Excel VBA to Interact with Other Applications

Another powerful feature of Excel VBA is to interact with Other Applications. We can deal with Other MS
Office Applications (Word, PowerPoint,Access). We can also deal with Other Applications like Internet
Explorer, SAS, VBScript from Excel. I will show some examples on interacting with different Application from
Excel.

Interact with PowerPoint from Excel VBA

The following code will show you how to deal and interact with PowerPoint. We can create PowerPoint
presentation from Excel or modify the existing presentation using Excel VBA.

Add Reference:Microsoft PowerPoint Object Library

Sub sbPowePoint_SendDataFromExcelToPPT()

'Declarations
Dim oPPT As PowerPoint.Application
Dim oPPres As PowerPoint.Presentation
Dim oPSlide As PowerPoint.Slide
Dim sText As String

'Open PowerPoint
Set oPPT = New PowerPoint.Application
Set oPPres = oPPT.Presentations.Add
oPPT.Visible = True

'Add a Slide
Set oPSlide = oPPres.Slides.Add(1, ppLayoutTitleOnly)
oPSlide.Select

'Copy a range as a picture and align it

ActiveSheet.Range("A1:B10").CopyPicture Appearance:=xlScreen, Format:=xlPicture
oPSlide.Shapes.Paste.Select
oPPT.ActiveWindow.Selection.ShapeRange.Align msoAlignCenters, True
oPPT.ActiveWindow.Selection.ShapeRange.Align msoAlignMiddles, True

'Add the title text

sText = "My Header"
oPSlide.Shapes.Title.TextFrame.TextRange.Text = sText

oPPT.Activate

'Release Objects

Set oPSlide = Nothing

 Set oPPres = Nothing
Set oPPT = Nothing

End Sub

Dealing with MS Word From Excel VBA

The following code will show you how to deal and interact with Word. We can create Word document from
scratch or modify the existing document using Excel VBA.

Sub sbWord_FormatingWordDoc()

'Declarations
Dim oWApp As Word.Application
Dim oWDoc As Word.Document
Dim sText As String
Dim iCntr As Long

Set oWApp = New Word.Application

Set oWDoc = oWApp.Documents.Add() '("C:\Documents\Doc1.dot") 'You can specify your template here

'Adding new Paragraph

Dim para As Paragraph

Set para = oWDoc.Paragraphs.Add

para.Range.Text = "Paragraph 1 - My Heading"

para.Format.Alignment = wdAlignParagraphCenter
para.Range.Font.Size = 18
para.Range.Font.Name = "Cambria"

For i = 0 To 2
Set para = oWDoc.Paragraphs.Add
para.Space2
Next

Set para = oWDoc.Paragraphs.Add

With para
.Range.Text = "Paragraph 2 - Some Text for the next Paragraph"
.Alignment = wdAlignParagraphLeft
.Format.Space15
.Range.Font.Size = 14
.Range.Font.Bold = True
End With
oWDoc.Paragraphs.Add

Set para = oWDoc.Paragraphs.Add

With para
.Range.Text = "Paragraph 3 - This is another Paragraph, you can create number of paragraphs like this and format it"
.Alignment = wdAlignParagraphLeft
.Format.Space15
.Range.Font.Size = 12
.Range.Font.Bold = False
End With

oWApp.Visible = True

End Sub

Interact with MS Access from Excel VBA

The following code will show you how to deal and interact with Access.

Add Reference: Microsoft Access Object Library

Sub sbAccess_OpenAForm()

'Declaring Access Application

Dim oAApp As Access.Application

'Connecting Access Data base

Set oAApp = New Access.Application
oAApp.OpenCurrentDatabase ("C:\ExampleDatabase.accdb")

'Opening a From
With oAApp
.DoCmd.OpenForm "MyForm", acNormal
.Visible = True
End With

End Sub

Interact with Outlook from Excel VBA

Sub sbOutlook_SendAMail()

'Declaration
Dim oOApp As Object
Dim oMail As Object

Set oOApp = CreateObject("Outlook.Application")

Set oMail = oOApp.CreateItem(0)

On Error Resume Next

' Change the mail address and subject in the macro before you run it.
With oMail
.To = "userid@organization.com"
.CC = ""
.BCC = ""
.Subject = "Write Your Subject Here"
.Body = "Hi, This is example Body Text."

'.Attachments.Add ("C:\Temp\ExampleFile.xls") '=> To add any Attcahment

.Display '=> It will display the message
'.Send '=> It will send the mail
End With
On Error GoTo 0

Set oMail = Nothing

Set oOApp = Nothing

End Sub

Interact with MS Word from Excel VBA -Another Example

Add Reference: Microsoft Word Object Library

Sub sbWord_ExcelToWord()

'Declarations
Dim oWApp As Word.Application
Dim oWDoc As Word.Document
Dim sText As String
Dim iCntr As Long

set oWApp = New Word.Application

Set oWDoc = oWApp.Documents.Add() '("C:\Documents\Doc1.dot") 'You can specify your template here

For iCntr = 2 To Cells.SpecialCells(xlCellTypeLastCell).Row

sText = Cells(iCntr, 1)
sText = sText & " " & Cells(iCntr, 2)
sText = sText & " " & Cells(iCntr, 3)
sText = sText & " " & Cells(iCntr, 4)
 oWDoc.Content.InsertAfter (sText)
Next iCntr

oWApp.Visible = True

' Releasing objects

Set oWDoc = Nothing
Set oWApp = Nothing

End Sub

Dealing with Internet Explorer

The following code will show you how to deal and interact with Internet Explorer.

Sub sbIE_OpenASite()

Dim IE As Object

' Create InternetExplorer Object

Set IE = CreateObject("InternetExplorer.Application")

' Send the form data To URL As POST binary request

IE.Navigate "http://www.excely.com/"

' Wait while loading...

Do While IE.Busy
Application.Wait DateAdd("s", 1, Now)
Loop

IE.Visible = True

'Release
Set IE = Nothing

End Sub

Dealing with Other Applications from Excel VBA – Calculator

The following code will show you how to deal and interact with Calculator.

Sub sbAnyApplication_OpenCalculator()

Dim sProg As String

Dim tID As Double
On Error Resume Next
sProg = "Calc.exe"
tID = Shell(sProg)
If Err <> 0 Then
MsgBox "Can't Start Calculator"
End If

End Sub

Run VBScript from Excel VBA

Sub sbVBScript_RunVBS()

Dim SFilename As String

SFilename = "C:\Temp\Test.vbs" 'Change the file path

' Run VBScript file

Set wshShell = CreateObject("Wscript.Shell")
wshShell.Run """" & SFilename & """"

End Sub

VBA to Attach Send An Excel Chart to Outlook Email

Sub emailingProgram()
Dim olapp As Outlook.Application
Dim objmail As Outlook.mailitem
Dim pos As Integer
Set olapp = Outlook.Application
For Each xcell In Sheets("Sheet1").Range(Range("RangetoCopy"), _
Range("RangetoCopy").End(xlDown))
msgText = Range("Msg")
xcell.Activate
ActiveCell.Offset(0, 1).Select
'If you think that the email ID is in the pattern firstname.lastname@mail.com use this if block
'The code will go into the else statement if the First Name is not mentioned
If Selection.Value = "" Then
pos = InStr(1, xcell.Value, ".")
Fname = Mid$(xcell.Value, 1, InStr(1, xcell.Value, ".") - 1)
Else
'If you have mentioned the first names in the First Name column this part will read it directly
Fname = Selection.Value
End If
 'For each of the cells present in the To List we create a MailItem and send it
Set objmail = olapp.CreateItem(olMailItem)
objmail.BodyFormat = olFormatRichText
'Setting the subject

objmail.Subject = "Example Subject"

'Uncomment the following line of code in case you want to send a plain message
'objmail.Body = "Hi " + UCase(Mid$(Fname, 1, 1)) + Mid$(Fname, 2) + "," + Chr(13) + Chr(10) + msgText

'For using an image in your mail or an HTML body for styling

objmail.HTMLBody = "<p><font size='6' face='arial' color='red'><i>Dear " & UCase(Mid$(Fname, 1, 1)) + Mid$(Fname, 2) &
"<br></font></p><br><p align='CENTER'><font size='5' face='COMIC SANS' color='RED'>Wishing you a Wonderful
Birthday</p><br><br></font><p align='CENTER'><a href='http://www.abrahamsarah.com'><img
src='http://www.abrahamsarah.com/bilder/Happy-Birthday005.png' width=450 height=412 border=0></a></a><br><br><br><p
align='left'>Thanks & Regards <br><br/> _<p><p align='left'><br>Anshuman Pandey<br>http://www.anshumusing.co.in/</p>"
objmail.To = emailid@domain.com
objmail.Send
Set objmail = Nothing

Next xcell
End Sub