is a temporary endeavor undertaken to create unique product, service or
result.
A project:
 Can involve a single person, single organizational unit, or multiple
organizational units.
 Can create:
o A product that can be either a competent of another item or an end
item in itself.
o A capability to perform a service.
 o A result such as an outcome or document.
Characteristics of Projects
1. Unique
2. Specific Deliverables
3. Specific Due date
Managing a project typically includes:
1. Identify requirements
2. Addressing the various needs, concerns, and expectations of the project is
planned and carried out
3. Balancing the competing project constraints including, but not limited to:
 Scope
 Quality
 Schedule
 Budget
 Resources
 Risk
PROJECT MANAGEMENT
is the application of knowledge, skills, tools, and techniques to project activities to
meet the project requirements.
PROJECT MANAGER
• is the key individual on a project
• like a mini-CEO
• always has responsibility, may not have necessary authority.
WHY PROJECT MANAGEMENT?
 The main purpose for initiating a project is to accomplish some goal
 Project management increases the likelihood of accomplishing that goal
 Project management gives us someone (the project manager) to spearhead
the project and to hold accountable for it’s completion.
TRENDS IN PROJECT MANAGEMENT
• Achieving strategic goals
• Achieving routine goals
• Improving project effectiveness
• Virtual projects
• Quasi-Projects

GENERAL MANAGEMENT
• is a process which involves monitoring and regulating various activities and
operations of the organization
• refers to the management of the organization's entire operations and
processes in order to ensure coordination and optimum resource usage.

PRINCIPLES OF GENERAL MANAGEMENT (EXPLICIT PRINCIPLES)

 Customer Focus
 Leadership
 Involvement of People
 Process Approach
 System Process Approach
 Continuous Improvement
 Data-Based Decision Making
 Mutual Benefit Relationship with Suppliers
PRINCIPLES OF GENERAL MANAGEMENT (IMPLICIT PRINCIPLES)
 Stakeholder’s Satisfaction
 Culture of Quality and Project Management
 Communication
 Strategy Definition
 Resource Management
 Organizational Structure
  Motivation
 Team Building
PROJECT MANAGEMENT VS GENERAL MANAGAMENT
DIMENSION PROJECT MANAGEMENT GENERAL MANAGENENT
Nature Unique Routine
Management Approach Ability to adapt to change Manage by exception
Location of Work Crosses organizational units Within an organizational unit
Planning Critical Important
Managerial Hierarchy Informal Well-defined

THE THREE GOALS OF A PROJECT

1. PROJECT OUTCOME GOALS
 these are the things that must be accomplished for the project to be
considered done.
Example: Digital Marketing
• refine keyword list
• revise ad copy and landing page experience
• provide monthly reporting for three months
S - specific
M - measurable
A - attainable
R - relevant
T – time-sensitive
2. HIGH-LEVEL PROJECT MANAGEMENT PERFORMANCE GOALS
 provides career growth and high performance
• increasing productivity and gross profit margins
• decreased actual cost
• improved predictability
 • improved customer satisfaction
EXAMPLE:
 Be on budget
 Decrease project cost
 Decrease overdue task
3. PROJECT-LEVEL PROJECT MANAGEMENT PERFORMANCE
• Review project specifications and budget
• Perform weekly audits
• Achieve final budget analysis

THE LIFE CYCLES OF PROJECTS

1. INITIATING PHASE
TWO SEPARATE PROCESSES:
 Project Charter
 Stakeholder register
2. PLANNING PHASE
• Outline and defining the reason for the project is important
3. EXECUTING PHASE
• Team Development
• Stakeholder Engagement
• Quality Assurance
• Communication
• Client Management
4. MONITORING AND CONTROLLING PHASE
• Making sure that you keep an eye on the overall progress of the project as
well as individual aspect.
5. CLOSING PHASE
• Checking off the project as done and closing the project down

EXAMPLE OF COMPLETE PROJECT LIFE CYCLE