FORMAL E-MAIL

Read the following information about how to write a formal e-mail.

We write a formal e-mail when we want to request information, to apply for a job or
course, to complain about something.

STRUCTURE

1-THE READER’S E-MAIL ADDRESS- TO: Enrique Márquez(emarquez76@gmail.es)

2-YOUR E-MAIL ADDRESS- From: Montse Montesinos (mmontesinos34@gmail.es
3-SUBJECT (topic of the e-mail): With reference to your advertisement

4-GREETINGS
Dear Mr/Mrs Smith,
Dear Sir/Madam,
Dear Sirs, / Dear Sir/ Madam,

5-OPENING- Purpose of the letter-Reason for writing

I am writing to you because…
I am writing to express my interest in the position of …
I wish to apply for the position of …
I am writing in response to your advertisement for …
I am writing to enquire as to whether there are any vacancies…

6-BODY- Further details

Introducing yourself:
I am currently working as a …/ I am currently studying…
I am working for…where I am responsible for…
I have been working in my current position for the past …years.
Talking about your education:
I have an Intermediate Vocational Training in Laboratory, Chemistry …
I have just finished a HNC (Higher National Certificate) in Industrial Chemistry.
As you can see from my CV, I have worked …and gained experience…
My mother tongues are Catalan and Spanish but I am quite fluent in English.
Why you are the best for this position:
I think I am suitable for this job as I have a great deal of experience in…
I consider myself to be a friendly, efficient and enthusiastic worker.
I believe I would be the ideal candidate based on the fact that I …
I am very keen to work for an ambitious company such as yours.

7-CONCLUDING THE LETTER

I would be very grateful if you would contact me as soon as possible/ if you would reply
to me as soon as possible…/I look forward to hearing from you soon…
Thank you for taking time to consider my application.
I am available for contact or an interview at any time.
Please find attached my CV

8-CLOSING- Ending the letter

Yours sincerely, (I know the name)
Yours faithfully, ( I don’t know the name)

9-YOUR FULL NAME