Key to Workbook 1

Scenario 5
Purchase Process – Tracking of Order and Pre-Closure

Enable Order Processing and Tracking Features

Go to Gateway of Tally > F11: Features > Inventory Features and set the options as shown:

Figure 20.1 Statutory & Taxation Features

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Create the Required Ledgers

I) Party Ledger
The completed Ledger Creation screen appears as shown:

Figure 20.2 Party Ledger

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II) Purchase Ledger

The completed Ledger Creation screen appears as shown below:

Figure 20.3 Purchase Ledger

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Transactions
1. Placed an order with Bell India Pvt. Ltd. for 100 computers on 01-04-2013 which is due to be
received on 05-04-2013.
Record the transaction in Purchase Order.
Go to Gateway of Tally > Order Vouchers
In the Stock Item Allocations screen, enter the Due date and stock details as shown below:

Figure 20.4 Purchase Order – Due Date

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The completed Purchase Order Voucher appears as shown below:

Figure 20.5 Purchase Order Voucher

On 02-04-2013, due to unavailability of stock, only 80 computers were received.

Record the transaction in Receipt Note Voucher.
Go to Gateway of Tally > Inventory Vouchers > F9: Receipt Note

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In the Party Details screen, select the Order Details as shown below:

Figure 20.6 Party Details

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In the Stock Item Allocations screen, provide the Tracking Number (select the voucher
reference number as Tracking Number or enter a new number), select the Order Number and
enter the stock details as shown below:

Figure 20.7 Stock Item Allocations

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The completed Receipt Note appears as shown below:

Figure 20.8 Receipt Note

On 05-04-2013, bill for 80 computers was received.

Record the transaction in Purchase Invoice.

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In the Party Details screen, select the Receipt Note and Order Number as shown below:

Figure 20.9 Purchase – Party Details screen

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Select the details in Stock Item Allocations screen as shown below:

Figure 20.10 Stock Item Allocations

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The completed Purchase Invoice appears as shown below:

Figure 20.11 Purchase Invoice

The pending quantity in the order was pre-closed.

Go to Gateway of Tally > Statement of Inventory > Purchase Order Outstanding > All Orders
Press F1: Detailed to view the Order Details report and press C: Pre-Close button to close the
pending quantity in the order.

Figure 20.12 Order Details

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In the Order Pre-Closure Details screen, enter the Pre-Close Quantity and Reason for
Pre-Close as shown below:

Figure 20.13 Order Pre-Closure Details

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