Scenario 11

Key to Workbook 1
Scenario 11
Simple Sales and Purchase cycle
1. On 01-01-2014, M/s Mobiles Business Corporation opened a Current Account No. 879004321
with Axis Bank.
Create the required Masters

Axis Bank Ledger
The completed Ledger Creation screen appears as shown below:
Figure 6.1 Axis Bank Ledger
5
Learning Tally.ERP 9
2. On 01-01-2014, deposited the Yes Bank cheque received from M/s. EMPEE Business
Corporation for a sum of Rs. Fifteen Lakhs.
Create the Required Masters

Create the party ledger - EMPEE Business Corporation.
Record Transaction
Record the transaction in Receipt Voucher.
 In Bank Allocations screen, provide details as shown below:
Figure 6.2 Bank Allocations screen
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Test Yourself
The completed Receipt Voucher appears as shown below:
Figure 6.3 Receipt Voucher
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3. On 02-01-2014 withdrew a sum of Rs. 25,000 cash from Axis Bank Account.
Record Transaction
Record the transaction in Contra Voucher.
The completed Contra Voucher appears as shown below:
Figure 6.4 Contra Voucher
8
Test Yourself
4. On 03-01-2014, transferred a sum of Rs. 10,000 to Petty Cash for office expenses.

Create Petty Cash ledger grouped under Cash-in-Hand.
Record Transaction
Record the transaction in Contra Voucher.
The completed Contra Voucher appears as shown below:
Figure 6.5 Contra Voucher
9
5. On 05-01-2014, issued a cheque for a sum of Rs. 4,19,245 favouring M/s Hindustan Motors
towards purchase of Santro Zing.
 Cost of Santro Zing is Rs. 3,75,000/-
 Road Tax is Rs. 32,245
 Insurance Rs. 12,000
Create the stock item - Santro Zing
Create the following Ledgers

 Hindustan Motors ledger grouped under Sundry Creditors
 Purchase ledger grouped under Purchase Accounts
 Road Tax ledger grouped under Indirect Expenses
 Insurance ledger grouped under Indirect Expenses
10
Test Yourself
Record Transaction
Step 1: Record the Purchase transaction in Purchase Invoice
The completed Purchase Invoice appears as shown below:
Figure 6.6 Purchase Invoice
11
Step 2: Record the Payment made towards purchases in Payment Voucher

 In the Bill-wise Details screen of Payment Voucher select the bill reference as shown
below:
Figure 6.7 Bill-wise Details
The completed Payment Voucher appears as shown below:
Figure 6.8 Payment Voucher
12
Test Yourself
6. On 06-01-2014, paid cash to M/s. Fuel Services for 25 litres of petrol at the rate of Rs.80/litre.

Create the Petrol Expenses ledger grouped under Indirect Expenses.
Record Transaction
Record the transaction in Payment Voucher.
7. On 07-01-2014, issue a cheque for a sum of Rs. 65,000 favouring M/s. India Business
Machines towards purchase of a laptop.
Here the following two transactions have to be recorded:

 Purchase transaction for purchase of Laptop
 Payment transaction for making Payment to India Business Machines
13

Create the stock item - Laptop
Create the following ledgers:

 Purchases ledger grouped under Purchase Accounts
 India Business Machines ledger grouped under Sundry Creditors
Record Transaction
Step 1: Record the Purchase Invoice
14
Test Yourself
Step 2: Record the Payment Voucher

In the Bill-wise Details screen of Payment Voucher select the bill reference as shown below:
15
8. On 08-01-2014, purchased office stationery from M/s. Angel Stationery by cash for a sum of
Rs. 12,795.

Create the ledger Office Stationery grouped under Indirect Expenses.
Record Transaction
Record the transaction in Payment voucher.
16
Test Yourself
9. On 09-01-2014, a Rent Agreement is signed with Raheja Properties to rent an office premises
of 500 square feet at a rent of Rs 200 per SFT per month and a Rental Advance of
Rs. 1,00,000 is paid by Cheque.
Here the following two transactions have to be recorded:

 Journal Voucher to account for rent advance payable to Raheja Arcade
 Payment of Rental advance to Raheja Arcade.

 Rent Advance ledger grouped under Current Assets
 Raheja Arcade ledger grouped under Sundry Creditors
Record Transactions
Step 1: Create a Journal Voucher to account for Rent Advance
The completed Journal Voucher appears as shown below:
Figure 6.14 Rent Advance
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Step 2: Record a Payment Voucher

 In the Bill-wise Details screen select the bill reference as shown below:
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Test Yourself
10. On 14-01-2014, purchased the following goods from Mobile Connect.
Name of Item Quantity Rate (in Rupees)
Nexus 5 75 29,000
IPhone 150 45,000

Create the stock items - Nexus 5 and IPhone
Create Mobile Connect ledger grouped under Sundry Creditors
Record Transaction
Record the transaction in Purchase Invoice.
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11. On 17-01-2014, M/s Mobiles Business Corporation paid M/s Fast Couriers Rs 1,635 towards
delivery of Mobile phones purchased.

Create Fast Couriers ledger grouped under Sundry Creditors
Record Transaction
20
Test Yourself
12. On 19-01-2014, M/s Mobiles Business Corporation returned 2 Nexus 5 and 1 IPhone Mobile
Phones as they were damaged in transit.
Record Transaction
Record the transaction in Debit Note Voucher.
Enable Debit Note in Accounting Features

In F11: Features > Accounting Features, set the option as shown below:
Figure 6.19 Accounting Features
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Record Transaction
Record the transaction in Debit Note
Go to Gateway of Tally > Accounting Vouchers > F9: Debit Note
The completed Debit Note appears as shown below:
Figure 6.20 Debit Note
22
Test Yourself
13. On 20-01-2014, issued a cheque for the sum of Rs. 88,22,000 to M/s. Mobile Connect for the
purchase of Nexus 5 and IPhone mobile phones.
Record Transaction
In Payment Voucher press F12: Configure and set the option as shown below and accept the
configuration:
Figure 6.21 Payment Configuration
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In the Bill-wise Details screen, select bill reference as shown below:
24
Test Yourself
25
14. On 21-01-2014, sold 70 Nos of Nexus 5 handsets at Rs. 31,000/each and 140 Nos of IPhone
at Rs. 47,000 to M/s. TeleServices.

 TeleServices ledger grouped under Sundry Debtors
 Sales ledger grouped under Sales Accounts
Record Transaction
Record the transaction in Sales Invoice
The completed Sales Invoice appears as shown below:
Figure 6.24 Sales Invoice
26
Test Yourself
15.On 23-01-2014 TeleServices returned 2 Nos of damaged IPhones.
Record Transaction
Record the transaction in Credit Note
Go to Gateway of Tally > Accounting Vouchers > F8: Credit Note
The completed Credit Note appears as shown below:
Figure 6.25 Credit Note
27
16. On 24-01-2014, M/s. Teleservices released the payment of Rs. 86,56,000 by cheque.
Record Transaction
Record the transaction in Receipt Voucher.
Select the Bill-wise Details as shown below:
28
Test Yourself
The completed Receipt Voucher appears as shown below:
Figure 6.27 Receipt Voucher
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17. On 29-01-2014 paid a sum of Rs. 10,000 as office rent to M/s. Prestige Properties by cheque.

Create Prestige Properties ledger grouped under Sundry Creditors
Record Transaction
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Test Yourself
18.On 29-01-2014, paid a sum of Rs. 9,500 as partner’s house rent by cheque to M/s. Fern
Developers.

Create Fern Developers ledger grouped under Sundry Creditors
Record Transaction
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19. On 31-01-2014 paid Rs. 1,026 as Electricity Charges by cash.

Create Electricity Charges ledger grouped under Indirect Expenses
Record Transaction
32
Test Yourself
20. On 31-01-2014, paid Rs. 1,747 as Courier Services charges by cheque.

Create Courier Services ledger grouped under Indirect Expenses
Record Transaction
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21. On 31-01-2014, paid Rs. 846 as telephone expenses for telephone number 22226789 by
cheque favouring M/s. BSNL, Bangalore.

Create Telephone Expenses ledger grouped under Indirect Expenses
Record Transaction
In the Bank Allocations screen, provide details as shown below:
Figure 6.32 Bank Allocations
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Test Yourself
22. On 31-01-2014, paid Rs. 1,602 as Local Conveyance by cash.

Create Local Conveyance ledger grouped under Indirect Expenses
Record Transaction
35
23. On 31-1-2014, paid monthly rent of Rs. 1,00,000 by cheque.

Create Rent Expenses ledger grouped under Indirect Expenses
Record Transaction
36

Scenario 11

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Key to Workbook 1

Create the required Masters

Figure 6.1 Axis Bank Ledger

Create the Required Masters

Figure 6.2 Bank Allocations screen

The completed Receipt Voucher appears as shown below:

Figure 6.3 Receipt Voucher

Figure 6.4 Contra Voucher

Create the Required Masters

Figure 6.5 Contra Voucher

Create the Required Masters

Create the stock item - Santro Zing

Create the following Ledgers

Figure 6.6 Purchase Invoice

Step 2: Record the Payment made towards purchases in Payment Voucher

Figure 6.7 Bill-wise Details

The completed Payment Voucher appears as shown below:

Figure 6.8 Payment Voucher

Create the Required Masters

Figure 6.9 Payment Voucher

Here the following two transactions have to be recorded:

Create the Required Masters

Create the following ledgers:

Figure 6.10 Purchase Invoice

Step 2: Record the Payment Voucher

Figure 6.11 Bill-wise Details

The completed Payment Voucher appears as shown below:

Figure 6.12 Payment Voucher

Create the Required Masters

Figure 6.13 Payment Voucher

Here the following two transactions have to be recorded:

Create the Required Masters

Figure 6.14 Rent Advance

Step 2: Record a Payment Voucher

Figure 6.15 Bill-wise Details

The completed Payment Voucher appears as shown below:

Figure 6.16 Payment Voucher

10. On 14-01-2014, purchased the following goods from Mobile Connect.

Name of Item Quantity Rate (in Rupees)

IPhone 150 45,000

Create the Required Masters

Create Mobile Connect ledger grouped under Sundry Creditors

Figure 6.17 Purchase Invoice

Create the Required Masters

Figure 6.18 Payment Voucher

Enable Debit Note in Accounting Features

Figure 6.19 Accounting Features

Figure 6.20 Debit Note

Figure 6.21 Payment Configuration

In the Bill-wise Details screen, select bill reference as shown below:

Figure 6.22 Bill-wise Details

The completed Payment Voucher appears as shown below:

Figure 6.23 Payment Voucher

Create the Required Masters

Figure 6.24 Sales Invoice

15.On 23-01-2014 TeleServices returned 2 Nos of damaged IPhones.

Figure 6.25 Credit Note

Figure 6.26 Bill-wise Details

The completed Receipt Voucher appears as shown below:

Figure 6.27 Receipt Voucher

Create the Required Masters

Figure 6.28 Payment Voucher

Create the Required Masters