Scenario 2

Key to Workbook 1
Scenario 2
Order Processing
Aryan Electronics is a wholesaler of laptops based in New Delhi. The company has purchased
Tally.ERP9 to maintain its accounts and inventory. Work out the following instances in Tally.ERP9
and find out the results as asked.
Company Creation
1. Aryan Electronics started their operations in New Delhi from 01-05-2014.
To record the given set of transactions in Tally.ERP 9 we have to first create a company. The
name of the company should be as given in the scenario.
The completed Company Creation screen appears as shown below:
Figure 2.1 Company Creation
219
Learning Tally.ERP 9
Bank Ledger Creation

2. The company got a bank account opened in HDFC on 02-05-2014 with account number
7654364744 at Saket Branch.
To create the bank ledger

 Go to Gateway of Tally > Accounts Info > Ledgers > Create
 Enter the required details as shown in the figure below and save the bank master
The completed Bank Ledger screen appears as shown below:
Figure 2.2 Bank Ledger Creation
220
Test Yourself
Proprietor Account Creation

3. Mr. Shyamal Chatterjee, the founder of the company invested 10,00,000 as capital on 02-05-
2014.
To create the proprietor account

 Group the ledger master under Capital Accounts
 Enter the required details
The completed Proprietor Account screen appears as shown below:
Figure 2.3 Proprietor Account Creation
221
Recording Capital Investment

To create the transaction,
 Go to Gateway of Tally > Accounts Vouchers > F6:Receipt
 Provide bank details as shown below:
Figure 2.4 Capital Investment — Bank Details
222
Test Yourself
The completed accounting voucher screen appears as shown below:
Figure 2.5 Capital Investment — Receipt
223
Supplier Ledger Creation

4. The company raised a purchase order for the following items on 03-05-2014 with reference no:
Purc/001 from Smart Electronics.
Item Rate Qty.

Acer Laptop 11.2’ 18,200 25 Nos
HCL Laptop 15.4’ 24,500 20 Nos
To create a supplier ledger,

 Group the ledger master under Sundry Creditors
The completed ledger master appears as shown below:
Figure 2.6 Supplier Ledger Creation
224
Test Yourself
Purchase Ledger Creation

To create a Purchase ledger,
 Group the ledger master under Purchase Accounts
Figure 2.7 Purchase Ledger Creation
225
Raising Purchase Order

To raise a purchase order,
 Go to Gateway of Tally > Inventory Vouchers > Ctrl+F2: Order Button
The Purchase Order screen is displayed.
 Press F11 and F2: Inventory and set the highlighted parameters to Yes
Figure 2.8 Order Processing Parameter Settings
 Create the stock item after selecting the supplier.
226
Test Yourself
 Select details of Item Allocations as shown below:
Figure 2.9 Purchase Order — Item Allocations
 Select Purchase A/c as shown below:
Figure 2.10 Purchase Order — Accounting Details
227
 Complete item allocation for all items.

The completed Purchase Order appears as shown below:
Figure 2.11 Purchase Order
228
Test Yourself
Receipt Note Creation

5. The company received 25 Nos Acer Laptop 11.2’ on 05-05-2014 against the purchase order
Purc/001 with a tracking number Rcn/001.
To create a Receipt Note,

 Go to Gateway of Tally > Inventory Vouchers > Alt+F9: Rcpt Note
 Select the order number after selecting the supplier as shown below:
Figure 2.12 Receipt Note — Order Number Selection
229
 Assign a Tracking Number as shown below:
Figure 2.13 Receipt Note — Tracking Number Allocation
 Enter all details in the Item Allocations for screen as shown below:
Figure 2.14 Receipt Note — Item Allocations
230
Test Yourself
The completed Receipt Note appears as shown below:
Figure 2.15 Receipt Note-1
6. The company received 25 Nos HCL Laptop 15.4’ on 07-05-2014 against the purchase order
Purc/001 with a tracking number Rcn/002.
 Create a Receipt Note for another item as shown below:
231
Figure 2.16 Receipt Note2
232
Test Yourself
Raising Purchase Invoice

7. The company raised a purchase invoice against the two receipt notes on 07-05-2014.

 Go to Gateway of Tally > Accounts Vouchers > F9: Purchase
 Provide supplier details and select the tracking number as shown below:
Figure 2.17 Purchase — Tracking Details
233
 Select the Items Allocations for details as shown below:
Figure 2.18 Purchase — Items Allocations
The completed Purchase screen is shown as below:
Figure 2.19 Purchase Details
234
Test Yourself
Checking Stock Summary

8. Find out the stock details of company.
To view the Stock Summary,

 Go to Gateway of Tally > Stock Summary
 Provide supplier details and select the tracking number
The Stock Summary screen is shown as below:
Figure 2.20 Stock Summary
235
Making Payments
9. The company made the complete payment to Smart Electronics against the purchase invoice
dated 07-05-2014 on 10-05-2014 through cheque dated 10-05-2014 issued by HDFC.

 Go to Gateway of Tally > Accounts Vouchers > F5: Payment
 Select the supplier and the reference number as shown below:
Figure 2.21 Payment — Against Reference
236
Test Yourself
 Enter the Bills Details as shown below:
Figure 2.22 Payment — Bill Details
237
 Enter the Bank and cheque details as shown below:
Figure 2.23 Payment — Bank Details
238
Test Yourself
The completed Payment screen is as shown below:
Figure 2.24 Payment Details
Creating Debtor Ledger

10.The company received a purchase order from Anuj Computers and raised the corresponding
sales order with order number sale/001 for the following items on 15-05-2014.
Item Rate Qty.

Acer Laptop 11.2’ 20,000 10 Nos
HCL Laptop 15.4’ 26,000 10 Nos
To create a debtor ledger,

 Group the ledger master under Sundry Debtors
239
Figure 2.25 Debtor Ledger Creation
240
Test Yourself
Sales Ledger Creation

To create a Sales ledger,
 Group the ledger master under Sales Accounts
Figure 2.26 Sales Ledger Creation
241
Sales Order Creation

To create a transaction,
 Go to Gateway of Tally > Order Vouchers > Alt + F5: Sales Order
 Press F11 to set the Order Processing parameter, Allow Sales Order Processing to Yes
as shown below:
Figure 2.27 Sales Order Processing Parameter Setting
242
Test Yourself
 Press Alt + F5: Sales Order and select the item as shown below:
Figure 2.28 Sales Order Creation
243
 Set Item Allocation as shown below:
Figure 2.29 Sales Order — Item Allocation
 Select Sales A/c in the Accounting Details for screen as shown below:
Figure 2.30 Sales Order — Accounting Details
244
Test Yourself
The completed Sales Order screen appears as shown below:
Figure 2.31 Sales Order
245
Sales Order Outstandings

11.Find out total Sales Order outstanding.
To view the Sales Order outstanding,
 Go to Gateway of Tally > Display > Statement of Inventory > Sales Order Outstanding
> All Orders
The Order Details screen appears as shown below:
Figure 2.32 Sales Order Outstanding
246
Test Yourself
Delivery Note Creation

12.The company delivered the goods against the sales order sale/001 on 16-05-2014 with a
tracking number dnt/001
To create a Delivery Note,

 Go to Gateway of Tally > Inventory Vouchers > Alt + F8: Dely Note
 Select the Order No. as shown below:
Figure 2.33 Delivery Note — Against Sales Order
247
 Select the Tracking No. in the Items Allocations for screen as shown below:
Figure 2.34 Delivery Note — Tracking Number
The completed Delivery Note appears as shown below:
Figure 2.35 Delivery Note
248
Test Yourself
Raising Sales Invoice

13.The company raised the sales invoice against the tracking number dnt/001 on 17-05-2014.

 Go to Gateway of Tally > Accounts Vouchers > F8: Sales
 Provide party details and select the tracking number as shown below:
Figure 2.36 Sales — Tracking Details
249
The completed Sales screen appears as shown below:
Figure 2.37 Sales
250
Test Yourself
Receipt Creation
14.The company received the full amount through cheque numbered 43562 dated 20-05-2014
from Anuj Computers on 21-05-2014 against the sales invoice raised on 17-05-2014.

 Go to Gateway of Tally > Accounts Vouchers > F6: Receipt
 Select the Bank and the party, enter the bank/ cheque details as shown below:
Figure 2.38 Sales — Bank Details
251
The completed Receipt screen appears as shown below:
Figure 2.39 Receipt
252
Test Yourself
Viewing Profit and Loss Account

15.Find out the profit/loss made by Aryan Electronics for the month of May, 2014.
To view the Profit & Loss A/c,

 Go to Gateway of Tally > Profit & Loss A/c
 Set the period for May 2014
The Profit & Loss A/c screen appears as shown below:
Figure 2.40 Profit and Loss Account
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Key to Workbook 1

Figure 2.1 Company Creation

Bank Ledger Creation

To create the bank ledger

Figure 2.2 Bank Ledger Creation

Proprietor Account Creation

To create the proprietor account

Figure 2.3 Proprietor Account Creation

Recording Capital Investment

Figure 2.4 Capital Investment — Bank Details

The completed accounting voucher screen appears as shown below:

Figure 2.5 Capital Investment — Receipt

Supplier Ledger Creation

Item Rate Qty.

To create a supplier ledger,

The completed ledger master appears as shown below:

Figure 2.6 Supplier Ledger Creation

Purchase Ledger Creation

Figure 2.7 Purchase Ledger Creation

Raising Purchase Order

Figure 2.8 Order Processing Parameter Settings

 Create the stock item after selecting the supplier.

 Select details of Item Allocations as shown below:

Figure 2.9 Purchase Order — Item Allocations

 Select Purchase A/c as shown below:

Figure 2.10 Purchase Order — Accounting Details

 Complete item allocation for all items.

Figure 2.11 Purchase Order

Receipt Note Creation

To create a Receipt Note,

Figure 2.12 Receipt Note — Order Number Selection

 Assign a Tracking Number as shown below:

Figure 2.13 Receipt Note — Tracking Number Allocation

Figure 2.14 Receipt Note — Item Allocations

The completed Receipt Note appears as shown below:

Figure 2.15 Receipt Note-1

Figure 2.16 Receipt Note2

Raising Purchase Invoice

To create the transaction,

Figure 2.17 Purchase — Tracking Details

 Select the Items Allocations for details as shown below:

Figure 2.18 Purchase — Items Allocations

The completed Purchase screen is shown as below:

Figure 2.19 Purchase Details

Checking Stock Summary

To view the Stock Summary,

Figure 2.20 Stock Summary

To create the transaction,

Figure 2.21 Payment — Against Reference

 Enter the Bills Details as shown below:

Figure 2.22 Payment — Bill Details

 Enter the Bank and cheque details as shown below:

Figure 2.23 Payment — Bank Details

The completed Payment screen is as shown below:

Figure 2.24 Payment Details

Creating Debtor Ledger

Item Rate Qty.

To create a debtor ledger,

The completed ledger master appears as shown below:

Figure 2.25 Debtor Ledger Creation

Sales Ledger Creation

Figure 2.26 Sales Ledger Creation

Sales Order Creation