Instructions

Using Vena Excel Templates

P&L Variance
Apply your own colors & branding
• Go to 'Page Layout', then 'Themes' to select from other color formats and fonts.
• Go to 'Home', then 'Cell styles' to reformat the appearance and colors of different included cell types.

Define Data Inputs

• Navigate to the input page; data will be prefilled with placeholder values which can be used or modified
• To modify, specify an account from the Account drop-down and paste or input monthly Actuals data
• Continue by pasting or inputting monthly Plan data in the appropriate section
• For each line, specify an account from the Account drop-down and paste or input monthly Plan data
• Please note; account selection is fixed in this sample report, but would be entirely customizable within Vena
• Please note; there must be a unique input for each account

P&L Variance Reporting

• Proceed to the P&L Variance sheet to view the reported values and calculated variance for different timeframes
• Adjust the month selection in the drop down to compare different periods and associated variance metrics
• Please note; for this sample report the Year and Scenario parameters are fixed

Variance Analysis
• Variance can be evaluated for the monthly, YTD and the Full Year periods
• Use the embedded sparklines and data bars to visualize variance across time and accounts
• Expand and collapse various section to customize report view

Field Legend
Input Cell Modifiable Input

Drop Down▾ Input Selection

Output Fixed Output

Calculation Fixed Calcualtion

Drop-Down▾ Menu Selection

Data Input
All Departments | All Entities
Year: 2022 Input Actuals
Select Account Paste Paste Paste Paste

# Account 1 (Jan) 2 (Feb) 3 (Mar) 4 (Apr)

1 4000 (Product Sales)▾ 5,184,144 4,717,153 4,032,602 4,479,326

2 4010 (Prof. Services Sales)▾ 303,980 310,774 2,294,360 2,226,506
3 4020 (Subscription Sales)▾ 2,001,077 2,101,131 1,167,479 1,233,571
4 4100 (Miscellaneous Income)▾ 19,396 19,830 160,079 309,623
5 4110 (Gain/Loss on Sale of Assets)▾ 16,973 17,352 154,935 193,783
6 4200 (Product Cost of Sales)▾ 706,495 683,550 845,748 840,615
7 4210 (Prof. Services Cost of Sales)▾ 221,890 360,200 342,079 275,006
8 4220 (Subscription Cost of Sales)▾ 183,824 157,569 194,774 200,038
9 5000 (Salaries & Wages)▾ 369,826 300,570 796,367 746,968
10 5020 (Productivity Bonus)▾ 53,297 36,525 93,626 121,977
11 5030 (Quarterly MBO)▾ 43,711 32,250 79,350 81,700
12 5040 (Year End Bonus)▾ 45,245 41,635 97,643 82,510
13 5200 (FICA Social Security)▾ 27,320 23,120 52,063 53,968
14 5210 (FICA Medicare)▾ 13,418 10,645 38,055 33,827
15 5220 (State/Local Tax)▾ 31,713 24,216 71,208 63,476
16 5230 (FUTA Payroll Tax)▾ 12,486 12,334 20,777 27,085
17 5240 (SUTA Tax)▾ 33,007 33,367 68,357 36,185
18 5300 (401K Employer Match)▾ 24,585 36,444 85,205 67,583
19 5310 (Life Insurance)▾ 18,270 13,330 28,755 21,162
20 5320 (Long Term Disability)▾ 14,652 14,410 39,045 16,155
21 5330 (Health Insurance)▾ 26,089 20,400 81,675 54,396
22 5400 (Sales Commissions)▾ 64,981 52,531 160,237 108,093
23 6001 (Advertising)▾ 191,191 140,632 152,405 158,590
24 6002 (Consulting Fees)▾ 100,027 75,646 72,001 95,975
25 6003 (Promotions)▾ 168,573 103,941 119,122 140,250
26 6004 (Legal Fees)▾ 220,834 156,038 190,487 173,428
27 6005 (Office Equipment)▾ 107,647 79,408 87,889 66,348
28 6006 (Computer Supplies)▾ 41,834 31,348 44,704 37,695
29 6101 (Software)▾ 130,248 101,224 139,782 97,556
30 6102 (Licenses/Permits)▾ 28,583 25,322 27,922 31,084
31 6103 (Staff Functions/Relations)▾ 12,709 15,438 22,676 11,661
32 6104 (Meals/Entertainment)▾ 166,033 121,581 135,795 115,322
33 6105 (Recruitment)▾ 129,900 111,680 92,205 90,384
34 6200 (Miscellaneous Expense)▾ 117,696 67,697 122,411 71,133
35 6301 (Travel Expense)▾ 85,580 64,581 91,522 63,199
36 6302 (Training)▾ 31,791 49,861 61,404 61,087
37 6401 (Telecom Subscriptions)▾ 32,406 39,531 20,932 15,702
38 6501 (Dues and Subscriptions)▾ 68,790 71,597 65,167 81,160
39 6502 (Repairs & Maintenance)▾ 118,928 97,261 129,461 131,466
40 6503 (Office Supplies)▾ 42,049 42,655 32,254 48,688
41 6601 (Rent)▾ 219,073 164,989 171,482 161,927
42 6602 (Utilities)▾ 105,617 81,176 92,657 85,424
43 6700 (Charitable Contributions)▾ 25,605 21,722 30,140 34,538
44 7000 (Allocated Sales)▾
45 7001 (Services Allocation)▾
46 7002 (Marketing Allocation)▾
47 7003 (Finance Allocation)▾
48 7004 (Product Allocation)▾
49 7005 (Manufacturing Allocation)▾
50 7006 (Admin Allocation)▾
51 7101 (Amortization Expense)▾
52 7102 (Depreciation Expense)▾
53 4300 (Other Income (Expense))▾
54 7200 (Extraordinary Item)▾
 Paste Paste Paste Paste Paste Paste Paste

5 (May) 6 (Jun) 7 (Jul) 8 (Aug) 9 (Sep) 10 (Oct) 11 (Nov)

4,976,411 4,173,115 4,058,907 4,340,828 4,001,689 3,663,863 4,030,249

2,064,524 2,107,787 2,082,480 2,151,357 2,188,235 2,212,675 2,433,942
1,358,464 1,210,610 1,415,638 1,058,116 1,343,891 712,937 784,231
197,066 198,083 291,274 382,072 318,981 275,695 303,264
69,371 115,886 94,049 137,710 43,774 137,510 151,261
789,136 730,321 824,672 783,905 778,289 766,875 843,563
302,740 375,255 378,356 400,293 455,470 393,798 433,177
176,139 253,026 217,554 168,568 148,107 222,986 245,284
734,148 672,841 781,818 735,542 727,129 772,817 850,099
96,695 78,087 96,938 83,685 95,912 74,180 81,598
97,351 96,087 96,204 90,898 85,783 82,401 90,641
84,078 96,800 113,902 111,369 58,827 101,606 111,767
78,232 67,022 47,784 42,650 47,515 66,470 73,117
32,413 28,015 32,918 37,415 30,434 23,319 25,650
41,588 60,469 34,368 76,315 49,619 59,748 65,723
36,606 23,574 32,478 35,825 21,647 30,715 33,787
76,048 56,515 59,399 70,351 60,422 66,252 72,877
49,946 40,977 70,539 58,142 65,251 55,736 61,310
29,917 33,861 40,446 38,048 18,848 32,950 36,245
46,683 28,261 28,509 28,926 31,414 22,940 25,234
48,222 48,410 66,781 57,681 62,617 37,926 41,718
130,500 136,182 114,833 116,160 122,692 122,047 134,252
158,134 189,482 126,489 166,133 157,007 200,304 220,335
73,740 91,702 50,100 78,396 61,174 54,253 59,678
97,735 94,601 118,685 111,836 113,812 125,132 137,645
231,451 166,592 151,179 154,631 179,749 187,273 206,000
98,654 59,886 85,275 61,959 65,765 89,415 98,356
34,233 52,655 29,925 49,950 36,083 33,960 37,356
102,430 106,058 123,846 115,767 124,100 137,493 151,243
24,387 19,680 31,470 37,359 38,714 26,626 29,289
31,011 19,153 12,378 6,393 10,250 19,551 21,506
145,515 112,686 97,097 166,080 115,974 115,478 127,026
108,596 59,511 120,747 97,615 79,778 113,152 124,468
81,085 67,845 84,895 106,002 82,020 67,058 73,764
69,245 45,072 70,087 57,860 105,104 70,331 77,364
44,455 46,855 30,240 27,661 54,852 45,714 50,286
10,410 23,601 22,005 26,315 14,788 32,592 35,851
54,059 69,180 59,180 53,584 43,210 83,469 91,815
 94,264 104,639 111,588 107,677 104,056 95,715 105,286
34,120 34,511 43,388 25,867 41,821 30,454 33,499
135,666 146,035 182,383 149,246 167,850 156,077 171,684
87,967 84,188 90,136 86,191 103,672 91,883 101,071
34,760 22,862 36,849 27,864 18,754 41,338 45,471
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 Input Plan
Paste Paste Paste Paste Paste Paste Paste

12 (Dec) 1 (Jan) 2 (Feb) 3 (Mar) 4 (Apr) 5 (May) 6 (Jun)

4,433,274 2,141,932 2,062,500 2,482,514 2,746,530 2,969,177 2,844,314

2,677,336 1,840,424 2,257,200 1,898,983 2,339,438 1,899,048 2,439,187
862,654 3,679,255 3,848,776 3,402,562 4,008,098 3,817,082 3,620,801
333,591 181,968 235,746 167,784 227,868 196,398 181,035
166,387 243,732 207,171 171,486 230,706 177,345 230,949
927,919 811,121 745,333 805,923 909,706 767,145 771,276
476,495 137,374 167,638 117,401 74,674 173,918 110,494
269,813 14,323 67,271 67,271 55,132 27,354 28,291
935,109 1,285,886 1,364,656 1,354,475 1,354,708 1,357,208 1,354,713
89,758 30,000 30,000 40,680 65,800 30,000 30,000
99,706 54,707 57,949 44,384 42,065 42,220 41,848
122,943 14,559 14,646 14,499 14,502 14,538 14,483
80,429 1,942 2,081 2,085 2,088 2,121 2,089
28,215 68,524 74,362 59,058 56,980 56,980 56,491
72,296 9,740 11,372 7,488 7,488 7,488 6,360
37,166 1,942 2,081 2,085 2,088 2,121 2,089
80,164 64,523 65,545 58,870 53,965 53,673 51,881
67,441 4,882 5,326 5,338 5,347 5,445 5,296
39,869 7,389 7,751 7,796 7,820 8,170 7,451
27,758 39,406 41,318 17,969 17,969 17,969 17,969
45,890 173,872 146,487 97,329 100,624 93,949 96,258
147,677 67,116 46,384 59,265 52,977 44,749 49,034
242,368 76,171 83,094 82,760 90,608 53,207 60,122
65,646 128,682 140,286 99,770 124,904 104,219 106,318
151,410 64,847 94,354 61,712 79,004 77,414 55,121
226,600 13,480 17,545 11,791 14,129 10,655 11,468
108,192 65,265 56,983 69,722 64,178 75,529 46,864
41,092 11,126 11,493 13,264 10,934 15,788 10,950
166,367 13,022 8,066 1,887 1,807 5,251 1,940
32,218 106,573 103,223 109,183 114,903 116,728 116,163
23,657 77,909 68,099 65,608 60,166 70,251 72,057
139,728 74,367 47,406 53,496 45,725 67,498 51,443
136,914 54,875 63,189 62,699 68,121 67,757 60,032
81,140 13,072 18,449 24,346 16,953 19,144 21,777
85,100 17,280 18,555 18,825 18,825 18,825 19,005
55,314 9,873 9,517 1,058 7,040 4,475 8,234
39,436 1,330 1,288 1,417 1,190 857 874
100,997 3,000 2,500 2,286 2,149 1,912 1,396
115,815 4,400 4,139 4,263 3,155 2,619 2,854
36,849 4,500 4,537 4,809 3,463 3,601 3,817
188,853 15,729 20,183 6,004 7,046 5,254 6,766
111,178
50,019
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7 (Jul) 8 (Aug) 9 (Sep) 10 (Oct) 11 (Nov) 12 (Dec)

3,145,541 2,981,318 2,992,052 3,302,739 3,617,491 3,248,220

1,927,559 2,129,499 2,357,102 2,730,877 2,727,445 2,740,516
3,742,747 3,663,467 3,570,343 3,639,305 3,511,644 3,932,740
164,826 218,439 217,401 221,624 233,253 260,242
193,386 237,582 212,330 255,766 245,872 203,993
1,188,805 1,250,261 1,303,000 1,642,144 1,685,588 1,730,644
90,895 121,946 137,928 78,445 103,547 119,079
9,754 43,015 35,182 42,403 51,308 71,318
1,299,219 1,292,121 1,324,056 1,311,169 1,299,316 1,278,592
34,500 30,000 30,000 30,000 30,000 30,000
36,530 35,100 35,513 33,939 32,235 31,613
13,797 13,700 14,043 13,856 13,775 13,527
1,367 1,196 1,632 1,632 1,632 1,632
51,277 48,045 48,442 45,096 42,087 40,327
2,609 2,517 5,855 5,146 5,011 4,631
1,367 1,369 1,832 1,832 1,832 1,832
49,107 48,752 50,349 49,361 46,536 45,153
3,452 3,473 4,539 4,539 4,539 4,539
5,013 4,948 4,948 4,948 4,948 4,948
17,969 17,969 17,969 17,969 17,969 17,969
100,950 131,580 129,209 152,539 122,730 168,571
61,487 59,996 50,219 56,099 66,477 64,346
64,717 68,116 107,538 89,962 79,321 69,947
133,406 137,619 158,358 122,407 131,829 155,983
58,864 78,369 53,970 48,659 63,707 63,851
10,521 10,598 18,800 10,539 11,000 12,187
58,117 103,583 77,829 75,494 94,124 74,140
10,777 11,933 14,677 10,801 18,198 10,838
4,553 5,516 1,632 6,055 13,372 1,906
117,758 111,851 116,817 130,484 114,869 125,029
62,416 74,494 48,022 78,217 78,907 67,828
60,679 62,118 54,237 60,761 53,263 58,774
59,787 70,401 54,241 68,787 63,211 64,745
15,597 14,592 20,568 18,990 21,319 17,750
18,120 18,030 18,930 18,930 18,840 37,640
10,874 11,416 5,409 16,608 840 840
822 756 688 509 534 422
1,326 1,393 1,532 1,164 850 892
2,597 2,857 2,514 2,238 1,566 1,535
3,855 3,933 2,989 2,600 1,924 1,963
6,004 6,627 8,908 11,323 22,213 6,004
P&L Variance
All Departments | All Entities Monthly YTD Full Year
### Actual Plan Actual Plan #REF! Plan #REF! Plan
2022 2022 2022 2022 2022 2022 2022 - 2022 2022
8 (Aug)▾ 8 (Aug)▾ % Var 8 (Aug) YTD 8 (Aug) YTD % Var Full Year Full Year % Var Trendline

Revenue 8,070,082 9,230,305 14% 63,427,824 71,154,375 12% 94,503,262 111,375,328 18%

Direct Revenue 7,550,301 8,774,284 16% 61,050,340 67,887,954 11% 90,395,315 106,258,427 18%

Misc Income 519,781 456,021 -12% 2,377,484 3,266,421 37% 4,107,947 5,116,901 25%

Cost of Goods Sold 1,352,767 1,415,223 5% 10,411,755 8,556,321 -18% 16,373,531 15,556,905 -5%

Gross Margin 6,717,315 7,815,082 16% 53,016,069 62,598,054 18% 78,129,731 95,818,423 23%

Salaries & Related 1,583,006 1,690,766 7% 10,907,273 14,092,191 29% 17,512,932 20,935,689 20%

General Operating Expenses 1,714,387 794,202 -54% 14,244,518 5,830,787 -59% 21,978,205 8,935,136 -59%

Operating Expenses 3,297,392 2,484,969 -25% 25,151,791 19,922,978 -21% 39,491,137 29,870,825 -24%

EBITDA 3,419,923 5,330,113 56% 27,864,278 42,675,076 53% 38,638,594 65,947,598 71%

Net Income 3,400,095 5,263,645 55% 27,716,358 42,075,730 52% 38,448,169 65,082,303 69%