Need to make a

purchase

I can buy it on
Yes Pcard
my PCard

No

Can be bought
Yes Unit PCard
on Unit PCard

No

Can be ordered
Yes E-SHOP
on e-SHOP

No

Inter-
Interdepartme
department Yes
ntal Charge
charge

No

Create an
IWNT doc Yes
IWNT Doc
 KFS Standard
Operating
Procedures

I can buy it on my
PCard

Contact
vendor via
phone, fax,
Make the purchase online or in
person

Receive product and

receipt

Cardholder
yes receives email No
with link

Open Web
Click link form,
within email, complete
attach receipt, form, attach
add business receipt , add
purpose and business
account purpose and
number and account
submit number and
submit Procurement
Gateway
 KFS Standard
Operating
Procedures

Unit PCard

Can this go on a
yes Unit PCard No

Sent to Unit Card Complete IWNT doc

holder

Unit Card holder

would follow the My
My PCard
Pcard Process
 I can buy in e-SHOP

I create my cart in
e-SHOP

yes I can submit my cart

no

Submit cart, create

Assign my cart to a
requisition submit
submitter
requisition
 Creating
Home
I Want Doc

Procurement Gateway
Select “ I Want Doc”

Item(s):
• Enter “Description”
• Quantity
• UOM (Units of Measure)
• Catalog #
• Unit Cost
Document Overview • Click “Green +” to add
• Enter Business Purpose item
• Update Delivery Address (if needed) Account:
• Click “Continue” • Add Account Number or
Name
• Add rest of account string
if known
• Click “Green +” to add
• Click “Continue”
Vendor Info
• Search to add vendor (or enter
manually)
Additional Info
• Is request for Services Select
“yes or no”
• Misc. add any additional
comments
Notes and Attachments
• Attach (Quotes/Agreements/
Sole Source/etc..)
• Click “Add” to add attachments
• Click “Continue”

Routing and Submission:

• Enter “Approver’s NetId”
***Note: this isn’t always needed, it
Click will automatically route to BSC***
“Submit”
 Department charge

Can this be a
Yes departmental No
charge

Provide account
number to Another
department you are procurement
procuring from method