CONTROLLING “nis the managerial function which deals with the comparison of actual achievement with the planned achievement at every stage and also taking suitable and corrective measures to ensure the attainment of desired goal”. Controlling of the construction works is mainly concerned with the following aspects : 1/) Adequate progress of work in accordance with the planned programme. * 2, Satisfactory quality of work according to the prescribed specifications. 3, Control of cost for executing the work within the estimated amount. [EMI PROGRESS CONTROL i Due to the uncertainties and bottlenecks in the construction industry, the progress of work achieved may be less than that planned. The work cannot be completed within the planned period and hence, the costs are likely to exceed the estimated if corrective action is not taken in time. The progress may be more than that planed in some cases but the quality of work should n ot be affected. It would be necessary to check he undue waste in doing the work. | The record of progress of the work should always be made. It is helpful in’case of disputes with the ‘ontractor. There may be many disputes in between the management and the contractor.[E2ZEN METHODS OF RECORDING PROGRESS A The methods of measuring or recording progress depends upon the type and size of construction wot resources used and the manner in which the work is executed. Recording of progress starts with the dai happenings on the site of work. Incharge of every portion of the construction work maintains a job da, or daily dairy in which everything of importance is recorded. The site engineer is wholly responsible fe the progress record. Generally the job diary indicates the progress of construction work. The quantities! various items of work are recorded in the measurement book which is filled periodically. The up-to-da physical progress of each item of work sub-headwise is indicated by works abstract. The progress¢i materials is recorded in the material delivery records. The progress in respect of labour is shown 's Attendance records, The progress in respect of labour is shown by Attendance records. The progres the equipment used is indicated by the /og books of various machines/equipments or from their anmd use report. The financial progress is judged from the records of payments made to the contractor. Te incidental records of the progress are indicated by the office records of, correspondence with the contractet or head office. The different methods with their documents used for recording progress are discussed below : 1. Job diary. The job diaries or work diaries are the most important documents, J1 is @ dianwit indicates the progress of work done, receipt and issue of materials o the work, number of wore employed, weather conditions atsite and history of circumstances at site. In general the ob dis gives the progress of the construction work. Job diaries are very helpful in solvine dispaces wittl® constructors. They can also be placed as an evidence in the court of law. ad ‘CONSTRUCTION. MANAGEMENT AND ACCOUNTS——— tpROGRESS CONIHUL ent 2! eet Nt Bo, ltisa recorded. It is filleg cf Tecord book in progress of Work can 7 ically, i pd {anttes of various items of work executed are Peeing 28 oe wo Sonsists of a large number of items, sing the: quantiti the overall Works Abstract, 1; ;, “Sis Of making quantities of each item of work executed. Th isa Payments to the contract = work sub-head ig 3 Abstract Which indicates the Up-to-d mcg e up-to-date physical pro, jt 4, Pages Reporte ge SSE one vor a ofmtcige met nd the Ne@d fBles soaty Gye oo charts acy repared at regular j " monthly. In PWD the ilyacrmed. Th Prepared at regular intervals to ke done are submitted by the Itosp Construction Reports, 7 . 4 ii *» The daily entered in the prescribed fone "EPO of progress of construction and i i i the construction reports in forms. Th material used are " dicat ir i ensure satisfactory progress ae uality and quantity of work a DURATION FoR SEND ‘The Public Works Di ING RECORDS OF PROGRESS he P partments prescribe that the works abstracts shoul divisional officers to the divisional officer once ina month. ae amie cine record of work IS Tequired to be kept sub-headwise. The first portion of this form records the upto date Progress of work indicating only quantities which have been actually measured and paid forbills included ia ae accounts. The source of the Progress is indicated quoting book page number of the measurement 00k. Itshould be clear that absolute accuracy is not possible in fact and even not necessary in making intermediate Progress reports. The record thads is a fairly reliable that gives an idea of the achieveme nt and if these records are far at variance with planned progress. By finding the reasons, some remedial action should ta taken, To record the progress in case of minor works where it would be difficult to measure the progress of work separately for each subhead in absolute physical terms a simplified form known as Works Abstract-B (Form 34) is used in which only the charges incurred on the work are recorded, iodi i in large works. These reports are sent by the Periodical progress reports are essential for firms engaged in large " field staf indicating the progress of work for each subhead compared with the planned target ofthe same. Progress should be supplemented by Bar charts or CPM diagrams to indicate clearly the up-to-date actual ines aaa planned fees ata glance. Description of bottlenecks should be included in the progress feport which is essential at higher levels. [SEB ANALysis OF PROGRESS Analysis of progress of work is done to ensure that the work is ca he E awa en te an cia ame tudy cell is establis , Cee ee This geaearestaly. A baa a progress of work at different stages at described bel is goal is achieve per schedule and the total cost ery essential for large works xe projects.eS ZAN7-4 FACIE °C, key, 12) As per material schedule, progress accounts of the material purchased and consumey ithe Ifthere is any excess of above over the sanctioned estimate, possible reasons should by inven “ i 2: A complete records of labour employed, progress of work done by a and payment Made ty Are recorded and also compared with the labour schedule. In case of any Variance, Correctyg 4, should be taken, Employment of equipment must be checked as per equipment schedule, Out-turn of I machinery is worked out every month. Any deviation in the out turn is worked out every mony Possible causes for delay and variance may be due to the late arrival of equipment, breggt T+ Defective or less efficiency of machine. Necessary suitable action ‘should be taken, om 4. Compare the construction progress with the construction schedule. If the progress is lagging by, the schedule, the necessary reason must be investigated. The possible causes may be lacy supervision, late arrival of equipment and material at site and also, in adequate arrangem, maintenance of equipment. Necessary corrective actions must be taken to improve the Progtesy wo construction work. 5. Methods of increasing the productivity or crashin, taken for improving the progress of construction. TAKING CORRECTIVE ACTIONS KEEPING HEAD OFFICE INFORMED. Important defects and drawbacks are brought to light by analyzing the progress. Site engineer is responsbk to take prompt actions with the help of the head office, where ever found necessary, some of the safey | precautions and corrective actions are taken as below : | 1. The stores must be procured ahead of the requirement. Reminder should be issued, if supply sna | received in time. The head office is consulted for issuing the reminders wherever necessary, | | 2. In case the equipment, if any, is not received in time, the same should be procured from oe | ipt actions should be taken for | j ig the time programme are the corrective Actions source. Any defective equipment should not be kept idle. Promy carrying out necessary repairs and for replacement of spare parts, if any. . For achieving higher output and better efficiency, incentive schemes should be introduced. 4. Any chance of pilferage of materials, etc. should be eliminated by keeping proper watch and watt on them. Effective communication to the head office should be made by the site engineer as it isthe li | blood of him. : To achieve the above result, itis very essential forthe site engineer to kept in touch with the head off: | The head office should be continuously feed back of the information regarding progress reports andco! se reports are necessary to control the Progress of work and corrections to be appli | 7 control reports. The n if necessary. Instructions are received from head office, It's the duty of head office o keep the owner informed about the progress of the work so that payment can be got in time. Head office can take necessary actions in case of delays of material or equipment Necessary measures can be taken by the head office in ase of delays to speed up the delivery ofequipm or materials or both. In case of rising cost of work the head office can put up revised claims abot! a work done or fresh negotiations to settle the rates of incomplete Portion of the work. In the light of abo future estimates can be framed and prepared, information,— fox any Project two Most imp Clements Qae Tred Cost — The Pryjept Cost ceferds Upon the time but nob fray 4 dincetly — Hente in Order to find vpimum bine and Minmum Proew Cost, Payetl lost ig to be studied — Toto) lost of Prytt lonsisl of fhewing bipaents YD Irdivert (st 2) Diaek Wt JIndirec Get Tt iS thot bs /Ertenses Whith Lon nol be lompu tect individually for an atkivity, bul lan be found for Ure tnhire Prijet This lost jndreases dhactHy with time. 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