Bangalore Fluid System Components Pvt Ltd (Swagelok)

Purchase payments process

Accounts Department Citi Bank Swagelok USA Supply chain Management Managing Director

Start

Get Invoice Corporate

statement details in 2 summary invoice
payment cycles from STC

Get Report from Citi

IDPMS Report
bank online

BP 5.1

Reconcile between
IDPMS report and
Corporate summary
invoice from STC

Is there any Y Intimation sent to Coordinate with

Discrepancies other supply chain swagelok to resolve
than freight charges? department Discrepancies

N
Resolve the
Discrepancies
Difference due to
Freight charges are
adjusted with other
credits available

Prepares detailed forex 1) BOEs

payment list 2) Fedex Courier BOEs
3) Without BOEs (HSS)
BP 5.2

Send to Manager for Authorise the payment

Verification due list for clearance in
Citi website

Send to CITI Bank for

payment clearence

Verifies for any

descrepancies

Changes Y If any
incorporated Discrepancies ?

Request for booking

the US rates

Receive booking rate

Check US rate from
for clearing forex
CitiFx pulse for
payments and request
booking
for payment advice

Receive payment
advice from bank and Send payment advice
Payment entry to Accounts team
accounted in SAP

Intimation sent
through mail to
Swagelok of all
payments cleared

End
 End

= Start/End = Process = Document N = No

= Dicision = Stored Data

Y = Yes