Single Administrative Document

(SAD)

USER’S MANUAL
OUTLINE:

SAD CREATION
SAD SEARCH
 SAD CREATION
TO CREATE SAD ENTRY
1. LOGIN TO THE SYSTEM

i. Input Username
ii. Input Password
ii. Click Login
2. USER WILL BE DIRECTED TO THE HOME PAGE
DOCUMENT LIBRARY BUTTON

LOGOUT BUTTON

DOCUMENT LIBRARY
3. OPEN NEW SAD DOCUMENT TREE

1. Click the Customs Administration

2. Click the Customs Documents
3. Click the Cargo Declaration

4. Right Click the SAD E-document then click New.

The SAD E-document will appear.
4. NEW SAD DOCUMENT
To fill-up the Formal Entry SAD E-document:

Field Name Field Format

Custom Clearance Office Code/Name choose from drop-down list

Type of Declaration/Declaration General (box number 1) model of declaration, choose

Procedure Code from drop-down list

Exporter – name & address (box number 2) accepts alphanumeric

characters and special characters
Consignee – code, name & address (box number 8) can use the Finder Model or
key-in the consignee code

Declarant – code, name & address (box number 14) can use the Finder Model or
key-in the declarant code

Manifest accepts alphanumeric characters and special

characters
Total Number of Packages (box number 6) accepts numeric characters

User Reference – Number (box number 7) accepts alphanumeric

characters

Person Responsible for Financial Settlement – (box number 9) accepts alphanumeric

name & address characters and special characters
To fill-up the Formal Entry SAD E-document:
Field Name
Common Agricultural Policy Reference (CAP)
Country of Export –code/name
Country of Destination – name
Identity of Means of Transport at
departure/arrival
Container Flag
Identity of Means of Transport at the border
Nationality of Means of Transport at the
border
Place of unloading/loading – code/name
Border Customs Office – code/name
Field Format
(box number 13) choose from drop-down list
(box number 15) choose from drop-down list
(box number 17) choose from drop-down list
(box number 18) accepts alphanumeric
characters and special characters
(box number 19) check if the shipment is
containerized
(box number 21) accepts alphanumeric
characters and special characters
(box number 21) choose from drop-down list
(box number 27) can use the Finder Model or
key-in the place of unloading/loading code
(box number 29) choose from drop-down list
To fill-up the Formal Entry SAD E-document:

Field Name Field Format

Location of Goods (box number 30) choose from drop-down list

Delivery Terms – code (box number 20) choose from drop-down list

Delivery Terms – place (box number 20) accepts alphanumeric

characters and special characters

Invoice Currency – code (box number 22) choose from drop-down list

Total Amount Invoiced (box number 22) accepts numeric characters

Invoice Currency – exchange rate (box number 23) depends on box 22, the
system fills it up

Nature of Transaction Code 1/Code 2 (box number 24) choose from drop-down list

Bank Code (box number 28) choose from drop-down list

Terms of Payment – code/description (box number 28) choose from drop-down list
To fill-up the Formal Entry SAD E-document:

Field Name Field Format

Branch – code (box number 28) choose from drop-down list

Bank File Number (Bank Ref. No.) (box number 28) accepts alphanumeric
characters and special characters
Marks and Number of Packages 1 and 2 (box number 31) accepts alphanumeric
characters and special characters

Number of Packages (box number 31) accepts numeric characters

Kind of Packages code/name – (box number 31) choose from

drop-down list

HS Code (Tariff Specification) (box number 33) can use the Finder Model or
key-in the HS Code (numeric)

Country of Origin – code (box number 34) choose from drop-down list

Gross Mass (box number 35) accepts numeric characters

Preference Code (box number 36) choose from drop-down list

To fill-up the Formal Entry SAD E-document:

Field Name Field Format

Extended Procedure Code (box number 37) choose from drop-down list

National Customs Procedure Code (box number 37) choose from drop-down list

Net Mass (box number 38) accepts numeric characters

Quota Reference (box number 39) choose from drop-down list

Container No(s) (box number 31) accepts alphanumeric

characters and special characters

Description of Goods (box number 31) accepts alphanumeric

characters and special characters

Summary Declaration/Previous Document (box number 40) accepts alphanumeric

characters and special characters
Supplementary Units – quantity (box number 41) accepts numeric characters

Valuation Method Code (box number 43) acceptable values are: 1 –

apportionment per value; 2 – apportionment
per weight; 3 – No apportionment, computed
totals
To fill-up the Formal Entry SAD E-document:

Field Name Field Format

License Reference Number (box number 44) accepts alphanumeric

characters and special characters

Value Amount Deducted from License (box number 44) accepts numeric characters

Quantity Deducted from License (box number 44) accepts numeric characters

Previous Document Reference (box number 44) accepts alphanumeric

characters and special characters

Free Text (box number 44) accepts alphanumeric

characters and special characters

Prepaid Account Number (box number 48) accepts alphanumeric

characters and special characters

Identification of Warehouse – warehouse (box number 49) accepts numeric characters

time delay
5. TO ADD ITEMS IN THE DECLARATION
Click the Add 3 Items button on the SAD
E-document
6. TO DELETE ITEMS IN THE DECLARATION

To delete all the items in a page of the declaration:

•Click the Delete all the items on this page button on the SAD E-document.

To delete first item in the declaration:

•Click the Delete First Item (on this page) button.

To delete the second item in the declaration:

•Click the Delete Second Item (on this page) button.

To delete the third item in the declaration:

•Click the Delete Third Item (on this page) button.
7. CLICK ON THE VALUATION NOTE TAB
To fill-up the Valuation Note Page:

Field Name Field Format

Invoice Amount accepts numeric characters

Currency Code for Invoice choose from drop-down list

Amount of External Freight accepts numeric characters

Currency Code for External Freight choose from drop-down list

Amount of Internal Freight accepts numeric characters

Currency Code for Internal Freight choose from drop-down list

Amount of Insurance (Import) accepts numeric characters

Currency Code for Insurance choose from drop-down list

Amount of Other Cost accepts numeric characters

Currency Code for Other Cost choose from drop-down list

Amount of Deduction accepts numeric characters

Currency Code for Deduction choose from drop-down list

Delivery Terms – comments accepts alphanumeric characters and special

characters
8. CLICK ON THE ITEM VALUATION NOTE TAB
 To fill-up the Item Valuation Note Page:
Field Name Field Format
Invoice Amount accepts numeric characters
Currency Code for Invoice choose from drop-down list
Amount of External Freight accepts numeric characters
Currency Code for External Freight choose from drop-down list

Amount of Internal Freight accepts numeric characters

Currency Code for Internal Freight choose from drop-down list
Amount of Insurance (Import) accepts numeric characters

Currency Code for Insurance choose from drop-down list

Amount of Other Cost accepts numeric characters

Currency Code for Other Cost choose from drop-down list

Amount of Deduction accepts numeric characters

Currency Code for Deduction choose from drop-down list
Supplementary Value 1 Description choose from drop-down list

Supplementary Value 1 Amount accepts numeric characters

Supplementary Value 2 Description choose from drop-down list
Supplementary Value 2 Amount accepts numeric characters
9. CLICK ON THE ASSESSMENT NOTICE TAB

This Page is automatically filled up after the SAD is

ASSESSED. This page contains the item taxes, global
taxes, and the total assessed amount for the declaration
10. CLICK ON THE ATTACHED DOCUMENT TAB
To insert an attached document:
•Right click anywhere in gray area of the page
•Select Insert
To fill-up Attached Document Page:
Field Name Field Format
License Code/Description from drop-down list
License Reference accepts alphanumeric characters and special
characters

License Issue Date choose from drop-down date

To attached a scanned document:
•Right click on the Att box
•Select Document Scan. The image viewer will appear.
•Choose the scanned document to be included in the declaration by clicking the
Upload button. After choosing the file, click the Submit button.
•Choose the scanned document to be included in the declaration by clicking the
Upload button. After choosing the file, click the Submit button followed by the
Save button.
To delete an attached document:
•right click in the document that you want to delete
•select Delete
11. CLICK ON THE T.O.P. (TERMS OF PAYMENT) TAB

To fill-up Terms of Payment Page:

Field Name Field Format
TOP Code/Non-cash instrument from drop-down list
TOP Account Number accepts alphanumeric characters and special
characters
12. CLICK ON THE CONTAINER LIST TAB

To insert a container:
•Right Click anywhere in the page
•Select Insert

To delete a container:
•Right click on the container that you want to delete
•Select Delete
To fill-up Container List Page:
Field Name Field Format
Container Reference accepts alphanumeric characters and special
characters
Description accepts alphanumeric characters and special
characters
13. BUTTONS

- Verify if all the mandatory field are filled up

Verify the Document

- Will verify, register, and assess the declaration

Validate and Assess

- Use to file IED (Advance Payment)

IED Register

- Verify if all the mandatory fields are filled up and

compute duties and taxes

Remote Check
 - Import SAD XML previously saved to local PC

Import from SAD XML file

- Export SAD XML to save to local PC

Export to SAD XML file

- Will convert the SAD into XML file and save it into
the clipboard.
Copy to Clipboard
 - Print Asean Customs Declaration Document

ACDD

- Print Current Page

Hardcopy

- Print all SAD Pages

Hardcopy All
 - Use to print SAD in IEIRD Form

IEIRD

- Generates Importers Notice Report

Importers notice

- Generates Reverse Page Print

Print reverse page

- Use to search for existing SAD data

Finder
 SAD SEARCH
TO SEARCH SAD ENTRY(s)
1. LOGIN TO THE SYSTEM

i. Input Username
ii. Input Password
ii. Click Login
2. USER WILL BE DIRECTED TO THE HOME PAGE
DOCUMENT LIBRARY BUTTON

LOGOUT BUTTON

DOCUMENT LIBRARY
3. SEARCH SAD DOCUMENT

1. Click the Customs Administration

2. Click the Customs Documents
3. Click the Cargo Declaration

4. Right Click the SAD E-document then click Find.

The SAD Finder Module will appear.
4. SAD FINDER

1. Has limiting parameters based on column “Name”

2. Choosing the right Name Criteria and Value #1
and/or Value #2 is the key to a successful Search
3. Once limiting parameter(s) is chosen, Click Search
 5. FINDER RESULTS
NO. OF DOCUMENTS SEARCH DOCUMENT DATA

DOCUMENT
STATUS

NAVIGATION BUTTONS
WHEN DATA
IS MORE THAN 500 RETURN TO
SEARCH
PARAMETER

PRINTS FINDER RESULTS CLOSE FINDER WINDOW

6. FINDER ROW BUTTONS
To View a SAD document:
•right click in the document row
•select View.
To View Error on SAD with Error Response:
•right click in the document row
•select View Document Error.
To Update SAD with Error Response:
•right click in the document row
•select Update.

•SAD will be editable and

Validate and Assess operation can be used
To View a SAD document History:
•right click in the document row
•select Detail.

•The following operations will be available

•Print – Print Document History
•View Error Window – View Previous Errors if exist
•View Documet – View SAD Document
•Cancel – Close Document History
THANK YOU!