COMPENDIUM OF

LOGISTICS POLICIES

QUALITY MANAGEMENT SYSTEM

ISO 9001:2015
CERTIFIED

VOLUME IVAPPROVED POLICY

FROM JULY 2020 TO SEPTEMBER 2021
 CONTENTS
MESSAGE OF THE SILG
MESSAGE OF THE CPNP
FOREWORD
ACKNOWLEDGEMENT
INTRODUCTION 19
LOGISTICS BADGE 20
DIRECTORATE FOR LOGISTICS LOGO 21
OFFICE OF THE DIRECTOR FOR LOGISTICS 22
OFFICE OF THE DEPUTY DIRECTOR FOR LOGISTICS 24
OFFICE OF THE EXECUTIVE OFFICER – DIRECTORATE FOR LOGISTICS 26
ADMINISTRATIVE OFFICE 28
SPECIAL SUPPORT STAFF 30
LOGISTICS RESOURCE MANAGEMENT DIVISION 32
PNP Memorandum Circular No. 2021-078 34
Guidelines and Procedures in the Turn-over of Property Accountability and Property
Record from Outgoing to Incoming Supply Accountable Officer (SAO)
June 02, 2021

SUPPLY MANAGEMENT DIVISION 52

PNP Memorandum Circular No. 2020-004 54

Policies, Guidelines and Procedures on the Proper Utilization of Digital Mobile Radios
(DMR)
January 16, 2020

PNP Memorandum Circular No. 2020-094 64

Guidelines and Procedures in the Issuance of Communications Equipment
December 24, 2020

PNP Memorandum Circular No. 2021-056 75

Guidelines and Procedures on the Retrieval and Recovery of PNP-Issued Firearms
from Former PNP Personnel Who Were Separated from Police Service
May 06, 2021
Command Memorandum Circular No. 14-2021 89 BIDS AND AWARDS COMMITTEE SECRETARIAT DIVISION 214
Amending Paragraph 6.a of Command Memorandum Circular No. 24-2013 PNP Memorandum Circular No. 2020-050 217
Entitled: “Guidelines and Procedures for the Demilitarization and Disposal of Procedures in the Conduct of Government to Government Procurement of
Firearms, Explosives and Ammunition” Intelligence and Information Technology Equipment or Systems
April 23, 2021 August 01, 2020

PNP Memorandum Circular No. 2021-105
Guidelines and Procedures in the Utilization and Proper Disposition of Vehicle
Maintenance Tools and Equipment in All PNP Motor Pools
July 12, 2021
100 IMPLEMENTING ARRANGEMENT BETWEEN THE PHILIPPINE 229
NATIONAL POLICE OF THE REPUBLIC OF THE PHILIPPINES AND
THE MINISTRY OF DEFENSE OF THE STATE OF ISRAEL
FOR THE SUPPLY OF MILITARY EQUIPMENT FOR THE PHILIPPINE
NATIONAL POLICE (PNP)FROM THE EMTAN KARMIEL LTD. (EMTAN)

PNP Memorandum Circular No. 2021-109 110

REAL ESTATE MANAGEMENT DIVISION 250
Revised Guidelines and Procedures on Donations from Local Sources
August 12, 2021
PNP Memorandum Circular No. 2021-112 253
Guidelines and Procedures on the Writing-Off of PNP Real Estate Property from
PNP Memorandum Circular No. 2020-026 126
the PNP Inventory and Book of Accounts
Enhanced Policies and Guidelines on the Utilization of the PNP Rotary-Wing
August 27, 2021
Aircraft

April 13, 2020
INFRASTRUCTURE AND FACILITY MANAGEMENT 270

THE DIRECTORATE FOR LOGISTICS FAMILY PICTURE 146

PNP Memorandum Circular No. 2021-113 273
Guidelines and Procedures on the Preventive Maintenance and Repair of
LOGISTICS PLANS AND PROGRAMS DIVISION 148
Buildings and Facilities of the PNP
August 27, 2021
PNP Memorandum Circular No. 2021-079 151
Guidelines and Procedures in the Utilization of PNP Property Books (PNPPB)
APPROVED PNP STANDARD BUILDINGS DESIGN 286
and Enhanced Implementation of Manual Recording System of Property, Plant
DL: THE ROAD TO INTERNATIONAL ORGANIZATION FOR 308
and Equipment (PPE), and Other PNP Assets
STANDARDIZATION (ISO 9001-2015)
June 2, 2021
DIRECTOR’S CORNER 312
EDITORIAL BOARD 326
PNP Memorandum Circular No. 2021-111 168
Guidelines and Procedures in the Formulation and Revision of the PNP Table of
Equipment and Allowances
August 18, 2021
 Republic of the Philippines
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
message from the
DILG-NAPOLCOM Center, EDSA corner Quezon Avenue,
SECRETARY West Triangle, Quezon City

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT The Department of Interior and Local Government (DILG) congratulates
the Philippine National Police and its Directorate for Logistics for
successfully publishing the Compendium of Logistics Policy Volume IV.

This latest volume is a comprehensive collection of the latest logistics

policies, guidelines and procedures of our country’s prime law
enforcement agency and comes at an opportune time especially with
the forthcoming realization of the PNP Revitalization and Capability
Enhancement Program.

Now that the PNP is ushering a new era of effectiveness and efficiency, the
DL’s role in the continuous implementation of the police modernization
and capacity-building initiative will be doubly crucial to the organization.

Thus, the Department lauds the directorate’s determination to maintain

and prepare the overall logistics readiness of the police regional, district
and local offices, precincts, stations as well as support units in time for
the impending revitalization and capability-building program.

Moreover, the DILG hails the entire PNP workforce for striving to uphold
law and order as well as march to the drumbeat of our campaigns against
illegal drugs, criminality, insurgency and terrorism.

Given the pivotal role of our law enforcers in peace and order, safety and
security, we at the Department therefore commit to support the PNP
in providing our police organization and its personnel with adequate,
suitable and updated equipment, facilities and capability enhancing
programs to ensure that our nation’s law enforcers are fully armed and
ready at all times.

May the PNP’s modernization effort soon bear fruit in our aim for
sustainable peace and inclusive development. Again, congratulations to
the PNP’s Directorate for Logistics. Mabuhay!

EDUARDO M AÑO
SECRETARY
message from the
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE Republic of the Philippines

OFFICE OF THE CHIEF, PNP NATIONAL POLICE COMMISSION

NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City

Managing the logistical requirements of a 219, 924-strong Philippine National

Police (PNP) is a tough job, involving the implementation of complex logistics
policies, the operationalization of intricate guidelines and procedures, and the
acuity of dedicated logisticians. Never had the Directorate for Logistics (DL),
and its capability for much-needed logistical support, been put to test than it
was during the onslaught of the Corona virus disease (COVID). Yet, the Logistics
family prevailed.

They say that crises bring out the best in men. Indeed, in the past year, DL had
proven its reliability to respond to the gargantuan tasks of providing sustained,
timely, and responsive logistics, to achieve two simultaneous missions. The first
was to ensure uninterrupted law enforcement and policing service to the public
despite quarantine protocols and strict health standards. The second was to
provide unique logistics support to PNP operating units and our policemen on
the ground as they perform the novel role as “frontliners” in this battle against
COVID-19. The policies included in this volume reflect the indelible accounts of
triumph over hardships achieved by all PNP personnel belonging to the Logistics
family - from the highest echelons at the National Headquarters to the police
offices and support units in the regions. Their collective dedication to duty, amidst
crisis, is indeed worthy of emulation making them proficient logisticians, ready
for the 21st Century.

I commend the men and women of the Logistics family, whose perseverance
paved way for the publication of this Compendium of Logistics Policies, Volume
IV, to serve as an invaluable reference for the PNP today, and in the years to come.

GUILLERMO T ELEAZAR
Police General Chief PNP
message from the
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE Republic of the Philippines

DIRECTORATE FOR LOGISTICS NATIONAL POLICE COMMISSION

NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City

Sustaining a high degree of logistics readiness has never been more

challenging for the Philippine National Police (PNP) than it was when the
world suddenly succumbed to the devastating effects of the Corona virus
disease (COVID) in March 2020. Today, a year had passed, and the PNP is slowly
adapting to the “new normal” of our time. More than ever, the Directorate
for Logistics (DL) now recognizes the need to update its policies; craft new
ones; and revise or modify old guidelines and procedures, to ensure that
PNP logistics services are attuned to post-COVID-19 realities.

This Compendium is a testament to the earnest desire of DL for the PNP

to remain adept in managing its logistical resources, in these uncertain
times and under volatile situations. Despite the hardships of the pandemic,
DL remains committed to providing timely, appropriate, and responsive
logistics services to PNP administrative and operational units - against all
odds. Published in this Compendium of Logistics Policies, Volume IV, are
updated or new logistical policies, guidelines, and procedures that steered
DL in fulfilling its functions on logistics resource administration; acquisition
and procurement; supply management; real estate, and infrastructure
management.

The world may come to a standstill due to the virus, but the police
organization will carry on to fulfill its mandate: “To serve and protect”, with
DL performing its core function of providing logistics. May this latest volume
of Logistics policies chart a new direction for PNP logistics management.
Let us stay safe and healthy as we continue to deliver “our usual best” public
service to country and people.

ANGELITO A CASIMIRO
Police Major General
The Director for Logistics
 ACKNOWLEDGEMENT
The publication of Compendium Volume IV would have not been made possible
without the contribution of everyone, particularly the DL Command Group and
its Division Chiefs who oversee its completion.

My deepest appreciation also extends to the members of the Technical Working

Group that formulated, reviewed, and revised the policies herein. Indeed, the
completion of each policy requires meticulous attention and wellspring of
energy – one spent countless hours to ensure that each policy is acceptable
by the approving authority. I salute their dedication and service to this vital
accomplishment.

Lastly, my special thanks goes to all the member of the DL family, who in his/
her own way has contributed to the realization of another milestone in the
PNP. With everyone’s continuous support and cooperation, the Directorate for
Logistics will remain an outstanding organization in the PNP.

ANGELITO A CASIMIRO
Police Major General
The Director for Logistics
 INTRODUCTION
The Philippine National Police (PNP) traces its beginning on August 8, 1901 when
the Philippine Constabulary (PC) was inaugurated as an insular police force under
the American regime. Since then, the PC had undergone changes which enabled
it to confront the challenges of the times. On August 8, 1975, Presidential Decree
No. 765 was issued establishing the Philippine Constabulary/Integrated National
Police (PC/INP) as the country’s police force. The once fragmented and diverse
local police units were integrated into a national police force with the Philippine
Constabulary as its nucleus. One of the General Staff of the Headquarters, PC/INP
is the Assistant Chief of Staff for Logistics or C4.

After the People’s Revolution of 1986, a new Constitution was promulgated providing
for a police force which is “national in scope and civilian in character.” Consequently,
Republic Act No. 6975 entitled: “An Act Establishing the Philippine National Police
under a Reorganized Department of the Interior and Local Government”, was signed
into law on December 13, 1990, which became effective on January 1, 1991.

Subsequently, the PNP was activated on January 29, 1991 with initial composition
from the members of the former PC and INP who opted to join the PNP. Selected
members from the different major services of the Armed Forces of the Philippines
such as the Philippine Air Force Security Command, the Philippine Coast Guard and
the Philippine Army were also absorbed.

Section 19 of RA 6975 provides for the key positions in the PNP including the members
of the Directorial Staff. Based on the aforementioned law, the NAPOLCOM issued
Resolution 92-36 and approved the same on October 15, 1992, which revised the
organizational structure of the PNP and likewise provided policies and guidelines in
its implementation. The 10 Directorates were created in the National Headquarters
which included the Directorate for Logistics formerly known as the Assistant Chief
of Staff for Logistics/Constabulary 4 of the Philippine Constabulary.

To further strengthen the PNP and to help it evolve into a highly efficient and
competent police force, Republic Act No. 8551 entitled “The PNP Reform and
Reorganization Act of 1998” was enacted on February 17, 1998. The new law introduced
amendments to some provisions of Republic Act No. 6975., which aims to make
the PNP community-service oriented as well as to improve PNP’s accountability
in the performance of its functions. RA 8551 still provides for the presence of the
Directorial Staff to include the Directorate for Logistics to support the CPNP in the
performance of his mandated functions.

18 19
 The Logistics Badge Directorate for Logistics LOGO
The “BUSLO” is an indigenous stocking container used by Filipinos as “sisidlan” of The Directorate Seal was approved by the National Historical Commission
anything important, particularly valuables. Hence said container, symbolizes as a of the Philippines (NHCP) on March 7, 2017.
place where logistics are reposed.
The red color connotes that it is a “buslo” that is “inflamed” or overflowing with The “Circle”. Comprises the unity of the three (3) functional units under the
logistical resources. DL’s administration and supervision which are the following:
The nine (9) stars represent the 9 resources being supplied by a logistician, namely:
Logistics Support Service (LSS) – provide logistical support and services to
1. Real Estate all units of the Philippine National Police.
2. Transportation
3. Weapons Engineering Service (ES) – provide efficient, timely, and economically
4. ICT viable engineering services by consistently working for reliable plans and
5. Clothing honest implementation of all engineering programs, including housing
6. Criminalistics and quartering projects, land management utilization, and other related
7. Medical & Dental activities of the Philippine National Police.
8. Infrastructure
9. Other Equipment Headquarters Support Service (HSS) - provide administrative and service
support to the National Headquarters, Philippine National Police, and secure
The Yellow color of the star or logistics lines connotes the glitter or importance of an Camp Crame.
item of value being supplied.
Inside the Circle (Handgun, Handcuff, Police Car, Ship, Satellite Dish and
The globe with emphasis on the map of the Philippines connotes “entirety” or the Building) symbolizes the mission of DL which is to ensure optimum provision
whole country being supported by the logistical stars – meaning that the supply lines of resources for PNP operations by efficient logistics administration through
must reach anytime, anywhere in the country. That it could also be stretched to global the implementation of responsive policies.
application.
The “Resources” are mainly the Firearms, Vehicles, Communication
And the nomenclature “LOGISTICIAN” refers to the bearer of the badge who had gone Equipment, Investigative Equipment, Buildings and Real Estates.
through a Logistics Competency training.
20 21
 The Director for Logistics is under the direction and authority of the

office of the director

Chief, PNP and the coordinating authority of Chief Directorial Staff, PNP.
With utmost diligence and sense of responsibility, he exercises control
and supervision over the chiefs of different divisions of the Directorate
and its functional units. He is responsible for planning, programming,

for Logistics
coordinating and supervising the PNP logistics system which includes
procurement of materials, maintenance, facility and transportation
management and other related services in order to maintain the overall
logistics readiness of PNP units.

22 23
OFFICE OF THE DEPUTY The Deputy Director for Logistics is under the authority and direction
of the Director for Logistics. He is the principal assistant of the Director
for Logistics in the operation of the Directorate. Being the accountable

DIRECTOR FOR LOGISTICS officer in the absence of the Director, he is founded by the virtues of
trustworthiness and reliability. Under his authority, he is delegated with
the task of scrutinizing and reviewing all documents and reports prior
submission to the Office of the Director.
24 25
OFFICE OF THE EXECUTIVE OFFICER
DIRECTORATE FOR LOGISTICS

The Executive Officer is under the authority

and direction of the Director for Logistics. He
is the principal assistant of the Deputy Director
for Logistics in the administration of the
Directorate. His primary duties and functions
include assisting the Director for Logistics (DL)
and the Deputy Director for Logistics (DDL) in
the internal administration and management of
the Directorate by directing, coordinating and
supervising the activities of the various divisions;
reviewing staff actions of the Divisions to ensure
completeness and readiness; monitoring NHQ
PNP inter-staff requirements; ensuring that
DL and concerned personnel are duly informed
of matters affecting the Directorate; and
supervising the development and evaluation of
policies, strategies, guidelines and standards in
the formulation of logistics plans and programs.

26 27
 The DL Administrative Office functionally assists the Executive Officer
on office administration, management of organic personnel and internal
activities of this Directorate. Admin Office submits compliances to higher

Administrative Office and equivalent offices and performs task as directed in coordination
with the support units of the PNP. The Office was also tasked to be the
repository of records of this Directorate in regards to the monitoring of
updates with the fight against COVID-19 pandemic and other emerging
health risks. With these tasks, all DL personnel are monitored and their
welfare are taken cared of to keep them physically and psychologically
healthy to cope up to demands of their services.

To further uplift the morale of DL personnel, the Office makes sure that
all personnel shall have proper training to enhance their knowledge and
skills. Career development and recognition of their hard work through
promotion and issuance of awards and commendation are given to
deserving men and women of the Directorate for Logistics.

28 29
SPECIAL SUPPORT STAFF
INFORMATION TECHNOLOGY
RESOURCE MANAGEMENT
ITRMS is responsible and accountable for the smooth running of computer
systems of the Directorate for Logistics within the limits of requirements,
specification, costs and timelines. It supervises the implementation and
management of DL’s information technology and computer systems. It is
also responsible in providing information technology strategies, ensuring
security of data, network access and backup systems, and conducting
software and hardware preventive maintenance. This Section is headed
by an IT officer detailed from ITMS.
30
Servicing legal officer
The Servicing Legal Officer (SLO) is the lawyer detailed from the Legal
Service, tasked to address the legal concerns of the Directorate for
Logistics (DL). From giving legal advice to rendering legal opinions affecting
supply management, real estate and infrastructure concerns; negotiating
agreements and drafting legal contracts initiated by DL; providing legal
guidance in Committee meetings and logistics policy review efforts, the
SLO is committed to ensure that the Directorate is able to perform its
mandate of logistics management and administration - in accordance
with the rule of law.
31
LOGISTICS RESOURCE
The Logistics Resource Management Division (LRMD) is responsible for
the management of financial, supplies, and personnel resources of the
Directorate for Logistics particularly in the planning, programming,

MANAGEMENT DIVISION
estimating, reviewing, costing and analysis of PNP resources. The LRMD
particularly provides financial and logistical requirements to all PNP
units of the Regional offices, National Support Units and to the National
Headquarters.

32 33

Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City
June 02, 2021
MEMORANDUM CIRCULAR
NO.: 2021 - 078
GUIDELINES AND PROCEDURES IN THE TURN-OVER OF PROPERTY
ACCOUNTABILITY AND PROPERTY RECORDS FROM OUTGOING TO
INCOMING SUPPLY ACCOUNTABLE OFFICER (SAO)
1. REFERENCES:
a. Government Accounting Manual (GAM) adopted thru Commission on Audit (COA)
Resolution No. 2014-003 dated January 24, 2014;
b. NAPOLCOM Memorandum Circular (MC) No. 2007-006 dated September 3, 2007
with subject “Prescribing the New Guidelines Governing Property Accountability and
Responsibility” dated September 3, 2007;
c. NAPOLCOM MC No. 95-012 “Guidelines in the Conduct of Inventory of PNP
Supplies, Equipment and Facilities” dated June 29, 1995;
d. NAPOLCOM MC No. 94-015 with subject “Guidelines Governing Property
Accountability/Responsibility of PNP Supply Accountable Officers and Personnel”
dated May 2, 1994;
e. PNP MC No. 2020-032 with subject “Rationalized Policies and Streamlined
Procedures in the Issuance of DL Documents for Purposes of Processing Retirement
and Separation Benefits Using the PNP Logistics Data Information and Management
System (LDIMS) dated May 15, 2020;
f. PNP MC No. 2018-045 with subject “Comprehensive Logistics Eligibility and
Placement Policy” dated November 26, 2018;
g. PNP MC No. 002-02 with subject: Procedures to be followed in Requesting for Relief
from Property Accountability dated February 14, 2012;
h. PNP Circular No. 2000-013 Procedures and Guidelines to be followed by PNP Officials
in the Conduct of Inventory and Turn-Over of PNP Assets and other Government
Properties during Relinquishment and Assumption of PNP Units/Offices at all Levels
dated September 25, 2000.
34
2. RATIONALE:
This Memorandum Circular (MC) provides the guidelines and procedures for the turn-over
of property accountability and property records from the outgoing to Officer-In-Charge/Incoming
Supply Accountable Officer (SAO).
3. SITUATION:
Since the creation of the Philippine National Police (PNP) on January 1, 1991 to the year
2020, there was an underlying assumption that when the SAO retired from the service and the duly
designated incoming SAO assumed office, the conduct of accounting and relinquishment of property
accountability was the outgoing SAO’s responsibility.
There were instances when the outgoing SAO could not secure a property clearance due to
the problem on unaccounted PNP equipment, and it is attributed to the failure to conduct physical
accounting and transfer of property accountability Thus, the outgoing SAO continues to be accountable
for the unaccounted equipment, even though the retired SAO does not have physical possession of the
properties.
On the other hand, there were instances that retired SAOs were able to secure non-
property accountability clearance despite the absence of the conduct of accounting of property, plant
and equipment and turn-over/transfer of accountability to the incoming SAO.
Hence, this policy is issued in order to provide specific guidelines on the accounting of equipment,
relinquishment and acceptance of accountability/ responsibility and property records from outgoing to
incoming SAO.
4. PURPOSE:
This MC shall serve the following purposes:
a. To provide responsive policies and guidelines for the turn-over of Property Accountability
for Property, Plant, and Equipment (PPE) and other assets, as well as of Property
Records, from an outgoing SAO or an Officer-In-Charge, SAO;
b. To give adequate time, facilitate smooth transition of responsibility, and proper turn-
over of property; and
c. To provide timely and efficient processing of non-property accountability clearance for
retiring SAO.
5. DEFINITION OF TERMS:
a. Accountability – refers to the state of being accountable, liable, or answerable;
b. Accounting – is a procedure of conducting physical count of real estate, facilities, and
35
 stock taking of supplies and equipment to check its existence/presence;
c. Accounting and Advisory Committee (AAC) – refers to the body at the National
Headquarters, National Support Units (NSUs) and Police Regional Offices (PROs)
designated to process the transfer/transmission of property accountability and property
records from outgoing to incoming SAO for the purpose of ensuring the continuity of
care and the safety of the PNP equipment;
d. Assistant SAO – means a Non-Uniformed Personnel (NUP) or Police Non-
Commissioned Officer (PNCO) designated as such who assists the Supply Accountable
Officer in property management functions;
e. Custodianship – one entrusted with guarding and keeping a property or record, or
with custody or guardianship of PNP equipment;
f. Dismissed SAO – refers to certain SAO who was discharged or removed from the
government service as a result of a criminal/administrative charge;
g. Donated Property – equipment that is legally recognized upon voluntarily transferring
ownership and upon acceptance of such;
h. Incoming SAO – it refers to the NUP, holder of a Supply Officer/Administrative
Officer plantilla position designated by orders as SAO;
i. Inventory – is an indispensable procedure of conducting physical accounting of real
estate, building/facilities and stock-taking of supplies, materials and equipment for
checking the integrity of property custodianship;
j. Officer-In-Charge (OIC), SAO – means an NUP or PNCO designated to assume the
Office of SAO temporarily due to a vacancy and while the incoming SAO has not been
appointed/designated
k. Inventory Plan – it refers to an action plan that contains the background and objectives
of the activity, implementation timeline/schedule, location of the equipment to be
accounted and, logistical and financial requirements of the activity;
l. Logistics Evaluation and Screening Board (LESB) – refers to the body which confers
the logistics eligibility to PNP personnel in Categories Il to VI and Categories I to
III of the PNP Logistics Positions for Supply Accountable Officers. Their primary
responsibility is to evaluate the competency of applicants occupying entry position for
PCOL with regard to logistics management;
m. Supply Accountable Officer (SAO) – refers to an NUP, designated as SAO, holder of
a plantilla position approved by the Civil Service Commission, having a Salary Grade
(SG) appropriate for the SAO position as provided by the approved organizational
structure and staffing pattern of the unit;
36
n. Property Acknowledgement Receipt (PAR) – formerly called Memorandum Receipt
(MR) and Acknowledgement Receipt of Equipment (ARE), is a proof of issuance of
the SAO. The PAR shall be used by the Supply and/or Property Division of offices/
units to record the issuance of PPE and the acknowledgement of the end-user. It shall
be renewed every three years or every time there is change in custodianship/user of
property;
o. Property, Plant and Equipment (PPE) – are tangible assets that are purchased,
constructed, developed or otherwise acquired; held for use in the production or supply of
goods or services or to produce program outputs; for rental to others; for administrative
purposes; expected to be used during more than one reporting period; and not intended
for resale in the ordinary course of operations;
p. PNP Equipment – refer to items, articles, tools, implements, devices, assets,
machineries, facilities, and other physical or materiel resources or properties purchased
out of government funds, or donated by local or foreign government and non-
government institutions, or acquired through any means, which are intended to enable
the performance of PNP administrative and operation mandates and functions;
q. PNP Property Book – refers to an official property book kept under the custody of
SAO, RSPNCO or Logistics Officer where all property, plant and equipment of the
concerned PNP units are recorded;
r. Property Transfer Report (PTR) – formerly called Invoice Receipt of Property (IRP),
used when there are transfer of properties from one Accountable Officer/Agency/Fund
Cluster to another Accountable Officer/Agency/Fund Cluster;
s. Property Turn-In Slip (PTIS) - formerly called Turn-in Certificate, a form/receipt
used by SAOs and RSPNCOs issued to PNP personnel upon turn-in of their issued
handgun and other properties;
t. PNP Logistics Data Information and Management System (LDIMS) – refers to the
automated logistics data information and management system of the PNP designed
to effectively and efficiently track, monitor, and evaluate the status of various PNP
equipment;
u. Property Found at Station (PFaS) – formerly called as property Found-In-Station
(FIS), it refers to property or equipment found during the course of inventory at an
office/unit which was not recorded or registered in the official property of the PNP unit
and ownership cannot be established;
v. Primary Hand Accountability – pertains to an act/state of accepting the accountability
with physical possession of the property/equipment;
w. Responsibility – the obligation imposed by laws and regulations to the property
custodian for the proper custody, care, and safekeeping of property or funds entrusted
37
 to the possession of equipment and other properties entrusted to him. AAC and the Assistant SAO in the accounting of PPE and semi-expendable assets
in accordance with NHQ PNP Circular No. 2000-13 dated September 25, 2020;
x. Retiring/Outgoing SAO – refers to the retiring or AWOL/relieved/ reassigned PNP
SAO transferring accountability to the incoming SAOs. 4) The following PNP personnel shall be designated to compose the AAC:

y. Secondary Hand Accountability – pertains to an act/state of accepting the property Level of

accountability without physical possession of the property wherein the equipment is in Inventory Team Designation
Accountability
the possession of authorized end-user; and
C, SMD, ODL Supervisor
z. Virtual Inventory – a physical accounting of PPE with live video and recording of the C, LPPD, ODL Asst. Supervisor
entire process.
AC, SMD, ODL Team Leader
6. GUIDELINES:
C, SSDD, LSS Asst. Team Leader
a. General Guidelines: C, SSPS, LPPD ODL Member

1) Upon declaration of vacancy, there shall be a deliberation and designation of NUP C, FAs, SMD-ODL (For Firearm) Ad Hoc Member
for SAO position in accordance with the PNP Memorandum Circular No. 2018-
045 with subject “Comprehensive Logistics Eligibility and Placement Policy” dated C, IFMD, ODL (For Infra) Ad Hoc Member
November 26, 2018; C, PDMD, LSS (for Unserviceable
Ad Hoc Member
Equipment)
2) The Head of Office shall ensure the filling of the Assistant SAO position in their SAO, CES (For Communication
organizational area: Ad Hoc Member
Equipment)
SAO PNP Wide SAO, LSS (For Mobility and Short
POSITION SG/RANK Ad Hoc Member
QUALIFICATION Firearm)
LEVEL REQUIREMENT SAO, HS (For Medical and Dental
Basic Logistics Course or its Ad Hoc Member
Equipment)
equivalent training and seminar;
Asst. SAO, PNP SAO, ES (For Real Estate) Ad Hoc Member
SG 18 to 24 and at least four years accumulated
Wide
assignment as SAO, NSU or Assistant SAO and Outgoing SAO Witness
RSAO, PRO
RS PNCO, LSS Bicutan (For LSS
Basic Logistics Course or its
Warehouse, Bicutan Firearms and Ad Hoc Member
Asst. SAO, NSU/ SG 10 to 14 or equivalent; and at least two years
other equipment)
Asst. RSAO PSMS to PEMS accumulated assignment in the
logistics family. Accounting Representative from
Ad Hoc Member
NSUs/PROs of area of concern
Basic Logistics Course or its
Asst. PSAO/ SG 8 to 10 or equivalent; and at least one-year SAO of NSUs/PROs of area of
Ad Hoc Members
DSAO/ CSAO PSSg to PMSg accumulated assignment in the concern
logistics family. COA Representative Witness
Basic Logistics Course or its
Asst. SAO/
SG 8 to10 or equivalent; and at least one-year
RSPNCO, RHSUs
PSMS to PEMS accumulated assignment in the
and RMFBs
logistics family.

3) The concerned Logistics Officer shall organize an Inventory Team to assist the

38 39
 5) To ensure adequate time is provided, the start of physical count/inventory of
SAO, PNP Wide Supervisor
property shall be based on the level or degree of responsibility and accountability:
Asst. Chief, Logistics Div. Team Leader
Transfer of Accountability Due to
SAO, LSS Member SAO Level
Retirement Relief/Reassignment
Asst. Chief, RCD Member 12 months prior to
the effectivity of the
Admin Officer, Logistics Div. Member PNP Wide
retirement/separation
from the service
Chief, Clerk, Logistics Div. Member
SAO NSUs
NSUs/PROs RS PNCO/s from PPO of area of
Ad Hoc Member/s With Regional eight to 10 months
concern
prior to the effectivity of
PSAO, CSAO and DSAO of area of Offices retirement/ separation
Ad Hoc Member/s
concern from the service.
Accounting Representative Member Without Regional six to eight months
Offices prior to the effectivity of
Firearms Action PNCO Member retirement/ separation Upon assumption of
Asst. SAO and Outgoing SAO Witness from the service. Office of the newly
eight -10 months prior designated SAO
COA Representative Witness PROs to the effectivity date of
retirement
RSAO Supervisor
PPOs/CPOs/ eight -10 months prior
Administrative Officer Team Leader CPS/Districts/ to the effectivity date of
Component retirement
Finance Officer/PNCO Member City Police Stns/
SAO, PPOs/
MPS/Numbered
CPOs/CPS PESPO Member
CPS
District Offices/ RS PNCO/s from MPS of area of
Ad Hoc Member/s RHSUs and 8-10 months prior to
RHSUs and concern RMFBs the effectivity date of
RMFBs
Accounting Representative Member retirement

Asst. SAO and Outgoing SAO Witness 6) The retiring/outgoing SAO may request for the accounting/inventory of property
earlier than the given timetable;
COA Representative Witness

DSAO/PSAO Supervisor 7) The AAC, Outgoing and the Assistant SAO shall conduct joint accounting/
inventory of property listed/booked up on the property book;
Provincial/District RSPNCOs of area
Team Leader
of concern 8) Property for transfer/receipt includes all non-expendable assets contained in the
CPS/MPS/
MESPO/DESPO Member property book of accounts, PFaS, property with deed of donation, property loaned/
Chartered MPS
issued to and from other government agencies/personnel, Beyond Economic Repair
Outgoing and Incoming SAO/
Witness (BER) for disposal and all properties to include expendable supplies stocked in the
RSPNCO
warehouse/stock room;
COA Representative Witness
9) The transfer of accountabilities shall be accomplished by using the COA inventory

40 41
 format (Gen Form No. 13, Revised January 1992) supported by the PTR/PAR;
10) The Inventory Reports (Gen Form No. 13, Revised January 1992) and any other
related documents covering the proper relinquishment and turn-over from Outgoing
SAO to the Assistant SAO must be signed/noted by all of the AAC members;
11) When the outgoing SAO retires and transfer of property accountability was not
completed, the outgoing SAO shall be granted extension up to 90 days grace
period to settle the remaining accountability, otherwise, certificate of property
accountability shall be issued by the AAC and Interim/Acting SAO;
12) The signed and accomplished Inventory Report (General Form No. 13, Revised
January 1992) and PTR shall be the basis of clearing of accountabilities and issuance
of property/non-property accountability certificate to outgoing SAO;
13) Any unrecorded excess equipment found during the inventory shall be treated as
PFaS and shall be reported/recorded by the Assistant/OIC, SAO to ensure they are
secured;
14) The signed Inventory reports on the transfer and acceptance of accountability shall
be submitted to the concerned COA, Accounting Unit, and next higher offices;
15) The outgoing SAO shall be considered cleared from property accountabilities upon
the relinquishment and transfer of all property responsibilities and accountabilities
to the Assistant/Interim/Acting SAO;
16) Non-Property Accountability or Certificate of Property Accountability shall be
issued to the outgoing SAO by the Assistant/Interim/Acting SAO and by all
member of the AAC after they conducted the accounting and witnessed the transfer;
17) The newly designated Interim/Acting/Permanent Supply Accountable Officer shall
be bonded upon assumption of office/position;
18) Lost properties determined during the accounting/inventory shall be reported to the
COA and other appropriate PNP offices in accordance with PNP Memorandum
Circular No. 002-02 with subject Procedures to be Followed in Requesting for
Relief from Property Accountability dated February 14, 2002;
19) The unit Board of Survey (BOS) shall immediately be activated to conduct
investigation and evaluation on the extent of loss or damage of the property/ies and
determine the liability of the person/s accountable and covering therefore;
20) Whenever an outgoing SAO incurred PNP equipment loss and intends to settle
such accountability in cash, the cost shall be based on the latest/updated cost
valuation or prevailing market price; and
42
21) In the event that the SAO was placed under the following circumstances (as stated
in PNP MC No. 2018-045, Item 5a,b (b.1), the AAC shall be activated to conduct
physical accounting of all properties under the organizational area;
a) When the SAO absconds, dies or becomes incapacitated in the performance of
his/her duties;
b) With case filed in court for malversation of public funds;
c) Incompetence;
d) Suspension from the government service for more than 60 days;
e) Suffered and recovered from any psychiatric disorders;
f) With serious chronic diseases and life-threatening medical conditions;
g) Discharged/Dismissed from the government service;
h) Other circumstances analogous to the foregoing; and
i) Committed acts or causes detrimental to the interest of the PNP as determined
by the LESB upon adjudication.
b. Specific Guidelines:
1) Prior to the conduct of physical accounting, the Retiring/Outgoing SAO shall
furnish the AAC and Assistant SAO an inventory list of organic, donated, loaned
PPE issued to and from other government agency and issued to personnel other
than PNP personnel subject for the accounting and transfer;
2) An NUP who is retiring within 12 months shall not be designated as Assistant/
OIC SAO or transferred to any other unit and be designated as Assistant/OIC,
SAO;
3) The NSU/PRO LESB shall deliberate and recommend for concurrence of
their respective Director the selection and designation of Assistant SAO prior
endorsement for approval of TDL;
4) In the absence of qualified Assistant SAO, selection of a qualified NUP/PNCO
outside the unit or from among the pool of Supply Accountable Officers shall be in
accordance with para 6.a.3.b (Reserve Category) of PNP MC Nr. 2018-045 titled
“Comprehensive Logistics Eligibility and Placement Policy” dated November 26,
2018;
5) Out-going and Assistant SAO shall always be present/available during the
43
 accounting of properties/accountability;
6) The Head of Office may designate a representative Officer on written orders to
represent the SAO who was absconded, died or incapacitated;
7) The conduct of virtual inventory shall be conducted as alternative mode of accounting
in times of health crisis/pandemic or in any other circumstances deemed necessary
by the AAC;
8) Incoming SAO shall not assume accountability of property recorded in the inventory
of the unit that is not accounted for;
9) Transfer and acceptance of accountability shall cover the primary and secondary
hand accountability;
10) Transfer of secondary hand accountability of property/equipment shall only be
accepted when the end-user is still in the active service;
11) Interim/Acting SAO becomes responsible/accountable of the property by acceptance
and signing the transfer documents; and
12) Denial of Assistant SAO to accept primary and secondary hand accountabilities
from outgoing SAO/AAC without valid reason/s shall be a ground for relief.
c. Responsibilities
1) Directorate for Logistics
a) The Director for Logistics shall be responsible in the overall supervision in the
implementation of this MC;
b) C, SMD and C, LPPD shall ensure that transfer of accountabilities from
outgoing to Assistant/OIC, SAO are consistently observed at all levels;
c) Ensure that the selection process in the designation of incoming SAO is properly
observed in accordance with the PNP MC No. 2018-045 titled “Comprehensive
Logistics Eligibility and Placement Policy” dated November 26, 2018;
d) C, SMD, DL shall maintain/update records of seniority list of PNP SAOs
nationwide;
e) C, SMD, DL shall nullify the designation of outgoing SAO as LDIMS user/
encoder upon the effectivity of retirement and designate as LDIMS viewer;
f ) C, SMD, DL shall furnish the TDPRM (Attn: PNPCOD) list of 2 level nd
NUP designated as SAO to ensure that they will not be reassigned/transferred
to other PNP offices/units or detailed to other government offices/agencies; and
44
g) Perform other tasks as directed.
2) NSUs/PROs/PPO/CPO/District
a) Inform TDL/RD on the forthcoming retirement of the designated SAO in
their respective AOR;
b) Logistics Officer shall activate the AAC prior to the retirement of any PNP
SAO in their respective AOR;
c) Responsible in the overall supervision and administration of inventory activity
and transfer of property accountability;
d) Enforce the Special Orders issued by TDPRM/R1 on the designation of
Assistant SAO and OIC, SAO and Permanent SAO;
e) Ensure that the conduct of accounting of property and transfer of property
accountability and property records shall take place on the schedule provided
by this MC;
f) Logistics Officer to brief AAC prior to the accounting;
g) Ensure that the AAC, Outgoing SAO and Assistant SAO are provided with
the needed operational, logistical/financial and administrative support;
h) Activate immediately the BOS to take dispositive action on the report of the
OIC, SAO and of the AAC pertaining to losses of properties; and
i) Perform other tasks as directed.
3) Retiring/Outgoing SAO
a) Inform immediate supervisor 14 months prior to the retirement date;
b) Prepare and submit inventory plan in advance. The plan shall focus on the lists of
property for accounting and schedule of inventory to be followed;
c) Ensure that the major requirements in inventory - taking such as PAR, PTR,
unit property book, and inventory reports are available or prepared during the
accounting;
d) Ensure presence/availability at all times during the accounting activities;
e) Submit report to the concerned COA a report on any loss found during the
accounting and request to the head of office to convene the BOS proceedings,
and subsequently request for relief from property accountability, if necessary; and
f) Perform other tasks as directed.
45
 4) Accounting and Advisory Committee (AAC)
a) Provide guidance to the Assistant/OIC, SAO;
b) Ensure the attendance of the Assistant/OIC, SAO and outgoing SAO or
any representative officially designated by the latter during the conduct of the
accounting/inventory;
c) Ensure that the on-hand equipment are satisfactorily accounted for and the
serial number of properties are checked by the Assistant/Interim/Incoming
SAO;
d) Ensure that all properties are taken/recorded and duly received by the Assistant/
Interim/Incoming SAO;
e) Prepare and submit inventory report/inventory results and ensure that adequate
documentation is provided for the transfer of accountability;
f ) Immediately conduct accounting of PPE in the event that the SAO absconded,
died or is incapacitated; and
g) Perform other tasks as directed.
5) Assistant SAO
a) Shall act as OIC, SAO in the event that the SAO retired, dismissed, on absence
without official leave, absconded, died and incapacitated;
7. PROCEDURES:
b) Shall join the AAC and retiring SAO in the conduct of physical accounting;
a. Physical Accounting, Turn-over and Acceptance of Property Accountability (Flow
c) Shall formally accept full accountability and responsibility for all PNP property
under his/her organizational area prior to the retirement of the outgoing SAO;
d) Shall transfer full accountability and responsibility for all PNP property under
his/her organizational area in the event that the newly designated permanent
SAO arrived/ designated; and
e) Perform other tasks as directed.
6) Incoming Permanent SAO
a) Pay courtesy call to his immediate supervisor upon receipt of designation/
appointment orders and submit inventory plan on accounting and acceptance of
the property accountabilities from the Assistant/OIC, SAO;
b) Ensure presence at all times during the accounting activities;
c) Ensure that the Assistant/OIC, SAO or officially designated representative is
always present during the physical accounting;
46
d) Ensure that the PTIS/PAR/PTR presented/submitted is an updated copy before
signing the “secondary hand accountability” of property;
e) Ensure to update the official unit property book, renew all PARs and PTRs
upon acceptance of accountability and assumption of office;
f ) Maintain/keep records of equipment subject of recovery as reported by the
outgoing SAO, and continue the recovery in accordance with LOI BAWI and
its succeeding circular;
g) Submit application for fidelity bond to the Bureau of Treasury thru 14th Finance
Office;
h) Compare/reconcile the inventory of equipment accepted from the outgoing
SAO with the records of the concerned accounting division/section;
i) Ensure that all acknowledged/assumed PNP equipment from the Assistant/
OIC, SAO shall be encoded in the PNP LDIMS in accordance with PNP
Memorandum Circular No. 2020-036 titled “Guidelines and Procedures in
the Implementation of the PNP Logistics Data Information and Management
System (LDIMS) dated June 4, 2020; and
j) Perform other tasks as directed.
Chart – Process on Transfer of Property Accountability, Diagram “A”)
1) Prior to the retirement of SAO, the AAC shall be activated and take accounting of
PNP properties together with Assistant SAO in accordance with PNP Circular No.
2000-013 with subject “Procedures and Guidelines to be followed by PNP Officials
in the Conduct of Inventory and Turn-Over of PNP Assets and other Government
Properties during Relinquishment and Assumption of PNP Units/Offices at all
Levels” dated September 25, 2000 and NAPOLCOM Memorandum Circular No.
95-012 “Guidelines in the Conduct of Inventory of PNP Supplies, Equipment and
Facilities” dated June 29, 1995;
2) The inventory plan prepared and submitted by the outgoing SAO and Assistant
SAO shall be reviewed and finalized by the AAC;
3) A pre-inventory briefing shall be conducted the day before the accounting starts;
4) Outgoing/Retiring SAO in collaboration with the AAC and Assistant SAO shall
prepare documents and inventory records of equipment that must be inventoried
regardless of its location;
47
 5) AAC shall scrutinize/check the PTIS/PAR/PTR presented/ submitted for
authenticity; 8. PENALTY CLAUSE:

6) In case loss was determined, a BOS Committee shall immediately be convened to
conduct investigation and evaluation of the extent of lost or damage of the property
and the liability of the persons accountable and covering therefore;
7) Relinquishment and acceptance of property responsibility and accountability shall
be conducted when all the primary and secondary accountabilities are reviewed/
checked by the AAC and incoming/OIC SAO;
Any violation of this MC shall be investigated and, if warranted by evidence, appropriate
criminal, civil and administrative charges shall be filed against those who may be responsible thereof.
9. REPEALING CLAUSE:
Provisions of existing PNP issuances which are inconsistent with this MC, in whole or in part,
are deemed repealed, set aside, amended or modified accordingly.

8) Upon the outgoing Accountable Officer’s retirement/ departure, the Assistant SAO 10. AUTOMATIC REVIEW CLAUSE:
shall be designated as OIC, SAO;
On the fifth year following the effectivity of this MC, and every five years thereafter, the
9) In the event that the SAO designated is not the OIC, SAO, physical accounting Logistics Plans and Programs Division, DL shall automatically review the provisions hereof, to
and transfer of accountability and responsibility for all PNP property from the OIC, determine possible updating, revision, amendment, or repeal, as may be necessary.
SAO shall be conducted; and
11. EFFECTIVITY:
b. Submission of Property Responsibility and Accountability Report:
This MC shall take effect after 15 days from filing a copy thereof at the UP-Law Center in
1) When all property accountabilities are transferred/accepted, the Assistant/Interim/ consonance with Section 3, Chapter 2, Book VII of Executive Order 292 otherwise known as the
Acting/Perman ent SAO shall submit acceptance report on property accountability “Revised Administrative Code of 1987,” as amended.
to the concerned COA Resident Auditor copy furnished the following units/offices
according to the level of accountability:
:
SAO PNP Wide - TDL (Attn: C, SMD)
- TDC (Attn: C, Accounting Division)
GUILLERMO LORENZO T ELEAZAR
SAO, NSUs - TDL (Attn: C, SMD) Police General
- TDC (Attn: C, Accounting Division) Chief, PNP
- SAO, PNP Wide
Distribution:
SAO, PROs - TDL (Attn: C, SMD) Command Group
- SAO, PNP Wide IG, IAS
- RCD (Attn: C, Accounting Section) D-Staff
P-Staff
RHSUs/RMFBs/SAO - RSAO/R4 D, NSUs
PPO/DSAO/CSAO - RCD (Attn: C, Accounting Section) RD, PROs
SPA to SILG
MPS - PSAO and RSAO

c. Issuance of Property Clearance to Outgoing SAO

When all PNP properties are satisfactorily accounted for and ensure that all property
entrusted to the outgoing SAO are transferred to the OIC, SAO/SAO, a property
clearance shall be issued/given duly signed by the OIC, SAO/SAO and AAC members.

48 49

PROCESS ON TRANSFER OF PROPERTY ACCOUNTABILITY FROM OUTGOING
TO INCOMING SAO – FLOW CHART
START
CREATION OF ACCOUNTING AND
ADVISORY COMMITTEE (AAC)
OUTGOING AND INCOMING SAO SHALL
SUBMIT THEIR INVENTORY PLAN TO AAC
INVENTORY PLAN SHALL BE REVIEWED
AND FINALIZED BY AAC
AAC CONDUCT PRE-INVENTORY BRIEFING
PRIOR TO ACCOUNTING
THE AAC, OUTGOING AND INCOMING SAO
CONDUCT ACCOUNTING AND TRANSFER
OF PROPERTY ACCOUNTABILITY AND
PROPERTY RECORDS
TURN-OVER/TRANSFER OF PROPERTY
ACCOUNTABILITY
NOT ALL
ALL PROPERTY
ACCOUNTABILITY
TRANSFERED?
YES
NEWLY ASSUMED SAO SHALL ISSUE
NON-PROPERTY ACCOUNTABILITY
CLEARANCE TO OUT-GOING SAO
INCOMING SAO TO SUBMIT PROPERTY
ACCEPTANCE AND ACCOUNTABILITY
REPORT TO COA AND OTHER
APPROPRIATE PNP OFFICES
50
DIAGRAM “A”
RETIRING/OUTGOING SAO SHALL
INFORM IMMEDIATE SUPERVISOR
PRIOR TO THE EFFECTIVITY OF THE
RETIREMENT DATE:
SAO PNP WIDE – 12 MONTHS;
SAO NSUS:
- WITH REGIONAL OFFICE – 12
MONTHS;
- WITHOUT REGIONAL OFFICE–10
MONTHS;
PROS
PPOS/CPOS/CPS/DISTRICTS/
COMPONENT CITY POLICE STATIONS/
MPS/NUMBERED CPS, RHSUS AND RMFBS
– 10 MONTHS.
ISSUE PROPERTY ACCOUNTABILITY
CLEARANCE; AND INCOMING SAO
SHALL SEND DEMAND LETTER TO
THE OUTGOING SAO
(FOR SHORTAGE/LOST EQUIPMENT)
OUTGOING SAO SHALL FILE NOTICE
OF LOSS AND CONCERNED UNIT
SHALL CONDUCT INVESTIGATION
AND CONVENE BOS
END
51
 The Supply Management Division plays significant role in the logistics

SUPPLY MANAGEMENT
management to deliver quality standard of equipment essential for the
performance of its mandate to serve and protect the public. The provision
of Move, Shoot, Communicate, Investigate equipment is the result of
intensive and efficient planning, programming and timely distribution to

DIVISION its end users. Guided by the policies, SMD effectively delivers its duties
and function, proving its role to the Directorate for Logistics as the
backbone of the PNP.

In this current situation, the worldwide COVID-19 pandemic has brought

adversity on law enforcement. It has significantly affected the police
operational landscape to include the Supply Management.
Efficient provision of logistical requirements such as Move, Shoot,
Communicate and Investigate did not cease, but instead brought
considerable changes which necessitated a significant adjustment towards
a “new” normal. And amidst the pandemic, Supply Management Division
extended its effort and dedication to find ways and means to continue to
deliver the mission essential equipment. It also exerted its capability to
solicit personal protective equipment to safeguard the health conditions
of the PNP front liners especially those manning the checkpoints and
those who serve at the quarantine and isolation facilities.
52 53
 4. PURPOSE:

The purpose of this MC is to set the policies and procedures for the proper utilization of DMR
equipment by the end users so that it will reach its maximum economic serviceability.
Republic of the Philippines
NATIONAL POLICE COMMISSION
5. DEFINITION OF TERMS:
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
a. Base Radio – radio transceiver usually installed in the police stations. Its antenna is mounted
Camp BGen Rafael T Crame, Quezon City
outside of the building to enable long distance transmission and reception of radio signals.
It is powered by an AC source using a power supply with a 12 V DC output and is also
January 16, 2020
equipped with a handset with a Push To Talk (PTT) button.
MEMORANDUM CIRCULAR
b. Digital Mobile Radio (DMR) – an open standard for digital radio technology set by
NO.: 2020 - 004
the European Telecommunications Standards Institute (ETSI) to provide low and cost-
effective radio solution for professional users.
POLICIES, GUIDELINES AND PROCEDURES ON THE PROPER UTILIZATION
c. End user – the accountable PNP unit or personnel with issued communications and
OF DIGITAL MOBILE RADIOS (DMR)
electronics equipment covered by the Property Acknowledgement Receipt (PAR).
1. REFERENCES:
d. Handheld Radio – a radio transceiver with an antenna and a battery pack in a single
package, sometimes called the portable radio. Message is transmitted by pressing the PTT
a. Command Memorandum Circular 41-12 entitled “Proper Usage, Care and Maintenance
button then orally convey the message through the microphone attached to it. This is the
of Transceiver Radios and Accessories dated August 2, 2013;
basic radio equipment of a police officer when conducting official duties in the field.
b. Memorandum Circular Number 2009-009 entitled “Revised Guidelines and Procedures
in the Disposal of Philippine National Police Property and Equipment (PE) and the
e. Mobile Radio – a radio transceiver similar to a base radio usually installed in a police patrol
Disposition of the Income Derived Therefrom” dated June 9, 2009; and
car and is powered by the car battery. It has an antenna that is mounted at the top of the
c. Approved Memorandum by Chief, PNP dated October 20, 2016 regarding Proposed
vehicle.
Adoption of Digital Mobile Radio (DMR) Standard for PNP Nationwide Digital Radio
System
f. Technical Inspection – a technical examination conducted on defective or unserviceable
communications and electronics equipment in order to determine and report its condition
2. RATIONALE:
as to its serviceability, whether it can be repaired or is already beyond economical repair.
Technical inspection should only be done by qualified CES technician.
The Philippine National Police (PNP) has been using the analog Multi-Trunked Radio System
(MTRS) for more than two decades now the PNP has invested much on its replacement, the Digital
6. GUIDELINES:
Radio System. This Memorandum Circular (MC) provides the guidelines and procedures to be
undertaken by the concerned D-Staff, offices, and end-users in the utilization of the Digital Mobile
a. General Guidelines:
Radio (DMR) system to ensure its effectiveness and serviceability.
1) All issuance of DMR equipment shall be covered with Property Accountability Receipt
3. SITUATION:
(PAR) and shall be carried by the end users at all times during their tour of duty.
The Philippine National Police (PNP) has been using the analog Multi-Trunked Radio System
2) No personnel shall be issued with a digital radio unless he/she has undergone
(MTRS) for more than two decades now the PNP has invested much on its replacement, the Digital
training/seminar on Basic Radio Operations Procedures and related trainings on
Radio System. This Memorandum Circular (MC) provides the guidelines and procedures to be
Radio Communications conducted by CES and/or the National Telecommunications
undertaken by the concerned D-Staff, offices, and end-users in the utilization of the Digital Mobile
Commission.
Radio (DMR) system to ensure its effectiveness and serviceability.
3) All personnel with certification training in DMR System, with issued designation

54 55
 orders as PNP DMR Programmers, and whose names are listed in the official inventory
of the PNP CES as PNP DMR Programmers, are the only authorized to perform the
following:
a) Access and operate the Dispatch Console Application;
b) Program the DMR System for conventional and trunking repeaters, and program
all DMR terminals such as handheld radios, mobile radios, and base radios;
c) Access all DMR system servers and equipment in the Mobile Switching Office
(MSO) for settling adjustments and configurations;
d) Record and secure the entry of data into the DMR system Programming Logbook
(all changes, setting adjustment and configurations, such as IP address settings,
radio ID and user profile, radio user privileges, and DMR System access rights
details); and
e) Submit a copy of updated DMR System Programming Logbook to Director, CES
4) All RCEOs with DMR Trunking and Conventional System in their respective AORs
(PROs and PPOs) must secure an inventory of all DMR programming templates and
must submit immediately within 24 hours a detailed update report to Director, CES
should there be any changes in the programming details of all DMR terminals.
b. Specific Guidelines
1) Personnel with certification training in DRM System such as Dispatch Console
Application, DMR Programming and DMR Network Management System may not
be reassigned to other unit or office without the approval of the CPNP and unless
replaced by personnel with the required certification training.
2) Issued Digital Handheld Radios should be placed in an authorized radio pouch when
not in use and should not be hung on any part of the uniform.
3) As a general rule, the end user who loses his issued DMR equipment shall be held
administratively liable for such loss. Loss of radios due to “force majeure” and other
fortuitous events such as fire and disasters and calamities, casualty during police
operations and while in the performance of official duties shall be cleared with the
Supply Accountable Officers under the generally accepted clearing procedures as
follows:
a) Affected party must immediately report such loss to proper authority for recording
in the police blotter and investigation;
b) The investigation report must be prepared thereafter. It is a vital document that will
support or justify the dropping of lost property through the use of “Report Survey”;
and
56
c) Dropping of losses in all forms should be done in accordance with the PNP
Circular No. 002-02 dated February 14, 2002 entitled, “Procedures to be Followed
in Requesting for Relief from Property Accountability”.
4) PNP personnel leaving the service (by retirement, separation, or other mode separation)
shall turn in their issued radios to the RSPNCO/SAO. The RSPNCO/SAO shall in turn
issue them Non-Property Accountability Clearances to form part of their retirement/
separation papers.
5) SAO of PROs and NSUs shall submit a quarterly report of personnel with issued
DMR equipment indicating there at the gains and changes/losses in unit assignment.
6) Issuance of handheld terminal units and installation of mobile radios shall be limited
only to organic PNP personnel and vehicles. In the exigency of the service, however,
such as during multi-agency undertakings where radio communications is necessary, the
Director, CES may authorize the temporary issuance of handheld and mobile radios to
non-PNP personnel for the duration of the event.
7) Damaged or unserviceable DMR equipment shall be reported immediately to respective
RSPNCOs/SAOs thru channel. An appropriate investigation shall be conducted at the
regional level to determine the circumstances surrounding the damage or unserviceability
of the equipment and whether or not it was due to negligence or carelessness of the
holder.
8) Recall of issued DMR equipment for subsequent distribution to priority areas in times
of disasters, local and international events as the need arises to augment communication
requirements is authorized.
c. Responsibilities:
1) DICTM
a) Designated OPR for the implementation of this MC;
b) Review and update this MC to ensure that the provisions contained are relevant to
the needs of the organization; and
c) Perform other tasks as directed.
2) CES
a) Provide technical support to PNP Units for the installation and maintenance of
their communications and electronics equipment as stated in the provisions of this
MC;
b) Direct and supervise the Regional Communications and Electronics Offices in the
implementation of this MC;
57
 c) Provide technical assistance to the Communications Chief of National Support
Units and Provincial Police Offices, Units and Stations in the implementation of
this MC; and
d) Perform other tasks as necessary.
3) RD, PROs and D, NSUs
a) Ensure adherence of their respective concerned units and offices in the
implementation of this MC; and
b) Perform other task on orders.
7. PROCEDURES:
a. Protocols on the Use of Radio
1) Under no circumstances should a radio user transmit obscene, insulting and profane
languages;
2) Strictly observe communications security. The contents of any message shall not be
divulged to any person or party other than to whom the message is addressed;
3) Prior deployment for field operation, pre-arranged coded words should be used
when using radio that does not have appropriate encryption to avoid interception of
information by the enemies. As a general rule, only call signs should be used on air.
Mentioning of personal names should be avoided at all times;
4) When using conventional radio or dedicated talk group for trunked radio system, user
must pause for a while and listen if the channel is in use to avoid interference with
ongoing conservation;
5) When one wishes to contact a station/party, the caller should ask permission/clearance
from the available dispatcher/operator outside of his main talk group/radio network.
Call the name of the station/party first for clearance then the name of the calling party
for proper identification;
6) Must transmit the message slowly and clearly. Do not shout at the microphone. Hold
the radio at about two inches from the lips, hold the PTT button firmly, and speak
clearly in normal voice;
7) Do not interfere when someone is transmitting a message unless the message is an
emergency. During emergencies, always say “break” first before continuing.
8) When the dispatch station has no capability to determine if the radio is not active or
not, always ask permission from the station dispatcher before signing off (turning off
the radio); and
58
9) Always be sure that the antenna is properly placed and normally tightened. NEVER
remove or replace the antenna during operation for the radio NOR push the PTT
button when the antenna is removed for this will damage the radio.
b. Troubleshooting, Maintenance, and Programming:
1) In case of equipment malfunction, PNP offices/units should inform immediately their
respective Supply and Accountable Officers for turn in and should coordinate with
CES for the technical troubleshooting or in case of failure, replacement of the said
equipment if it is still under warranty. Warranty period is three years for the main unit
and one year for the external accessories such as antenna, knobs/switches, battery and
charger;
2) All equipment which are still under the warranty period should be turned in to the
Supply Accountable Officer untampered. Repair and maintenance personnel should
not break apart or remove any module or subsystem of a radio that is unserviceable or
declared beyond economic repair and use it to repair defective similar equipment in
order not to void the warranty. The unserviceable equipment shall be replaced by the
supplier;
3) End users should not alter the programmed settings of the conventional repeaters and
terminal units unless upon orders and under supervision of the system administrators.
The frequency settings, encryption, GPS Settings, private call/group call settings on
the terminal units should be programmed or calibrated only by designated personnel
manning the DMR system;
4) Programming and reprogramming of frequencies and changing of features in all
conventional repeaters and all dispatch consoles other than those specifically authorized
is strictly prohibited;
5) Tampering of serial numbers, alterations and/or modifications on the original
equipment is prohibited. Any personnel found to have tampered the serial number of
his issued radio shall be held administratively liable and shall be proceeded against in
accordance with NAPOLCOM Memorandum Circular No. 2016-002 or the 2017
Rules on Administrative Cases in the Civil Service, whichever is applicable; and
6) To deter uncontrolled cannibalization, defective removable or detachable parts or
accessories of communications and electronics equipment such as knobs, battery,
antenna, and the like should be turned in to the Supply Officer prior replacement – “no
turn in, no replacement”.
c. Beyond Economic Repair (BER) Equipment:
1) DMR radios issued by the CES shall be turned in to SAO, CES, and evaluation shall
be done by the Repair Section;
2) Unserviceable equipment subject for disposal shall undergo technical inspection to be
conducted by CES;
59
 3) A Technical Inspection Report shall be the sole basis to determine of the equipment is
no longer repairable or BER and ready for disposal; and

4) Disposal of BER equipment shall observe the current PNP guidelines and procedures
in the disposal of equipment.

8. ADMINISTRATIVE SANCTION:

PNP Personnel who violate any of the provisions of this MC shall be held administratively liable
under NAPOLCOM Memorandum Circular No. 2016-002 or the 2017 Rules on Administrative
Cases in the Civil Service, whichever is applicable.

9. REPEALING CLAUSE:

Any MC and other existing guidelines and issuances inconsistent with this MC are hereby
rescinded or modified accordingly.

10. EFFECTIVITY

This MC shall take effect after 15 days from filing a copy thereof at the UP Law Center in
consonance with Section 3, Chapter 2, Book VII of Executive Order No. 292 otherwise known as the
“Revised Administrative Code of 1987”, as amended.

ARCHIE FRANCISCO F GAMBOA

Police Lieutenant General
Officer-In-Charge, PNP
Distribution:
Command Group
D-Staff
P-Staff
D, NSUs
RD, PROs
SPA to SILG

60 61
 Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City

December 24, 2020

MEMORANDUM CIRCULAR
NO.: 2020 - 094

GUIDELINES AND PROCEDURES IN THE ISSUANCE OF

COMMUNICATIONS EQUIPMENT

1. REFERENCES:

a. Memorandum Circular (MC) No. 2020-004 dated January 15, 2020 entitled, “Guidelines
and Procedures on the Proper Utilization of Digital Mobile Radios (DMR)”;
b. Government Accounting Manual (GAM) for National Government Agencies (NGAs)
Volume III;
c. CPNP-Approved PNP CES Communications System Strategic Plan Cy 2017-2022; and
d. PNP Logistics Database Information Management System (LDIMS).

2. RATIONALE:

This Memorandum Circular (MC) prescribes the procedures and guidelines to be followed and
the responsibilities of all concerned in the issuance, utilization, and disposition of PNP Communications
Assets.

3. SITUATION:

Communications System is a significant capability of the Philippine National Police (PNP)

for efficient and effective coordination, command and control in police operations. The PNP units are
being inspected, audited and evaluated by higher authorities to monitor compliance to established basic
standards and requirements in all aspects of policing capabilities and to ensure the proper accountability
for all personnel who will receive, use, maintain, and take charge of the papers and proper custody of
said PNP equipment. In so doing, reliability and serviceability shall be established in communications
system and all its terminals in the performance of an effective and efficient community policing.

General George S Patton, Jr., a US Army General once said, “Gentlemen, the Officer who
doesn’t know his Communications Supply as well as his Tactics is totally useless.”

62 63
 4. PURPOSE:
This MC prescribes specific guidelines and procedures on the proper management of
communications assets with the end view of providing reliable communications support to PNP
operations.
a. To provide systematic procedures for the prioritization in the distribution of PNP
communications assets and identify the rightful end-users based on the established criteria
for the purpose and the corresponding supply directive issued and;
b. To facilitate the disposal activity of Beyond Economical Repair (BER) PNP Communications
Assets.
5. DEFINITION OF TERMS:
a. Base radio – is a radio transceiver usually installed in the police stations. Its antenna is
installed outside the building to enable long distance transmissions and reception of radio
signals. It is powered by an AC source using a power supply with a 12 VDC output and is
also equipped with a handset having a Push to Talk (PTT) button.
b. Battery Life – is the length of time required for a fully charged battery to discharge to a
specified end-point voltage under specified conditions.
c. Beyond Economical Repair – is a condition of the equipment when the payment for the
repair will cost more than 30% of the current market price of the same or similar equipment
(under COA Circular No. 2012-003 dated October 9, 2012).
d. Communications Assets – refer to communications equipment, infrastructure, and
facility such as radio transceivers, private branch exchange equipment, switches, repeaters,
telephones, computers, antenna towers, antennas, IP radios, CCTV, radio room, antenna
masts, base stations and other devices/equipment related to communications.
e. Communications Equipment – refer to hardware used for purposes of telecommunications
such as radio transceivers, private branch, exchange equipment, repeaters, telephones,
antennas, IP radio, base station and others.
f. Communications System/Network – is a system or facility capable of providing
information transfer between persons and equipment. It consists of a collection of individual
communication networks, transmission systems, relay stations, tributary stations, and
terminal equipment capable of interconnection and interoperations as to form an integrated
whole.
g. Controlled Cannibalization – is a procedure followed when unserviceable equipment is
transferred to the repair and maintenance unit where usable repair parts are removed and
turned into stock control for re-issuance to the repair and maintenance unit using the same
in restoring unserviceable equipment.
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h. Conventional Radio System – is a system wherein radios operate on fixed channels and
users are permanently assigned a fixed frequency or a set of frequencies.
i. Digital Mobile Radio (DMR) – is an open standard for digital radio Technology set by
the European Telecommunications Standard Institute (ETSI) to provide low and cost-
effective radio solution for professional users.
j. Disposal – covers the condemnation, transfer to other agencies, donation to institutions/
associations, sale by public bidding or negotiation of unserviceable PNP properties which
have been inventoried, inspected, and appraised as disposable by the Disposal Committee.
k. End-User – refers to the accountable PNP office/unit or personnel issued with
communications equipment covered by Property Acknowledgement Receipt (PAR).
l. Handheld Radio – is a radio transceiver with an antenna and a battery pack in a single
package, sometimes called as portable radio. This is the basic radio communications
equipment of a police officer when conducting official duties in the field.
m. High Frequency (HF) – refers to radio frequency between 3 and 30 megahertz.
n. Internet protocol (IP) – is a protocol, or set of rules, for routing and addressing packets of
data so that they can travel across networks and arrive at correct destination.
o. IP Private Branch Exchange (IPPBX) – is a PBX system that is built over IP-based
architecture for delivering and managing voice communication services. This provides IP
telephony and switching services between an IP telephone network and a Public Switched
Telephone Network (PSTN) System.
p. IP Phone – is a phone that uses internet protocol, rather than the circuit-switched public
switched telephone network (PSTN).
q. Mobile Switching Office (MSO) – refers to the switch and control center of the DMR
Trunking, providing the routing functions, the gateways to telephone networks, and other
systems as well as interfaces for applications in DMR Trunking.
r. Property, Plant and Equipment (PPE) – include land; land improvements; buildings and
other structures; machinery and equipment; transportation equipment; furniture, fixtures
and books; leasehold improvements; and other PPE including specialist military equipment,
infrastructure assets, and heritage assets (Sec 1, Chapter 10 of Government Accounting
manual Vol. 1).
s. Property Acknowledgement Receipt (PAR) – is a document given to the end-user of PPE
issued by Responsible Supply Police non-commissioned Officer (RSPNCO) and Supply
Accountable Officer (SAO) as a testament of responsibility and accountability duly signed
that the said property is/are in their possession within the specific period. The PAR shall be
renewed every three years (Appendix 73, page 179 of Government Accounting manual Vol.
65
 2) or everytime there is a change in custodianship/user of the property.
t. Property Transfer Report (PTR) – is a document used when there is a transfer of property
from one Accountable Officer/Agency/Fund Cluster to another Accountable Officer/
Agency/Fund Cluster (para i., Sec 27, Chapter 10 of Government Accounting Manual Vol.
1).
u. Repeater – a combination of radio receiver and transmitter that receives and transmits
signal covering a longer distance.
v. Responsible Supply Police Non-Commissioned Officer (RSPNCO) – is a designation
given to eligible personnel of the Logistics Section/Division who assists the Supply
Accountable Officer in performing functions for property custodianship.
w. Supply Accountable Officer (SAO) – is a designation of any eligible Non-Uniformed
Personnel with Administrative Officer plantilla position title approved by the head of
agency whose duties permit to require the possession or custody of government property
who is required by the law to render account to the Commission on Audit (COA).
x. Supply Directive (SD) – refers to a document authorizing the issuance of supplies to a
certain PNP office/unit duly approved by The Director for Logistics (TDL).
y. Table of Allowance (ToA) – is an equipment allowance document which prescribes basic
allowances basic allowances of organizational equipment, and provides the control to
develop, revise, or change equipment authorization inventory data. Also called Table of
organization and Allowance (TOA) (source: Dictionary of Military and Associated terms).
z. Tactical Radios – are communications equipment provided to tactical maneuver forces/
units particularly during the conduct of combat/police operation.
aa. Technical Inspection Report (TIR) – is a report rendered by the technical personnel/
team after the unserviceable property is inspected as basis for determining BER.
Afterwards, the Inventory and Inspection report of Unserviceable Property (IIRUP)
(Appendix 75, page 183 of Government Accounting Manual Vol. 2) will be prepared
by the Supply and/or Property Unit as basis to record the dropping from the books of
the unserviceable properties carried in the PPE accounts.
ab. Ultra-High Frequency (UHF) – refers to radio frequency between 300 megahertz and
3 gigahertz.
ac. Very High Frequency (VHF) – refers to radio frequency between 30 and 300 megahertz.
6. GUIDELINES:
a. General Guidelines
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1) Issuance of radios will be based on the PNP ToA and/or CPNP-approved distribution
list.
2) The recipients of radio equipment will be based on the following:
a) 1:1 Ratio. (1 UHF handheld radio per PNP uniformed personnel)
Issuance of UHF handheld ratio shall be covered by PAR. However, while the PNP
is working to attain the said ration, the following order of priority on percentage
fill-up shall be implemented;
(1) First Priority:
(a) PNP uniformed personnel who are assigned in police visibility such as foot
and mobile patrol and traffic enforcement;
(b) Team Leaders of foot and mobile patrol and traffic enforcement;
(c) SWAT Teams of Provincial Police Offices (PPOs)/ City Police Offices
(CPOs)/ City Police Stations (CPOs)/ Municipal Police Stations (MPSs);
(d) Sub-units of Mobile Forces conducting patrol operations;
(e) Base Police rendering Camp Security;
(f ) Operating units of National Operational Support Units (NOSU) and
Special Operating Units of Police Regional Offices (PROs)/PPOs/CPOs;
and
(g) PNP uniformed personnel who are manning vital installations.
(2) Second Priority:
(a) Uniformed Personnel assigned in the National Headquarters (NHQ)/
Regional Headquarters/Provincial Headquarters/City Police Office
Headquarters/ MPS/CPS, Mobile Forces and National Administrative
Support Units (NASUs) performing administrative functions.
b) Mobile Radio (VHF/UHF) issued to the primary and alternate drivers and
installed at PNP-owned vehicles (procured and/or donated) shall be covered by
PAR. Mobile radio may be installed at loaned vehicle provided that the vehicle
is used in patrolling or as an ambulance/emergency dispatch vehicle with proper
markings;
c) Base radios (HF/UHF) issued to RSPNCOs or designated Communication
Equipment Operator/Radioman and installed at PNP camps, offices, and stations
shall be covered by PAR;
d) Repeaters, MSOs, and its peripherals installed at CES-manned sites (PNP owned/
leased/donated and usufruct facilities) issued to RSPNCOs or jointly issued to the
67
 CES personnel manning the sites shall be covered by PAR;
e) Repeaters, MSOs, and its peripherals installed at PPO/CPO Headquarters
and co-located with Local Government Units/Government Organizations/
Non-Government Organizations issued to SAOs/RSPNCOs or designated
communications equipment operator/radioman of respective PPO/City/Municipal
Police Station shall be covered by PAR; and
f ) IP PBX distribution panel issued to RSPNCOs of offices inside camps shall be
covered by PAR while IP phones shall be issued to the communications equipment
operators or designated user with PAR.
3) The CPNP is the approving authority in the distribution of PNP communications
assets and in controlled cannibalization;
4) During multi-agency undertakings where radio communications is necessary, the
NHQ thru Director, CES may authorize the temporary issuance of communications
equipment to non-PNP personnel/unit for the duration of event only;
5) Lost or damaged communications assets shall be reported immediately by the end-user
to their immediate superior or Chief of Office thru channel within the reglementary
period of 30 days (Section 73 PD 1445). Appropriate investigation shall be conducted
to determine the circumstances surrounding the loss or damage, whether negligence is
present;
6) Recall of issued communications equipment for subsequent distribution to priority
areas in times of disasters and local/international events as the need arises to augment
communication requirements is authorized; and
7) The utilization of service parts of all PNP communications assets is authorized prior
to disposal of unserviceable or BER equipment. Cannibalization is always controlled
unless otherwise authorized by proper authority. Only the Chiefs/Heads of Offices/
Units can request for controlled cannibalization to the Chief, PNP thru the Directorate
for Logistics;
b. Specific Guidelines:
1) End-users shall be responsible for the daily and periodic maintenance of their issued
communications equipment such as proper care/handling, cleanliness, reporting of defects,
and the return of unserviceable/BER equipment;
2) All designated users shall be accountable for the damage and loss of equipment;
3) If the damage or loss is incurred during an official dispatch, the following must be complied:
a) The user must secure After Incident Report and a Police Report coming from the police
station that has jurisdiction over the area where the incident happened; and
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b) The report must be submitted to his immediate superior or Chief of Office who will
then request the conduct of Board of Survey (BOS) for the Relief from Property
Accountability (PNP MC No. 002-02 “Procedures to be Followed by Accountable
Personnel for the Relief of Accountability”).
4) If the loss of equipment or damage to equipment is incurred during an unofficial dispatch,
the following must be complied
a) The user must secure After Incident Report and a police Report coming from the police
station that has jurisdiction over the area where the incident happened; and
b) The report must be submitted to his immediate superior or Chief of Office who shall
initiate pre-charge evaluation and request the conduct of BOS for the Relief from
Property Accountability (PNP MC No. 002-02 “Procedures to be Followed by
Accountable Personnel for the Relief of Accountability”).
5) If the loss of equipment or damage to equipment is incurred by any person other than the
designated user, with or without the latter’s consent, the responsibility and accountability is
still lodged to the designated user;
6) If during the multi-agency undertakings, the loss of equipment or damage to equipment is
incurred, the responsibility and accountability is lodged to the person and unit issued with
temporary PAR (loan basis);
7) BOS members shall come from the office/unit that has jurisdiction over the end-user or
individual; and
8) All heads of office/units and supervisors are subsidiary liable in case of damage or loss of
PNP communications assets.
c. Responsibilities:
1) DL
a) OPR of PNP LDIMS;
b) Review and update this MC to ensure that contents are relevant to the logistical needs
of the PNP; and
c) Perform other tasks as directed.
2) DICTM
a) OPR for the implementation of this MC;
b) Review and update this MC to ensure that the previous contents are relevant to the
needs of the PNP; and
69
 c) Perform other tasks as directed.
3) CES
a) Provide technical support to PNP units;
b) Direct and Supervise the Regional Communications and Electronics Units (RCEUs)
in the implementation of this MC;
c) Provide technical assistance to the Communications Chiefs of National Support Units
and PROs, other units and stations in the implementation of this MC; and
d) Perform other tasks on order.
4) RD, PROs AND NSUs
a) Ensure support and cooperation of their subordinate units and offices in the
implementation of this MC; and
b) Perform other tasks on order.
7. PROCEDURES:
a. Provisions before issuance of Communications Equipment:
1) The Directorate for Logistics (DL) will issue a Supply Directive and send a copy to
Director, Logistics Support Service (LSS) to issue communication equipment from
stocks to CES copy furnished Supply Accounting and Monitoring Division (SAMD)/
SAO PNP-Wide;
2) SAO, CES will cause the accounting of equipment strictly adhering to the provisions/
policies of the National Government Accounting System (NGAS) and Government
Accounting Manual (GAM);
3) SAO, CES will render a report to the Director, CES on the accounting of equipment
based on the CPNP-approved distribution list. A memorandum will then be prepared for
the information of The Director for Logistics (TDL) and The Director for Information
and Communications Technology Management (TDICTM); and
4) Chief, SAMD, LSS/SAO PNP-Wide will cause and issue the PTR of communications
assets to SAO, CES based on the supply directive issued by TDL.
b. Provisions during the Issuance of Communications Equipment:
1) After issuance of PTR from LSS, the Director, CES will implement issuance of
communications equipment to end-users thru PTR or PAR prepared by SAO, CES
based on approved distribution;
2) SAO, CES will notify the concerned Regional Supply Accountable Officers (RSAOs),
70
NSU SAOs and RSPNCOs of RCEU to comply with the necessary documents (PTR
with signature of RSAOs/NSUs SAOs/RCEUs RSPNCOs) prior to withdrawal of the
communications equipment allotted to them;
3) Upon receipt of the PTR by concerned RSAO or NSUs SAOs and in coordination
with RCEUs, PNP communications assets will be issued to the end-users based on
the CPNP-approved distribution list thru their respective SAOs or RSPNCOs at the
District, Provincial, City and Municipal levels. Consequently, acquired assets shall be
recorded in the Accounting Book of Account by submitted to the Regional Accounting
Office and regional Commission on Audit for their reference;
4) Concerned Provincial Supply Accountable Officer (PSAO0/District Supply
Accountable Officer (DSAO) or RSPNCO will issue the PAR to be received by the
end-users;
5) PAR issuance for communications equipment may be individual (handheld), joint
(multiple users of handheld/mobile/base radios or IP phones) or judicial (base radios or
repeaters) thru SAOs or RSPNCOs and COPs; and
6) End-users must be trained Communications Equipment Operator/Radioman for which
training on communications and electronics was gained thru seminar or specialized
courses conducted by CES and/or reputable agencies/companies/NGOs related to
communications and electronics.
c. Provisions after the Issuance of Communications Equipment:
1) Periodic and/or unannounced inspections will be conducted by CES to inspect the
conditions of communications equipment and the user/s shall present the following
documents:
a) PNP ID;
b) PAR;
c) Certification from CES/RCEUs that seminar/training on basic communications
equipment operation was conducted;
d) For personnel issued with base and/or tactical radios, Designation Order from his/
herOffice/Unit as Communications Equipment Operator/Radioman; and
e) For personnel driving vehicles installed with mobile radios, Designation Order
from that Unit as Driver.
2) Provincial/City RSPNCOs shall submit the Updated Status of Equipment every 20th
day of the month to RLRDD and RCEUs, certified correct by the respective SAOs on
the required format concurrently submitted to the Directorate for Logistics by CES.
Same will be prepared by RSPNCO of RMFBs, RSPNCOs of Regional NSUs duly
71
 certified correct by their Logistics Officer; and 8. PENALTY CLAUSE:

3) SAO CES/RSAOs/PSAOs/RSPNCOs/DSAOs/Authorized Encoders shall encode/
update the records of communications equipment account at PNP LDIMS.
d. Provisions in the Recall of Communications Equipment:
1) The Director, CES may request the recall of communications equipment from other
PROs/units from the Chief, PNP thru the Directorate for Operations (DO), DL and
DICTM as the need arises for subsequent distribution to priority areas in times of
disasters and local/international events;
Any violation of the provisions of this MC shall be investigated and if warranted by evidence,
appropriate criminal, civil, and administrative charges shall be filed against those who may be responsible
thereof.
9. REPEALING CLAUSE:
All MCs and other issuances inconsistent hereto are hereby repealed.
10. EFFECTIVITY:

2) During the recall, the PAR (loan basis) will be executed by concerned RSPNCOs/ This MC shall take effect after 15 days from filing a copy thereof at the University of the
SAOs and shall be received by RSPNCOs of CES copy furnished SAO CES, RSAOs Philippines Law Center in consonance with Section 3 and 4, Chapter 2, Book VII of E.O. No. 292,
and NSU SAOs; otherwise known as the “Revised Administrative Code of 1987,” as amended.

3) Equipment shall be properly recorded and marked for identification so that the same
equipment shall be brought to the issuing offices/units during turn in;
DEBOLD M SINAS
4) RSPNCOs of CES shall be cleared of accountability upon execution of PTIS; and Police General
Chief, PNP
5) SAO CES or its authorized encoder will encode and update the communications
equipment account at PNP LDIMS. Distribution:
Command Group
e. Provisions in the Recall of Perceived Beyond Economical Repair (BER) Communications D-Staff
and Electronics (CE) Equipment: P-Staff
D, NSUs
1) In case of perceived BER CE equipment, RSPNCOs of end-user office/unit will RD, PROs
request for technical inspection from CES HQ or RCEUs; SPA to SILG

4) Technical personnel/team of CES shall render TIR to be forwarded to the requesting

end-user office/unit;

5) Upon confirmation that the CE equipment is BER, RSPNCOs of end-user office/unit

will execute the PTIS and turn in the same to the issuing unit that executed the PAR
copy furnished SAO CES, RSAOs and NSU SAOs;

6) RSAO shall furnish a copy of PTIS to the Regional Accounting Office and Regional
Commission on Audit of the recalled communications equipment for the exclusion of
the said equipment in the PRO’s Property Book of Accounts;

7) RSPNCOs of RCEUs shall be cleared of accountability upon execution of PTIS; and

8) SAO CES/RSAOs/NSAOs/RSPNCOs or its authorized encoder will encode and

update the communications equipment account at PNP LDIMS.

72 73
 Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City

May 06, 2021

MEMORANDUM CIRCULAR
NO.: 2021 - 056

GUIDELINES AND PROCEDURES ON THE RETRIEVAL AND RECOVERY OF

PNP-ISSUED FIREARMS FROM FORMER PNP PERSONNEL
WHO WERE SEPARATED FROM POLICE SERVICE

1. REFERENCES:

a. Presidential Decree No. 1445 entitled: “Government Auditing Code of the Philippines”;
b. PNP Memorandum Circular (MC) No. 2020-036 entitled: “Guidelines and Procedures
in the Implementation of the PNP Logistics Data Information and Management System
(LDIMS)” dated June 4, 2020.
c. PNP MC No. 2018-033 or the “Policy on the Permanent Issuance of Handgun” dated
August 22, 2018;
d. Letter of Instruction 001/2002 “BAWI” dated March 26, 2002; and
e. TDL Memorandum with subject: “Nationwide Property Acknowledgment Receipt (PAR)
Renewal of Firearms and Mobility” dated August 28, 2019.

2. RATIONALE:

In general, police officers carry government issued firearms to perform their mandate “to serve
and protect” the country and the Filipino people. The Philippine National Police (PNP) adopts a policy
of permanently issuing at least one short firearm for every policeman. Long firearms are sometimes
issued to individual policemen under strict regulations.

With a regular recruitment program, the PNP also pursues a regular firearms procurement
program, to attain the 1:1 ratio of short firearm per police officer, and with enough allocation for
spares, should the need therefor arises. It is important for the PNP to be able to continuously equip all
its active police personnel with appropriate firearms.

While it is relatively easy to retrieve firearms carried over by active PNP personnel from one
place of assignment to another, for purposes of retention, it is more difficult to recover PNP-issued
firearms from former uniformed personnel, so that the same may be re-issued to active policemen.

74 75
 In either case, the failure of the command to retrieve or recover PNP-issued firearms
contravenes the policy of the state that all government resources should be managed, expended, or
utilized in accordance with laws and regulations, and safeguarded against loss or wastage, through
illegal or improper disposition. Needless to state, this situation does not contribute to the aim of
ensuring economy, efficiency, and effectiveness in government operations.
3. SITUATION:
In the past, Letter of Instruction (LOI) 001/2002 (BAWI) was implemented through its three
phases of implementation which focused on the recovery of PNP-issued firearms which were being
carried over by active PNP personnel from one place of assignment to another. Some provisions of
the aforesaid LOI were later repealed by Standard Operating Procedure (SOP) No. 2005-02, which
provides for the permanent issuance of short firearms. Under SOP No. 2005-02, the issuance of short
firearms to individual PNP personnel with the use of Acknowledgement Receipt of Equipment, now
termed as Property Acknowledgement Receipt (PAR), was centralized, thus, addressing the problem
of double issuance of firearms. Later on, PNP Memorandum Circular No. 2018-033 was issued to
provide more exhaustive policies and procedures on the permanent issuance of handgun.
However, as of June 2020, the Directorate for Logistics (DL) discovered that there are still
1,603 firearms for recovery which remain to be classified as personal accountabilities of concerned
PNP personnel. Data from the Directorate for Personnel and Records Management (DPRM) also
shows that, as of July 2020, there are 527 PNP personnel who were separated from police service
particularly those who were on “Absent Without Official Leave” (AWOL) status and who may have
not surrendered their PNP-issued firearms, owing to the failure of the head of office/unit to take
custody or control thereof or the failure of or refusal by the concerned personnel themselves to turn in
or surrender the said firearm. Likewise, some of these PNP personnel who were separated from police
service sometimes failed to turn in their PNP-issued firearms, to the detriment of the police service.
Worse, there are reports that firearms issued by the PNP to personnel who were separated from police
service were sometimes used illegally to commit offenses.
This situation runs contrary to one of the focus directives of the PNP to account all PNP-issued
firearms and pursue the retrieval and recovery thereof from PNP uniformed personnel who were
separated from police service. Hence, the issuance of this MC, in order to properly manage, expend,
utilize, and safeguard PNP-issued firearms and to thwart the use of these government properties as
instruments in the commission of crimes.
4. PURPOSES:
This MC aims to provide specific guidelines and procedures in the retrieval and recovery of
PNP-issued firearms so that the same shall not remain to be property accountabilities of former PNP
personnel who were separated from police service. Specifically, this MC aims to:
a. Emphasize that the retrieval of PNP – issued firearms from former PNP personnel who
were separated from police service is first and foremost an administrative function;
b. Institutionalize mechanisms for the recovery of PNP-issued firearms from former PNP
76
personnel who were separated from police service, in the event all retrieval efforts fail; and
c. Establish an accurate recording, accounting, and inventory of PNP-issued firearms in the
possession of former PNP personnel for retrieval and recovery.
5. DEFINITION OF TERMS:
For purposes of this MC, the following words and phrases are defined as follows:
a. Firearms In Possession of Personnel Separated from Police Service (FIPPSS) Database
– refers to the structured set of data on PNP-issued firearms that remain to be in possession
of former PNP personnel, despite being separated from police service which is being
maintained by Supply Management Division (SMD), DL, through the PNP Logistics
Data Information Management System (LDIMS).
b. Former PNP Personnel – refer to uniformed personnel who were separated from the
police service for reasons such as, but not limited to, AWOL, Drop from Rolls (DFR),
dismissal, resignation, or attrition, for which reason their ties to the PNP have been severed.
c. PNP-Issued Firearms – refer to any short firearm recorded in the inventory of the PNP,
regardless of source or mode of acquisition, that is covered by corresponding Supply
Directives and was issued to individual PNP personnel through the PAR, to include long
firearms that have been issued in accordance with the existing rules and regulations.
d. Recovery – refers to the collective administrative, intelligence, and investigative effort of the
Firearms Recovery Team (FRT), duly activated by heads of PNP offices/units, to reclaim
and regain possession of PNP-issued firearms, through coordinated law enforcement
action, from former PNP personnel who were separated from police service.
e. Retrieval – refers to the effort spearheaded by Administrative Officers, jointly with the
Logistics Officers and the Supply Accountable Officer (SAO) or Responsible Supply Police
Non-Commissioned Officer (RSPNCO), as the case may be, to recall all PNP-issued
firearms, through conduct of regular administrative activities, from former PNP personnel
who were separated from police service and who are under their respective jurisdictions.
f. Separated from Police Service – refers to the severance of ties with the PNP by a uniformed
personnel for reasons such as, but not limited to, being placed on AWOL status; having
been DFR, dismissed from police service, resignation, attrition, or retirement.
6. GUIDELINES:
a. General Guidelines:
1) Heads of PNP offices/units, at all levels of command, shall take vigorous steps in
the retrieval and recovery of PNP-issued firearms from former PNP personnel who
were separated from police service and whose last unit of assignment was under their
77
 respective areas of jurisdiction.
2) A Firearms Retrieval and Recovery Management Committee (FRR MANCOM),
headed by DL as the office of primary responsibility, shall be created to ensure
implementation of this MC. It shall be supported by a Secretariat and shall convene
once every month, or as often as may be necessary, to monitor the progress of firearms
retrieval and recovery efforts at subordinate PNP offices/units.
b. Specific Guidelines:
1) The retrieval of PNP-issued firearms from former PNP personnel who were separated
from police service is generally an administrative function which should be spearheaded
by concerned Administrative Officers.
2) When retrieval phase has been exhausted but to no avail, successful recovery of PNP
issued firearms from former PNP personnel shall require law enforcement action that
necessitates collective administrative, intelligence, and investigative efforts.
3) FRTs shall be activated in the different subordinate PNP offices/units to pursue the
successful recovery of PNP issued firearms from former PNP personnel.
4) All PNP offices/units shall submit a status report of the firearms retrieval and recovery
efforts of their respective FRTs, every quarter, to the FRR MANCOM, through DL,
for purposes of maintaining a FIPPSS Database. The SMD, DL shall maintain the
FIPPSS Database, through the PNP LDIMS, with the assistance of the Chief, IT
Resource Management Section (ITRMS), SMD, DL.
c. Responsibilities:
1) Directorate for Logistics (DL)
a) Act as the OPR for the smooth implementation of this MC;
b) TDL to act as Chairman of the FRR MANCOM;
c) Through SMD, DL, maintain the FIPPSS Database, through the PNP LDIMS;
d) Ensure the designation of competent Logistics Officers in all PNP offices/units to
act as complainants in PNP-issued firearms recovery efforts of FRTs; and
e) Perform other tasks, as directed.
2) Directorate for Personnel and Records Management (DPRM)
a) Through TDPRM, act as Vice-Chairman of the FRR MANCOM;
b) Provide fortnightly an updated list of PNP uniformed personnel who were separated
from police service;
78
c) Issue appropriate orders for the composition of the FRR MANCOM and its
Secretariat; and
d) Perform other tasks, as directed.
3) Directorate for Investigation and Detective Management (DIDM)
a) Through TDIDM, act as Member of the FRR MANCOM;
b) Ensure the designation of competent Investigation Officers in all PNP offices/units
to act as Chairmen of FRTs;
c) Take the lead in all efforts to recover PNP-issued firearms;
d) Determine the liability and accountability of Administrative Officers and other
personnel concerned in case there is failure in the immediate retrieval of PNP-
issued firearms from PNP personnel separated from police service; and
e) Perform other tasks as directed.
4) Directorate for Intelligence (DI)
a) Through TDI, act as Member of the FRR MANCOM;
b) Ensure the designation of competent Intelligence Officers in all PNP offices/units
to act as Vice-Chairmen of FRTs;
c) Assist DIDM in all PNP-issued firearms recovery efforts; and
d) Perform other tasks, as directed.
5) Directorate for Comptrollership (DC)
a) Through TDC, act as Member of the FRR MANCOM;
b) Provide budget support to FRTs for the conduct of recovery efforts of PNP-issued
firearms; and
c) Perform other tasks, as directed.
6) Logistics Support Service (LSS)
a) Through D, LSS, act as Member of the FRR MANCOM;
b) Provide necessary logistics support to the FRR MANCOM and FRTs, as may be
needed; and
c) Perform other tasks, as directed.
79
 7) Legal Service (LS) b) During recovery efforts, act as Complainant for the PNP in applying for search
a) Through D, LS, act as member of the FRR MANCOM; warrants or other appropriate legal remedies before the courts, in order to recover
the PNP-issued firearms; and
b) Through its Legal Officers, provide necessary legal support to the FRR MANCOM
and FRTs, as may be needed; and c) Perform other tasks, as directed.

c) Perform other tasks, as directed. 14) SAOs/RSPNCOs

a) During retrieval efforts, provide complete report on all PNP-issued firearms
8) SAO, PNP-Wide accountability of former PNP personnel to Administrative Officers;
a) Act as member of the FRR MANCOM; and
b) Encode all PNP-Issued firearms which were not surrendered by the former PNP
b) Perform other tasks as directed. personnel to FIPPS database;

9) C, LPPD, DL c) Act as Members of FRTs;

a) Act as Assistant Secretariat of the FRR MANCOM; and
d) During recovery efforts, act as witnesses in applying for search warrants or other
b) Perform other tasks, as directed. appropriate legal remedies before the courts, in order to recover the PNP-issued
firearms; and
10) C, SMD, DL
a) Act as Head, Secretariat of the FRR MANCOM; e) Perform other tasks, as directed.

b) Manage the FIPPSS Database, through the PNP LDIMS;
c) Provide Accounting Division, DC and Commission on Audit copies of the list of
PNP-Issued firearms tagged in the FIPPS; and
d) Perform other tasks, as directed.
11) C, FAS, SMD, DL; C SSPS, LPPD, DL; C, ITRMS, SMD, DL; and SAO, LSS
a) Act as Members, FRR MANCOM Secretariat; and
b) Perform other tasks, as directed.
12) Administrative Officers
a) Jointly with the Logistics Officers or SAOs and RSPNCOs, as the case may be,
take the lead in the FIPPSS immediate retrieval of PNP-issued firearms from their
personnel separated from police service;
15) Criminal Investigation and Detection Group (CIDG)
a) Assist in the conduct of case build-up and in the filing of appropriate criminal
charges relative to FIPSS retrieval and recovery efforts; and
b) Through its regional and provincial criminal investigation and detection teams,
assist in the service of Demand Letters, Subpoenas, Search Warrants, Warrants of
Arrest, and other legal papers in connection with the FIPSS retrieval and recovery
efforts under this MC; and
c) Perform other tasks, as directed.
16) Intelligence Group (IG)
a) Support the CIDG through intelligence and counter-intelligence operations and
surveillance activities; and
b) Perform other tasks, as directed.

b) Immediately inform their respective Logistics Officers of the Separation Orders of
former PNP personnel under their jurisdiction; and
c) Perform other tasks, as directed.
13) Logistics Officers
a) During retrieval efforts, ensure tender of Demand Letter to former PNP personnel
for the surrender, turn in, or return of all their PNP-issued firearms;
17) Crime Laboratory (CL)
a) Validate if the make, model and serial number of the recovered firearms are not
tampered or obliterated through macro-etching examination; and
b) Determine whether the recovered firearms are serviceable and used in the
commission of any crime through Firearms Identification System /Integrated
Ballistics Identification System.

80 81
 c) Maintain a record of all examined recovered firearms, indicating details whether the The Head may designate additional members from DL or LSS personnel to support
PNP-issued firearm was used in the commission of any crime or not; and the Secretariat, as may be necessary.

d) Perform other tasks, as directed. b. Activation of FRTs

18) Heads of PNP Offices/Units
a) Serve as primary implementers of retrieval and recovery efforts of PNP-issued
firearms from former PNP personnel in their areas of jurisdiction;
b) Activate FRTs, as may be needed;
c) Submit to the FRR MANCOM, through its Secretariat, quarterly reports of the
status of all retrieval and recovery efforts; and
d) Perform other tasks, as directed.
7. PROCEDURES:
a. Creation of FRR MANCOM and FRR MANCOM Secretariat:
1) Should retrieval efforts fail, heads of PNP offices/units shall activate their respective
FRTs to pursue active recovery of PNP issued firearms from former PNP personnel,
through law enforcement action, if necessary.
2) The FRTs shall be chaired and vice-chaired by a competent Investigation Officer and
Intelligence Officer, respectively. The SAO or RSPNCO, as the case may be, shall
always be a Team member. The remaining composition of the FRTs shall be left to the
discretion of the head of PNP office/unit. As far as practicable, the FRTs shall seek
legal guidance from the Legal Officer assigned to their respective areas of jurisdiction,
if there be any. Otherwise, if there are no Legal Officers in their respective areas of
jurisdiction, FRTs shall endeavor to seek legal guidance from the PNP Legal Service.

1) An FRR MANCOM at the National Headquarters with the following regular c. Retrieval and Recovery Phases
composition shall be created:
Implementation of this MC shall be done in two phases. Phase 1 shall be the Retrieval
TDL Chairman Phase while Phase 2 shall be the Recovery Phase.
TDPRM Vice-Chairman
TDI Member During the Retrieval and Recovery Phase, the concerned FRT may coordinate and seek
assistance with the FRTs from other PNP office/unit which has jurisdiction over the place
TDIDM Member
where the last known address of the former PNP personnel is located or where the latter is
TDC Member presently residing.
D, LSS Member
D, LS Member 1) The following procedures shall be observed during Phase I – Retrieval Phase:
SAO, PNP-Wide Member
a) Whenever a PNP personnel failed to report to work for duty for three consecutive
Except for the Chairman, the Vice Chairman and SAO, PNP-Wide, the foregoing calendar days, the concerned AdmOs/C, ARMDs/C, RPRMDs should direct the
Directors may designate alternate members, who are likewise authorized to act and Administrative PNCO to endeavor to locate, through any means practicable, said
decide on, and participate in the deliberation, firearms retrieval and recovery concerns, PNP personnel and remind them that their PNP-issued firearms shall be their
in the absence of the regular members. personal accountability, in case they should be placed as separated from police
service.
2) The FRR MANCOM shall be supported by a Secretariat, herein created, with the
following composition: b) Upon receipt of Separation Orders of former PNP personnel under their jurisdiction,
concerned AdmOs/C, ARMDs/C, RPRMDs shall immediately inform their
Chief, SMD, DL Head respective Logistics Officers and request the SAO or RSPNCO, as the case may
Chief, LPPD, DL Assistant Head be, for complete report of all the subject former personnel’s PNP-issued firearms
Chief, FAS, SMD, DL Member accountability. Upon receipt of the complete report, the Administrative Officer shall
verify if the corresponding PNP-issued firearms were duly surrendered, turned in,
Chief, SSPS, LPPD, DL Member
or returned by the former PNP personnel.
Chief, ITRMS, SMD, DL Member
SAO, LSS Member c) If the corresponding PNP-issued firearms were surrendered, turned in, or returned
by the former PNP personnel to the AdmOs/C, ARMDs/C, RPRMDs, he shall

82 83
 duly inform the Logistics Officer thereof, to ensure that the same will no longer be
included in the FIPPSS Database.
d) If verification shows that the corresponding PNP-issued firearms were not
surrendered, turned in, or returned by the former PNP personnel, the AdmOs/C,
ARMDs/C, RPRMDs shall duly inform the Logistics Officer, to ensure that the
same will be included in the FIPPSS Database. Further:
d.1) The AdmOs/C, ARMDs/C, RPRMDs shall request the Logistics Officer to
ensure that a Demand Letter is tendered to the person of the former PNP
personnel, at his last known address on file, and demand him to surrender,
turn in, or return all PNP-issued firearms that remain to be his personal
accountability, within five (5) days from receipt thereof.
d.2) If the former PNP personnel cannot be personally located at the last known
address, the Logistics Officer shall ensure that the Demand Letter is received
and duly acknowledged by the nearest kin located at the last known address,
as reflected on file. If the nearest kin is not available, the Demand Letter
should be left with a person of suitable age and discretion residing at the
last known address, who can be considered to have enough discernment to
understand the importance of the Demand Letter.
d.3) The Logistics Officer shall coordinate with the concerned barangay officials
and request them to act as witnesses during attempts to tender the Demand
Letter to the person of the former PNP personnel, or his nearest kin located
at his last known address on file, or whenever the Demand Letter shall be
left with a person of suitable age and discretion residing thereat. As far
as practicable, the Logistics Officer shall take pictures together with the
Barangay Official/s during the tender of demand letter.
e) The Logistics Officer shall submit updates to the AdmOs/C, ARMDs/C, RPRMDs
of the response of the former PNP personnel to the Demand Letter.
e.1) If the PNP-issued firearms were surrendered, turned in, or returned, the
Logistics Officer shall inform the AdmOs/C, ARMDs/C, RPRMDs that
the same will no longer be included in the FIPPSS Database. In said case,
the SAO or RSPNCO, as the case may be, shall request for cancellation of
the PAR for the corresponding PNP-issued firearms that were surrendered,
turned in, or returned.
e.2) Otherwise, if the PNP-issued firearms were not surrendered, turned in, or
returned, the Logistics Officer shall recommend the activation of an FRT to
the AdmOs/C, ARMDs/C, RPRMDs.
f ) Upon recommendation of the Logistics Officer, the Administrative Officer shall
recommend the activation of an FRT and its composition, for approval of the head
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of PNP office/unit.
g) The head of PNP office/unit shall submit to the FRR MANCOM, through its
Secretariat, a quarterly report of the status of all retrieval and recovery efforts.
2) The following procedures shall be observed during Phase 2 – Recovery Phase:
a) Whenever a PNP-issued firearm is included in the FIPPSS Database, the Logistics
Officer shall furnish the Intelligence Officer with details thereof, for the conduct of
intelligence operations on its location for purposes of recovery and to initiate active
monitoring of the former PNP personnel.
b) As chairman and vice-chairman of the FRTs, respectively, the Investigation Officer
shall be assisted by the Intelligence Officer in taking the lead in all efforts to recover
PNP-issued firearms.
c) At the onset, the FRT shall determine the issuing PNP office/unit or SAO or
RSPNCO, as the case may be, of the PNP-issued firearms subject for recovery. In
case the said PNP-issued firearm was issued by the SAO or RSPNCO of another
PNP office/unit, the FRT shall proceed with its recovery efforts, in coordination
with the issuing PNP office/unit or SAO or RSPNCO, as the case may be.
d) Supported by intelligence and counter-intelligence operations, surveillance, and
case build-up, the FRTs may apply for search warrants or other appropriate legal
remedies to recover the PNP-issued firearms, through coordinated law enforcement
actions. The SAO or RSPNCO, as the case may be, shall act as witnesses in civil,
criminal, or administrative cases and in all other legal processes applied before the
courts. The Logistics Officer or, in his absence, the officer duly designated by the
head of PNP office/unit shall act as the Complainant for the PNP.
e) The investigator-on-case shall prepare his Investigation Report and draft the
complaint affidavit of the Logistics Officer and the affidavits of SAO or RSPNCO,
as the case maybe. As far as practicable, the Legal Officer shall review the same prior
to its submission to appropriate PNP offices/units or filing before the Prosecutor’s
Office.
f ) In case coordinated law enforcement actions lead to the recovery of firearms, the
Investigation Officer shall endorse the same to the Crime Laboratory (CL), for
examination of authenticity of its serial number and to determine whether it was
used in the commission of any crime.
f.1) For Recovered PNP-Issued Firearm: Whenever the recovered firearm matches
with the details reflected in the FIPPSS Database, and the CL certified the
authenticity of its serial number and other firearms markings, it shall be
declared as a recovered PNP-issued firearm, to be delisted from the FIPPSS
Database and shall be turned over to LSS for reissuance.
85

f.2) For Recovered Firearms Not PNP-Issued Firearms: In case the recovered
firearm does not match with the details reflected in the FIPPSS Database,
the CL shall examine its serial number to determine ownership and whether
it was used in the commission of any crime. Further, the following shall be
observed:
11.
EFFECTIVITY:
This MC shall take effect after 15 days from the filing of a copy thereof at the UP Law
Center in consonance with Section 4, Chapter 2, Book VII of Executive Order No. 292, otherwise
known as “The Revised Administrative Code of 1987”, as amended.

i. If the recovered firearm was not used in the commission of a crime, it

shall be turned over to the FEO, for appropriate action. DEBOLD M SINAS
Police General
ii. Otherwise, if the recovered firearm is determined to have been used Chief, PNP
in the commission of a crime, the CL shall relay such information to
DIDM or CIDG, as the case may be, for appropriate action. Distribution:
Command Group
Thereafter, the process of recovery of the PNP-issued firearm shall be repeated IG, IAS
by the FRT. D-Staff
P-Staff
8. PENALTY CLAUSE: D, NSUs
RD, PROs
Any violation of the provisions of this MC may be a ground for an administrative charge SPA to SILG
pursuant to NAPOLCOM MC No. 2016-002 or the 2017 Revised Rules on Administrative Cases in
the Civil Service (RRACCS), as the case may be, or be the basis for the filing of appropriate criminal
or civil cases, as evidence warrants.

9.
REPEALING CLAUSE:

The provisions of existing MCs and other issuances that are inconsistent with this MC are
deemed repealed or modified accordingly.

10.
AUTOMATIC REVIEW CLAUSE:

On the fifth year following the effectivity of this MC, and every five years thereafter, the
Logistics Plans and Programs Division, DL shall automatically review the provisions hereof, to
determine possible updating, revision, amendment, or repeal, as may be necessary.

86 87
 Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City

COMMAND MEMORANDUM CIRCULAR

No. 14-2021

SUBJECT : Amending Paragraph 6.a of Command Memorandum Circular No. 24-2013

Entitled: “Guidelines and Procedures for the Demilitarization and
Disposal of Firearms, Explosives and Ammunition”

TO : See Distribution

DATE : April 23, 2021

1. REFERENCES:

a. Command Memorandum Circular No. 24-2013 dated July 23, 2013 re: “Guidelines and
Procedures for the Demilitarization and Disposal of Firearms, Explosives and Ammunition”;
b. Letter Orders No. 120, NHQ PNP dated April 6, 2020; and
c. NHQ FEADC Resolution No. 2021-003 dated March 19, 2021 re: “Recommending to
the Chief, Philippine National Police the Amendment of the Composition of the NHQ
Firearms, Explosives and Ammunition Disposal Committee (NHQ FEADC) and the
Creation of NHQ FEADC Alternate Members.”

2. Amending for the purpose paragraph 6.a of CMC No. 24-2013 to read as:

NATIONAL HEADQUARTERS (NHQ) FEADC

a. Director for Logistics - Chairman

b. Chief, Firearms and Explosives Office, CSG - Vice Chairman
c. Director, Logistics Support Service - Member
d. Director, Legal Service - Member
e. Chief, Law Enforcement Division, DO - Member
f. Chief, Accounting Division, DC - Member
g. Chief, Case Monitoring Division, DIDM - Member
h. Chief, Property Disposal Management Division, LSS - Member
i. Chief, Supply Accounting and Monitoring Division, LSS - Member
j. COA Representative - Witness/Observer

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 NHQ FEADC – Alternate Members:

a. Deputy Director, LSS
b. Deputy Director, LS
Republic of the Philippines
c. Assistant Chief, CMD, DIDM
NATIONAL POLICE COMMISSION
d. Assistant Chief, SAMD, LSS
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
e. Assistant Bookkeeper, Accounting Division, DC
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City
3. EFFECTIVITY:
COMMAND MEMORANDUM CIRCULAR
This CMC shall take effect immediately.
No. 24-2013

SUBJECT : Guidelines and Procedures for the Demilitarization and Disposal of

Firearms, Explosives and Ammunition
DEBOLD M SINAS
Police General TO : See Distribution
Chief, PNP
DATE : July 23, 2013

Distribution: 1. REFERENCES:
IG, IAS
D-Staff a. Memorandum Circular 2009-009 entitled “Revised Guidelines and Procedures in the
P-Staff Disposal of PNP Property and Equipment (PE) and the Disposition of the Income Derived
Therefrom” dated June 9, 2009;
Dirs, NSUs
a. LOI 58/2010 entitled Disposal of Confiscated, Captured, Surrendered, Deposited,
RD, PROs
Abandoned and Forfeited (CCSDAF) Firearms dated October 10, 2010;
SPAT to the SILG b. “A Destruction Handbook: Small Arms, Light Weapons, Ammunition and Explosives”
published by the Department for Disarmament Affairs, UN;
c. Memorandum of Agreement between the Armed Forces of the Philippines and the
Philippine National Police dated 2006 on the Custody and Disposition of CCSD Firearms;
and
d. RA No. 10591 entitled “Comprehensive Firearms and Ammunition Regulation Act”.

2. PURPOSE:

This Command Memorandum Circular (CMC) provides the guidelines and procedures to be
undertaken by the PNP in the disposal of Firearms, Explosives and Ammunition (FEA).

2. SCOPE:

This CMC shall cover all Firearms, Explosives and Ammunition (FEA) surrendered or turned
in by the Former Rebels (FR) and including those classified as Confiscated, Captured, Surrendered,
Deposited, Abandoned and Forfeited (CCSDAF) Firearms.

4. DEFINITION OF TERMS:

a. Accessories - refer to parts of a firearm or light weapon for purposes of embellishment thereof

90 91
 which may enhance or increase the operational efficiency or accuracy of a firearm or light
weapon but will not constitute any major or minor internal parts thereof such as, but not
limited to, laser scope, telescopic sight and sound suppressor or silencer.
b. Ammunition - shall mean the complete round or its components, including cartridge cases,
primers, propellant powder, explosive filters, bullets or projectiles, which are used in weapons.
c. Cannibalization - the process of removing serviceable parts or accessories from a functioning
piece making it unusable for its intended purpose.
d. Confiscated Firearm - refers to a firearm that is taken into custody by the PNP, NBI, PDEA
and other law enforcement agencies by reason of their mandate and must be necessarily reported
or turned over to the FEO of the PNP.
e. Class A Light Weapons - refers to self-loading pistols, rifles and carbines, submachine guns,
assault rifles and light machine guns not exceeding calibre 7.62MM which have fully automatic
mode.
f. Class B Light Weapons - refers to weapons designated for use by two (2) or more persons
serving as a crew, or rifles and light machine guns exceeding calibre 7.62MM such as heavy
machine guns, handheld under barrel and mounted grenade launchers, portable anti- aircraft
guns, portable anti-tank guns, recoilless rifles, portable launchers of anti-tank missile and rocket
systems, portable launchers of anti-aircraft missile systems and mortars of a calibre of less than
100MM.
g. Demilitarization - refers to the destruction of firearms, explosives and ammunition whereby
all parts shall be rendered ineffective for use.
h. Demilitarized Firearm - refers to a firearm deliberately made incapable of performing its
main purpose of firing a projectile.
i. Deposited Firearms - firearms turned in by a person for safekeeping and/or future licensing.
j. Disposal - Sale by public bidding of the demilitarized/destroyed firearms and the destruction
of the ammunition and explosives per approved procedures.
k. Disposition - the procedure to be followed in the handling of turned-in firearms, explosives
and ammunition to include acceptance, documentation, recording, decommissioning and
demilitarization. This also includes the procedure to be followed pertaining to the handling of
turned-in ammunition and explosives from its acceptance, recording and disposal.
l. Explosives - are materials that can undergo very rapid self-propagating decomposition, with
formation of more stable materials, liberation of heat, and development of a sudden pressure
effect. An explosive may be solid, liquid or gas. It may be a chemical compound, a mixture of
compounds, a mixture one or more compound and a one or more elements or any ammunition
that may be used as an explosives.
m. Firearms - refer to any handheld or portable weapon, whether a small arm or light weapon, that
expels or is designed to expel a bullet, shot, slug, missile or any projectile, which is discharged
92
by means of expansive force of gasses from burning gunpowder or other form of combustion or
any similar instrument or implement. The barrel, frame or receiver is considered a firearm.
n. Forfeited Firearm - refers to a firearm that is subject to forfeiture by reason of court order
as accessory penalty or for the disposition by the FEO of the PNP of firearms considered
as abandoned, surrendered, confiscated or revoked in compliance with existing rules and
regulations.
o. High-Powered Firearms - firearms with bore bigger than caliber .38 for pistol and revolvers
which include caliber .357, caliber .40, caliber .44, caliber .45, caliber .50 and caliber .22 center
fire magnum and any caliber with firing characteristics of a full automatic burst and three (3)
round burst. Rifles and shotguns with bore bigger than caliber .22 and heavier than 12 gauge,
respectively, are also classified as high-powered. All other firearms not on this category are low-
powered.
p. Homemade “Paltik” Firearms - firearms that are homemade and/or fabricated by person or
entities that have no license to make or manufacture the same.
q. Loose Firearm - refers to an unregistered firearm, an obliterated or altered firearm, firearm
which has been lost or stolen, illegally manufactured firearm, registered firearm in the possession
of an individual other than the license and those with revoked licenses in accordance with the
rules and regulations.
r. Major Parts or Components of a Firearm - refer to the barrel, slide, cylinder and the bolt
assembly. The term also includes any part or kit designed and intended for use in converting a
semi-automatic burst to a full-automatic firearm.
s. Minor Parts of Firearm - refer to the parts of the firearm other than the major parts which
are necessary to effect and complete the action of expelling a projectile by way of combustion,
except those classified as accessories.
t. Registered Firearm - refers to small arms registered by licensed citizens or licensed juridical
entities for ownership, possession and concealed/carry in accordance with the type of license
such licensee possesses.
u. RFESAGSS - Regional Firearms Explosives Security Agency & Guard Supervisory Section.
v. Receiving unit - refers to any authorized unit of the Armed Forces of the Philippines (AFP)
or the Philippine National Police (PNP).
w. Storage Area - refers to the designated areas where the tuned-in, inspected and inventoried
firearms shall be received and temporarily stored until they are transported to the central
regional/provincial warehouse.
x. Serviceable Firearm - firearm that is capable of completing its cycle of operation.
y. Small Arm - refer to firearms intended to be primarily designed for individual use or that
which is generally considered to mean a weapon intended to be fired from the hand or shoulder,
which are not capable of fully automatic burst of discharge such as handgun, rifles and shotgun.
93
 z. Surrendered Firearm - firearm handed over by members of the Former Rebels to the PNP for
monetary consideration subject to appraisal and cost valuation.
aa. Unserviceable Firearm - firearm that is considered beyond economic repair as per COA
regulation on the appraisal of government properties.
ab. Warehouse - an authorized place within the Regional/Provincial PNP unit where all
turned-in, inspected and inventoried firearms shall be stocked until final disposal.
1. GUIDELINES:
a. Demilitarization and disposal of Firearms, Explosives and Ammunition shall be undertaken
only at the level of the NHQ and PRO Disposal Committees. All disposal committees shall
ensure that cannibalization is prohibited/prevented on the disposable firearms;
b. All explosives shall be turned-ln to the nearest Regional/Provincial Ordnance Unit for proper
disposition;
c. Demilitarization shall be done at the National and Regional level. However, if the bulk of the
firearms are in the provinces, demilitarization shall be done at the provincial level;
d. Disposal of the demilitarized firearms shall be subject to public bidding procedures to include
the following:
- Condemnation/Destruction of Property;
- Transfer of Property;
- Barter;
- Donation of Property; and
- Negotiated Sale.
e. Demilitarization initiated by other Government Agencies/Entities maybe undertaken by the
PNP with the proper support by the concerned Agency;
f. Cash proceeds of disposal through sale by public bidding shall be directly remitted to the
Collecting Officer of the Finance Service (FS), who shall issue the corresponding Official
Receipt;
g. All recommendations for demilitarization and disposal shall be subject to the final approval of
the C, PNP; and
h. All demilitarization and disposal are subject to the existing policies and regulations of the
Commission on Audit.
6. COMPOSITION OF FIREARMS, EXPLOSIVE, AMMUNITION DISPOSAL
COMMITTEE (FEADC) AND SECRETARIATS
a. NATIONAL HEADQUARTERS (NHQ) FEADC
1) Director for Logistics - Chairman
94
2) Chief, Firearms and Explosives Office, CSG - Vice Chairman
3) Chief, Law Enforcement Division, DO - Member
4) Chief, Accounting Division, DC - Member
5) Chief, Case Monitoring Division, DIDM - Member
6) Chief, Property Disposal Management Division, LSS - Member
7) Chief, Supply Accounting and Monitoring Division, LSS - Member
8) Legal Service Representative - Member
9) COA Representative - Witness
b. NHQ FEAD Secretariat
1) Chief, Storage Branch, FEO - Head
2) Supply Accountable Officer, FEO - Assistant Head
3) FA & Ammunition Sec Representative, SMD, DL - Member
4) Supply Accounting & Monitoring Rep, LSS - Member
5) EOD Representative, LSS - Member
6) Case Monitoring Division Representative, DIDM - Member
7) Legal Service Representative - Member
c. POLICE REGIONAL OFFICE (PRO) FEADC
1) Deputy Regional Director for Administration - Chairman
2) Chief, Regional Logistics Division - Vice Chairman
3) Chief Regional Operation and Plans Division - Member
4) Regional Supply Accountable Officer - Member
5) Chief, Regional Legal Service - Member
6) Chief, Regional Investigation Division - Member
7) Chief, Regional Comptrollership Division - Member
8) Regional COA Representative - Witness
d. PRO FEAD Secretariat
1) Assistant Chief, Regional Logistics Division - Head
2) RFESAGSS Representative - Assistant Head
3) Comptrollership Division Representative - Member
4) Regional Case Monitoring Division Representative - Member
7. Functions and Responsibilities:
a. National FEADC:
1) Formulate and recommend to the C,PNP the implementing guidelines, policies/SOPs in
the control, demilitarization and disposal of turned-in firearms, explosives and ammunition
of former rebels, and those confiscated, captured, surrendered, deposited, abandoned and
forfeited (CCSDF) firearms that are currently on stock at the Logistics Support Service
(LSS) warehouse and Firearms and Explosives Office (FEO) storage;
2) Submit list of demilitarized and disposed FEA to the C, PNP(attn: DC) and ensure that
the said firearms are properly dropped from the accountability of the concerned Supply
Accountable Officer;
95
 3) Ensure that the demilitarization and disposal are made consistent with the existing laws, 2) Explosives/Ammunition:
rules and regulations; a) Sorting, itemizing and documentation of explosives/ammunition.
4) Determine the place, date and time of demilitarization or disposal of FEAs that are in b) Inspection and determination of condition of explosives/ammunition.
custody of the PNP; and c) Determination of demolition materials to be used in the disposal of explosives/
5) Manage the transportation, warehousing, demilitarization and disposal of FEAs. ammunition.
d) Identify safe disposal sites.
b. FEAs NHQ Secretariat:
b. Demilitarization of Firearms/Disposal of Explosives and Ammunition
1) Responsible for the documentation and recording of all Firearms, Explosives and
Ammunition for demilitarization and disposal; 1) Firearms:
2) Prepare the pertinent papers for the demilitarization and disposal of FEAs and assist the a) Cut individual steel piece into sections using circular saw or blowtorch.
Disposal Committee in the conduct of demilitarization and disposal; b) Bend and deform each piece.
3) Maintain records of demilitarized, destroyed or disposed FEA; c) Deform hammer and trigger using blowtorch.
4) Prepare and submit all required logistical reports to the HQs and Accounting Division, d) Cut or chop wooden parts.
ODC pertaining to the demilitarization and disposal; and e) Stamp aluminiurn parts.
5) Perform other duties and functions as maybe directed by the Chairman, FEADC.
2) Explosives/Ammunition:
c. Regional FEADC: a) Loading of explosives/ammunition to the safe disposal site.
b) Disposal by detonation using electric or non- electric firing system.
1) The Regional FEADC shall lead in the control, demilitarization and disposal of all
CCSDAF firearms in the Region in accordance with the National Committee Guidelines c. Post-Demilitarization of Firearms/ Disposal of Explosives and Ammunition:
and procedures;
2) Manage the transportation and warehousing of all FEA collected from different Provincial 1) Firearms:
Police offices and Municipal Police Stations; a) Sort and deposit wooden crates for safekeeping/disposition.
3) Determine the place, date and time of demilitarization or disposal of FEAs; and b) Sale through public bidding.
4) Submit reports to the National Headquarters after the demilitarization or Disposal.
2) Explosives/Ammunition:
d. FEAs Regional Secretariat: a) Clearing and securing the area.

1) Manage, monitor and compile all the data/details of FEA which are subject for d. Methods of Disposal of Demilitarized Firearms:
demilitarization and disposal; 1) Sale through public bidding shall be the primary method of disposal.
2) Prepare documentation and assist the Disposal Committee in the demilitarization and 2) Sale through negotiation.
disposal activities; 3) Barter.
3) Responsible in the maintenance and management of records with regards to demilitarization 4) Donate to other government agencies that are in need of the metals, to be used in their
and disposal; project upon approval of the C,PNP.
4) Submit report to the PRO Disposal Committee as regard to demilitarization and Disposal;
5) Maintain records of demilitarized, destroyed or disposed FEAs; and 9. Task:
6) Perform other duties and functions as maybe directed by the Chairman, PRO Disposal
Committee. a. DO

8. PROCEDURES: 1) OPR in the implementation of this CMC; and

2) Perform other tasks as directed.
a. Pre-Demilitarization of Firearms/Disposal of Explosives and Ammunition
b. DL
1) Firearms
a) Sorting and inspection of stocked ammunition in the chamber 1) The Director DL will sit as Chairman of the NHQ Disposal Committee;
b) Itemizing and documentation of FEA. 2) Act as OPR in the firearms demilitarization processes; and
c) Disassembling (separating metal parts from wood and aluminum). 3) Perform other tasks as directed.
d) Pre-demilitarization inspection.

96 97
 c. DC b. This CMC supplements Memorandum Circular Number 2009-009 dated June 9, 2009
“Revised Guidelines and Procedures in the Disposal of PNP Property and Equipment (PE)
1) Provide fund- support as required in the demilitarization process; and the Disposition of the income derived there from” and the Guidelines and Procedures
2) Provide funds for the Secretariat; and for the Disposition of Arms of CPLA pursuant to the MOA dated July 4, 2011, entitled
3) Perform other tasks as directed. “Towards the CPLA Final Disposition of Arms and Forces and its Transformation into a
Potent Socio-economic and Unarmed Forces” and Memorandum dated November 11, 2012,
d. DIDM subject Addendum to the Guidelines and Procedures for the DOF of the CPLA.

1) Identify if the firearms to be demilitarized are used in the commission of crime or is 11. EFFECTIVITY:
involved in a pending case; and
2) Perform other tasks as directed. This CMC shall take effect upon approval.

e. FEO, CSG

1) Act as member in the National and Regional FEADC; Original Signed

2) Issue permit to transport for the surrendered Firearms, Explosives and ammunition; ALAN LA MADRID PURISIMA
3) Conduct inventory of surrendered and deposited firearms prior to the demilitarization; Police Director General
4) Responsible for the permanent disposition of the turned-in firearms, ammunition and Chief, PNP
other armaments;
5) Determine the ownership of surrendered firearms by Former Rebels; Distribution:
6) Maintain appropriate records; and D-Staff
7) Perform other tasks as directed. RD, PROs.
Dirs, NSUs
f. LSS
Copy Furnished:
1) Chief, EOD will act as OPR in the demilitarization of explosives and ammunition; Command Group
2) Chief, Property Disposal Management Division will act as OPR in the disposal of AFP
firearms; OPAPP
3) Maintain appropriate records; and
4) Perform other tasks as directed.

g. RDs, PROs 1-13, CAR and ARMM

1) Organize FEADC in the Regional level

2) Ensure that the cash proceeds from disposal action are remitted to the Regional Finance
Service Office (RFSO)
3) Ensure that firearms disposed are properly dropped from the accountability of the Supply
Accountable Officer.
4) Submit appropriate reports; and
5) Perform other tasks as directed.

10. COORDINATING INSTRUCTIONS:

a. Per COA Circular No. 95-006 dated May 8, 1995, a COA Representative shall serve as witness/
observer during the disposal of unserviceable properties and review in-house appraisal in aid of
the post- audit of the transaction, including disbursements of the proceeds;

a. All Firearms, Explosives and Ammunition for turn-in shall be issued a corresponding permit
to transport by the FEO; and

98 99
 4. PURPOSE:

a. To ensure optimum and efficient utilization of all available vehicle maintenance tools and
equipment; and
Republic of the Philippines
NATIONAL POLICE COMMISSION
b. To set guidelines, policies and procedures, and the responsibilities to all concerned relative
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
to the proper use and disposition of all vehicle maintenance tools and equipment in all
OFFICE OF THE CHIEF, PNP
PNP motor pools.
Camp BGen Rafael T Crame, Quezon City

5. DEFINITION OF TERMS:
July 12, 2021
a. End-User – refers to the requesting individual PNP Personnel or PNP office/unit for the
MEMORANDUM CIRCULAR utilization of vehicle maintenance tools and equipment.
NO.: 2021 - 105
b. Inspection – is the thorough examination of an equipment to determine and report its
GUIDELINES AND PROCEDURES IN THE UTILIZATION AND PROPER condition.
DISPOSITION OF VEHICLE MAINTENANCE TOOLS AND EQUIPMENT IN
ALL PNP MOTOR POOLS c. Logistics Officer – refers to such PNP personnel designated as Chief Regional Logistics
and Development Division (RLRDD); Chief, Logistics Division; or Chief, Logistics
1. REFERENCES: Section/Logistics Management Section of National Support Units (NSUs), to include
other heads of logistics offices/units in the PNP, who is primarily tasked with the duty and
a. Undated PNP Memorandum Circular (MC) No. 2015-002 entitled, “Guidelines on responsibility of taking custody and care of PNP properties and ensuring safekeeping and
the Issuance, Utilization, Maintenance and Proper Disposition of PNP Assets”; and maintenance thereof.
b. PNP MC No. 2008-010 dated August 11, 2008 entitled, “Guidelines on the Preventive
Maintenance and Repair of PNP Transportation, Firepower, Communication, d. Motor pool – refers to a place where vehicles are parked for maintenance such that they are
Investigative and Computer Equipment”. always operable and ready for use when requested.

2. RATIONALE: e. PNP Equipment – refer to items, articles, tools, implements, devices, assets, machineries,
facilities, and other physical or materiel resources or properties purchased out of government
This MC prescribes the policies, procedures, guidelines, and responsibilities to be followed in funds, or donated by local or foreign government and non-government institutions, or
the utilization and proper disposition of vehicle maintenance tools and equipment in all PNP motor acquired through any means, which are intended to enable the performance of PNP
pools. administrative and operation mandates and functions.

3. SITUATION: f. Preventive Maintenance – is a schedule of maintenance activities aimed at the prevention

of mechanical breakdowns and failure.
Over the years, the PNP through the Logistics Support Service, has procured several equipment
to provide the PNP Motor pool the necessary tools to deliver the needed services of PNP motor vehicles. g. Service Bay – refers to an area where vehicles are placed in order to be mechanically
As the PNP motor pools are continuously being equipped, systematic guidelines and procedures in the worked upon; and includes pits, hydraulic hoist areas, wash bays and similar areas excluding
utilization of vehicle maintenance tools and equipment used in the following services such as but not a parking bay.
limited to motor vehicle check-up, inspection, maintenance, repair and other services, are necessary.
6. GUIDELINES:
Setting a systematic approach on how to utilize such tools and equipment in all PNP motor pool
must be established in order to ensure the road worthiness serviceability and optimum performance of a. General Guidelines:
all PNP motor vehicles.
1) The utilization of all vehicle maintenance tools and equipment shall only take place at
an authorized PNP motor pool including its Service Bay and only by authorized and

100 101
 trained operators and Mechanics of the Logistics Support Service and of respective
Police Regional Offices (PROs) or NSUs;
2) Maintenance services performed inside the PNP motor pool shall be free of charge. Any
other services or motor part not available in the PNP motor pool shall be shouldered by
the end-user/unit/office;
3) The tools and equipment shall be under the custody of the Logistics Officer of respective
units for safekeeping and for proper care, maintenance and repair;
4) There shall be a logbook to record all the details of their utilization;
5) Upon receipt of request for maintenance or repair, the same shall be scheduled and the
end-user/unit/office shall be notified thereof;
6) All requesting Crame-based unit and end-users shall submit a vehicle Technical
Inspection Report (TIR) Preventive Maintenance Schedule and submit a report to DL
(Attn: MAMs) for Crame-based offices and to RLRDD for PROs. The approved date
of maintenance and the date the vehicle attended to/ repaired by the Duty Mechanics
at the service bay should coincide;
7) For newly procured vehicles, it must first avail the free Preventive Maintenance Service
(PMS) from the authorized service center (casa) based on the specified duration stated
in the contract. Upon its expiration, it may avail the services of the PNP motor pool for
maintenance and repair; and
8) Walk-in requests shall not be entertained to avoid crowding of vehicles in the working
area.
b. Specific Guidelines:
1) The end-users shall submit a formal request for maintenance and repair addressed to
Director, LSS (Attn: C, TMD) for Crame-based offices; Regional Director, PROs
(Attn: C, RLRDD) or Director, NSUs (Attn: Logistics Officer);
2) For purposes of prioritization/accommodation, all request for maintenance shall be made
in writing and no request made through phone call or text message shall be entertained.
Priority for maintenance shall be on “first to request, first to be accommodated” basis;
As an exception, verbal request may be considered in case of emergency wherein formal
letter cannot be immediately executed, provided that a written request is forwarded
within 24 hours from the time the vehicle was accommodated for repair by the concerned
PNP motor pool;
3) Provided is the list of PNP Motor pools available (See Annex B).
102
c. Responsibilities:
1) Deputy Chief, RLRDD (PROs)/Supply & Logistics PCO (NSUs)
a) Assist in supervising the utilization and proper care of the vehicle maintenance
tools and equipment;
b) Evaluate prioritization of requests; and
c) Perform other tasks as directed.
2) C, Maintenance Section (Motor pool)
a) Prepare Duty Detail of Mechanics in the Service Bay to cater all approved requests
for maintenance and repair of PNP issued vehicles;
b) Prepare daily schedule of appointment and list of vehicles to undergo repair and due
for maintenance according to prioritization;
c) Supervise the Mechanics in the day-to-day performance of their duties;
d) Receive and address concerns and issues raised by Duty Mechanics;
e) Check and sign daily the Maintenance Logbook filled-up by the Duty Mechanics
of the Day; and
f ) Perform other tasks as directed.
3) Logistics Officer
a) Responsible in the safekeeping of all equipment of the motor pool. In his absence, the
Technical Inspection (TI) PNCO shall have temporary custody of the equipment
upon proper turnover;
b) Oversee the overall utilization and maintenance of all vehicle maintenance tools
and equipment in respective PNP motor pools;
c) Ensure proper care and maintenance of all equipment;
d) Provide a Maintenance logbook containing the daily logging out of the equipment
by the Duty Mechanic and ensure that they are operational and complete upon its
return at the end of their duty;
e) Submit report on any defects noted on the equipment; and
f ) Perform other tasks as directed.
4) Technical Inspection (TI) PNCO
a) Shall assist the Logistics Officer in the maintenance of the equipment; and
103
 b) Perform other tasks as directed. f. If repair is needed and the service required can be provided by the motor pool, he shall then
schedule the conduct of repair and the list of spare parts to be purchased by the end-user.
5)
Duty Mechanics
a) Render duty at the Service Bay of respective PNP motor pools from 8:00 AM - g. The end user shall fill-up the Customer Satisfaction Survey Form before leaving the Service
5:00 PM daily, except weekends and holidays unless required in the exigency of the Bay as basis in the improvement of the services.
service;
8. PENALTY CLAUSE:
b) Receive and log-out equipment from the Logistics Officer and fill-up the
Maintenance logbook. Must operate and use the equipment with proper handling Any violation of this MC shall be investigated and, if warranted by evidence, appropriate
and care; criminal, civil, and administrative charges shall be filed against those who may be responsible thereof.

c) Provide a printed copy of the result of TIR then conduct repair and maintenance on 9. REPEALING CLAUSE:
the vehicle as applicable/necessary;
This MC shall supersede all existing memoranda, directives, and other issuances contrary
d) Provide a Customer Satisfaction Feedback Form to the end-user and collect it thereto.
thereafter;
10.
AUTOMATIC REVIEW CLAUSE:
e) Report any defects noted on the equipment to Logistics Officer and C, Maintenance
Section; and On the 5th year following effectivity of this MC, and every five years thereafter, or as earlier
needed, the Logistics Plans and Program Division of the Directorate for Logistics shall automatically
f ) Perform other tasks as directed. review the provisions hereof, to determine possible updating, revision, amendment, or repeal, as may
be necessary.
6) IT Officer (as applicable)
a) Assist the Logistics Officer in the maintenance of the equipment particularly in the 11. EFFECTIVITY:
updating of the software program; and
This MC shall take effect after 15 days from filing a copy thereof at the UP Law Center in
b) Perform other tasks as directed. consonance with Section 3, Chapter 2, Book VII of Executive Order 292 otherwise known as “The
Revised Administrative Code of 1987,” as amended.
7. PROCEDURES:

a. All PNP offices/units may utilize the vehicle maintenance tools and equipment for the
services of the PNP motor pools.

b. Upon receipt of the request from End-User and approval of the D, LSS or RD, PRO or D, GUILLERMO LORENZO T ELEAZAR
NSU, concerned Logistics Officers shall schedule the appointment of vehicles subject for Police General
check-up, inspection, maintenance and repair services. Chief, PNP

c. The requesting end-user shall be advised to bring their vehicles to the concerned motor
pool particularly at the Service Bay on the scheduled date. Distribution:
Command Group
d. Duty Mechanics shall interview the driver on the issues/problems encountered on the IG, IAS
vehicle, if any, and thereafter conduct checkup and inspection. TDIPOs
D-Staff
e. Duty Mechanics shall provide to the end-user a printed copy of the TIR and shall explain P-Staff
what is required to be done on the vehicle. D, NSUs
RD, PROs

104 105
 Annex A
Annex B
START LIST OF PNP MOTORPOOL SYSTEM
As of 1st Quarter CY 2021
ACTIVATED ACTIVATED FOR
CAPABILITY
Request from PNP Unit/Office UNIT/ MOTOR WITH NO RENOVATION
LOCATION (Levels of
OFFICE POOL EXISTING / ON GOING
Maintenance)
SYSTEM FACILITY RENOVATION
RDSU - CAMP BAGONG
Approval NCRPO DIWA BICUTAN TAGUIG 1 - - Level 4
NO
of D, LSS/RD, CITY
Request from PNP Unit/Office
PROs/D, LSS HQS, CAMP BGEN
NSUs CRAME
RAFAEL T CRAME, 1 - - Level 4
(LSS)
QUEZON CITY
YES
PRO1, CAMP BGEN
OSCAR M FLORENDO,
Evaluate for prioritization; Schedule date of appointment; and inform end-user PRO 1 PARIAN, SAN 1 - - Level 2
FERNANDO CITY, LA
UNION
Duty Mechanics at the Service Bay Area will log-out vehicle maintenance equipment CAMP MARCELO
from Logistics Officer PRO2 ADDURU, CAGGAYAN, 1 - - Level 3
TUGUEGARAO CITY
REGIONAL SERVICE
Conduct inspection/check-up on vehicle and explain to the end-user his findings/ PRO 3 SUPPORT - NUEVA 1 - - Level 3
defects noted, if any and repairs to be done ECIJA PPO
CAMP VICENTE LIM,
CALABARZON (MULTI
PRO 4A 1 - - Level 3
If repair is needed and the service required can be provided by the motor pool, it PURPOSE CENTER, PRO
shall then schedule the conduct of repair and the list of spare parts to be purchased CALABARZON)
by the end-user CAMP EFIGENIO
C NAVARRO BRGY.
PRO 4B 1 - - Level 3
SUQUI, CALAPAN CITY,
Record details of services provided at the Maintenance logbook ORIENTAL MINDORO
CAMP GENERAL
SIMEON A OLA
PRO 5 1 - - Level 5
Customer will fill-up Satisfactory Survey Feedback Form LEGAZPI (IN FRONT OF
RSTU5)
CAMP MARTIN
TEOFILO B. DELGADO,
Duty Mechanic will return the vehicle maintenance equipment to Logistics Officer PRO 6 1 - - Level 4
FORT SAN PEDRO,
ILOILO CITY

END

106 107
 HEADQUARTERS PRO7
CAMP SERGIO OSMEÑA
PRO 7 1 - - Level 2
SR., OSMEÑA BLVD.,
CEBU CITY
CAMP KANGLEON
PRO 8 PALO LEYTE. LEYTE, 1 - - Level 3
PHILIPPINES
9TH RPSB, CAMP
ABENDAN, MERCEDES,
ZAMBOANGA
CITY/9TH DIRECT
PRO 9 SUPPORT UNIT, RLD 1 - - Level 1
PRO 9CAMP GENERAL
BATALLA,JRT LIM
BLVD ZAMBOANGA
CITY
CAMP 1LT VICENTE
G. ALAGAR, CAGAYAN
PRO 10 1 - - Level 4
DE ORO, 9000 MISAMIS
ORIENTAL
CAMP CATITIPAN,
PRO 11 DAVAO CITY, DAVAO 1 - - Level 4
CITY, PHILIPPINES
PRO 12 HQS, TAMBLER,
GENERAL SANTOS
PRO 12 1 - - Level 3
CITY, SOUTH
COTABATO
PRO 13 HQS, CAMP
RAFAEL C RODRIGUEZ,
PRO 13 1 - - Level 2
LIBERTAD, BUTUAN
CITY
PRO COR HQS, CAMP
PRO
BADO DANGWA, 1 - - Level 4
COR
BENGUET
PRO BAR HQS, CAMP
PRO GENERAL SALIPADA K
1 - - Level 3
BAR PENDATUN, PARANG,
MAGUINDANAO

TOTAL 18 - -

108 109

Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City
August 12, 2021
MEMORANDUM CIRCULAR
NO.: 2021-109
REVISED GUIDELINES AND PROCEDURES ON DONATIONS FROM
LOCAL SOURCES
1. REFERENCES:
a. Republic Act No. 386 otherwise known as the “Civil Code of the Philippines”;
b. Presidential Decree No. 1445, entitled, “Ordaining and Instituting a Government Auditing
Code of the Philippines” dated June 11, 1978;
c. Government Accounting Manual (GAM) Volume 1;
d. Commission on Audit, Government Accounting and Financial Management Information
System Circular Letter No. 2003-05 entitled, “Accounting Guidelines and Procedures on
Collection and Deposit of Grants and Donations” dated November 21, 2003; and
e. PNP Memorandum Circular (MC) No. 2007-10 entitled, “Guidelines in the Acceptance
of Donation of Tangible Goods or Assets in Favor of the PNP.”
2. RATIONALE:
Government resources are precious. In the PNP, public funds used to acquire valuable
PNP assets are, almost always, scarce. Hence, the PNP welcomes the support of stakeholders who
magnanimously provide different kinds of local donations to augment PNP resources. Over the years,
the PNP has been very grateful for the community support it receives, as manifested by consistent
grants of donations from local sources given to various police offices/units nationwide. Aside from the
different sectors of society, the PNP also receives local donations from local government units, and
even from other government agencies.
Under the law, a donation is an act of liberality whereby a party disposes gratuitously of a thing
in favor of another, who in turn accepts the donation. In donations, there are formal legal requirements
that need to be complied, considering that the primary effect of such act is the transfer of ownership.
While there are a given set of legal provisions governing donations under the Civil Code of the
Philippines, there are also different PNP rules and regulations, and policies peculiar to the negotiation
and acceptance of different kinds of donated PNP assets as well as in the signing of corresponding
Deeds of Donation with Acceptance.
110
At the core of managing donations from local sources are important considerations such as:
accepting appropriate assets needed by the PNP; negotiating provisions in Deeds of Donation with
Acceptance; valuation, recording, and accounting of all donations; and supplying the right donated
PNP asset to the right police/unit or end user at the right time and for the right purposes.
For this reason, the management of donations from local sources is a key logistical strategy for
the PNP.
3. SITUATION:
In general, donations for the PNP should not be onerous or imposed with burdensome
conditions, in order for it to be fully advantageous on the part of the receiving police offices/units
or specific end users. Moreover, while donation of PNP assets may be negotiated at the National
Headquarters (NHQ) level, select heads of police offices/units could also be allowed leeway to
preliminarily negotiate donations, subject to specific policies, and sign the legal written instruments
therefor. Further, to facilitate expeditious utilization of donated assets especially during emergencies
or when the donations are items that are consumable, perishable, or in high demand, acceptance of
donations need not always be centralized at the NHQ level but, instead, heads of police offices/units
should likewise be authorized to accept donations. Moreover, since donations become part of PNP
resources, pertinent rules and regulations regarding proper valuation, recording, and accounting need
to be observed after acceptance of donations.
However, without clear policies on negotiation, the PNP sometimes end up receiving
cumbersome donations, that often results in logistical, technical, operational, or financial difficulties
to receiving police offices/units or specific end users. The lack of cap in valuation often allows head of
police offices/units to accept donations from local sources that are not adequately monitored at the
NHQ level. There are times that bureaucracy, such as the need for requesting for written delegation of
authority, has hampered the expeditious acceptance which results in negative impression on the part
of donors or in delays in the utilization of the intended donations. Some Deeds of Donation with
Acceptance do not contain the necessary provisions required by law, rules and regulations, or those
that reflect the true purposes for which the donations were made. Pertinent documents to support the
donation, such as those that establish ownership, valuation, and clean title are not completed. Lack of
proper documentation could result in failure to record the donation in the PNP Property Books. There
were instances that the Commission on Audit (COA) issued Audit Observation Memorandum due to
unreconciled balances between the Subsidiary Ledger and Report on the Physical Count of Property,
Plant and Equipment (PPE), wherein part of these discrepancies can be attributed to donations that
were not property recorded.
Thus, to avoid the aforementioned situations, this MC consolidates all existing guidelines and
procedures governing different kinds of donations from local sources to the PNP and incorporates
policies with respect to the negotiation and acceptance of local donations, as well as the signing of
Deeds of Donations with Acceptance and recording of all donations.
111
 4. PURPOSES:
This MC aims to serve the following purposes:
a. Lay down the policies in the negotiation of donations from local sources and provide
guidelines and procedures governing different kinds of donations from local sources;
b. Expedite the negotiation, execution, and acceptance of donations from local sources that
will support overall PNP mission; and
c. Institutionalize the proper valuation, recording, and accounting of all local donations.
5. DEFINITION OF TERMS:
6. GUIDELINES:
For purposes of this MC, the following terms and phrases are herein defined, and understood
to mean as follows:
a. Assets – is an overall term connoting commodities, materials, and any and all other kinds
of things or properties, whether movable or immovable, tangible or intangible, including
goods, infrastructure, land, cash, and services that have value to the PNP organization, its
police offices/units, and its uniformed and non-uniformed personnel in the performance
of official functions, duties, and responsibilities, or for the attainment of PNP mission and
mandates.
b. Donation – is an act of liberality whereby a person, natural or juridical, disposes an asset,
gratuitously and without any onerous provision or cumbersome condition, in favor of the
PNP; its police offices/units; uniformed and/or non-uniformed personnel; or specific end
users, who accepts the gratuity.
c. Donation from Local Sources – is a gratuity given to the PNP; its police offices/units;
uniformed and/or non-uniformed personnel; or specific end users, by a local or foreign
donor wherein the assets to be donated will originate from sources within the country, and
not from sources outside the country.
d. Deed of Donation with Acceptance – is the written legal instrument embodying the
liberal act of a donor of gratuitously granting donations from local sources, for the PNP,
in general, or a particular police office/unit; uniformed or non-uniformed personnel; or a
specific end user, to be signed as accepted by the donee.
e. Goods – refer to expendable and non-expendable supplies; equipment; all kinds of tangible
and movable properties; cash; and intangible assets such as services.
f. Infrastructure – refers to buildings or any other roofed and walled structure; facilities or
any other physical establishment or fixture attached to the ground; or properties that are
otherwise immovable or those that cannot be transferred from one place to another as it is
generally connected to the land on which it is situated.
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g. Land – is a part of the earth’s surface, that is not covered by water, and which may be
utilized for the construction of PNP infrastructure or to support PNP administrative and
operational mandates.
h. Cash – refers to private monies or public funds, either in notes and coins or as represented
by checks, money order, or credit.
i. Services – refer to intangible transactions, systems, processes and procedures, and labor,
which may or may not involve physical goods, performed or caused to be performed by the
donor, through the employment of resources, skills, ingenuity, innovation, or experience,
that could add value in the performance of official functions, duties, and responsibilities, or
for the attainment of PNP mission and mandates.
a. General Guidelines:
1) As the bureau head, the CPNP shall be the final approving authority on matters
concerning donations from local sources, from the stage of negotiation; signing of
Deeds of Donation with Acceptance; actual acceptance; to the final distribution in the
PNP supply chain;
2) To facilitate expeditious donations from local sources, heads of police offices/units
are authorized to engage in preliminary negotiations, with due consideration of
the specific police purposes and objectives; unit requirements; operational conditions;
limitations of their respective police offices/units; or pressing needs of the time. Results
of negotiations shall be regularly submitted to TDL, through appropriate channels, for
information, or guidance as may be necessary, through the appropriate DL Division.
Contentious issues arising out of negotiations shall be consulted with TDL and shall
be subject to the final clearance or approval of the CPNP;
3) For donations of goods, including cash: Except when otherwise decided by the CPNP,
the following heads of police offices/units are duly authorized to sign Deeds of
Donation with Acceptance, on behalf of the PNP or their respective police offices/
units, as the case may be, and without need for a written delegation of authority to be
issued by the CPNP, when the valuation of the donation of goods, or the cash donation,
is PhP5,000,000.00 and below:
a) Cmdr, APCs;
b) D-Staff;
c) D, NSUs;
d) RD, PROs;
e) DDs, NCRPO;
f ) PDs and CDs; and
g) COPs.
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 Whenever the valuation of the foregoing donations exceeds PhP5,000,000.00, the
aforementioned heads of police offices/units shall request representation from TDL,
for issuance of a written delegation of authority by the CPNP, to empower them to
sign Deeds of Donation with Acceptance;
4) For donations of infrastructure: When the valuation is PhP15,000,000.00 and below,
the foregoing heads of police offices/units are duly authorized to sign Deeds of
Donation with Acceptance on behalf of the PNP or their respective police offices/
units, as the case may be, and without need for a written delegation of authority to be
issued by the CPNP. Otherwise, whenever the valuation of donations of infrastructure
exceeds PhP15,000,000.00, the aforementioned heads of police offices/units shall
request representation from TDL, for issuance of a written delegation of authority
by the CPNP, to empower them to sign Deeds of Donation with Acceptance;
5) In all cases, a Deed of Donation with Acceptance shall be executed in order for the
donation to be valid; and
6) For proper accounting, heads of police offices/units shall ensure that all accepted
donations are recorded in the PNP Property Books, complete with supporting
documents indicating the proper valuation, and duly reported to TDL, through
appropriate channels, and copy furnished Chief, Accounting Division, DC.
b. Specific Guidelines:
1) On Negotiations:
a) In negotiating donations from local sources, heads of police offices/units should be
guided by the following policies:
(1) The purposes and objectives of the donation should be in support of the official
functions of the specific end user and/or the overall mission of the PNP;
(2) Heads of police offices/units shall negotiate donations only from legal or
legitimate sources and always for legal and legitimate purposes and objectives;
(3) Donations that tend to circumvent the law should be courteously turned down;
(4) Donations with onerous provisions should be prudently negotiated with the
end view of eliminating conditions that would be burdensome for the PNP to
comply;
(5) Pure donations should be preferred over onerous donations;
(6) In negotiating offers of donation, heads of police offices/units should take
caution and avoid the perception of giving the donor, or any private party, any
unwarranted benefits, advantage, or preference;
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(7) Heads of police offices/units should ensure that the goods, infrastructure, or
real property to be donated is free from any tax imposition, mortgage, adverse
claim, lien or encumbrance, or any other obligation;
(8) Heads of police offices/units authorized to negotiate should endeavor to
accept donations that would ultimately be advantageous to the government;
(9) For goods, infrastructure, and land: The standards and specifications prescribed
by DRD rules and regulations and NAPOLCOM issuances may serve as
guide of heads of recipient police offices/units during negotiation; and
(10) Heads of police offices/units should clearly communicate that the donated
assets cannot be issued back to the donor, for its use, or to any other party
aside from the intended recipient police office/unit or specified end user.
b) In all stages of negotiation, heads of police offices/units should confer with the legal
officers detailed in their respective offices/units or with D, LS, for expediency or in
case of exigencies in the service.
2) On Signing Deeds of Donation with Acceptance:
a) To facilitate finalization of draft Deeds of Donation with Acceptance, heads of
police offices/units should secure the initial legal evaluation and opinion of the legal
officers detailed in their respective offices/units.
b) Deeds of Donation with Acceptance should include the following provisions:
(1) A statement of the purposes and objectives of the donation;
(2) A brief but detailed description of the goods, or infrastructure, or land, to be
donated or of the amount of cash donation or of the scope of services;
(3) An enumeration of the recipient police offices/units and/or specific end-users,
whenever applicable;
(4) A statement of the official function or PNP mission to which the donation
relates;
(5) Proper valuation of the donated goods, infrastructure, or land to be provided by
the donor. In case of unavailability, proper valuation thereof shall be determined
by the appropriate Valuation Committee, created under this MC; and
(6) A statement that the donor is offering the donation without intention to defraud
creditors and other parties in interest and that the donor has reserved sufficient
funds and properties for its obligations.
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 c) All pertinent documents in support of the donation should be completed and
properly annexed to the Deed of Donation with Acceptance.
d) For purposes of this Circular, the following Valuation Committees are created to
determine the value of the donation, in case of unavailability:
(1) NHQ Valuation Committee
Ex-O, DL - Chairman
CS, LSS - Vice Chairman
C, LRMD, DL - Member
Logistics Officer, LSS - Member
C, SAMD, LSS/SAO PNP-Wide - Member
SAO, LSS - Member
Representative, Accounting Division, DC - Member
Subject Matter Experts - Member
(2) Police Regional Office (PRO) Valuation Committee
C, RLRDD - Chairman
C, RCD - Vice Chairman
RSAO - Member
(3) National Support Unit (NSU) Valuation Committee
Logistics Officer - Chairman
Budget and Finance Officer - Vice Chairman
Supply PNCO - Member
The Chairmen of the Valuation Committees may constitute their respective
Secretariats. Valuation Committees may invite COA representatives as witnesses,
observers, or subject matter experts, as the case may be.
e) An original Deed of Donation with Acceptance, duly signed and notarized, and
with complete supporting documents, should be submitted to the concerned Supply
Accountable Officer (SAO), copy furnished C, SAMD/SAO PNP-Wide as the
central repository for the recording and safekeeping.
3) On Acceptance:
a) During ceremonial turn-over of donations from local sources, appropriate NHQ/
PRO representatives should be invited to attend, as witnesses;
b) Heads of recipient police offices/units should report all accepted donations from
local sources to TDL, through appropriate channels, for information; recording;
and accounting purposes, copy furnished Chief, Accounting Division, DC and C,
SAMD, LSS/SAO PNP-Wide; and
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c) Concerned SAO shall observe the proper inventory, recording, and reporting
of accepted donations in consonance with applicable PNP issuances and usual
government accounting rules and regulations.
c. Responsibilities:
1) Directorate for Logistics (DL)
a) Act as the overall implementer of this MC;
b) Provide instructions and/or guidance on contentious issues arising out of negotiations
of donations from local sources;
c) Evaluate Letters of Intent to Donate and draft Deeds of Donation with Acceptance
processed by the heads of police offices/units; recipient police offices/units; or
specific end users;
d) Whenever applicable, facilitate requests of heads of police offices/for representation
for issuance of a written delegation of authority by the CPNP;
e) After Completed Staff Work, endorse all intended local donations to the CPNP,
for approval;
f ) Ensure attendance of concerned NHQ representatives during actual acceptance of
local donations;
g) Maintain records of all accepted local donations, as recorded in the PNP Property
Books, complete with supporting documents indicating the proper valuation;
h) Issue supply directives for all accepted donations from local sources;
i) Endorse to FEO the approval of required Authority to Purchase, to facilitate
donations of firearms still to be procured;
j) Facilitate registration of donated firearms at the FEO;
k) Approve modifications on the building plans and designs as recommended by ES;
and
l) Perform other tasks as necessary.
2) Directorate for Comptrollership (DC)
a) Act as member of the NHQ Valuation Committee;
b) Maintain record of valuation of all local donations; and
c) Perform other tasks as necessary.
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3) D-Staff; Dir, NSUs; RDs, PROs; DDs, NCRPO; PDs; CDs; and COPs
a) Disseminate this Circular to lower subordinate police offices/units;
b) Conduct preliminary negotiations of donations from local sources and submit
report on the results thereof to TDL;
c) Consult TDL on contentious issues arising out of negotiations;
d) Sign Deeds of Donations with Acceptance, whenever authorized;
e) Request representation for written delegation of authority to sign Deeds of
Donations with Acceptance, whenever required;
f ) Ensure Completed Staff Work prior to transmitting donations from local sources
to the CPNP;
g) Ensure that all accepted donations are recorded in the PNP Property Books,
complete with supporting documents indicating the proper valuation, and submit
report to DL;
h) Directly negotiate and accept local donations during emergencies such as pandemic,
disasters, natural or man-made calamities and submit report to DL; and
i) Perform other tasks as necessary.
4) D, LS
a) Provide initial evaluation on draft Deeds of Donation with Acceptance and legal
opinion prior to signing;
b) Provide legal guidance during the negotiation of donations from local sources; and
c) Perform other tasks as necessary.
5) C, FEO
a) Provide support through the expeditious approval and issuance of requested
Authority to Purchase firearms;
b) Provide support through the smooth registration of the donated firearms in the
name of the PNP; and
c) Perform other tasks as necessary.
6) D, ES
a) Provide technical support on local donations of infrastructure and land; and
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b) Perform other tasks as necessary.
7) D, LSS
a) Task C, SAMD/SAO PNP-Wide as member of the NHQ Valuation Committee;
b) Maintain proper inventory, recording, and reporting of all accepted local donations,
as reported by SAOs; and
c) Perform other tasks as necessary.
8) SAOs
a) Record all donated PNP assets in the PNP Property Books;
b) Ensure that all documents supporting local donations are complete, including those
that establish valuation, ownership, and clean title;
c) Under supervision of the Logistics Officers, furnish the Accounting Division, DC
and COA, pertinent supporting document regarding the local donation;
d) In coordination with DC, primarily responsible in properly maintaining PPE ledger
cards and in reconciling PNP Property Books and accounting books; and
e) Perform other tasks as necessary.
7. PROCEDURES:
a. General Procedures:
Donors offering donations from local sources and the recipient police offices/units shall
follow these general procedures:
1) The donor shall submit to the head of police office/unit a Letter of Intent to Donate
addressed to the CPNP, through TDL. For purposes of preliminary negotiations, the
donor may provide a draft Deed of Donation with Acceptance, indicating its desired
requirements; conditions; and limitations;
2) The head of police office/unit should refer the draft Deed of Donation with Acceptance
to the appropriate legal officer for initial legal evaluation and opinion. The legal officer
shall review the provisions of the draft Deed of Donation with Acceptance and make a
recommendation to accept, refuse, or renegotiate the intended donation;
3) Recipient police offices/units, with the full cooperation of the donor, shall be primarily
responsible in collating the complete pertinent documents in support of the intended
donation;
4) Once the draft Deed of Donation with Acceptance has been thoroughly evaluated;
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 the provisions thereof prudently negotiated; and all pertinent supporting documents
completed, the recipient police office/unit shall submit the same to the authorized head
of police office/unit;
5) The authorized head of police office/unit shall transmit to the CPNP (Attn: TDL),
through channels, the Completed Staff Work relative to the donation;
a) Local donations of goods, to include cash and services other than construction
services for infrastructure should be coursed through SMD, DL;
b) Local donations of infrastructure, to include construction services for infrastructure
should be coursed through IFMD, DL; and
c) Local donations of land should be coursed through REMD, DL.
6) Unless otherwise decided by the CPNP, authorized heads of police offices/units shall
sign the Deed of Donation with Acceptance, on behalf of the PNP or their respective
police offices/units or the recipient police office/unit, as the case may be, without need
for a written delegation of authority.
b. Specific Procedures:
The following specific procedures shall be observed by donors and the heads of police
offices/units; recipient police offices/units; or specific end users for donations from local sources:
1) Firearms
a) The Letter of Intent to Donate firearms should clearly indicate whether the same
are existing firearms that are already on hand or firearms still to be procured;
b) For firearms still to be procured: The Letter of Intent to Donate submitted by the
donor should be supported by a Letter Request for Authority to Purchase. The
procurement of firearms intended to be donated to the PNP shall be subject to the
issuance of the Authority to Purchase;
c) The recipient police office/unit shall actively assist the donor and/or the licensed
firearms dealer in facilitating approval of the required Authority to Purchase at the
PNP Firearms and Explosives Office (FEO);
d) Upon completed staff work, the head of police office/unit shall submit the same to
TDL for endorsement to the FEO;
e) Upon endorsement of TDL, the FEO shall facilitate the registration of the donated
firearms in the name of the PNP; and
f ) When all necessary firearms registration documents have been completed, the
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concerned SAO shall withdraw the donated brand new firearms from the FEO.
2) Mobility Assets
a) The Letter of Intent to Donate mobility assets should clearly indicate whether the
same is brand new or second hand as follows:
(1) For brand new mobility assets: The recipient police office/unit, with the active
assistance of the donor, shall be primarily responsible in processing the issuance
of the Original Receipt (OR) and Certificate of Registration (CR) in the name
of the PNP; and
(2) For second hand mobility assets: The donor shall provide the original OR and
CR which should be under the name of the donor.
b) The recipient police office/unit shall assist the donor in securing appropriate
certifications from concerned private and government agencies as regards clean title
over the mobility asset, to include history of change of ownership, and alarms. As
to motor vehicles, the recipient police office/unit shall facilitate the issuance of a
Certification from the HPG, stating that the mobility asset is not included in the
list of carnapped vehicles;
c) To ascertain serviceability, good condition, and road/sea/air worthiness, the recipient
police office/unit, jointly with the donor, shall cause the conduct of technical
inspection by PNP mechanics and/or technical personnel; and
d) Donated mobility assets must follow specified colors and markings prescribed by
DRD. However, for donated motor vehicles intended to be used for PNP functions
where identifiable police colors and markings are not appropriate, such as intelligence
and covert operations, the donor should consult with the recipient police office/unit
or specific end user for guidance.
3) Infrastructure
a) The Letter of Intent to Donate existing infrastructure should be accompanied by the
appraised value of the structure; the building plans, if available, and other technical
details such as, but not limited to, overall footprint, layout, construction history,
materials used, and remaining useful life;
b) The head of police office/unit, jointly with the donor, shall cause the conduct of
complete technical inspection of the infrastructure to assess its exact location;
physical description; structural integrity; and tenantable condition taking into
consideration the specific PNP purposes and objectives for its use. Such technical
inspection shall be undertaken by the ES duly accompanied by the concerned
logistics officer and a representative from the recipient police office/unit;
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 c) The recipient police office/unit shall require the donor to submit proof of ownership.
The donor shall also submit an Affidavit certifying that the infrastructure intended
to be donated is cleared from informal settlers, or any other claims or liabilities, and
is not the subject of any administrative adjudication or court litigation; and
d) The recipient police office/unit shall exert utmost efforts to ascertain the proof of
ownership and the aforementioned certifications embodied in the Affidavit.
4) Construction Services for Infrastructure
a) The Letter of Intent to donate services for the construction of infrastructure should
be accompanied by the following documents, needed for evaluation by ES:
(1) Complete building plans and design following standards and specifications
prescribed by DRD rules and regulations and NAPOLCOM issuances;
(2) Program of Works and Budgetary Cost Estimate; and
(3) PERT CPM/Work Schedule or duration of construction.
b) If the infrastructure to be constructed is a police station, the building plans and
designs to be submitted by the donor should adopt the approve standards and
specifications therefor. Otherwise, for infrastructure without prescribed designs,
the donor shall submit plans and designs in accordance with the operational needs
of the recipient police office/unit or specific end user, as approved by the CPNP or
the appropriate head of police office/unit, as the case may be. Any modification on
the approved building plans and designs should be concurred by the recipient police
office/unit or specific end user; recommended by ES; and approved by TDL; and
c) Donated services for construction of infrastructure located in PNP camps should
be aligned with approved Camp Master Development Plans.
5) Land
a) The Letter of Intent to Donate land should be accompanied by supporting
documents establishing ownership and valuation including, but not limited to, the
following:
(1) Original/Transfer Certificate of Title;
(2) Current Tax Declaration (Declaration of Real Property);
(3) Real Estate Tax Receipt, whenever applicable; and
(4) Location Plan (duly certified by a registered geodetic engineer).
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b) If the donor is a private juridical entity or another government agencies, the Letter
of Intent to Donate should be accompanied by pertinent documents establishing
authority to donate, such as a Board/Committee Resolution or a Certification, as
may be applicable;
c) If the donor is a local government unit, the Letter of Intent to Donate should be
accompanied by corresponding Sanggunian Resolution, authorizing the local chief
executive to make the donation;
d) The donor shall also submit an Affidavit certifying that the land intended to be
donated is cleared from informal settlers, or any other claims or liabilities, and is not
the subject of any administrative adjudication or court litigation;
e) The Letter of Intent to Donate land, and the draft Deed of Donation with
Acceptance, should already indicate the intended use of the land;
f ) The head of police office/unit, jointly with the donor, shall cause the conduct of
complete technical inspection of the land to assess its exact location; physical
description; and lot readiness taking into consideration the specific PNP purposes
and objectives for its intended use. Such technical inspection shall be undertaken
by the ES duly accompanied by the concerned logistics officer and a representative
from the recipient police office/unit;
g) If the purpose of donation is for the construction of police stations, heads of police
offices/units shall ensure observance of prescribed minimum lot requirements
corresponding to the type and class of the police station. In cases wherein the land
to be donated falls below the minimum lot requirement due to the peculiarity
of the location, head of police offices/units shall request ES evaluation and
recommendation, as part of completed staff work; and
h) Any modification on the approved building plan and design of the police station
intended to be constructed on the donated lot, resulting from inability to observe
minimum lot requirements, should be concurred by the recipient police office/unit
or specific end user; recommended by ES; and approved by TDL.
6) Cash
a) The Letter of Intent to Donate cash should specifically indicate the amount; the
private or public character of the monies; and whether the donation shall be in the
form of checks;
b) If the donor is a private party, whether natural persons or juridical entity, the Deed
of Donation with Acceptance should indicate that the donated cash will assume the
character of a public fund;
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 c) If the donor is another government agency or a local government unit, it shall 9. REPEALING CLAUSE:
assume the character of an inter-agency fund transfer, wherein the FS shall submit
a Report of Checks Issued (RCI) and the Report of Disbursements (RD) to the Existing PNP issuances which are no longer consistent with this MC are deemed modified,
Directorate for Comptrollership; amended, or repealed accordingly.

d) Donated cash shall be deposited with the Land Bank of the Philippines, under a
trust receipt account, to be opened for the purpose of the donation and to be utilized
in accordance with the provisions of the Deed of Donation with Acceptance and/
or the approved Program of Expenditures, as the case may be.
7) Other Assets
a) Expendable Supplies/Consumable or Perishable Goods/In-Demand Goods
(1) The Letter of Intent to Donate should indicate the recipient police office/unit
or the specific end user and the purpose for which the donation is being made;
10. AUTOMATIC REVIEW CLAUSE:
On the 5th year following the effectivity of this MC, and every five years thereafter, or as earlier
needed, the DL Logistics Plans and Program Division shall automatically review the provisions hereof,
to determine possible updating, revision, amendment, or repeal, as may be necessary.
11. EFFECTIVITY:
This MC shall take effect after 15 days from filing a copy thereof at the UP Law Center in
consonance with Section 3, Chapter 2, Book VII of Executive Order No. 292 otherwise known as the
“Revised Administrative Code of 1987,” as amended.

(2) The Letter of Intent to Donate should be accompanied by the Sales Invoice/
Official Receipt and other supporting documents; and

(3) During emergencies such as pandemic, disasters, natural or man-made

calamities, heads of police offices/units may directly negotiate expendable GUILLERMO LORENZO T ELEAZAR
supplies, consumable or perishable goods, or in-demand goods and sign Deeds Police General
of Donations with Acceptance. Likewise, for expeditious utilization, recipient Chief, PNP
police offices/units or specific end users may accept the same. All accepted
donations under this provision shall be reported to DL. Distribution:
Command Group
b) Specialized Equipment IG, IAS
Cmdr, APCs
(1) The Letter of Intent to Donate should indicate the recipient police office/unit D-Staff
or the specific end user; the purpose for which the donation is being made; and P-Staff
the official PNP functions and mandates to be supported; and D, NSUs
RD, PROs
(2) The Letter of Intent to Donate should be accompanied by the Sales Invoice/ DDs, NCRPO
Official Receipt and other supporting documents. SPA to the SILG

DL shall, from time to time, promulgate supplemental MC that will be applicable for other
kinds of local donations, not yet covered herein.

8. PENALTY CLAUSE:

Non-observance of this MC shall be investigated and, if warranted by evidence, willful

violation of the provisions hereof or inexcusable negligence to comply may be grounds for the filing of
appropriate administrative, civil, or criminal charges.

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 and consequently, the security and well-being of the community. Air support gives ground officers an
overwhelming advantage over their criminal opponents. The potential for rapid response and a “bird’s
eye” view of any situation bestow a degree of superiority that few criminals can overcome.
Republic of the Philippines
It has also the ability to monitor situations at the right time, right place and right strength of
NATIONAL POLICE COMMISSION
the law violators such as during civil disorders/public events, vehicle pursuits, large gatherings, traffic
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
management, illegal drugs interdiction, etc.
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City
PNP air asset is also considered as multi-functional because it can perform reconnaissance,
surveillance, tactical support, emergency response and resource delivery. Furthermore, it can be utilized
April 13, 2020
during search, rescue and relief operations in times of calamities, movement of PNP personnel in the
conduct of police operations and perform administrative and other urgent field/staff flight missions.
MEMORAMDUM CIRCULAR
NO.: 2020 - 026
From the past experience of the unprecedented crash of the PNP Bell 429 Helicopter on
March 5, 2020 at Barangay San Antonio, San Pedro Laguna that resulted to the injuries of pilot,
ENHANCED POLICIES AND GUIDELINES ON THE UTILIZATION
crew, and passengers, there is a need to enhance and update the existing policies and guidelines on the
OF THE PNP ROTARY-WING AIRCRAFT
utilization of the PNP Rotary-wing aircraft in order to prevent the occurrence of similar incident.
1. REFERENCES:
4. PURPOSE:
a. PNP Memorandum Circular (MC) No. 2018-008 “Policies and Guidelines on the
a. To provide and establish standard procedures and requirements on, before, during and after
Utilization of the PNP Air Assets” dated January 19, 2018;
the conduct of flight operations; and
b. PNP MC No. 2015-002 re- Guidelines on the Issuance, Utilization, Maintenance, and
Proper Disposition of PNP Mobility Assets dated March 2, 2015;
b. To provide definitive and consistent proper care and maintenance system in order to ensure
c. Revised Philippine National Police Operational Procedures dated December 2013;
the maximum serviceability and proper utilization of the PNP Rotary-wing aircraft.
d. PNP General Orders Number DPL-12-05 “Strengthening of Air Unit” dated May 10,
2012;
5. DEFINITION OF TERMS:
e. PNP MC No. 2008-008 re: Procedure and Guidelines in the Utilization and Proper
Disposition of Mobility Assets in the PNP dated July 8, 2008;
a. Administrative Mission – administrative support and logistics missions involving the
f. Republic Act No. 9497 “An Act Creating the Civil Aviation Authority of the Philippines,
transport or lifting of personnel, supplies, and equipment but not in support to combat
Authorizing the Appropriation of Funds Therefor, and for other Purposes” dated March 4,
operations, including platform for parachute jump and flower drop.
2008; and
g. Memorandum from Chief, ORESS Section, PNP SAF Air Unit dated June 20, 2005 with
b. Aircraft – is a machine that can fly by gaining support from the air. It counters the force of
subject Duties and Responsibilities.
gravity by using either static lift or by using the dynamic lift of an aerofoil, or in few cases
the downward thrust from jet engines.
2. RATIONALE:
c. Aircrew – a licensed crew member charged with duties essential to the operation of an
This MC sets forth the policies, guidelines, and procedures on the utilization of the PNP
aircraft during the flight duty period.
Rotary-wing aircraft in order to enhance the flight mission/deployments in the different places of the
country with utmost safety and security.
d. Any Open Space (AOS) - any suitable area for safe landing of the helicopter.
3. SITUATION:
e. Co-pilot – refers to the first officer (civil aviation), also known as the second pilot of an
aircraft.
PNP air assets offer an effective means of impacting law enforcement operation and public
safety services. Air support for ground-based law enforcement resources can dramatically increase the
f. Crew Mechanic – is a qualified aircrew who can perform field maintenance work on the
safety of officers working on the ground, the effectiveness of the police response in fighting crime,
aircraft.

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 g. Flight Plan – specified information provided to air traffic services units, relative to an
intended flight or portion of a flight of an aircraft.
h. Flight Operation Officer – is a person designated by the operator to engage in the control
and supervision of flight operation.
i. Headwind – is a wind having the opposite general direction to a course of movement (as
of an aircraft).
j. Helicopter – is a type of a rotorcraft in which lift and thrust are supplied by rotors. This
allows the helicopter to take off and land vertically, to hover, and to fly forward, backward,
and laterally.
k. Inspection – the critical examination of an equipment to determine and report its condition.
l. Instrument Flight Rule (IFR) – is one of two sets of regulations governing all aspects of
civil aviation aircraft operations.
m. Landing Zone (LZ) – is a zone designated for the landing of aircraft.
n. Maintenance – are all actions taken to retain material in operational/serviceable condition.
It includes inspection, testing, servicing, modification, rebuilding and reclamation.
o. Maintenance Supervisor – is responsible for maintenance functions of assigned aircraft
and is responsible for supervising day-to-day maintenance tasks on the aircraft, support
equipment, and special tools.
6. GUIDELINES AND PROCEDURES:
p. Notice to Airmen (NOTAM) – is a notice filed with an aviation authority to alert aircraft
pilots of potential hazards along a flight route or at a location that could affect the safety of
the flight.
q. Pilot-In-Command (PIC) – is directly responsible for and is the final authority as to the
operation of the aircraft.
r. Pilot Second In Command – is directly responsible in assisting the PIC.
s. Pre-flight Inspection – consists of checking the aircraft for flight readiness by performing
visual examinations and operational tests to discover defects and maladjustments that, if not
corrected, would cause accidents or aborted missions. This inspection is conducted before
each flight to ensure the integrity of the aircraft for flight and to verify proper servicing. It
is valid for a period of 24 hours provided no flight and no maintenance other than servicing
occurs during this period.
t. Preventive Scheduled Maintenance – pre-determined maintenance activities before
equipment failure.
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u. Post-flight Inspection – is accomplished after each flight or ground operation of the
aircraft. The post flight inspection is mainly a check or obvious defects (hydraulic, fuel, and
oil leakage or structural damage) and the installation of the necessary safety locks and pins.
v. Repair – is to restore unserviceable equipment to operational/ serviceable condition by
adjusting or replacing damaged or unserviceable parts, components or assemblies.
w. Rotary-wing Aircraft – is a  heavier-than-air flying machine  that uses  lift  generated
by wings, called rotary wings or rotor blades that revolve around a mast.
x. Servicing – is a work on equipment consisting of cleaning, lubricating, replenishment of
fuel, lubricant and cooling agent to ensure its proper operation.
y. Uncontrolled Landing Area – is an area which is not covered with safety and security
measures and does not have an operating control tower.
z. Visual Flight Rules (VFR) – are a set of regulations under which a  pilot  operates
an aircraft in weather conditions generally clear enough to allow the pilot to see where the
aircraft is going. The pilot must be able to operate the aircraft with visual reference to the
ground, and by visually avoiding obstructions and other aircraft. Usage of aircraft is from
sunrise to sunset only.
aa. Air Medical Services – is a comprehensive term covering the use of air transportation,
aeroplane or helicopter, to move patients to and from healthcare facilities and accident
scenes.
a. General Guidelines
1) Priority list for the utilization of PNP Rotary-wing aircraft:
a) First priority as listed below are the situation that shall be acted upon immediately
over all other requests:
(1) Troop movement in support of internal security operations;
(2) Troop movement in support of special police operations;
(3) Troop movement in support of public safety operations;
(4) Troop evacuation during police operations in extreme emergency medical
situation where the patient’s condition is critical, an immediate evacuation to an
established medical facility is needed within six (6) hours or less as a lifesaving
measure provided that the Pilot-In-Command shall closely coordinate with the
ground troops to ensure safety of the flight; and
(5) PNP Air Medical Services
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 b) Second priority – Administrative missions (i.e. CPNP, PNP Command Group
Activities and others as approved by the CPNP) including maintenance flight
(endurance or test flight).
2) Administrative missions shall be operated by dual pilot to ensure safety of the mission;
a) Pilot-In-Command (PIC) must be a rated holder of Commercial Pilot License
Helicopter CPL (H) certified by Civil Aviation Authority of the Philippines
(CAAP) on the type/rating of aircraft and must be accident free for the last five
years; and
b) Co-Pilot must be at least a holder of Private Pilot License- Helicopter PPL (H)
certified by CAAP or Commercial Pilot License.
3) PNP Rotary-wing aircraft shall be utilized according to its capabilities and for official
purposes only;
4) For first priority utilization of PNP Rotary-wing aircraft, The Directorate for Operations
(TDO) is delegated as the approving authority. For second priority utilization (PNP
Command Group activities and others), CPNP shall be the approving authority;
5) Utilization of PNP aircraft during medical evacuation missions shall always be
accompanied by a medical personnel;
6) Only passengers listed in the flight plan/manifest are authorized to board the PNP
aircraft;
7) Administrative inspection shall be conducted by the Directorate for Logistics (DL) and
Logistics Support Service (LSS) personnel as needed;
8) PNP Rotary-wing aircraft shall be painted with the authorized PNP color and bear the
appropriate body marking;
9) All flight operations must cover the following:
a) Before flight
(1) Directive;
(2) Flight Plan;
(3) Flight Order;
(4) Pre-flight Inspection Report; and
(5) Piloted by duly licensed rated pilot designated by the C, Air Unit in the periodic
Duty Detail of Pilot;
b) After flight
(1) After Flight Operation Report; and
(2) Post Flight Inspection Report.
10) There must be a contact (any means of communication) between the Pilots and the
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ground support or the most senior officer in charge on the Landing Zone (LZ).
b. Procedures: Flowchart on the Utilization of PNP Rotary-wing Aircraft (Annex A)
1) For first priority utilization of PNP Rotary-wing aircraft, PNP offices/units and other
government agencies shall course their request to TDO. For second priority utilization
of PNP Rotary-wing aircraft, request shall be coursed to the Office of the Chief, PNP
for his approval;
2) If the request is approved, PNP Command Center, Directorate for Operations (PCC,
DO) shall issue the flight directive addressed to Air Unit copy furnished the DL for
logistical requirements;
3) If request is disapproved, TDO shall issue a Memorandum to the requesting office/unit
on the status of the request;
4) Air Unit shall prepare and alert the crew complement to execute and accomplish the
flight mission in accordance with the Flight Directive;
5) Pre-flight inspection shall be conducted by the Maintenance Supervisor of Air Unit to
determine if the PNP Rotary-wing aircraft is ready for flight; and
6) After the completion of the mission, the PNP Rotary-wing aircraft shall immediately
return to its base. Air Unit shall submit all the required documents such as After Flight
Operation Report and Post Flight Inspection Report to DO within 24 hours.
c. Tactics and Proficiency:
1) Air tactics and maneuvers shall conform to the operations and limitations stated in
the flight manual of the helicopter being used as well as normal flying techniques and
standards for runway, mountain, pinnacle, ridgeline and building take-offs and landings.
2) Pilots are trained for Visual Flight Rules (VFR) Flying. Minimum required visibility en
route and at scene is ½ mile horizontal six kilometres horizontal, and 500 feet vertical
ceiling. However, in extreme emergency situations, pilots maybe authorized to perform
Night VFR operations, provided that:
a) Pilots have maintained frequency in Night VFR, that is a minimum of 10 hours
annually, of which, 5 hours shall be flown every six months;
b) If the abovementioned minimum number of flying hours is not met but the pilots
have flown Night VFR at least one sortie within the past three months, they may
land at Night FVR conditions at a designated aerodrome equipped for night
operations, as long as the take-off occurred before sunset;
c) Night VFR is in effect; and
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 d) Navigation instruments and landing/anti-collision lights of the aircraft are installed
and operable.
3) Pilots shall undergo Night Flying training in preparation for extreme emergency
situations where night landing might be performed.
d. Capabilities, Limitations, Safety Procedures and Landing Zone
1) Capabilities:
a) The PNP Rotary-wing aircraft can be utilized for aerial reconnaissance, patrol,
medical evacuation, re-supply and insertion/extraction of combat troops, limited
close air support (CAS), forward air control (FAC), command and control and
other administrative and HADR missions;
b) It is equipped with Radio Communication System that is inter-operable with
communication equipment of the ground troops, other aircraft, Air Traffic
Controller, and Headquarters; and
c) It is equipped to fly under Instrument Flight Rule (IFR) conditions.
2) Limitations:
a) Maximum gross weight, which shall depend on a number of factors such as
pressure altitude, ambient temperature, wind condition, obstacle to be cleared at
the take-off area, among others. The PIC shall make prudent assessment of leading
considerations;
b) Altitude restriction of the aircraft during take-off, landing and during en route
flying;
c) Airspeed limitation of the aircraft manual; and
d) IFR and VFR restrictions shall be observed.
3) Safety Procedures:
a) Safety during flight and on the ground is paramount. Any deviation from Notice
To Airmen (NOTAM) and prescribed procedures, observed potential hazards,
dangerous tendencies and characteristics, organizational shortcomings and failures,
shall be reported;
b) The PIC being the aircraft commander shall be responsible for the safety of the
aircraft while engines are running. He/she shall exercise good judgment at all times
taking note of the aircrafts and his/her own limitations. Likewise, he/she shall
take note of and observe written rules/procedures carefully weighing both mission
accomplishments and safety considerations;
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c) All ground support personnel shall consider safety as the overriding factor in all
flight and ground operations; and
d) Considerations for take-off and landing operation (Aircraft Manual):
(1) Wind – determine the approximate direction, wind speed and location of the
demarcation line and the characteristics of the wind flow;
(2) Elevation – determine the elevation of the LZ that shall guide the pilot on the
performance of the aircraft during take-off and landing in accordance with the
Performance Planning Card (Never Exceed Speed – KIAS, Limit Manifold
Pressure – In.Hg);
(3) Temperature – Free Air Temperature (FAT) have a factor in the performance of
the aircraft. The higher the temperature, the higher the power requirements for
landing and take-off;
(4) Power Availability – With the help of a Tabular Data and Performance
Planning Card, the power available to land at Out-of-Ground Effect (OGE)
or In-Ground Effect (IGE) could be measured by getting the LZ elevation and
the aircraft gross weight;
(5) Approach Path – if possible, approaches to the landing spot shall provide a
headwind condition and would allow a safe execution of go-around procedures.
Security of the LZ must be available;
(6) Site (LZ) – determine the size (number of aircraft that can land), slope, suitability,
surface debris and obstacles in and around the Landing Zone. Minimum size
required is rectangular dimension of 43 x 24 meter for landing;
(7) Take-off Route – the characteristics needed for a good take-off route is into the
wind, over the lowest obstacles and affords good escape routes after the take-off;
and
(8) Escape Routes – there shall be one or more escape routes along the approach
path that can be used if a go-around is required.
4) Landing Zone:
a) There must be a primary LZ and an alternate LZ in every conduct of flight missions.
The alternate LZ shall satisfy the parameters/requirements of the Primary LZ, or in
extreme situations an AOS which has the same dimensions shall be provided; and
b) Ground contact with operating troops or ground crew is mandatory. No contact,
no landing. Contact may be through radio or any means of communication,
countersigns and symbols.
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 e. Responsibilities
1) Official User:
a) Ensure that no contrabands are loaded in the air asset that shall bring discredit to
the PNP; and
b) Perform other tasks as directed.
2) Air Crew:
a) Pilot-In-Command (PIC)
(1) In-charge for the overall operation of the aircraft, safety and security of the
aircraft, safety of the passengers, and other crew members on board the aircraft
for the duration of the flight mission;
(2) Conduct pre-flight safety briefing to the passengers which include passenger
safety check and checklist briefing covering the flight time, condition while
en route and in the destination, contingency actions of passengers in case of
emergency situations;
(3) Account passengers and load manifests;
(4) Report any violation of his crew members to ORESS Section, PNP Air Unit;
c) Flight Crew/Mechanic
(5) Knowledgeable with the Civil Aviation Regulations (CAR), weather en route,
Notice to Airmen (NOTAM), and condition of the aircraft;
(6) Report to the Flight Operation Officer before the flight for any additional
instructions; and
(7) Make final decision for the safe operation of the aircraft and accomplishment of
the flight mission.
b) Co-Pilot (CP)
(1) Supervise the preparation of the aircraft one hour before the scheduled flight;
(2) Check the aircraft logbook for remaining time, noted discrepancies, and
cleanliness of the aircraft and shall supervise the flight crew-mechanic for pre-
flight and post flight inspections;
(3) Report any discrepancy noted to the PIC, supervise the repair of the said
discrepancy and ensure that the same is properly logged at the aircraft logbook;
(4) Supervise the safe towing of aircraft to the flight line and inside the hangar;
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(5) File the flight clearance, provide information to PIC regarding NOTAM and
weather en route, and ensure the presence/availability of fuel of all refuelling
point;
(6) Ensure that the scheduled flight is covered by approved flight order from Air
Unit and flight directives from TDO;
(7) Carry with him at all times the aircraft operating handbook, maps, plotter,
checklist and other pilot equipment in every flight;
(8) Not be allowed to touch anything unless otherwise instructed to do so by the
PIC;
(9) Conduct turns around check every engine shutdown, and shall supervise the
refuelling of the aircraft;
(10) Conduct post flight inspection after the last flight of the day and shall inform
the PIC of the general condition of the aircraft;
(11) Accomplish the After Flight Operations Report at the Flight Operation
Office for documentation; and
(12) Ensure that the aircraft is secured and safe from any means that can cause
damage to the aircraft.
(1) Ensure that the aircraft is ready for the flight one hour before the scheduled
take-off time and shall check the aircraft logbook for the remaining time,
noted discrepancies as well as the cleanliness of the aircraft, must perform the
pre-flight inspection, and release the aircraft if found to be airworthy;
(2) Inform the Chief, Air Unit Maintenance Division (AMD), the PIC/CP of
the condition of the aircraft if the discrepancy noted is a no-go item;
(3) Immediately fix such and inform the PIC/CP of the condition of the aircraft
if the discrepancy noted is a minor one;
(4) Properly log in the aircraft logbook all discrepancies noted;
(5) In-charge of the needed equipment for the duration of the mission (e.g. gas
pump, oil, hydraulic, life vest etc);
(6) In-charge in the safe towing of the aircraft at the flight line back to the
hangar;
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 (7) Designate a fire guard and shall see to it that the flight line is clear and free
from obstructions;
(8) Lead the safe path going in and out of the aircraft during loading and
unloading of passengers;
(9) Inform the PIC calmly using the headset to avoid panic of passenger if notices
something abnormal in the aircraft during the flight;
(10) Conduct turn around check for the present condition of the aircraft every end
of the flight;
(11) In-charge for the refuelling of the aircraft, conduct post-flight inspection and
check the cleanliness of the aircraft at the end of the last flight of the day.
If discrepancies have been noted during the post-flight inspection, he shall
properly log the same in the aircraft logbook and inform the PIC/CP and
immediately submit a report to the Chief, AMD pertaining to the condition
of the aircraft; and
(12) In-charge of the security and safety of the aircraft at all times during bad
weather or from other potential hazards that may cause damage to the aircraft.
3) Chief, Air Unit:
a) In the absence of the Officially Designated Aircrew, C, Air Unit shall designate an
emergency/alternate Aircrew other than the officially designated Aircrew;
b) Ensure the mandatory conduct of a Technical Inspection of the PNP Rotary-wing
aircraft during changing of Aircrew;
c) Act immediately on the recommendation based on the After Flight Accomplishment
Report and Post Flight Inspection Report and Technical Inspection Report from
the Aircrew personnel and/or its equivalent service center in the area;
d) Heads of Office and Supervisors are subsidiary liable in case of damage, loss and
unserviceability of the PNP Rotary-wing aircraft resulting from illegal/unauthorized
acts; and
e) Heads of office shall provide funds for the proper care and maintenance of all PNP
Rotary-wing aircraft programmed through its Maintenance and Other Operating
Expenses (MOOE).
4) Ground Commander having jurisdiction on the Landing Zone (LZ) shall comply with
the following parameters:
a) Stability of the landing zone;
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b) For safety purposes, the surroundings of the LZ must have a rectangular dimension of
at least 43 x 24 meter and/or circular dimension with a diameter of 46 meter of cleared
area and the obstacles, if any must not be taller than 15-meter high and free from any
flying objects such as drones, kites or the like;
c) The landing zone and its immediate environment must be free from unnecessary human
and animal presence, free from any polluting particles, heavy dust and any obstacles that
may obstruct the visibility of the pilot and normal operation of the aircraft;
d) Provide responsive Ground Marshall and security personnel during the landing and
take-off. The ground marshal’s position shall generally be facing the direction of the
wind or facing the approaching aircraft on headwind direction. The Ground Marshall
shall identify the wind direction to establish his position before the landing of the
aircraft because landing operations is always facing the wind direction;
e) Provide the grid coordinate, elevation, current weather condition and the wind direction
in the LZ during the scheduled landing and take-off. Weather in the LZ shall meet the
minimum conditions for flight operations and six (6) kilometer horizontal visibility;
f ) Provide contingency facilities and equipment such as appropriate fire truck responder,
fire extinguisher, ambulance with Medical Crew compliment, vehicle battery power
source for the electric fuel pump of the aircraft, as well as security and traffic coverage
of the surroundings of the LZ during landing and take-off;
g) Provide to the Chief, Air Unit additional information such as photos or videos on the
landing site will be helpful, if possible, it can be sent through email address, messenger
or Viber;
h) The landing zone must be properly watered before landing and takeoff if there is a
presence of sand/dust and newly cut grass shall be removed to prevent downwash effect;
i) If there are two or more aircraft that will land simultaneously, the dimension of the LZ
shall at least be doubled or tripled, depending on the number of aircraft;
j) The LZ must meet the standards set on this MC, otherwise, the PNP Pilots reserves
the right to disapprove the proposed LZ and recommends another landing site; and
k) Provision for security measures.
5) Other Responsibilities:
a) All PNP pilot and aircrew controlling PNP Rotary-wing aircraft shall comply with all
rules and regulations. They shall at all times constantly employ care and courtesy, and
shall navigate/control air asset in a safe and professional manner. In case of violations of
the rules and regulations hereof, disciplinary actions shall be taken;
137
 b) No PNP Pilot shall operate a PNP Rotary-wing aircraft under the following g) Perform other tasks as directed.
circumstances:
(1) Under the influence of alcohol/prohibited and regulated drugs or other intoxicating 2) DPRM
substances; and
a) Responsible for the recruitment of qualified civilian pilots through Lateral Entry
(2) Piloting impaired due to physical or medical condition. Program;

c) Before flight mission, pilot must have contingency action plan on different scenarios b) Program for the recruitment of aircraft maintenance technician; and
which shall be conducted during preflight;
c) Perform other tasks as directed.
d) PIC shall check the operational status of the PNP Rotary-wing aircraft;
e) Check the checklist of authorized flight by the C, Air Unit through the C, Flight 3) DC
Operations;
a) Allocate funds necessary for the implementation of this MC;
f ) Ensure the availability of logistical requirements particularly fuel for the duration of the
whole flight; b) Formulate a program for the inclusion of regular fund support necessary for the
operations of the PNP Rotary-wing aircraft;
g) Check-out on placement or positions of passengers and cargo weight and balance by
Flight Crew; c) Allocate Funds for the Flight Safety Operations Training (FSOT) and training
proficiency of pilots, aircraft maintenance technician; and
h) PIC shall be aware on the current weather conditions;
d) Perform other tasks as directed.
i) Flight Crew shall be aware on flight obstacles;
4) DL
j) Flight Crew shall be aware on the hazards before landing and take-off; and
a) Provide logistical requirements for the implementation of this MC;
k) Chief, Air Unit shall check the current medical, mental, physical and psychological
condition of the pilot and crew through compliance on “Go or No Go” Checklist. b) Responsible for the programing or regular maintenance and repair on PNP Rotary-
wing aircraft;
f. Tasks:
c) Design the Helicopter Landing Sites (HLS) to be followed by all camps/stations;
1) DO
d) Facilitate the Memorandum of Agreement (MOA) between the PNP and
a) OPR on the implementation of this MC; Philippine Air Force (PAF) for borrowing/loan of Avgas or JET-A1 Fuel;

b) Ensure strict implementation of the procedures on the utilization of PNP air asset e) Facilitate the updated insurance of the aircraft and its registration with CAAP; and
during the conduct of police operations and for other purposes;
f ) Perform other tasks as directed.
c) TDO shall approve the flight request (first priority);
5) DHRDD
d) PCC, DO to issue flight directive addressed to Air Unit;
a) Facilitate the conduct of basic pilot training (fixed wing aircraft and rotary) by a
e) PCC, DO to collate all After Flight Operation Reports submitted by Air Unit; certified and accredited flying school;

f ) Update and maintain the list of suitable Landing Zones copy furnish Air Unit; and b) Facilitate the conduct of transition training of available fixed wing pilots and rotary
pilots;

138 139
 c) Facilitate the conduct of proficiency/recurrent training of the Pilots and Aircraft
Maintenance Technician (Crew) every two (2) years;
d) Design a standard training package of FSOT in coordination with DO, PNPTS,
and SAF;
e) Include the FSOT as part of the mandatory specialized course in the Mandatory
Training Action Plan/Regional Training Action Plan; and
f ) Perform other tasks as directed.
6) PROs
a) Designate Provincial Director/City Director as Ground Commanders on the LZ.
In extreme cases where the PD/CD is not available, the COP who has jurisdiction
over the LZ shall act as Ground Commander;
b) Provide responsive Ground Marshall during the landing and take-off;
c) Provide the current weather condition and the wind direction in the landing zone
during the scheduled landing and take-off;
8) Air Unit
a) Air Unit to execute and accomplish the flight mission in accordance to Flight
Directive;
b) The Chief, Air Unit should coordinate with PCC, DO and request for Flight
Clearance stating the following: name of pilot and passengers, body number of
helicopter, purpose, destination, estimated flight time for each destination and the
logistical requirements;
c) Coordinate with the CAAP for air laws, rules, regulations and instructions;
d) Pilot shall confirm with the PCC before take-off and upon arrival at their point of
destination for flight recording;
e) Submit After Flight Operations Report to PCC,DO every Flight Directive issued
by DO, PCC; and
f ) Perform other tasks as directed.
9) AVSEGROUP

d) Provide contingency facilities such as appropriate fire truck responder, fire a) Provide ground support at airports as requested;
extinguisher, ambulance with Medical Crew compliment, vehicle battery power
source for the electric fuel pump of the aircraft, as well as security and traffic b) Facilitate access to airports and provide other assistance to Air Unit aerial work
coverage of the surroundings of the LZ during landing and take-off; operations within airport AOR;

e) Provide at least one security organized into eight-man team to ensure the safety of c) Assess the location of identified LZ in the airports; and
the deployed aircraft on the ground or uncontrolled landing area;
d) Perform other tasks as directed.
f ) Train at least one eight-man team from Regional Mobile Force Battalion (RMFB),
one team from Mobile Force Company (MFC) per province and one personnel per 7. PENALTY CLAUSE:
Police Station for FSOT; and
Any PNP personnel who will be found to have violated any of the provisions set forth in this
g) Perform other tasks as directed. MC shall be administratively charged.

7) SAF 8. REPEALING CLAUSE:

a) Design Program of Instruction (POI) for FSOT in coordination with the DHRDD; All issuances, memoranda, rules and regulations issued by the PNP inconsistent herewith are
deemed repealed or amended accordingly.
b) Conduct Trainor’s Training for FSOT;

c) Organize a mobile training team for FSOT;

d) Assess the location of identified LZ; and

e) Perform other tasks as directed.

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 9. EFFECTIVITY: Annex A
FOR FIRST PRIORITY
This MC shall take effect after 15 days from filling a copy thereof at the UP Law Center in
FLOWCHART ON THE UTILIZATION OF PNP ROTARY-WING AIRCRAFT
consonance with Section 3, Chapter 2, Book VII of Executive Order 292 otherwise known as the
“Revised Administrative Code of 1987”, as amended. Offices/Units requesting for the utilization
of PNP Rotary-Wing Aircraft

TDO
ARCHIE FRANCISCO F GAMBOA
Police General
Chief, PNP
APPROVED DISAPPROVED
Distribution:
Command Group
PCC will issue flight directive addressed to DO will issue memorandum to
D-Staff Air unit copy furnished DL requesting office/unit regarding the
P-Staff status of the request
RD, PROs
D, NSUs AIR Unit executes the flight mission

After the flight:

• After flight operation report
• Post flight, inspection report
Will be submitted by Air Unit to DO.

FOR SECOND PRIORITY

Offices/Units requesting for the utilization

of PNP Rotary-Wing Aircraft

CPNP

APPROVED DISAPPROVED

PCC will issue flight directive addressed to DO will issue memorandum to

Air unit copy furnished DL requesting office/unit regarding the
status of the request

AIR Unit executes the flight mission

After the flight:

• After flight operation report
• Post flight, inspection report
Will be submitted by Air Unit to DO.

142 143
 Annex B

Annex B

LANDING ZONE DIMENSION FOR ONE (1) AIRCRAFT

42.672 meter (140 feet)

144 145
 “True Dedicated Logisticians Volting-In to Provide Quality
THE DIRECTORATE FOR LOGISTICS Logistics Services and Resources for the PNP Amidst Challenges”.

FAMILY PICTURE “Malinis at Maayos na Pangangalaga ng Pampulisyang Kagamitan

Larawan ng Disiplinadong Kapulisan”.
146 147
 The Logistics Plans and Programs Division (LPPD) is the primary division

LOGISTICS PLANS AND

of the Directorate for Logistics (DL) responsible in formulating plans and
programs, creating and updating of policies, takes charge of special projects,
prepares presentations, and accomplishment reports relative to logistics. The
Division takes the lead in the conduct of logistics training and the inventory

PROGRAMS DIVISION and inspection of all PNP Plant, Property and Equipment (PPE).

DL proudly produced the Compendium Volume IV composed of 12 newly

approved policies. DL as the leader of innovation, conducted the first ever
four classes of Logistics Management Course simultaneously via virtual
platform composed of 200 Police Commissioned Officers as students. Amidst
the pandemic, DL has continually maximized the available resources and
created new opportunities to carry out its mandate.

148 149
 Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City

June 2, 2021

MEMORANDUM CIRCULAR
NO.: 2021 - 079

GUIDELINES AND PROCEDURES IN THE UTILIZATION OF

PNP PROPERTY BOOKS (PNPPB) AND ENHANCED IMPLEMENTATION OF
MANUAL RECORDING SYSTEM OF PROPERTY, PLANT AND EQUIPMENT
(PPE), AND OTHER PNP ASSETS

1. REFERENCES:

a. Government Accounting Manual (GAM), per Commission on Audit (COA) Resolution

No. 2014-003 dated January 24, 2014;
b. NAPOLCOM Memorandum Circular (MC) No. 95-012 entitled “Guidelines in the
Conduct of Inventory of PNP Supplies, Equipment and Facilities” dated June 29,1995;
c. NAPOLCOM MC No. 94-015 entitled “Guidelines Governing Property Accountability/
Responsibility of PNP Supply Accountable Officers and Personnel” dated May 2, 1994;
d. PNP MC No. 2020-036 entitled “Guidelines and Procedures in the Implementation of the
PNP Logistics Data Information and Management System (LDIMS)” dated June 4, 2020;
e. PNP MC No. 2000-013 entitled “Procedures and Guidelines to be Followed by PNP
Officials in the Conduct of Inventory and Turn-Over of PNP Assets and Other Government
Properties during Relinquishment and Assumption of PNP Units/Offices at All Levels”
dated September 25, 2000;
f. PNP Standard Operating Procedure (SOP) No. 2010-01 entitled “Annual Logistics
Inspection and Physical Accounting of PNP Properties” dated January 28, 2010; and
g. NHQ-PNP SOP No. 22 entitled “Turn-Over of Command Property Inventory” dated
September 24, 1992.

2. RATIONALE:

It is a State policy that government resources, coming from different sources, should be managed,
expended, or utilized in accordance with laws and regulations, and safeguarded against loss or wastage
through illegal or improper disposition, with a view of ensuring efficiency, economy, and effectiveness
in government operations.

150 151
 Suffice it to say, proper recording and inventory are the foundations of the foregoing State
policy.
In the PNP, property, plant and equipment (PPE), and all other assets acquired either using
government funds or through donation, should be well recorded; regularly inventoried; properly
managed; and judiciously expended or utilized. The use of PNP property books should, therefore, be
maintained and the continued implementation of the system of manually recording PNP assets should
be enhanced, through the support of appropriate information and communications technology (ICT)
solutions.
3. SITUATION:
The manual process of recording PPE has many advantages. It is simple, inexpensive, and
power-failure proof. But, it is also tedious and could be prone to errors, omission, or inconsistent
entries.
With the advent of ICT, the PNP Logistics Information Management System (PNP LDIMS),
a customized web-based application purposely designed to establish a reliable inventory of all PNP
assets, has been adopted to support manual recording. Despite this ICT solution, manual recording
of PNP assets should still be maintained, as it has significant advantages over computer-based data
management systems.
In as much as the PNP LDIMS is not meant to substitute manual recording of PNP assets, but
is envisioned to serve as a subsidiary electronic record which represents a complete listing of all PNP
PPE in different PNP offices/units, there is still a need to maintain PNPPB.
Hence, this MC is issued to provide guidelines and procedures in the utilization of PNPPB
and to enhance continued implementation of the manual recording system of PNP assets.
4. PURPOSES:
This MC has the following purposes:
a. To provide standard guidelines and institutionalize procedures for the manual recording of
PNP PPE, acquired through any source, in the PNPPB; and
b. To establish a functioning inventory system for the effective and efficient management and
judicious utilization of PNP PPE and in order to safeguard all PNP assets against loss or
wastage through illegal or improper disposition.
5. DEFINITION OF TERMS:
a. Accountability – refers to the state of being accountable, liable, or answerable;
b. Modification/Change of Entry – refers to the act of changing or modifying the information
on PPE contained in the Property Book in order to correct it or make it more appropriate;
152
c. Double Entry – refers to the PPE that has the same description and serial number that
was entered or recorded twice in the property book;
d. Dropping-Off of Records – refers to the exclusion of PPE from the Property Book for
valid reasons such as when it is damaged, destroyed, lost, stolen, disposed through acceptable
modes of disposal, or transferred to other PNP offices/units or donated;
e. Expendable Supplies - items which are normally consumed in use within one year or
converted in the process of manufacture or construction;
f. Manual Data Migration - the process of moving or copying data from formats, documents
or reports. Data migration includes data profiling, data cleansing, data validation, and the
ongoing data quality assurance process;
g. National Printing Office (NPO) - is a recognized government printer in the Philippines
and is an instrumentality of the government entrusted with the tasks of printing and binding
routine government publications, public documents, the Official Gazette, and other official
forms;
h. PNP Logistics Data Information and Management System (LDIMS) refers to the
automated logistics data information and management system of the PNP designed to
effectively and efficiently track, monitor, and evaluate the status of various PNP equipment;
i. PNP Property Book (PNPPB) - refers to an official property book kept under the custody
of Supply Accountable Officer (SAO), Responsible Supply Police Non-Commissioned
Officer (RSPNCO) or Logistics Officer where all PPE of the concerned PNP units are
recorded;
j. Property Book PNCO/NUP - refers to a Police Non-Commissioned Officer or Non-
Uniformed Personnel in charge of the entry or recording of PPE acquired by the PNP from
any source;
k. Property, Plant and Equipment (PPE) - are assets of the PNP that are acquired in the
course of operations, are considered long-term in nature, and possess physical substance.
(building, motor vehicle, firearms, ammunition and office equipment);
l. Report on Physical Count of Property, Plant and Equipment (RPCPPE) - is
the  form  used to report the physical count of  PPE  by type such as land, infrastructure,
building and other structures, machinery and equipment, transportation equipment,
furniture, fixtures and books, work/zoo animals, etc. which are owned by the PNP;
m. Responsible Supply Police Non-Commissioned Officer (RSPNCO) - a designation
of any eligible PNCO as approved by the unit head who assists the Supply Accountable
Officer in performing the functions of property custodianship.
n. Semi-expendable Property - tangible items below the capitalization threshold of PhP15,
000.00.
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 o. Supply Accountable Officer (SAO) - a designation of any eligible NUP with Administrative
Officer position title approved by the Head of the Agency whose duties permit to require
the possession or custody of government property and who is required by the law to render
account to the Commission on Audit (COA).
p. Transaction Entry - refers to a basic method used to manually record or enter the PPE
details or information in an appropriate account;
q. Unified Accounts Code Structure (UACS) - is a government-wide harmonized budgetary,
treasury and accounting code classification framework jointly developed by the Department
of Budget and Management, the COA, the Department of Finance and the Bureau of
the Treasury to facilitate the reporting of all financial transactions of agencies including
revenue reporting.
6. GUIDELINES:
OFFICE/ UNIT
a. General Guidelines:
1) All PNP offices/units are mandated to use only the official PNPPB as prescribed under
this MC.
2) The use of other kinds of property books, not printed by or procured from the NPO, as
the recognized government printer, is not allowed.
3) As a matter of policy, all PNP offices/units may procure their respective PNPPB subject
to coordination with the Directorate for Logistics.
4) In the exigency of service or when emergency situation warrants, heads of PNP offices/
units shall request authority to procure their own PNPPB when:
a) The book runs out of pages; or
b) Replacement of lost or damaged property book is needed.
5) The procurement of PNPPB may be sourced out from the PNPTRF or the Maintenance
and Other Operating Expense (MOOE) Funds of PNP offices/units.
6) The PNPPB shall be categorized as Non-Expendable property. As such, if the PNPPB
was lost or damaged, the Board of Survey procedures shall be initiated to determine
accountability and recover costs for the lost or damaged PNPPB.
7) All PPE and other PNP assets acquired through any source shall be recorded in the
PNPPB from the time of acceptance until the disposal thereof. However, expendable
consumable supplies and material components, as well as semi-expendable equipment
with acquisition costs below PhP15, 000.00, may not be recorded in the PNPPB.
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8) It is the responsibility of all heads of PNP offices/units to ensure that the PNPPB is
properly maintained, well-managed, and duly safeguarded.
b. Specific Guidelines:
1) The standard specifications and dimensions, design, variations, and page sheet numbering
of the PNPPB are as follows:
a) Specifications and Dimensions: The size of the Cover shall be 12 inches (30cm.), in
height and 16 ¾ inches (42.545 cm.), in width;
b) Design: The Title printed on the Cover shall be colored “gold”, using the font style
“Bernard MT Condensed”, and with font size of .3937 inches (1cm.):
16¾
1cm PHILIPPINE NATIONAL POLICE
PROPERTY BOOK
12”
(CPS/MPS)
PROPERTY, PLANT, AND EQUIPMENT
c) Variations:
i. The recommended PNPPB, for use of Police Regional Offices (PROs)/ National
Support Units (NSUs) is 300 pages;
ii. The recommended PNPPB, for use of Police Provincial Offices (PPOs) is 200
pages; and
iii. The recommended PNPPB, for use of City Police Station (CPS)/Municipal
Police Stations (MPS) is 100 pages
d) Page Sheet Numbering: The Page Sheets of the PNPPB shall bear consecutive five-
digit serial numbers to ensure the integrity of entries in the record;
2) A complete set of PNPPB shall be composed of 16 Sections assigned to correspond
with 16 PPE accounts, systematically organized and arranged based on its classification.
It shall be used to record properties acquired by the PNP unit from any source, whether
procured, donated or forfeited. The Sections referred to herein are as follows:
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 Section Description d. Communication Equipment Shall be used to record properties categorized/
a. Motor Vehicles Shall be used to record properties categorized/ classified as communication equipment such
classified as motor vehicles such as but not as but not limited to:
limited to: • Tactical and Digital Mobile Radios
• Staff Cars • Satellite Phones
• Service, Patrol, Combat, and other • Telephone Sets (Direct and Local)
Special Purpose Vehicles • IP-Phones
• Bus/Coasters • Telefax
• Dump, Fire Trucks • Cellphones
• Wreckers • Public Address Systems
• Forklifts e. Technical and Scientific Shall be used to record properties categorized/
• Bicycles Equipment classified as technical and scientific equipment
• Motorcycles such as but not limited to:
b. Watercrafts Shall be used to record properties categorized/ • Latent Print Image Capture Units
classified as watercrafts such as but not • Bullet Comparison Equipment
limited to: • Finger Print Kit
• Dauntless Ram Boat • SOCO center evidence collection
• Fiberglass Boat • DNA Testing Equipment
• Galva Boat • AFIS Database
• Police Patrol Boat • Polygraph System
• Police Speedboat • Cameras
• Rigid Hull Inflatable Rubber Boat f. Information and Communication Shall be used to record properties acquired by
• High Speed Tactical Watercraft Technology Equipment the PNP from any source whether procured,
• Inflatable Rubber Boat donated or forfeited which are categorized/
• Motorized Banca classified as ICT such as but not limited to:
• Police Coastal Sea Craft • Desktop Computers
• Police Fast Boat • Laptops
• Police Gun Boat • Projectors
• Rescue Boat • Audio-Video System
• Personal Watercraft • Tablets
c. Military, Police, and Security Shall be used to record properties categorized/ • Network Connectivity
Equipment classified as Military, Police, and Security • GPS Vehicle Tracking System
Equipment (MPSE); MPSE non-firearms • CCTV Systems
and Special Anti-Terrorist Equipment g. Office Equipment Shall be used to record properties categorized/
(SATE) such as but not limited to: classified as office equipment such as but not
• Firearms limited to:
• ISO Equipment • Air-Conditioning Units(ACUs)
• Intelligence Equipment • Electric Fans
• Shredders
• Photocopying and Binding Machines
• Biometric Time Clocks

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 h. Furniture and Fixtures
i. Medical Equipment
j. Other Machinery and Equipment
k. Disaster Response and Rescue
Equipment
l. Sports Equipment
m. Work/Zoo Animals
n. Buildings and Facilities
o. Real Estate
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Shall be used to record properties categorized/
classified as furniture and fixtures such as but
not limited to:
• Tables
• Chairs/Sofa
• Cabinets
Shall be used to record properties
categorized/classified as medical equipment
such as but not limited to:
• Medical/Hospital Equipment
• Dental Equipment
Shall be used to record properties/items
categorized/classified as other machinery
and equipment such as but not limited to:
• Refrigerator
• Television
• Squad Tent
• CCTV System
• Body Camera
• Mobile Camera
• Covert Camera
• Dashboard Camera
• GPS Tracking Device
• Unmanned Aerial Vehicle
• Solar Panel System
• Generator Set
• Submersible Water Pump Set
Shall be used to record properties
categorized/classified as disaster response
and rescue equipment.
Shall be used to record properties
categorized/classified as sports equipment.
Shall be used to record properties
categorized/classified as work/zoo animals
such as but not limited to:
• Canines
• Horses
Shall be used to record properties
categorized/classified as buildings and
facilities.
Shall be used to record real estate or land
acquired by the PNP from any source,
whether grant, procured, donated or
forfeited.
p. Other PPE Shall be used to record properties
categorized/classified as other PPE.
Additional PPE Sections may be included to correspond with additional PPE
accounts that may be prescribed in the future.
3) For uniformity, only pen with black ink is the authorized material used for writing
of entries in the PNPPB.
4) For easy distinction between the serial number zero “0” and the letter “O”, the serial
number zero “0” shall be written with a slash (Ø).
5) After every entry in the PNPPB, the source document should be indicated and
signed by the designated PCO/PNCO, to establish authenticity. All supporting
documents, such as but not limited to the corresponding Property Transfer Receipt
(PTR), Property Acknowledgement Receipt (PAR), Deed of Donation (DOD)
and official receipts covering the PNP PPE must be protected from damage, loss,
destruction, modification, and inappropriate access.
6) All personnel assigned to the Logistics/Supply Office shall have the primary
responsibility to ensure that the PNPPB is properly maintained, well-managed,
and duly safeguarded.
7) To protect the PNPPB from misuse, tampering, loss, or damage, under no
circumstance shall the PNPPB be physically taken out of the Logistics/Supply
Office, by any personnel, except when duly authorized.
8) PNPPBs shall be accessible to all logistics personnel, as authorized by the head of
PNP office/unit, such as but not limited to:
a) Unit Logistics Officer;
b) Logistics PNCO;
c) Supply Accountable Officers; or
d) RSPNCO
9) PNPPBs may be accessible to other duly authorized PNP officers/offices upon
approval by the head of the PNP unit and for specific purposes, such as but not
limited to:
a) inventory;
b) investigation; or
c) accounting and audit
10) The head of the PNP office/unit may grant other entities or persons access to
PNPPBs, as may be allowed by law, but subject to such reasonable conditions and
limitations prescribed.
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 11) The RPCPPE/Inventory Records; the LDIMS; and the entries therein shall c) Write the date of inspection, recommendations and the Team Leader shall affix
be compared from the PNPPB from time to time/occasionally when there is a signature at the lowermost portion of the last transaction entry using a ball pen with
movement of PPE to check that the inputted figures; data; and information are blue or red ink; and
correct, consistent, and reconciled.
d) Perform other tasks as directed.
c. Responsibilities:
4) C, SAMD/SAO, PNP Wide
1) Directorate for Logistics a) Ensure that all PNP equipment acquired from any source shall be recorded/entered
a) Ensure the immediate and widest dissemination of this MC to all PNP offices/ into the NHQ-PNP Property Book (NHQPNPPB) prior to issuance/transfer to
units; any PNP offices/units and submit report to TDC (Attn: C, Accounting Division);

b) Chief, Logistics Plans and Programs (C, LPPD) shall monitor and check that all
PNPPB being maintained by all offices/units are in compliance with the standard
design and format provided by this MC.
c) C, LPPD to ensure that all PNP offices/units maintain property book in their
respective office;
b) Ensure that all PNP assets issued or transferred to NSUs/PROs have cost valuation
or acquisition cost;
c) Discuss the pertinent provisions of this MC to the SAO NSUs and PROs;
d) Ensure RPCPPE is reconciled with PNPPB; and

d) C, LPPD to review this policy to determine applicability and shall recommend e) Perform other tasks as directed.
updated PNPPB policy as necessary; and
5) All SAOs/RSPNCOs
e) Perform other tasks as directed by the CPNP. a) Ensure supervision is provided to Property Book PNCO/NUP on recording of
equipment/properties to appropriate accounts;
2) Director, PROs/NSUs
a) Logistics Officer shall assign/designate a PNCO or NUP in charge of the recording b) Ensure preservation of the supporting documents (PTR, PAR, DOD) and any
of PNP assets in the PNPPB; other documents pertaining to PPE entry;

b) Ensure allocation of fund for the procurement of PNPPB to be sourced from the c) Ensure that the entries in the PNPPB reconcile with the RPCPPE submitted to
PNPTR or MOOE; TDL/PRO/PPO and concerned Accounting Units;
d) Submit report to immediate Superior/Supervisor any damage, erasure/tampered
c) Ensure that all PNP offices/units within the area of responsibility have issued entries and loss of page/sheet of PNPPB;
PNPPB procured from or printed by the NPO;
e) Ensure that the PNPPB is readily available and accessible for review/scrutiny by
d) Ensure that there is an effective recording in the area of responsibility of item/ Inspecting Team or authorized persons;
equipment acquired by any source; and
f ) Submit to SAO, PNP Wide issues and concerns pertaining to the recording of PPE
e) Perform other tasks as directed. in the property book;

3) Inspecting/Inventory Team g) Conduct periodic review of the PNPPB to detect and eliminate errors in recording;
During accounting and/or inspection of PNP assets, the Inspecting/Inventory Team
members shall: h) Perform its obligation in good faith as custodian of the unit’s PNPPB;

a) Review all entries in the PNPPB for any errors or discrepancy; i) RSAOs shall conduct inspection of PNPPB maintained by PSAO of PPOs under
the area of responsibility every quarter;
b) Make recommendation to address the deficiencies noted in recording of PPE (if
any); j) PSAOs shall conduct inspection of PNPPB maintained by RSPNCO of MPS

160 161
 under the area of responsibility every quarter; and b.2) Make;

k) Perform other tasks as directed. b.3) Caliber (for firearms);

6) PNP Property Book PNCO/NUP b.4) Serial Number;

a) In charge of the recording of all equipment in the PNPPB acquired by the PNP
from any source; b.5) Engine Number (for mobility assets);

b) Assist SAO in maintaining records for all procured, donated, Found at Station b.6) Chassis Number (for mobility assets);
(FaS) and forfeited equipment;
b.7) Plate Number (for mobility assets); and
c) Ensure the accurate and timely recording of all equipment acquired by the PNP
from any source; b.8) Tail Number (for watercrafts and aircrafts)

d) Notify the SAO/RSPNCO any discovered losses of page/manuscript, damage, and
erasures/tampered entries in the PNPPB;
e) Ensure that equipment are not repeatedly recorded (double entry); and
f ) Perform other tasks as directed.
7. PROCEDURES:
a. Entry/Recording of PPE Data in the PNPPB
(For New PNP Assets Acquired From Any Source):
1) Within (15) days from delivery and acceptance, the PNP personnel in charge of recording
shall input all pertinent PPE data on new PNP assets acquired from any source under
the appropriate PPE account, on the basis of the Delivery Receipt, Official Receipt,
PTR, Deed of Donation, and other corresponding supporting documents, observing
the provisions of this MC;
c) Supply Directive Number/PTR Number
c.1) Supply Directive Number – represents the code assigned to a Supply Directive
issued by the Directorate for Logistics (DL) as the authority to issue PNP
assets to designated PNP offices/units or individual PNP personnel; and
c.2) PTR Number – represents the number assigned to a PTR
d) Acquisition Date – represents the date on which the PNP assumed control of the
PNP assets.
e) Acquisition Cost/Market Value/Appraised Value - is the total cost that the PNP
recognizes in its PNPPB and books of accounts.
f ) Source - determines the origin of the property, plant, or equipment, indicating
whether it is procured by the PNP, acquired through donation, or Found at Station
(FAS).

2) All PPE shall be categorized based on their specific types in accordance with the g) Status – identifies whether the property is serviceable, unserviceable or beyond
Unified Accounts Code Structure; economical repair.

3) The significant data/details/information pertaining to the PPE shall be recorded
completely under the selected fields in the PNPPB as follows:
a) Entry Number – represents the code assigned to each PPE recorded in the PNPPB,
chronologically written as 1, 2, 3 and so on
h) On-Hand per Count:
h.1) Quantity – refers to the count or number of the PPE; and
h.2) Value – refers to the determinate cost valuation assigned to a PNP asset.

b) Description – is an identifier of the specific property, plant or equipment, indicating i) Whereabouts:

parameters such as, but not limited to:
i.1) Office/Unit – refers to the specific police office/unit recipient of the PNP
b.1) Type; asset; and

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 i.2) User Name – is the name of the PNP personnel to whom the PNP asset is
entrusted for use in official PNP duties and responsibilities.
j) Encoder/Date of Entry – refers to the last name and initials of the first and middle
names of the recorder and the date when the entry was made in the PNPPB.
b. Manual Data Migration of PPE Record from Old Property Book or RPCPPE into the
PNPPB:
Upon effectivity of this MC, all PNP assets recorded in inventory reports; in old
property books; or in RPCPPE maintained by the different PNP offices/units, as well
as in the LDIMS maintained by ODL, shall be migrated to the PNPPB, as prescribed
under this MC.
1) Prior to inscription, the SAO and PNPPB PNCO/NUP shall faithfully undertake
the following:
a) Confirm the existence of the recorded PPE;
b) Reconcile the data pertaining to the PNP assets against the supporting
documents; and
c) Double check all the significant data/details/information pertaining to all PPE
and ensure their truthfulness, correctness, and accuracy.
2) After completion of the above measures with due diligence, the Property Book
PNCO/NUP shall undertake the inscription of the data/details/information of the
PPE under the appropriate fields in the PNPPB.
c. Dropping-Off of PPE Entries:
Dropping-off is required when the PNP asset is damaged, destroyed, lost, stolen,
disposed through acceptable modes of disposal, transferred to other PNP offices/units,
or donated to other government entities.
The process for dropping-off of records of PPE involves the following steps:
1) Determine the transaction entry that needs to be dropped off;
2) Create new transaction entry indicating the complete information of the PNP asset
to be dropped off;
3) Adjust the detail of the records; and
4) Preserve supporting documents
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d. Modification/Change of Entry:
When double entry and other errors are determined, adjustment or modification is a
must, the process of which involves the following steps:
1) Re-check the transaction and the source of error that would be acted upon;
2) If the entry is a clear error, request for approval to cancel the erroneous entry from
the head of office/unit, through the Logistics Officers/Administrative Officers;
3) Upon approval of the request, strike out the erroneous entry by drawing a line
through it, and write the reason for the error;
4) Create a new transaction entry indicating therein the correct and complete
information of the PNP asset, as adjusted; and
5) Preserve the documents pertaining to the approval of the request for cancellation of
erroneous entry as well as the adjustment to correct the entry.
8. REPEALING CLAUSE:
All existing PNP issuances not consistent with the provisions of this MC pertaining to the
utilization of the PNPPB and the enhanced implementation of the manual recording system of PPE
and other PNP assets are hereby modified accordingly.
9. PENALTY CLAUSE:
Any violation of this MC shall be investigated accordingly and, if warranted by evidence,
appropriate criminal, civil, and administrative charges shall be filed against erring PNP personnel.
10.
AUTOMATIC REVIEW CLAUSE:
On the fifth year following the effectivity of this MC, and every five years thereafter, or as
earlier needed, the LPPD, DL shall automatically review the provisions hereof, to determine possible
updating, revision, amendment, or repeal, as may be necessary.
11. SEPARABILITY CLAUSE:
If any provision of this MC shall be declared illegal or invalid, such declaration shall not
invalidate the remaining provisions.
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 12. EFFECTIVITY:

This MC shall take effect after 15 days from the filing of a copy thereof at the UP Law
Center, in consonance with Section 4, Chapter 2, Book VII of Executive Order No. 292, otherwise
known as, “The Revised Administrative Code of 1987”, as amended.

GUILLERMO LORENZO T ELEAZAR

Police General
Chief, PNP

Distribution:
Command Group
IG, IAS
D-Staff
P-Staff
D, NSUs
RD, PROs
SPA to SILG

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Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City
August 18, 2021
MEMORANDUM CIRCULAR
NO.: 2021-111
GUIDELINES AND PROCEDURES IN THE FORMULATION AND
REVISION OF THE PNP TABLE OF EQUIPMENT AND ALLOWANCES
1. REFERENCES:
a. Government Accounting Manual (GAM) for National Government Agencies (NGAs);
b. NAPOLCOM Memorandum Circular (MC) No. 2008-011 dated June 16, 2008 entitled,
“Directing the Chief, PNP to Create a Committee that will Undertake the Revision/
Amendment of the Approved PNP Table of Equipment and Allowances (TEA) Embodied
in NAPOLCOM Resolutions nos. 94-058, 93-045, 93-08 and 92-37,” respectively;
c. NAPOLCOM Approved Organizational Structure and Staffing Pattern;
d. PNP MC No. 2018- 033 entitled, “Policy on Permanent Issuance of Firearms”;
e. PNP MC No. 2015-002 entitled, “Guidelines in the Issuance, Utilization, Maintenance,
and Proper Disposition of PNP Mobility Asset”; and
f. PNP MC No. 2020-09 entitled, “Guidelines and Procedures in the Issuance of
Communication Equipment”.
2. RATIONALE:
This PNP Memorandum Circular (MC) provides the guidelines and procedures to be
undertaken by all PNP offices/units in the formulation, crafting, and amendment of the Table of
Equipment and Allowances (TEA).
3. SITUATION:
Since the creation of the PNP by virtue of RA No. 6975 as amended by RA No. 8551, and
further amended by R.A No. 9708 through NAPOLCOM Resolution No. 92-36 entitled, “Approving
the Revised Organizational Structure of the Philippine National Police (PNP) and Providing Policies
and Guidelines in the Implementation, Thereof,” there is no established standard and mechanism in
the formulation of the Table of Equipment and Allowances (TEA).
168
This MC shall serve as basis in the determination of the percentage fill-up of equipment in
preparation for the crafting of the Project Procurement Management Plan (PPMP) and the Annual
Procurement Plan (APP).
Therefore, there is a need to establish guidelines and procedures in crafting of the TEA to be
followed by all PNP offices/units.
4. PURPOSE:
This MC shall serve the following purposes:
a. To provide and establish the standard guidelines and procedures to be followed and observed
in crafting of PNP TEA;
b. To determine the special and peculiar equipment which correspond to their mandate and
the functions of the office/unit; and
c. To identify the right equipage for a particular unit, based on its geographical location, to
include the distribution of equipment whether individual, per team, and/or per office/unit.
5. DEFINITION OF TERMS:
For purposes of this MC, the following terms, words, or phrases shall mean or be understood
as follows:
a. Allowances - are the required number of equipment per office/unit based on the approved
staffing pattern and logistics policies on equipment distribution.
b. Approved Organizational Structure – refers to section/divisions that composes one unit
to include its personnel strength/capability in a specific mission and function of concerned
office/unit.
c. Equipment – refers to items identified by concerned PNP offices/units to be necessary in
the performance of their specific functions.
d. Staffing Pattern – refers to the number of personnel requirement, list of positions, duties
and responsibilities which are consistent with the mission and functions of an office; and
e. Table of Equipment and Allowances (TEA) – is a document which prescribes the basic
needs of the PNP based on its approved organizational structure, mission and functions.
This defines the logistical capability of the unit/office as the basis for preparing the Project
Procurement Management Plan (PPMP)/Annual Procurement Plan (APP).
6. GUIDELINES:
a. General Guidelines:
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 1) The TEA is one of the bases for preparing the Project Procurement Management Plan Ex-O, DRD - Member
(PPMP) and the Annual Procurement Plan (APP) which are the basis of Procurement;
Ex-O, DHRDD - Member
2) Generic terms shall be used in describing the equipment. Items identified through Ex-O, DPRM - Member
brand names are prohibited by existing laws, rules and regulations; Ex-O, DPCR - Member
Ex-O, DIDM - Member
3) Equipment classification shall be based on the revised chart of account on the
Government Accounting Manual (GAM); b) Technical Working Group (TWG)

4) It should be limited only to the approved NAPOLCOM organizational structure and The TWG shall be composed of following primary members who are to evaluate
staffing pattern; each proposal based on the guidelines set forth by this MC. Likewise, the Chairman
may include other PNP personnel in the membership with necessary technical and
5) It should be based on the mission and functions of the unit; expertise from different offices/units as needed.

6) It should be attuned to the current technological developments; and Technical Working Group (TWG)

7) The TEA of peculiar equipment should be determined by the end-user unit or any unit Position/Office/Unit Designation
with known expertise and/or has specialized function on the subject equipment.
Chief, Logistics Plans & Programs Division, DL - Chairman
b. Specific Guidelines:
Asst Chief, Supply Management Div, DL - Vice Chairman
1) Creation of Committee Asst Div Chief, Organizational Dev’t Div, DPL - Member
Asst Chief, Internal Security Operations Div, DO - Member
The following Committees are the primarily responsible in the crafting, formulation, Asst Chief, Operations Div, DPCR - Member
and recommendation of each TEA proposal: Logistics Officer, CES - Member
Logistics Officer, HS - Member
a) National TEA Formulation and Revision Committee (NTFRC)
Logistics Officer, ITMS - Member
The National TEA Formulation and Revision Committee (NTFRC) shall be Logistics Officer, IG - Member
composed of all Executive Officers of the Directorial Staff and chaired by the Logistics Officer, CIDG - Member
Deputy Director for Logistics. The said committee shall approve and endorse each Logistics Officer, MG - Member
proposal to the CPNP and to NAPOLCOM. Logistics Officer, SAF - Member
National TEA Formulation and Revision Committee (NTFRC) Logistics Officer, CL - Member

c) Secretariat
Position/Office/Unit Designation
In addition to providing administrative support to the TWG, the TEA Secretariat
Deputy Director for Logistics - Chairman headed by the Assistant Chief, Logistics Plans and Programs Division (AC,
Ex-O, DPL - Vice-Chairman LPPD) of the Directorate for Logistics, shall be the overall facilitator to ensure the
Ex-O, DL - Member formulation and review of the TEA of different PNP offices/units.
Ex-O, DC - Member Secretariat
Ex-O, DO - Member
Ex-O, DI - Member Position/Office/Unit Designation
Ex-O, DICTM - Member Asst. Chief, Logistics Plans & Programs Div., DL - Head Secretariat

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 Chief, Statistics & Special Project Sec, LPPD, DL - Asst Secretariat Chief, Regional Comptrollership Division - Member
Chief, Policies & Research Sec, LPPD, DL - Member Chief, Regional Personnel and Records Mgmt Div - Member
Action PNCOs and NUPs, SSPS, LPPD, DL - Member Chief, Regional Intelligence Division - Member
Chief, Regional Operations Management Division - Member
d) Office/Unit TWG Chief, Regional Community Affairs Dev’t Div - Member
Chief, Regional Learning and Doctrine Dev’t Div - Member
The unit TWG shall be the primary group who is responsible in formulating and
crafting each office/unit TEA proposal based on the guidelines set by this MC. Chief, Regional Investigation and Detective Mgmt Div - Member
Chief, Regional Plans and Strategy Mgmt Div - Member
TWG for C-Group/D-Staff/P-Staff Force Commander, Regional Mobile Force Battalion - Member

Position Designation c. Responsibilities:

Chief, Plans & Programs Division - Chairman
Administrative Officer - Vice-Chairman 1) Directorate for Logistics
RSPNCO - Member/Secretariat
a) Overall OPR in the implementation of this MC through the TEA Secretariat;
Selected Personnel per Division/Section - Members b) Request for the issuance of DPRM Order for the composition of the NTFRC
and the TWG;
In absence of PPD in certain offices/units, the Administrative Officer will assume c) Prepare the coordinating memoranda to NTFRC;
as the Chairman of the TWG. d) Conduct initial review and critique on each proposal prior to the presentation
of the proposed TEA to the TWG;
NSUs TEA Formulation and Revision Committee (NSUs - TFRC) e) Consolidate all the reviewed and/or approved TEA;
f ) Coordinate with DPL on the approved organizational structure of each PNP
Position Designation office/unit prior to the formulation of TEA proposal;
Deputy Director - Chairman g) Act as liaison to NAPOLCOM;
Chief of Staff - Vice-Chairman h) Maintain files on the proposed and approved TEA and other documents
pertaining to TEA; and
Chief, Logistics Management Division - Member/Secretariat
i) Perform other tasks as directed by the Chairman, NTFRC.
Chief, Financial Management Division - Member
Chief, Operations Management Division - Member 2) Directorate for Personnel and Records Management
Chief, Intelligence Division - Member
Chief, Administrative and Resource Mgmt. Div - Member a) Issue appropriate orders for the composition of NTFRC, TWG and Secretariat
members; and
Chief, Information Technology Division - Member
b) Perform other tasks as directed.
Chief, Investigation Division - Member
Chief, PCR Division - Member 3) Directorate for Plans

Regional TEA Formulation and Revision Committee (RTFRC) a) Regularly provide DL with copies of new General Orders creating, activating,
renaming, or restructuring police offices/units as initiatory step in the formulation
Position/Office/Unit Designation or revision of TEA; and
Deputy Regional Director for Administration - Chairman b) Perform other tasks as directed.
Chief of Regional Staff - Vice-Chairman
4) National TEA Formulation and Revision Committee (NTFRC)
Chief, Regional Logistics and Research & Dev’t Div - Secretariat
a) Approving committee of the PNP with regard to TEA;

172 173
 b) Direct RTFRC/NSU-TFRC to review, analyze, and submit proposal to amend/
change the existing TEA of PNP offices/units; and
c) Submit the proposal for CPNP’s endorsement to NAPOLCOM through
Resolution.
5) Regional TEA Formulation Revision Committee (RTFRC)
a) Evaluate and scrutinize the proposed TEA and/or request for the revision of
TEA submitted by the PNP offices/units under the area of responsibility;
b) Rectify the TEA submitted by the proponent when determined to be necessary
for the efficient operation and function of the PNP; and
c) Perform other tasks as directed.
6) Technical Working Group (TWG)
a) Evaluate and scrutinize the proposed TEA submitted by the RTFRC/
NSU-TFRC to assure that the equipment included are essential for effective
accomplishment of mission of the PNP;
b) Rectify the TEA submitted by the proponent when determined to be necessary
for the efficient operation and function of the PNP; and
c) Perform other tasks as directed.
7) Office/Unit Technical Working Group
a) Craft/Formulate their proposal based on the guidelines set by this MC; and
b) Perform other tasks as directed.
7. PROCEDURES:
a. Formulation and Revision of TEA (See Annex A)
1) Upon receipt of the copies of new General Orders on creation/activation/renaming/
restructuring of offices/units from DPL, The Directorate for Logistics through the
Logistics Plans and Programs Division (LPPD) shall prepare the documents for the
formulation/revision of TEA under the Statistics and Special Projects Section (SSPS)
as the Secretariat;
2) The Secretariat shall plan and schedule workshop on the crafting of the proposed TEA
per office/unit or per cluster. TEA Proposal presentation with the Secretariat shall be
scheduled as initial critique on the crafted proposal based on the approved guidelines
set by this MC.
3) The Secretariat shall determine if the proposal conforms with the guidelines and/or
shall give recommendations if there are necessary corrections on the proposed TEA;
174
4) If the proposal conforms to the guidelines, the Secretariat shall schedule the TWG
meeting as the 2nd stage of TEA review. Comments and recommendations from the
pool of TWG members shall be considered and subject for adjustments and changes if
necessary;
5) Once the TWG approves the proposal, the Secretariat shall schedule the final stage
of review, which is to be done by the NTFRC chaired by the Deputy Director for
Logistics with all the Executive Officers of the different Directorates. Comments and
recommendations shall be taken into consideration and subject for adjustments and
changes, if necessary. Final revision on the proposal shall be made by the respective
offices/units and shall be presented for approval;
6) If the final proposal is approved by the NTFRC, the Secretariat shall then prepare
the necessary memoranda for information of the PNP Command Group, and letter
endorsement to NAPOLCOM to be signed by the CPNP;
7) Signed endorsement shall be returned to the Secretariat who shall then submit the
same to NAPOLCOM for approval. In addition to its tasking, the Secretariat shall
regularly follow-up the updates of the endorsed proposal to Installation and Logistics
Service, NAPOLCOM; and
8) DL shall provide a copy of NAPOLCOM approved TEA to DRD, DPL and respective
offices/units for their reference.
b. For PNP offices/units (See Annex B)
1) Receives directive from TDL/TEA Secretariat to review/amend or craft the proposed
Unit Table of Equipment and Allowances (TEA) based on the approved General
Orders from DPL on renaming, restructuring, and creating of PNP office/unit to revise
the PNP TEA;
2) The Logistics Division (Regional/Support Units) and/or Administrative Office shall
prepare the documents for the formulation/revision and request office/unit order for the
activation of the RTFC/NSU-TFRC. Said office/unit shall be the primary responsible
in preparing the draft TEA for review;
3) The proposal shall then be presented to the committee for review and/or critique based
on the guidelines set by this MC; and
4) Once the proposal passed the critique of the RTFRC/NSU-TFRC, the office/unit
Secretariat shall prepare the CSW for endorsement to DL for further evaluation and/
or review of the unit proposal.
8. REPEALING CLAUSE
All existing PNP policies and issuances inconsistent with this MC are hereby rescinded.
175
 9. AUTOMATIC REVIEW CLAUSE: Annex A
There should be a regular review of this Circular which shall be initiated by the Logistics Plans TEA Flow Chart (Unit/Office/PROs)
and Programs Division of the Directorate for Logistics every fifth year from the effectivity of this MC
or as necessary based on the restructuring or reorganization, to include renaming of offices/units and/
or the creation of a new offices/units.

10. EFFECTIVITY:

This MC shall take effect after 15 days from the filing of a copy thereof at the University of START
the Philippines Law Center in consonance with Sections 3 and 4 of Chapter 2, Book VII of Executive
Order No. 292, otherwise known as the “Revised Administrative Code of 1987,” as amended.
1
Receives directive
from TDL
6
Present to RTFRC/
2 NSU-TFRC
GUILLERMO LORENZO T ELEAZAR Prepare Needed for Review and Critique
Police General Requirements in the
Formulation/Revision
Chief, PNP

Distribution: 3 7 NO
Is submitted
Command Group Activate the RTFRC/ Make Correction/
TEA correct?
SPA to the SILG NSU-TFRC revision
IG, IAS
Cmdr, APCs
P-Staff 4 YES
Thru the Logistics Div,
D-Staff
present the draft TEA
D, NSUs (amendment/new) 8
RD, PROs proposal Finalize TEA
DD, NCRPO

9
NO Forward proposal to
5 Is submitted
Make Correction TEA correct? DL for evaluation

YES A

176 177
 Annex A
TEA Flow Chart (General Process)

START

1
Receive Approved GO
from DPL re PNP TEA
6
Presents TEA to TWG
2 for Review and Critique
Prepare Needed
Requirements in the
Formulation/Revision

3 7 NO
Is submitted
Conduct Workshop to Make Correction/
TEA correct?
all Offices/Units revision

A
YES
4
8
Conduct Initial Review
Present TEA to NTFRC
and Critique
for Final Review and
Critique

NO
NO 9 Is submitted
5 Is submitted
Make Correction TEA correct?
Make Correction TEA correct?

YES
YES
10
Finalize TEA

11
Forwards Letter
Endorsement signed
by C, PNP to
NAPOLCOM for
Approval

END

178 179
180 181
182 183
184 185
 “Annex C”
CLASSIFICATION OF EQUIPMENT

COMMUNICATION EQUIPMENT
ITEMS DISTRIBUTION REMARKS
HAND HELD RADIO (DMR)
a. National Headquarters 15% of the authorized For distribution to key Officers
(NHQ) strength and PNCOs
15% of the authorized For distribution to key Officers
b. National administrative strength (NHQ) and PNCOs
Support Units (NASUs) 30% of the authorized For distribution to key Officers
strength (RHQ) and PNCOs
30% of the authorized For distribution to key Officers,
c. National Operational
strength (NHQ) PNCOs and Operating Units.
Support Units and Special
50% of the authorized Due to three shifts duty of
Tasks Forces
strength (RHQ) personnel per Day
d. PROs, Police Districts, For distribution to key Officers,
30% of the authorized
PPOs and CPOs PNCOs, Operating Units and
strength
Headquarters Tasks Forces.
15% of the total strength Performing Administrative
e. RMFB/PMFC/PMFP/
(HQS) function
CMFP
30% of the total strength for Maneuver and Support Units
assigned in Police Stations
10% of the total strength performing Administrative
function
f. CPS AND MPS
50 % of the remaining 90%
Due to 2 shifts duty of
of the total strength of the
personnel per day
Police Station
MOBILE RADIOS (DMR) 1 Per vehicle
shall be determine and program
REPEATER (DMR) 1
by CES
BASE RADIOS ( DMR)
a. PNP Command Center 6 units
One unit linked to NHQ, one
2 Units (NHQ)
unit linked to RSU
b. NASUs
One unit linked to NHQ or
1 unit (RHQ)
PRO
One unit linked to NHQ, one
2 Units (NHQ)
unit linked to RSU
c. NOSUs One unit linked to NHQ or
2 Units (RHQ) PRO, one unit to its Operating
Unit

186 187
 One unit linked to NHQ, one FURNITURE & FIXTURE
d. PRO Headquarters 2 Units unit to PPOs and other Support ITEMS DISTRIBUTION REMARKS
Units Director, Deputy Director and
One unit linked to RHQ, one Senior Executive Table & Chair 1 Set lower-ranked executive officers
e. PPO Headquarters 2 Units unit to Police Stations and and NUP (SG 25)
other Support Units Police Lieutenant to Police
One unit linked to NHQ, one Lieutenant Colonel; ESPO/
f. RMFB 2 Units unit to Maneuver Units and Junior Executive Table & Chair 1 Set
C, Clerk; NUP Supervisor and
other Support Units NUP (SG 18-24)
One unit linked to NHQ, one Clerical/Modular Table & depending on its duties and
g. PMFC/PMFP/CMFC 2 Units unit to PPOs and other Support 1 Set
Ordinary Chair functions
Units Sofa with Center Table 1 Set Director’s Office
One unit linked to PHQ, One every Planning and Operation
h. MPS 2 Units unit linked to PCPs and other Conference Table 1 Set
Division
Support Units 1. Small (8 Seater) Director’s Office
TACTICAL RADIOS 2. Medium (16 Seater) Conference Room
a. VHF Low Band Radios 3. Large (32 Seater) Conference Room
(Hand Held)
Podium/Rostrum 1
b. HF/SSB Man pack Radios
2 per PCO
c. HF/SSB Base Radios
Visitor’s Chair ESPO/ C, Clerk; NUP
d. Integrator 1
Supervisor (SG 18-25)
e. VHF AM Air Band Gang Chair 2 For Visitor’s Area
f. Marine Band 25% of personnel strength
DISASTER RESPONSE & RESCUE EQUIPMENT Double-decked Steel Bed
except for training institutions
ITEMS DISTRIBUTION REMARKS Command/Fly/Squad Tents 2
FIREFIGHTING EQUIPMENT Individual Locker 1 100% of personnel strength
For Every Floors Of All based on staffing/activities of
2 Units Filing Cabinets
a. Fire Extinguisher Building each unit/ office/ division
1 Unit For Vehicle Except Motorcycle Bookshelves based on the needs of the Unit
b. Other Fire Suppression For Every Floors Of All
2 Units
Tool Building
c. Fire Truck 1 Unit For Base Police
FLOOD RESCUE
1 Set For PMFs (SAR Team)
EQUIPMENT
EARTHQUAKE RESCUE
EQUIPMENT HARNESS 1 Set For PMFs (SAR Team)
EQUIPMENT
VOLCANIC RESCUE
1 Set For PMFs (SAR Team)
EQUIPMENT
LANDSLIDE RESCUE
1 Set For PMFs (SAR Team)
EQUIPMENT
SEARCH AND RESCUE EQUIPMENT
a. SAR Box 1 Set For PMFs (SAR Team)
188 189
 INFORMATION & COMMUNICATION TECHNOLOGY (ICT) EQUIPMENT
ITEMS DISTRIBUTION
a. Audio Visual System
(Main) this may include
the following items as
applicable:
1) Public Address System
2) Multi-Media Projector
3) Retractable White
Screen
4) Smart Board (LED
Panel for Advertisement
or LED TVs)
5) Presenter
6) Computer Set
b. Audio Visual System
(Medium) this may
include the following
items as applicable:
1) Public Address System
2) Multi-Media Projector
3) Retractable White
Screen
4) Smart Board (LED
Panel for Advertisement
or LED TVs)
5) Presenter
6) Computer Set
c. Audio Visual System
(Small) this may include
the following items as
applicable:
1) Public Address System
2) Multi-Media Projector
3) Retractable White
Screen
4) Smart Board (LED
Panel for Advertisement
or LED TVs)
5) Presenter
6) Computer Set
Desktop Computer
190
Laptop 1 Unit Division/Training Section
REMARKS chief of offices and sections and
Tablet 1 Unit
PIO (as applicable)
Network Connectivity 1 Lot Per Building
GPS Vehicle Tracking System 1 System per vehicle except motorcycle
CCTV System 1 System Per Building
MEDICAL, DENTAL & LABORATORY EQUIPMENT
with a seating capacity of 30 to ITEMS DISTRIBUTION REMARKS
1 Lot
50 persons EMERGENCY ROOM
Bag-valve-mask Unit
Adult 1 EMERGENCY ROOM
Pedia 1 EMERGENCY ROOM
Calculator for dose computation 1 EMERGENCY ROOM
Clinical Weighing scale 1 EMERGENCY ROOM
Defibrillator 1 EMERGENCY ROOM
Delivery set, primigravid 2 sets EMERGENCY ROOM
Metzenbaum scissors,
1 per set EMERGENCY ROOM
straight
Mayo scissors, straight 1 per set EMERGENCY ROOM
with seating capacity of 20 to 30 Kelly hemostatic forceps,
1 Lot 2 per sets EMERGENCY ROOM
persons curved or straight
Needle Holder 1 per set EMERGENCY ROOM
Tissue forceps 1 per set EMERGENCY ROOM
Delivery set, multigravid 2 set EMERGENCY ROOM
2 sets Mayo scissors, straight 1 per set EMERGENCY ROOM
Kelly hemostatic forceps,
2 per set EMERGENCY ROOM
curved or straight
ECG Machine 1 EMERGENCY ROOM
EENT Diagnostic Set with
1 EMERGENCY ROOM
Ophthalmoscope and Otoscope
Emergency Cart 1 EMERGENCY ROOM
with a seating capacity 15 to 20 Examining table 1 EMERGENCY ROOM
1 Lot
persons Examining table (with Stirrups
1 EMERGENCY ROOM
for OB-Gyne
Gooseneck lamp/Examining
1 EMERGENCY ROOM
Light
Instrument/Mayo Table 1 EMERGENCY ROOM
Laryngoscope with different
personnel performing clerical 1 EMERGENCY ROOM
sizes of blades
1 Set functions Minor Instrument Set 2 sets EMERGENCY ROOM
Conference Room
191
 Kelly hemostatic forceps – Wheeled Stretcher with guard/
2 per set EMERGENCY ROOM
curved side rails and wheel lock or 1 EMERGENCY ROOM
Kelly hemostatic forceps – anchor.
2 per set EMERGENCY ROOM
straight OUT- PATIENT DEPARTMENT
Mayo scissors – straight 1 per set EMERGENCY ROOM Clinical Height and Weight OUT- PATIENT
1
Metzenbaum scissors – Scale DEPARTMENT
1 per set EMERGENCY ROOM
curved EENT Diagnostic Set with OUT- PATIENT
1
Mosquito forceps – curved 4 per se EMERGENCY ROOM ophthalmoscope and otoscope DEPARTMENT
Mosquito forceps – straight 4 per se EMERGENCY ROOM Gooseneck lamp/Examining OUT- PATIENT
1
Needle holder 1 per set EMERGENCY ROOM Light DEPARTMENT
Scalpel handle No. 3 1 per set EMERGENCY ROOM Examining table with wheel OUT- PATIENT
1
Scalpel handle No. 4 1 per set EMERGENCY ROOM lock or anchor DEPARTMENT
Skin retractor 1 pair EMERGENCY ROOM OUT- PATIENT
Instrument/Mayo Table 1
DEPARTMENT
Tissue forceps 1 per set EMERGENCY ROOM
OUT- PATIENT
Thumb forceps 1 per set EMERGENCY ROOM Minor Instrument Set 1
DEPARTMENT
Nebulizer 1 EMERGENCY ROOM
Kelly hemostatic forceps – OUT- PATIENT
Negatoscope 1 EMERGENCY ROOM 2 per set
curved DEPARTMENT
Neurologic Hammer 1 EMERGENCY ROOM Kelly hemostatic forceps – OUT- PATIENT
OR Light (portable or 2 per set
1 EMERGENCY ROOM straight DEPARTMENT
equivalent) OUT- PATIENT
Oxygen Unit Tank is anchored/ Mayo scissors – straight 1 per set
DEPARTMENT
chained/ strapped or with tank 2 EMERGENCY ROOM Metzenbaum scissors – OUT- PATIENT
holder if not pipeline 1 per set
curved DEPARTMENT
Pulse Oximeter 1 EMERGENCY ROOM OUT- PATIENT
Sphygmomanometer, Non- Mosquito forceps – curved 4 per set
DEPARTMENT
mercurial OUT- PATIENT
Adult Cuff 1 EMERGENCY ROOM Mosquito forceps – straight 4 per set
DEPARTMENT
Pediatric Cuff 1 EMERGENCY ROOM OUT- PATIENT
Stethoscope 1 EMERGENCY ROOM Needle holder 1 per set
DEPARTMENT
Suction Apparatus 1 EMERGENCY ROOM OUT- PATIENT
Scalpel handle No. 3 1 per set
Suturing Set 2 sets EMERGENCY ROOM DEPARTMENT
Mayo scissors 1 per set EMERGENCY ROOM OUT- PATIENT
Scalpel handle No. 4 1 per set
Mosquito forceps 1 per set EMERGENCY ROOM DEPARTMENT
Needle holder 1 per set EMERGENCY ROOM Skin retractor
Tissue forceps 1 per set EMERGENCY ROOM OUT- PATIENT
Tissue forceps 1 per set
Thermometer, non-mercurial 1 per set EMERGENCY ROOM DEPARTMENT
Oral 1 EMERGENCY ROOM OUT- PATIENT
Thumb forceps 1 per set
Rectal 1 EMERGENCY ROOM DEPARTMENT
Vaginal Speculum, Different OUT- PATIENT
1 set of different sizes EMERGENCY ROOM Neurologic Hammer 1
Sizes DEPARTMENT
Wheelchair 1 EMERGENCY ROOM

192 193
 Oxygen Unit Tank is anchored/ Kelly hemostatic forceps –
OUT- PATIENT 4 per set OPERATING ROOM
chained/ strapped or with tank 1 curved
DEPARTMENT
holder if not pipeline Kelly hemostatic forceps –
4 per set OPERATING ROOM
Peak flowmeter straight
OUT- PATIENT Halsted mosquito forceps –
Adult 1 4 per set OPERATING ROOM
DEPARTMENT straight
OUT- PATIENT Allis forceps 4 per set OPERATING ROOM
Pediatric 1
DEPARTMENT Mixter – curved 1 per set OPERATING ROOM
Sphygmomanometer, Non- Mixter – straight 1 per set OPERATING ROOM
mercurial Needle holder 2 per set OPERATING ROOM
OUT- PATIENT Tissue forceps 1 per set OPERATING ROOM
Adult cuff 1
DEPARTMENT Thumb forceps 1 per set OPERATING ROOM
OUT- PATIENT Metzenbaum scissors – curved 1 per set OPERATING ROOM
Pediatric cuff 1
DEPARTMENT
Mayo scissors – curved 1 per set OPERATING ROOM
OUT- PATIENT
Stethoscope 1 Mayo scissors – straight 1 per set OPERATING ROOM
DEPARTMENT
Orthopedic Instrument Set 1 OPERATING ROOM
Thermometer, non-mercurial
Periosteal elevator 1 per set OPERATING ROOM
OUT- PATIENT
Oral 1 Bone chisel / osteotome 1 per set OPERATING ROOM
DEPARTMENT
OUT- PATIENT Bone mallet 1 per set OPERATING ROOM
Rectal 1 Bone Rongeur 1 per set OPERATING ROOM
DEPARTMENT
OUT- PATIENT Bone holder 1 per set OPERATING ROOM
Suture Removal Set 1 Bone drill with different sizes of
DEPARTMENT 1 per set OPERATING ROOM
OUT- PATIENT drill bits
Wheelchair / Wheeled Stretcher 1 Gigli saw (handle and wire) 1 per set OPERATING ROOM
DEPARTMENT
OPERATING ROOM Pin / Wire cutter 1 per set OPERATING ROOM
Anesthesia Machine 1 OPERATING ROOM Pin / Wire puller 1 per set OPERATING ROOM
Cardiac Monitor with Pulse Bone curette 1 per set OPERATING ROOM
1 OPERATING ROOM
Oximeter Cast spreader 1 per set OPERATING ROOM
Caesarian Section Instrument 1 OPERATING ROOM Bone clamp 1 per set OPERATING ROOM
Emergency Cart 1 OPERATING ROOM Zimmer 1 per set OPERATING ROOM
Instrument / Mayo Table 1 OPERATING ROOM Screw driver 1 per set OPERATING ROOM
Laparotomy / Major Instrument Oxygen Unit Tank is anchored/
1 per OR OPERATING ROOM
Set chained/ strapped or with tank 1 per OR OPERATING ROOM
Towel Clamp 4 per set OPERATING ROOM holder if not pipeline
Scalpel handle No. 3 1 per set OPERATING ROOM Sphygmomanometer, Non-
Scalpel handle No. 4 1 per set OPERATING ROOM mercurial
Army-navy retractor 1 pair per set OPERATING ROOM Adult cuff 1 per OR OPERATING ROOM
Richardson retractor – double- Pediatric cuff 1 per OR OPERATING ROOM
1 per set OPERATING ROOM Spinal Set 1 OPERATING ROOM
end
Self-retraining retractor Suction Apparatus 1 OPERATING ROOM
1 per set OPERATING ROOM
(Balfour) Thermometer, non-mercurial

194 195
 Oral 1 OPERATING ROOM Bassinet 1 DELIVERY ROOM
Rectal 1 OPERATING ROOM Clinical Infant Weighing Scale 1 DELIVERY ROOM
Tracheostomy set 1 set OPERATING ROOM Dilatation/Curettage set 1 set DELIVERY ROOM
Obturator 1 OPERATING ROOM Uterine Sound / Hysterometer 1 per set DELIVERY ROOM
Inner Cannula 1 OPERATING ROOM Uterine forceps 1 per set DELIVERY ROOM
Outer Cannula 1 OPERATING ROOM Dull Uterine curette 1 per set DELIVERY ROOM
Wheeled Stretcher with guard/ Sharp Uterine curette 1 per set DELIVERY ROOM
side rails and wheel lock or 1 OPERATING ROOM Vaginal Retractor 1 per set DELIVERY ROOM
anchor. Vaginal Speculum 1 per set DELIVERY ROOM
POST ANESTHES CARE UNIT / RECOVERY ROOM Ovum forceps 1 per set DELIVERY ROOM
Cardiac Monitor 1 PACU/RR Hegars dilator, graduated sizes 1 per set DELIVERY ROOM
Mechanical / patient bed, with Sponge forceps 1 per set DELIVERY ROOM
guard side rails and wheel lock 1 PACU/RR Delivery set, primigravid 1 set DELIVERY ROOM
or anchored
Metzenbaum scissors, straight 1 per set DELIVERY ROOM
Oxygen Unit Tank is anchored/
Mayo scissors, straight 1 per set DELIVERY ROOM
chained/ strapped or with tank 1 PACU/RR
holder if not pipeline Kelly hemostatic forceps, curved
2 per set DELIVERY ROOM
or straight
Sphygmomanometer, Non-
mercurial Needle Holder 1 per set Tissue
1 per set DELIVERY ROOM
forceps
Adult cuff 1 PACU/RR
Delivery set, multigravid 2 sets DELIVERY ROOM
Pediatric cuff 1 PACU/RR
DR Mayo scissors, straight 1 per set DELIVERY ROOM
Stethoscope 1 PACU/RR
Kelly hemostatic forceps, curved
Thermometer, non-mercurial 1 PACU/RR 2 per set DELIVERY ROOM
or straight
Oral 1 PACU/RR
DR Light 1 DELIVERY ROOM
Rectal 1 PACU/RR
DR Table 1 DELIVERY ROOM
LABOR ROOM
1 (if DR is separate from OR
Fetal Doppler 1 Labor Room Emergency Cart DELIVERY ROOM
Complex)
Oxygen Unit Tank is anchored/ Instrument/Mayo Table 1 DELIVERY ROOM
chained/ strapped or with tank 1 Labor Room
Kelly Pad or equivalent 1 DELIVERY ROOM
holder if not pipeline
Laryngoscope 1 DELIVERY ROOM
Patient Bed 1 Labor Room
Oxygen Unit Tank is anchored/
Pulse Oximeter 1 Labor Room
chained/ strapped or with tank 1 DELIVERY ROOM
Sphygmomanometer, Non- holder if not pipeline
1 Labor Room
mercurial
Rechargeable Emergency
Stethoscope 1 Labor Room Light (In case of generator 1 DELIVERY ROOM
Thermometer, Non-mercurial 1 Labor Room malfunctions)
Oral 1 Labor Room Sphygmomanometer -Non-
Rectal 1 Labor Room 1 DELIVERY ROOM
mercurial
DELIVERY ROOM Stethoscope 1 DELIVERY ROOM
Bag valve mask unit 1 DELIVERY ROOM Suction Apparatus 1 DELIVERY ROOM
Pedia 1 DELIVERY ROOM Wheeled Stretcher 1 DELIVERY ROOM

196 197
 HIGH RISK PREGNANCY UNIT
Cardiac Monitor with Pulse
1
Oximeter
Cardiotocography (CTG)
1 1 per set
Machine
Oxygen Unit Tank is anchored/
chained/ strapped or with tank 1
holder if not pipeline
NEONATAL INTENS IVE CARE UNIT (NICU)
Bassinet
Bilirubin Light / Phototherapy
machine or equivalent
Cardiac Monitor
Clinical Infant Bag-valve mask
unit
Clinical Infant weighing scale
Emergency Cart
EENT Diagnostic Set with
ophthalmoscope
Glucometer
Incubator
Infusion pump / Syringe pump
Laryngoscope with neonatal
blades of different sizes
Neonatal Stethoscope
Oxygen Unit Tank is anchored/
chained/ strapped or with tank
holder if not pipeline
Pulse Oximeter
Refrigerator for Breastmilk
storage
Suction apparatus
198
NEONATAL INTENS IVE
Umbilical Cannulation set 1 set
HIGH RISK PREGNANCY CARE UNIT (NICU)
UNIT Umbilical scissors 1 per set
HIGH RISK PREGNANCY Kelly hemostatic forceps, curved
UNIT or straight
INTENS IVE CARE UNIT (ICU) – For all types of ICU (PICU, SICU, Medical ICU, etc.)
HIGH RISK PREGNANCY
Bag-valve-mask Unit INTENS IVE CARE UNIT
UNIT
Adult 1 INTENS IVE CARE UNIT
Pediatric 1 INTENS IVE CARE UNIT
NEONATAL INTENS IVE Cardiac Monitor with Pulse
1 1 INTENS IVE CARE UNIT
CARE UNIT (NICU) Oximeter
NEONATAL INTENS IVE Defibrillator 1 INTENS IVE CARE UNIT
1
CARE UNIT (NICU) Emergency 1 INTENS IVE CARE UNIT
NEONATAL INTENS IVE EENT Diagnostic Set 1 INTENS IVE CARE UNIT
1
CARE UNIT (NICU)
Infusion pump 1 INTENS IVE CARE UNIT
NEONATAL INTENS IVE
1 Laryngoscope 1 INTENS IVE CARE UNIT
CARE UNIT (NICU)
Depending on the number of
NEONATAL INTENS IVE Mechanical Bed INTENS IVE CARE UNIT
1 beds declared
CARE UNIT (NICU)
Mechanical Ventilator /
NEONATAL INTENS IVE 1 INTENS IVE CARE UNIT
1 Respirator (May be outsourced)
CARE UNIT (NICU)
Minor Set for cut down 1 INTENS IVE CARE UNIT
NEONATAL INTENS IVE
1 Oxygen Unit Tank is anchored/
CARE UNIT (NICU)
chained/ strapped or with tank 1 INTENS IVE CARE UNIT
NEONATAL INTENS IVE
1 holder if not pipeline
CARE UNIT (NICU)
Sphygmomanometer, non-
NEONATAL INTENS IVE
1 mercurial (reserved for sudden INTENS IVE CARE UNIT
CARE UNIT (NICU)
breakdown of cardiac monitor)
NEONATAL INTENS IVE
1 Adult cuff for adult unit 1 INTENS IVE CARE UNIT
CARE UNIT (NICU)
Pediatric cuff for pediatric
NEONATAL INTENS IVE 1 INTENS IVE CARE UNIT
1 unit
CARE UNIT (NICU)
Stethoscope 1 INTENS IVE CARE UNIT
NEONATAL INTENS IVE
1 Suction Apparatus 1 INTENS IVE CARE UNIT
CARE UNIT (NICU)
NURSING UNIT/WARD
NEONATAL INTENS IVE Bag-Valve-Mask Unit
1
CARE UNIT (NICU) Adult 1 NURSING UNIT/WARD
NEONATAL INTENS IVE Pediatric 1 NURSING UNIT/WARD
1
CARE UNIT (NICU) Clinical Height and Weight
1 NURSING UNIT/WARD
NEONATAL INTENS IVE Scale
1
CARE UNIT (NICU) Emergency cart or equivalent 1 NURSING UNIT/WARD
NEONATAL INTENS IVE EENT Diagnostic Set with
1 1 NURSING UNIT/WARD
CARE UNIT (NICU) ophthalmoscope and otoscope
199
 Laryngoscope with different Lower Universal 1 DENTAL CLINIC
1 NURSING UNIT/WARD
sizes of blades Forceps, No. 15 1 DENTAL CLINIC
Mechanical/Patient bed with Mandibular Pre-molar 1 DENTAL CLINIC
Depending on the
locked, if wheeled; with guard or NURSING UNIT/WARD Forceps, No. 15 1 DENTAL CLINIC
Authorized Bed Capacity
side rails S Lower Primary Teeth 1 DENTAL CLINIC
Depending on the Gum separator 1 DENTAL CLINIC
Bedside Table NURSING UNIT/WARD
Authorized Bed Capacity
High speed handpiece with Burr
Depending on the 1 DENTAL CLINIC
Nebulizer NURSING UNIT/WARD remover
Authorized Bed Capacity
Low speed handpiece, Angled
Neurologic Hammer 1 NURSING UNIT/WARD 1 DENTAL CLINIC
head
Oxygen Unit tank is anchored/ Mouth mirror explorer 1 DENTAL CLINIC
1 NURSING UNIT/WARD
chained if not pipeline
Periosteal elevator No. 9,
Sphygmomanometer, Non- 1 DENTAL CLINIC
double-end
mercurial
Rongeur 1 DENTAL CLINIC
Adult cuff 1 NURSING UNIT/WARD
Root elevator 1 DENTAL CLINIC
Pediatric cuff 1 NURSING UNIT/WARD
Scaler Jacquettes Set No. 1, 2,
Stethoscope 1 NURSING UNIT/WARD 1 each DENTAL CLINIC
and 3
Thermometer, non-mercurial Surgical Chisel 1 DENTAL CLINIC
Oral 1 NURSING UNIT/WARD Surgical Mallette 1 DENTAL CLINIC
Rectal 1 NURSING UNIT/WARD Ultrasound Therapy machine 1 DENTAL CLINIC
RESPIRATORY / PULMONARY UNIT CENTRAL STERILIZING & SUPPLY ROOM
RESPIRATORY / CENTRAL STERILIZING &
ABG Machine 1 Autoclave/Steam Sterilizer 1
PULMONARY UNIT SUPPLY ROOM
RESPIRATORY / CADAVER HOLDING AREA/ROOM
Respiratory / Spirometer 1
PULMONARY UNIT
CADAVER HOLDING
DENTAL CLINIC Bed or stretcher for cadaver 1
AREA
Air compressor 1 DENTAL CLINIC OTHER EQUIPMENT
Autoclave 1 DENTAL CLINIC Air conditioning Unit 1 OPERATING ROOM
Bone file, stainless 1 DENTAL CLINIC Air conditioning Unit 1 PACU/RR
Cotton pliers 1 DENTAL CLINIC Air-conditioning Unit 1 DELIVERY ROOM
Cowhorn Forceps 1 DENTAL CLINIC NEONATAL INTENS IVE
Dental Chair unit 1 DENTAL CLINIC Air conditioning unit 1
CARE UNIT (NICU)
Explorer, double-end 1 DENTAL CLINIC Air conditioning unit 1 INTENS IVE CARE UNIT
Forceps, No. 8 1 DENTAL CLINIC Rechargeable Emergency Light
Forceps, No. 17 Upper molar 1 DENTAL CLINIC 1 per OR OPERATING ROOM
(in case generator malfunction)
Forceps, No. 18 Upper molar 1 DENTAL CLINIC Computer with Internet Access 1 Administrative Office
Forceps, No. 150 Maxillary lobby, hallway, nurses’ station,
1 DENTAL CLINIC Emergency Light 2 per unit or area
Universal office/unit and stairways
Forceps, No. 150 S Primary lobby, hallway, nurses’ station,
1 DENTAL CLINIC Fire Extinguishers 1 per unit or area
Teeth office/unit and stairways
Forceps, No. 15 1 DENTAL CLINIC LCD Projector 1 Conference Room

200 201
 Generator set with Automatic Per EOD Team (Regional,
1 Genset house g. Bomb Blanket 1 unit
Transfer Switch (ATS) Provincial and City)
KITCHEN/DIETARY Per EOD Team (Regional,
h. Bomb Basket 1 unit
Exhaust fan 1 KITCHEN/DIETARY Provincial and City)
Food Conveyor or equivalent 1 KITCHEN/DIETARY Per EOD Team (Regional,
i. EOD Multi Tools 3 sets
Food Scale 1 1 KITCHEN/DIETARY Provincial and City)
Blender/Osteorizer 1 1 KITCHEN/DIETARY Per EOD Team (Regional,
j. Signal Jammer 1 unit
Stove 1 KITCHEN/DIETARY Provincial and City)
Refrigerator/Freezer 1 KITCHEN/DIETARY Per EOD Team (Regional,
k. Firing Reel 2 units
Provincial and City)
Utility cart 1 KITCHEN/DIETARY
ISO EQUIPMENT
Garbage Receptacle with Cover
1 each color KITCHEN/DIETARY a. Enhanced Combat SAF, PMFs, IMEG, PDEG and
color coded) 1:1 distribution
Helmet other operating units
MILITARY, POLICE AND SECURITY EQUIPMENT
SAF, PMFs, IMEG, PDEG and
ITEMS DISTRIBUTION REMARKS b. Tactical Vest Level IIIA 1:1 distribution
other operating units
CDM EQUIPMENT
c. Floating Ballistic Vest For MG and SAF
a. Anti – Riot Shield 1:1 distribution For PMFs and PNP SAF
SAF, PMFs, IMEG, PDEG and
b. Hand and Body d. Night Vision Goggles 1:1 distribution
1:1 distribution For PMFs and PNP SAF other operating units
Protector
SAF, PMFs, IMEG, PDEG and
c. Gas Mask with Filter 1:1 distribution For PMFs and PNP SAF e. Snap Link 2 units
other operating units
d. Truncheon 1:1 distribution For PMFs and PNP SAF SAF, PMFs, IMEG, PDEG and
CHECKPOINT f. Thermal Imager 2 units
other operating units
EQUIPMENT SAF, PMFs, IMEG, PDEG and
a. Standard Barricade 3 Units PMFs, MPS, CPS (Patrol Team) g. GPS 2 units
other operating units
b. Flood Light 2 Units PMFs, MPS, CPS (Patrol Team) SAF, PMFs, IMEG, PDEG and
c. Spike Strip 1 Unit PMFs, MPS, CPS (Patrol Team) h. Binocular 2 units
other operating units
SAF, PMFs, IMEG, PDEG and
i. Lensatic Compass 2 units
EOD EQUIPMENT other operating units
a. EOD Robot 1 set Per EOD Team (Regional) SAF, PMFs, IMEG, PDEG and
j. Rapelling Rope 2 units
Per EOD Team (Regional, other operating units
b. Bomb Suit 1 set
Provincial and City) SAF, PMFs, IMEG, PDEG and
k. Rage Finder 2 units
Per EOD Team (Regional, other operating units
c. Portable Xray 1 set
Provincial and City) SAF, PMFs, IMEG, PDEG and
l. Figure of Eight 2 units
Per EOD Team (Regional, other operating units
d. Disruptor 2 units
Provincial and City) INTELLIGENCE EQUIPMENT
Per EOD Team (Regional, AUDIO SURVEILLANCE EQUIPMENT
e. Hook and Line Kit 1 set
Provincial and City) Audio Parasite Type Monitoring
1 per team
f. Post Blast Investigation Per Post Blast Investigation Kit
1 set
Kit Team VIDEO SURVEILLANCE EQUIPMENT
Per EOD Team (Regional, a. Long Distance Video
g. Blasting Machine 3 units 2 per Team
Provincial and City) Observation Kit

202 203
 b. Phone Endoscope FIREARMS (provided by SMD)
1 per Team
Camera a. HANDGUN (SMALL
1:1 Issuance all PNP Uniformed Personnel
PHOTO/VIDEO SURVEILLANCE EQUIPMENT ARM)
a. Drone/Unmanned Pistol 9MM/.45 Cal
1 per Team
Aerial Vehicles (UAVs) all PNP Uniformed Personnel
b. LONG FIREARMS
b. DSLR (Digital Single- 1:1 Issuance (Distribution will be based on
1 per Team (SEMI-AUTO RIFLE)
Lens Reflex) Camera priority)
c. Telephoto Lens for 5.56MM/7.62MM/30
1 per Team
DSLR and Phone Cal
d. Night Vision Adapter Shotgun
Lens for DSLR Camera c. LIGHT WEAPON
e. Action Camera with CLASS A
WIFI 5.56MM Basic Assault
f. Binocular Rifle
g. Night Vision Goggles 1:1 7.62MM Rifle
h. Cellphone Telescopic Sub-Machine Gun
Monocular Optical HD 1 per Team 1 Unit For PMFs (SWAT Team)
Lens Light Machine Gun 1 Unit per Counter Terrorism
i. Mini Digital Camera 1 per Team 2 Units per RDC
AUDIO/VIDEO SURVEILLANCE EQUIPMENT 5.56MM/7.62MM/30
a. Undetectable Spy Cal
1 set per team
Hidden Camera d. LIGHT WEAPON
b. Covert Body Wireless CLASS B
1:1
Kit Heavy Machine Gun
OTHER INTELLIGENCE EQUIPMENT Mortar
a. Cellphone Replicator 1:1 Recoilless Rifle
b. Passive or Active GSM e. SNIPER RIFLE 1 Unit per Operating Team
1 per Team
Monitoring System f. OTHER WEAPON
c. Vehicle Monitoring and a. Grenade Launcher
1 per Team
Tracker System
b. Under Barrel
d. Analyst Software 1 per Unit Grenade Launcher
e. Handheld Spectrum c. M79 Grenade
1 per Unit
Analyzer Launcher
f. Digital Voice Recorder 1 per Unit d. Multi Shot Grenade
g. Document Management Launcher
1 per Unit
System (DMS) e. Automatic Grenade
h. Mobile Phone and Sim Launcher
1 per Unit
Card Stripper PATROL EQUIPMENT
i. Telephone and Line PMFs, MPS, CPS (Patrol
1 per Unit a. Traffic Vest 1:1
Analyzer Personnel)
Mobile Phone and Sim Card PMFs, MPS, CPS (Patrol
1 per Unit b. Patrol Bag 1:1
Stripper Personnel)

204 205
 c. Traffic Cone 2 Pcs PMFs, MPS, CPS (Patrol Team) EOD Van 1 unit Per EOD Team
Kennel Van 1 unit Per K9 Team
SCUBA DIVING EQUIPMENT (to be provided by MG) BLS Ambulance 1 Unit Health Service
ALS Ambulance 1 Unit Health Service
SWAT EQUIPMENT Brand Shuttle Bus 1 Unit per Region
a. Weapon Accessory 1 Unit For PMFs (SWAT Team) Brand New Mini Bus 1 Unit per Region
b. Battering Ram 1 Unit For PMFs (SWAT Team) 2 Units per Region
Brand New Utility Truck
c. Target Point Illuminator 2 Units per mobile forces
1 Unit For PMFs (SWAT Team)
Aiming Sight (for Rifle) SOCO Van 1 Unit CL
d. Hydration System 1 Unit For PMFs (SWAT Team) Troop Carrier Vehicle 1 UNIT SAF
e. Night Vision Monocular for the use of the chief of offices
1 Unit For PMFs (SWAT Team)
Device Brand New Van 1 UNIT other than star rank; and for
f. Night Fighting System 1 Unit For PMFs (SWAT Team) administrative use;
g. Image Intensified 1 UNIT Per MPS
1 Unit For PMFs (SWAT Team) Prisoners Van
Weapon Sight 2 UNITS Per CPS
h. Reflex Optic Sight 1 Unit For PMFs (SWAT Team) 4X4 Utility Vehicle 1 UNIT CES
i. Holographic Weapon 1 Unit For PMFs (SWAT Team) Light Motorcycle 1 UNIT per Mobile forces, police station
j. Sniper Scope 1 Unit For PMFs (SWAT Team) Medium Motorcycle 1 UNIT per Mobile forces, police station
k. Thermal Imager 1 Unit For PMFs (SWAT Team) Heavy Motorcycle 1 UNIT HPG/PSPG
l. Thermal Imaging 1 Unit For PMFs (SWAT Team) Personal transporter 1 UNIT tourist police
m. Designated Marksman Provided based in use (HSS,
1 Unit For PMFs (SWAT Team) Special Purpose Vehicle
Rifle (DMR) Scope SAF, etc.)
n. Breaching Kit 1 Unit For PMFs (SWAT Team) a. E-jeep 1 UNIT Base Police
o. Stinger 1 Unit For PMFs (SWAT Team) b. Water Cannon 1 UNIT CDM
MOTOR VEHICLES c. Weapon Carrier 1 UNIT
ITEMS DISTRIBUTION REMARKS d. EOD Van 1 UNIT EOD
LAND e. Kennel Transport
1 UNIT K9
Staff Car 1 Unit For star rank use only Vehicle
For chief of offices other than f. SOCO Van 1 UNIT Crime Laboratory
Light Transport Vehicle
1 Unit star rank; and for administrative g. Personal Transporter 1 UNIT Tourist Police
(Marked)
use h. All-Terrain Vehicle
Light Transport Vehicle 1 UNIT Mountainous Area
1 Unit for intel and admin purpose only (ATV)
(Unmarked) i. Ambulance 1 UNIT HS
for Tourist Police and Base Disaster response and rescue
Bicycle 1 Unit j. Boom Truck 1 UNIT
patrol equipment
2 Units per police station k. SAR Amphibious
Patrol Jeep 1 UNIT Search and Rescue
1 Unit per platoon for PMFs Vehicle
MPS with Mountainous Area CONSTRUCTION AND HEAVY EQUIPMENT
Personnel Carrier 1 Unit
and mobile forces a. Tow Truck
Patrol Car 1 Unit HPG b. Dump Truck/ Garbage
CBRNE Van 1 Unit EOD/K9 Compactor

206 207
 c. Forklifts MUSICAL EQUIPMENT
d. Backhoe ITEMS DISTRIBUTION REMARKS
COMBAT FIGHTING VEHICLE Drums, Flute, Trombone,
a. Armored Fighting Trumpet, etc (add needed 1 Set For HSS, RHQ R8, (Band use)
Vehicle (MPAV and instrument not mentioned
150) OFFICE EQUIPMENT
b. Tank ITEMS DISTRIBUTION REMARKS
c. Tactical Vehicle Feeder Type Document Scanner 1 Unit per office
WATERCRAFT Shredder 1 Unit per office
a. High Speed Tactical Safety Vault 1 Unit per office
Watercraft – 2 boat per Bill Counting Machine 1 Unit per office
unit HP is based on the floor area of
b. Rigid Hull Inflatable the building. Consider the office
Rubber Boat Air Conditioning Unit 1 Unit
space in the programming. (1HP
c. Rescue Boat a/c unit per 20 sqm)
d. Inflatable Rubber Boat PNP Maritime Group based on staffing/activities of
e. Hover Craft Other Office Equipment
each unit/ office/ division
f. Command Ship
OTHER MACHINERY and EQUIPMENT
g. Patrol Ship
h. Patrol Boat ITEMS DISTRIBUTION REMARKS
i. Armored Water Craft Level 4 – LSS, RHQ
j. Amphibian Vehicle Motorpool Equipment 1 Set Level 3 – PPO/CPO
a. Galva Boat/ Aluminum Level 2 – MPS/CPS
Boat Carpentry Equipment 1 Set all Building
b. High Speed Tactical Janitorial Equipment 1 Set all Building
Watercraft POWER SUPPLY SYSTEM
c. Rigid Hull Inflatable ITEMS DISTRIBUTION REMARKS
Rubber Boat SAF For Command Headquarters
d. Inflatable Rubber Boat KVA Power generator 1 Unit
(emergency use)
e. Command Ship – Power Stations 1 Unit
Mission Support
Solar Panel System 1 Unit Per Building
f. Armored Water Craft
g. Amphibian Vehicle SPORTS EQUIPMENT
a. High Speed Tactical ITEMS DISTRIBUTION REMARKS
Watercraft Basketball Goals, Boxing Rings,
For HSS, RHSD (Training,
b. Rigid Hull Inflatable Gymnastic Facilities, Stationary 1 Lot
Police Mobile Forces AND Fitness Program)
Rubber Boat Bikes, Treadmills, Weights
Other Coastal Units TECHNICAL AND SCIENTIFIC EQUIPMENT
c. Galva Boat/ Aluminum
Boat ITEMS DISTRIBUTION REMARKS
d. Inflatable Rubber Boat MEDICO LEGAL EQUIPMENT (provided by CLG)
AIRCRAFTS AND AIRCRAFTS GROUND EQUIPMENT Compound Microscope 2 Units NHQ
Fixed Wing SAF Air Unit 5 Units DCLO
Rotary Wing 1 Unit RCLO

208 209
 Circulation Paraffin Section Fuming Box 1 unit All CL Offices
1 Unit NHQ
Floatation Water Batch Ninhydrin Development
1 unit NHQ, RCLO 7, RCLO 11
Microtome 2 Units NHQ Control Chamber
Refrigerated Centrifuge 1 Unit NHQ Fingerprint and Palmprint Live
1 unit All CL Offices
1 Unit DCLO Scanner
Grossing Work Station 1 Unit NHQ Fingerprint Kit 1 unit All CL Offices
1 Unit RCLO AFIS Disaster Recovery System 1 unit Disaster Recovery Site
Transportable Autopsy Table 1 Unit NHQ FIREARM IDENTIFICATION EQUIPMENT
Autopsy Saw 1 Unit NHQ Cotton Bullet Recovery Tube 1 unit All CL Offices
1 Unit DCLO Forensic Comparison
1 unit All CL Offices
Digital Camera 1 Unit Per CAS, Logistics, Intel Microscope
Video Camera 1 Unit Per CAS, Logistics, Intel BRS 101-48A  Bullet Water
1 unit All CL Offices
Field Investigator Crime Scene Recovery System
2 Sets Per PCP Firearms Identification System 1 unit NHQ, RCLO 7, RCLO 11
Kit
Tissue Processor 1 unit NHQ, RCLO 7, RCLO 11 QUESTIONED DOCUMENT EQUIPMENT
Auto Stainer 1 unit NHQ, RCLO 7, RCLO 11 Document Examination
1 unit NHQ, All DCLO, All RCLO
Embedding Machine 1 unit NHQ, RCLO 7, RCLO 11 Machine Model 8000
Pathology Work Station 1 unit NHQ, RCLO 7, RCLO 11 PHOTOGRAPHY DIVISION
Mobile X-ray with computed All CL Offices (For use of DNA
1 unit NHQ, RCLO 7, RCLO 11 DSLR Camera 5 unitS Division, FPD, QDED, SOCO
Radiography System
and MLD)
Cadaver Freezer 1 unit NHQ, RCLO 7, RCLO 11
Drone 1 unit NHQ, All RCLO
CHEMISTRY EQUIPMENT
Facial Composite System 1 unit All CL Offices
Hand-Held Raman
1 unit All CL Offices 3D Laser Scanner and Software 1 unit NHQ, All DCLO, All RCLO
Spectrometer
Fourier transform Infra Red POLYGRAPH EQUIPMENT
1 unit All CL Offices Desktop Computerized
(FTIR)/ Chem ID
Ion Chromatography 1 unit NHQ, All DCLO, All RCLO Polygraph -(With Training
1 unit NHQ, All DCLO, All RCLO
package from International
Fume Hood 1 unit All CL Offices
Supplier)
Liquid Chromatography
Laptop Computerized
Quadrupole Time of Flight 1 unit NHQ, RCLO 7, RCLO 11
Polygraph -(With Training
(LCQTOF) 1 unit NHQ, All DCLO, All RCLO
package from International
Gas Chromatography Flame Supplier)
Ionization Detector (GC-FID) 1 unit NHQ, All DCLO, All RCLO
PHYSICAL IDENTIFICATION EQUIPMENT
with headspace
Magento optical device for
Analytical Balance 1 unit All CL Offices 1 unit NHQ, All DCLO, All RCLO
identification of vehicle number
Top loading Balance 1 unit All CL Offices
Forensic Ultra Violet Lamp 1 unit All CL Offices
Sample Concentrator 1 unit NHQ, All DCLO, All RCLO
Comparison Microscope/Infra
Hot plate with magnetic stirrer 1 unit NHQ, All DCLO, All RCLO 1 unit NHQ, All RCLO
Red Camera
FINGERPRINT DIVISION EQUIPMENT Bullet trajectory kit 1 unit All CL Offices
AFIS Remote Terminal 1 unit All CL Offices XRF Analyzer 1 unit NHQ, All DCLO
Fuming Chamber 1 unit NHQ, RCLO 7, RCLO 11

210 211
 DNA EQUIPMENT
Microscope System, phase-
1 unit NHQ, RCLO 7, RCLO 11
contrast
PCR Thermal Cycler (PCR
1 unit NHQ, RCLO 7, RCLO 11
Machine)
AB 3500 Genetic Analyzer
for HID/ complementary 1 unit NHQ, RCLO 7, RCLO 11
consumables
CODIS (Software) 1 unit NHQ, RCLO 7, RCLO 11
MiSeg FGx Forensic Genomics
System Illuina/complimentary 1 unit NHQ, RCLO 7, RCLO 11
consumables
SOCO EQUIPMENT
Portable UV Light 1 unit All CL Offices
Ground Metal Detector 1 unit All CL Offices
SOCO Collection Kit 1/Field
1 unit All CL Offices
Investigator Kit
PRO 6 input/Alcohol Breath
1 unit Per Police Station
Analyzer
WATER SUPPLY SYSTEM
ITEMS DISTRIBUTION REMARKS
Water Pump 1 Unit For Regional Offices
Water Tank 1 Unit For Regional Offices
WORK ANIMALS
ITEMS DISTRIBUTION REMARKS
Per K9 Team (Regional,
K9/ Explosive Detector Dog 3 units
Provincial and City)
Per K9 Team (detailed at
K9/Narcotics Detector Dog 3 units
PDEG)
K9/Search and Rescue Dog 3 units Per K9 Team (Regional)
K9/Combat Tracking Dog 3 units Per K9 Team (Regional)
K9/Protection and Security
3 units Per K9 Team (Regional)
Patrol Dog
per Handler (Tourist Police and
Mountain Horses 1
other Mountainous areas

212 213
 BIDS AND AWARDS COMMITTEE
SECRETARIAT DIVISION
The Bids and Awards Committee Secretariat Division (BACSD) is
responsible for the management of all procurement activities of the PNP
NHQ BAC pursuant to the provisions of RA 9184 and its corresponding IRR.
It consolidates and integrates submitted PNP Procurement Management
Plan (PPMP) and develops the Annual Procurement Plan (APP). It prepares
supply contracts and resolutions. It also coordinates with the Directorate
for Comptrollership (DC) on matters pertaining to the payment of
contracts. It likewise keeps the registry of suppliers, contractors and
consultants. It correspondingly drafts the answers for the complaints and
inquiries on all procurement activities. As well, it oversees procurement
214
activities of the lower Bids and Awards Committee (BAC) and provides
technical support when necessary. Lastly, it coordinates with Government
Procurement Policy Board (GPPB) regarding procurement activities.
In line with the PNP thrust to optimize the utilization of financial and
logistical resources, the BACSD plays an important role in assisting the
PNP NHQ BAC in adhering to the time honored principle of transparency
and accountability, judicious implementation of the procurement of
much needed equipment for use by PNP personnel. In a very short
period of Six (6) months from December 2020 to June 2021, under the
leadership of PMGEN ANGELITO A CASIMIRO, TDL/NHQ BAC Chairman,
the PNP was able to successfully procure a total of 18 various projects
with 17 procurement projects under Competitive Public Bidding and one
procurement project through Government to Government with a total
amount of PhP 3,499,091,857.01, where no other government agency
performed.
215
 Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City

August 01, 2020

MEMORANDUM CIRCULAR
NO.: 2020 - 050

PROCEDURE IN THE CONDUCT OF GOVERNMENT TO GOVERNMENT

PROCUREMENT OF INTELLIGENCE AND INFORMATION TECHNOLOGY (IT)
EQUIPMENT OR SYSTEMS

1. REFERENCES

a. Republic Act No. 6975 as amended by Republic Act No. 8551;

Republic Act No. 9184 and its Implementing Rules and Regulations;
b. Memorandum of Understanding (MOU) dated June 08, 2010 between Department of
National Defense (DND) and Israel Ministry of Defense (IMOD);
c. Letter of the Department of Foreign Affairs (DFA) to the Department of the Interior
and Local Government (DILG) dated July 12, 2018 with attached draft MOU between
IMOD and DILG;
d. Letter of the DFA to DND dated March 11, 2019; and
e. Letter of the DND to DILG dated March 18, 2019.

2. RATIONALE

This PNP Memorandum Circular (MC) consolidates all the policies, guidelines, procedures,
and rules and regulations governing the procedure in the conduct of Government to Government
Procurement of Intelligence and Information Technology (IT) Equipment or Systems.

The conduct of Government to Government Procurement pursuant to the Memorandum

of Understanding (MOU) dated June 8, 2010 between DND and IMOD, being an Executive
Agreement as confirmed by the DFA and DND, takes its roots in the intent of the PNP to procure
highly specialized equipment under such terms and conditions most advantageous to the government,
considering among others, national security, integrity, transparency, and public accountability.

3. SITUATION

Presently, the PNP is authorized to conduct Government to Government Procurement

with the State of Israel using as a platform the MOU dated June 08, 2010 between DND and IMOD,

216 217
 pursuant to the Letter of the DFA to DND dated March 11, 2019 and Letter from the DND to the
DILG dated March 18, 2019. Additionally, the DFA through letter dated July 12, 2018 addressed to
the DILG has expressed support and confirmation to the PNP for the drafting of an MOU to facilitate
the procurement of high-quality equipment at competitive prices on a government to government
basis.
As stated, the DFA through letter dated March 11, 2019 has declared among others, that:
“When the DND signed the MOU, it did so for and in behalf of the Philippine Government. As
such, it is a state-to-state agreement which may also be invoked by the Philippine Coast Guard (PCG)
for the purpose of procuring military and defense purpose products.
Foregoing considered, this Office is of the view that the PNP may also use the above-cited MOU
as platform for its own procurement with the State of Israel.”
As such, the Secretary of National Defense through letter dated March 18, 2019 has stated
among others, that:
“After consultation with the Department of Foreign Affairs, please be informed that the 2010
MOU on the LDIC may be considered by the PNP as platform of procuring equipment through
Government-to-Government (G2G) with IMOD in pursuance with Section 4 Republic Act No.
9184. Since this is a short term arrangement only, this Department recommends the Department on
the Interior and Local Government (DILG) should conclude a separate agreement with IMOD as
legal basis for future G2G procurements.
Considering that the said MOU is an executive agreement ratified by the President, it
is applicable and may be utilized by the PNP for its procurement requirements on a G2G
arrangement with the IMOD for which this Department fully support and recommend.”
4. PROCEDURE
The following shall govern the conduct of Government to Government Procurement for
the acquisition of Intelligence and Information Technology (IT) Equipment or Systems. In case of
irreconcilable conflict with provisions of the Terms of Reference, the following herein provisions
insofar as Procurement Procedure is concerned, shall prevail.
a. Submission and Receipt of Proposals
1) Documents
a) Eligibility Documents
Eligibility Documents, Technical Capability Documents, and Financial
Proposal Documents shall be submitted by proponents on or before the deadline
for the submission and receipt of proposals, or that when their proposals shall be
opened in public.
For purposes of determining the Eligibility of proponents, the following
eligibility documents shall be required during the submission and receipt of
proposals, to wit:
218
a.1) Certification issued by the Foreign Government attesting that the
proponent is authorized to manufacture, sell, and export defense, security,
or intelligence equipment or system to the Republic of the Philippines. The
Certification shall likewise attest that the proponent has supplied defense,
security, or intelligence equipment or system to the Foreign Government
and that the same has been or is presently being used by the Government
of Israel within ten (10) years prior to the date of the submission and
receipt of proposals.
a.2) Certificate of Registration issued by the Securities and Exchange
Commission, or equivalent document issued by the Foreign Government.
a.3) Business Permit, or equivalent document issued by the Foreign
Government.
a.4) Tax clearance issued by the Bureau of Internal Revenue, or equivalent
document issued by the Foreign Government.
a.5) Income Tax Return, or equivalent document stamped marked in accordance
with the laws, rules, and regulations of the Foreign Government.
a.6) Statement of the proponent of all its ongoing government and private
contracts (whether contracts in the Philippines or those in foreign
countries), including contracts awarded but not yet started, if any,
whether similar or not similar in nature and complexity to the contract
to be undertaken. When necessary, the proponent shall submit a Non-
Disclosure Agreement to be signed and executed between the PNP and
the proponent.
a.7) Statement of the proponent’s Single Largest Completed Contract (SLCC)
similar to the contract to be proposed whose value is at least fifty percent
(50%) of the Approved Budget for the Contract. The SLCC may be one
in the Philippines or one in a foreign country.
a.8) Audited Financial Statements showing, among others, the prospective
proponent’s total and current assets and liabilities stamped “received” by
the Bureau of Internal Revenue or its duly accredited and authorized
institutions, for the preceding calendar year which should not be earlier
than two years from the date of proposal submission, or, such equivalent
document issued by the Foreign Government.
a.9) The proponent’s computation of Net Financial Contracting Capacity
(NFCC) in accordance with the following formula:
219
 NFCC = [(Current assets minus current liabilities) (15)]1 minus the value of
all outstanding or uncompleted portions of the projects under ongoing
contracts, including awarded contracts yet to be started, coinciding with
the contract to be proposed.
a.10) All eligibility requirements or statements must be in English. If the
documents submitted are in a foreign language other than English,
it must be accompanied by a translation of the documents in English.
The documents shall be translated by the relevant foreign government
agency of Israel, the foreign government agency authorized to translate
documents in Israel, or a registered translator in Israel, authenticated
by the appropriate government agency of Israel; or authenticated by the
appropriate Philippine foreign service establishment/post or the equivalent
office having jurisdiction over the Israel’s affairs in the Philippines.
a.11) Additionally, all foreign public documents must bear an Apostille
Certificate or Red Ribbon, as the case may be, issued by the appropriate
government office from the Foreign Government authorized to issue such
apostilization or red ribbon.
b) Technical Capability Documents
The PNP through the appropriate Technical Working Group/s created for
the purpose of a Government to Government Procurement shall craft the Terms
of Reference (TOR) indicating therein the intended technical description,
requirements, and measures for a particular project.
For purposes of determining the technical capability of the proponents, the
proponents shall be required to submit their Technical Capability Documents in
accordance with the requirements in the TOR on or before the deadline for the
submission and receipt of proposals, which includes among others:
b.1) Proof of Concept; and
b.2) Such other documents required in the TOR.
c) Financial Proposal Document/s
The proponents shall submit their Financial proposals written in English
and denominated in Philippine currency, clearly specifying the financial offer for
the Project. The financial proposal must be equal to or lower than the Approved
Budget for the Contract (ABC), signed by the authorized representatives on each
and every page thereof.
1 The 2016 Revised Implementing Rules and Regulations of RA 9184, Rule VIII, Section 23.4.1.4
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2) Format and Signing of Proposals
a) Proponents shall submit their proposals through their duly authorized
representative on or before the deadline for the submission and receipt of
proposals in two (2) separate sealed proposal envelopes or appropriate container,
and which shall be submitted simultaneously. The first envelope/container shall
contain the Eligibility Documents and Technical Capability Documents, and
the second envelope/container shall contain the Financial Proposal Documents.
b) The Proponent shall prepare and submit two (2) sets of envelopes/containers.
The first set shall be the “Original” set while the second shall be the “Copy” set.
For this purpose, a document shall be considered “original” if the same is in its
original form, or one that is authenticated or certified as original by competent
authority. A “copy” of the document is one that is a faithful reproduction of the
original. In case of discrepancy, the “original” document shall prevail.
c) The two (2) sets of envelopes/containers shall then be enclosed and sealed in
one (1) main envelope/container.
d) Each and every page of the Statement of the proponent of all its ongoing
government and private contracts, including contracts awarded but not yet
started, Statement of the Proponent’s Single Largest Completed Contract, and
Financial Proposal, shall be signed by the duly authorized representative/s of the
Proponent. Failure to do so shall be a ground for the rejection of the proposal.
e) Any interlineations, erasures, or overwriting shall be valid only if they are signed
or initialed by the duly authorized representative/s of the Proponent.
3) Sealing and Marking of Proposals
a) Proponents shall enclose and seal their original Eligibility Documents in one
sealed envelope marked “ORIGINAL – ELIGIBILITY DOCUMENTS.”
b) Proponents shall enclose and seal their original Technical Capability Documents
in one sealed envelope marked “ORIGINAL – TECHNICAL ELIGIBILITY
DOCUMENTS.”
c) Proponents shall enclose and seal their original Financial Proposal Documents
in one sealed envelope marked “ORIGINAL – FINANCIAL PROPOSAL
DOCUMENTS.”
d) Proponents shall enclose and seal a copy of the Eligibility Documents in one
sealed envelope marked “COPY – ELIGIBILITY DOCUMENTS.”
e) Proponents shall enclose and seal a copy of the Technical Capability Documents
in one sealed envelope marked “COPY – TECHNICAL ELIGIBILITY
DOCUMENTS.”
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 f ) Proponents shall enclose and seal a copy of their Financial Proposal Documents c) The full contents of the Proof of Concept shall not be opened. However, for
in one sealed envelope marked “COPY – FINANCIAL PROPOSAL purposes of determining compliance, the proponents are required to open and
DOCUMENTS.” show a page or document representing the intended Proof of Concept.

g) The original and copy of the Proposals shall be typed or written in ink and shall
d) The BAC shall open all the Eligibility Documents and the Technical Capability
be signed by the Proponent or its duly authorized representative/s.
Documents envelopes of all the proponents.
h) All envelopes shall:
e) Immediately after opening all the Eligibility Documents and Technical
c.1) contain the name of the contract to be proposed in capital letters; Capability Documents envelopes of all the proponents, the BAC shall forthwith
c.2) bear the name and address of the Proponent in capital letters; open the Financial Proposal envelope of each remaining eligible proponent
c.3) addressed to the PNP National Headquarters Bids and Awards Committee; whose Eligibility Documents and Technical Capability Documents were rated
c.4) bear the specific identification of the proposal; “passed”. The Financial Proposal envelope of each complying proponent shall be
c.5) bear a warning “DO NOT OPEN BEFORE…” the date and time for the opened within the same day. In case one or more of the requirements in the second
opening of proposals. envelope of a particular proposal is missing, incomplete or patently insufficient,
and/or if the submitted total proposal price exceeds the ABC, the BAC shall
i) Proposal envelopes that are not properly sealed and marked, as required, shall rate the proposal concerned as “failed”. Only proposals that are determined to
not be rejected, but the Proponent or its duly authorized representative shall contain all the proposal requirements for all components shall be rated “passed”
acknowledge such condition of the proposal as submitted. The BAC shall assume and shall immediately be considered for evaluation and comparison.
no responsibility for the misplacement of the contents of the improperly sealed
or marked proposal, or for its premature opening.
f ) All members of the BAC who are present during proposal opening shall initial
every page of the original copies of all proposals received and opened.
4) Deadline for Submission of Proposals
g) The Procuring Entity shall prepare the minutes of the proceedings of the
Proposals must be received by the PNP National Headquarters Bids and Awards proposal opening that shall include, as a minimum: (a) names of Proponents,
Committee through the NHQ BAC Secretariat on or before the date and time declared their proposal price (per lot, if applicable, and/or including discount, if any),
as the deadline for the submission and receipt of proposals. proposal security, findings of preliminary examination, and whether there is a
withdrawal or modification; and (b) attendance sheet. The BAC members shall
5) Opening and Examination of Proposals sign the abstract of proposals as read.

a) The BAC shall open the proposals in public, immediately after the deadline
for the submission and receipt of proposals. In case the Proposals cannot be h) The proponents or their duly authorized representatives may attend the opening
opened as scheduled due to justifiable reasons, the BAC shall take custody of of proposals. The BAC shall ensure the integrity, security, and confidentiality of
the Proposals submitted and reschedule the opening of Proposals on the next all submitted proposals.
working day or at the soonest possible time.
i) After determining the proponents that have submitted the “passed” documents,
b) The BAC shall open the Eligibility Documents, followed by the Technical the BAC shall declare the said proponents as “ELIGIBLE” and shall forthwith
Capability Documents envelopes, and determine each Proponent’s compliance immediately conduct the Post-Qualification on the said proponents.
with the documents prescribed, using a non-discretionary “pass/fail” criterion.
If a Proponent submits the required document, it shall be rated “passed” for j) The declaration of eligibility shall serve as official and formal notice to the
that particular requirement. In this regard, proposals that fail to include any proponents to undergo post-qualification.
requirement or are incomplete or patently insufficient shall be considered
as “failed”. Otherwise, the BAC shall rate the said first proposal envelope as
“passed”.

222 223
 b. Post Qualification
1) The BAC shall determine to its satisfaction whether the Proponent that is evaluated
and declared as “Eligible” complies with and is responsive to all the requirements
and conditions of the Terms of Reference.
c. Contract
2) All the Eligible Proponents shall undergo post-qualification within a period of
five (5) calendar days from the date of the proposal opening. In case of justifiable
circumstances determined by the BAC, the post-qualification process may be
extended subject to the approval of the Head of the Procuring Entity.
3) The Eligibility Documents and Financial Proposal shall be evaluated by the NHQ
BAC Technical Working Group on Financial and Technical Documents Evaluation
(TWG-FTDE). After the conduct of evaluation, the TWG-FTDE shall submit
its Report of findings to the NHQ BAC.
4) The Technical Capability Documents and Technical Capability of the proponents
in accordance with the Terms of Reference shall be jointly evaluated by the
Technical Working Group on Intelligence Component (TWG-IC) and NHQ
BAC Technical Working Group on Information Technology (TWG-IT). After the
conduct of evaluation, the aforesaid TWGs shall submit a joint Report of findings
to the NHQ BAC.
5) The BAC shall determine to its satisfaction whether the Proponent that is evaluated
and declared as “Eligible” complies with and is responsive to all the requirements
and conditions of the Terms of Reference.
6) The determination shall be based upon an examination of the documentary
evidence of the Proponent’s qualifications submitted, as well as other information
as the Procuring Entity deems necessary and appropriate, using a non-discretionary
“pass/fail” criterion. Furthermore, the Procuring Entity shall not be limited to the
“Financial Proposal” of the proponents but shall likewise consider and be guided by
all matters that are most advantageous to the government.
7) If the BAC determines that the Eligible Proponent passes all the criteria for post-
qualification, it shall declare the said proponent as the “Responsive Proponent”,
and recommend to the HOPE the award of contract to the said Proponent at its
submitted price or its calculated proposal price, whichever is lower, which shall be
the “Contract Price”.
8) Within a period not exceeding three (3) calendar days from the determination by
the BAC of the “Responsive Proponent” and the recommendation to award the
contract, the HOPE shall approve or disapprove the said recommendation.
224
9) In the event of disapproval, which shall be based on valid, reasonable, and justifiable
grounds considering but not limited to Section 41 of Republic Act No. 9184, the
HOPE shall notify the BAC and the Proponent in writing of such decision and the
grounds for it.
1) Contract Award
a) The HOPE shall award the contract to the Responsive Proponent.
b) The Contract shall specify among others, the rights and obligations of the
PNP and winning proponent, under such terms and conditions that are most
advantageous to the government.
c) The BAC shall immediately notify the Responsive Proponent in writing that its
proposal has been accepted, through a Notice of Award sent personally, by mail
or electronically. Receipt of which must be confirmed in writing within two (2)
days by the Proponent and submitted personally or sent by mail or electronically
to the Procuring Entity.
d) Within the same period, the BAC shall likewise notify all the other proponents of
its decision to recommend the Award of Contract to the Responsive Proponent,
personally, by mail or electronically.
2) Signing of the Contract
a) At the same time as the Procuring Entity notifies the successful Proponent that
its proposal has been accepted, the Procuring Entity shall send the Contract
Form to the Proponent, incorporating therein all agreements between the
parties.
b) Within five (5) calendar days from declaration The Procuring Entity shall enter
into contract with the successful Proponent.
c) The following documents shall form part of the contract:
c.6) Contract;
c.7) Terms of Reference and all its attachments;
225
 c.8) Winning proponent’s proposal, including the Eligibility Documents, 5. REPEALING CLAUSE
Technical Capability Documents, and Financial Proposals, and all other
documents/statements submitted (e.g., proponent’s response to request All existing PNP policies and issuances inconsistent with this MC pertaining to the conduct
for clarifications on the proposal), including corrections to the proposal, if of Government to Government Procurement are hereby rescinded.
any, resulting from the Procuring Entity’s proposal evaluation;
6. EFFECTIVITY
c.9) Implementing Arrangement between the Republic of the Philippines
through the Philippine National Police and Government of Israel through This MC shall take effect immediately upon the date of approval and signing.
the Israel Ministry of Defense.

d. Notice to Proceed

ARCHIE FRANCISCO F GAMBOA

Within three (3) calendar days from the signing of the Contract, the Procuring Police General
Entity shall issue the Notice to Proceed (NTP) together with a copy or copies of the Chief, PNP
approved contract to the Supplier. All notices called for by the terms of the contract
shall be effective only at the time of receipt thereof by the Supplier.

e. Inspection and Acceptance

The National Committee on Inspection and Acceptance (NCIA) shall inspect

and accept the delivery made by the Supplier by seeing to it that the quantity is in
accordance with the number/s, and the quality is in accordance with the requirements
in the Terms of Reference.

The NCIA is responsible for the determination and formulation of appropriate

recommendations subject to the approval of Head of the Procuring Entity with
regard to issues and concerns in connection with the delivery of the items.

f. Contract Implementation

For purposes of implementing the technical aspects of the contract and other
areas of related concern, the Directorate for Intelligence (DI) and the Directorate
for Information and Communications Technology Management (DICTM) shall
jointly act as the Contract Administrator.

For purposes of payment processing and related concerns, the Logistics Support
Service (LSS) shall be the Administrator.

The aforesaid units shall be responsible in determining appropriate actions and

recommendations to the Chief, PNP on matters related to contract administration.

226 227
 IMPLEMENTING ARRANGEMENT
BETWEEN
THE PHILIPPINE NATIONAL POLICE OF THE REPUBLIC OF THE PHILIPPINES
AND THE MINISTRY OF DEFENSE OF THE STATE OF ISRAEL
FOR THE SUPPLY OF MILITARY EQUIPMENT FOR THE PHILIPPINE
NATIONAL POLICE (PNP)
FROM THE EMTAN KARMIEL LTD. (EMTAN)

Made on the 29th day of December 2020

The Philippine National Police (PNP) of the Republic of the Philippines and the Ministry of
Defense of the State of Israel (ISRAEL-MOD) are hereinafter referred to as the “Parties”;

WHEREAS, a Memorandum of Understanding on Logistics and Defense Industry Cooperation was

signed on 08 June 2010 (the “MOU”) to enhance defense cooperation between the two (2) countries;

WHEREAS, pursuant to Article III Paragraph 4 of the MOU, an Implementing Arrangement on

Procurement of Defense and Security Materials and Equipment was signed by and between the Parties
on 12 March 2019 (“the General IA”);

WHEREAS, pursuant to Article 1 Paragraph IV of the General IA, execution of contracts, may be
executed on the G&G level or the G&C level as shall be agreed by the parties on case by case basis.
WHEREAS, also pursuant to Article III Paragraph 4 of the MOU, a Security Agreement-
Implementing Arrangement on Protection of Classified Information was signed on 29 October 2013
(the “SA/IA-PCI”);

WHEREAS, PNP, as per its statement is allowed to undertake procurement in observance of and in
accordance with any treaty or international or executive agreement entered into by the Philippine
Government as provided for in Section 4 of Republic Act No. 9184, otherwise known as “Government
Procurement Reform Act”;

WHEREAS, as per PNP statement, Sec. 4.2 and 4.3 of R.A. No. 9184 provides in essence that the
mode of procurement contained in any Treaty or International or Executive Agreement shall prevail
over R.A. No.9184;

WHEREAS, 3rd paragraph of Article II of the MOU substantially provides that its implementation shall
be in accordance with the Parties’ respective laws and Constitution and other applicable international
agreements without prejudice to any agreement entered into by either party with a Third Party;

WHEREAS, in order to reinforce and further develop defense and security cooperation between the
Parties specifically on the procurement of defense and security materials, and to protect the national
security of the Philippines, the PNP decided to procure the Basic Assault Rifles (BAR) – for the
Philippine National Police as detailed in Annex A attached to this Implementing Arrangement for
the PNP (the “Project”), from EMTAN KARMIEL Ltd. (EMTAN), through ISRAEL-MOD, as
provided by the procedures in the afore-cited MOU, the General IA and Implementing Arrangements
(“IAs”); and

228 229
 WHEREAS, considering the interest of the Parties to create long-term cooperation and to enable
PNP to rely on the effective and uninterrupted implementation of the Contract between and among
PNP and EMTAN, the Parties execute this Implementing Arrangement for the Supply of Security
Equipment as detailed in Annex A attached to this Implementing Arrangement for the PNP and
hereby agree as follows:
ARTICLE I. PURPOSE AND SCOPE
1. The Parties have concluded this Implementing Arrangement for the Supply and Delivery of the
Security Equipment as detailed in Annex A to this Implementing Arrangement for the PNP (the
“IA-Security Equipment”) in order to ensure the sustained and uninterrupted performance of
the Project according to the Contract between PNP and EMTAN and as part of the agreements
contained in the MOU, the General IA and its corresponding IAs to be performed by and between
the Parties.
2. The provisions of this IA shall govern the procurement of the Security Equipment as detailed in
Annex A to this IA-Security Equipment for the PNP.
ARTICLE II. PROCUREMENT CONTRACTS
A. REQUEST FROM PNP and CONFIRMATION BY ISRAEL-MOD
1. ISRAEL-MOD, in response to the request of PNP for defense and security materials’ procurement
support, approved EMTAN as a legitimate defense industry supplier of the ISRAEL-MOD for
the Security Equipment as detailed in Annex A to this IA-Security Equipment.
2. In connection with the foregoing, ISRAEL-MOD confirms the capability and capacity of EMTAN
to supply the Security Equipment as detailed in Annex A to this IA-Security Equipment – for the
PNP.
3. Furthermore, ISRAEL-MOD confirms that:
a. The EMTAN is an Israeli defense industry Supplier. For the purpose of this IA, the
Manufacturer/Supplier is either a company fully-owned by the Government of the State of
Israel or a company fully inspected and monitored by the Government of the State of Israel.
b. The EMTAN and its subcontractors are the original equipment manufacturer of the
Security Equipment to be supplied to the PNP and is authorized to manufacture, sell and/
or export the Security Equipment under the laws of the State of Israel; and
c. The defense materials to be procured by the PNP are being used by the country of origin or
by the Armed Forces of two (2) other countries.
B. PRE - NEGOTIATIONS
Before the Parties enter into Formal Negotiations, Pre-Negotiations shall be carried-out by both PNP
230
and EMTAN, who shall act under the authority/supervision of ISRAEL-MOD, in order to discuss
the Technical Specifications as contained in the Terms of Reference for the Project.
For this purpose, ISRAEL- MOD hereby submits to PNP the authority for EMTAN to commence
Pre- Negotiations for said Project.
C. FORMAL NEGOTIATIONS
The Contract to be signed under the authority of this IA-Security Equipment between and among
PNP and EMTAN should include, inter alia, provisions dealing with the following matters:
a. Contract form, if applicable;
b. Financial/payment terms and monitoring mechanism;
c. Procedures for inspections and acceptance; procedures for resolving disputes, including
disputes resolution procedures if applicable; warranties, including warranty against graft
and corrupt practices; etc.;
d. Provisions on liquidated damages in case EMTAN incurs unjustified delay in the
performance of its obligations;
e. Procedures for terminations, such as for default, in case EMTAN fails to deliver any or all
components of the Security Equipment, within the period stated in the Contract, or within
any extension thereof granted by PNP;
f. Provisions for confidentiality of proprietary and commercially confidential materials; and
g. Processes for changes and modifications.
D. CONTRACT EXECUTION
For this particular project, the Contract will be executed between and among the PNP and EMTAN
(the “Contract”).
ARTICLE III. OBLIGATIONS OF THE PARTIES
1. ISRAEL-MOD and EMTAN shall:
a. Acknowledge/certify that the agreed terms and conditions, including prices, for the Project
are advantageous for the PNP;
b. Ensure full support and assistance to PNP for its procurement activities of defense and
security materials from EMTAN, based on the same conditions applied to ISRAEL-MOD
acquisitions on similar circumstances, including technical and economic assessments during
the acquisition process;
231
 c. Strictly and fully monitor and inspect all the obligations, specifications and undertakings
as per industry practice stipulated in the Contract and verify that said Contract is well
administered and managed in its technical, financial, legal and operational aspects by
EMTAN;
e. Assist PNP in assessing the quality of the defense materials to be procured from EMTAN,
without prejudice to the right of PNP to seek indemnity from EMTAN, as to be agreed in
the Contract;
f. Make its best effort to provide all the support required for EMTAN to successfully deliver
the defense material to PNP;
g. Request that EMTAN fully accommodate any reasonable request made by PNP in the
course of performing the Contract;
h. Decide to cooperate in resolving any controversy or dispute between PNP and EMTAN
arising in connection with this IA-Securty Equipment and the Contract;
i. Carry-out to facilitate that the Project, as per the Contract, shall be performed by EMTAN
without hinder or impediment as agreed upon separately in the Contract;
j. Carry-out not to impose, at any time, sanctions, prohibitions or restrictions on such
uninterrupted supply and on the performance of the Contract and for providing all needed
licenses required for the Project;
k. Assure PNP that in respect with the Project, the licenses and information for future or
on-going improvements, modifications and upgrading shall also be offered by EMTAN to
PNP, at the terms to be agreed separately between PNP and EMTAN under the auspices
of the MOU, the General IA and the IA;
l. Carry-out to provide assistance to PNP in the implementation of the Contract on the terms
to be concluded between PNP and EMTAN. This assistance shall include monitoring of
the terms and conditions of the ordered equipment and all associated supplies, spare parts
and licenses to ensure that they are fair and reasonable and would have been acceptable to
ISRAEL-MOD under similar conditions;
m. In addition to the information to be furnished under the Contract, the ISRAEL-MOD
shall, upon the request of PNP, make available to PNP and its duly authorized representatives
existing information relevant to the Project; and
n. Authorize the PNP to pay directly to EMTAN.
2. PNP shall:
a. Make payment(s) directly to EMTAN in consideration for the supply of the Security
Equipment in accordance with the terms, conditions and payment schedule specified in the
232
Contract;
b. Submit the necessary End-User Certificate for this Project to ISRAEL-MOD;
c. PNP shall directly obtain approval required for the exemption/payment of import of the
defense and security materials and other related requirements imposed in the Philippines;
d. Use the defense and security materials only for the purpose specified herein in a manner
compliant with all applicable laws and regulations, the End-User License Agreement
provided by EMTAN and as permitted in the export and/or import approval under this
IA- Security Equipment;
e. Shall not, in any form, provide or allow access, temporarily or permanently, to the Security
Equipment (including, without limitation, parts, technical data, etc.) required by the PNP
for the Project to a Third Party without prior written consent from ISRAEL-MOD and
EMTAN; and
f. Shall not provide the Security Equipment to a Third Party through export, sale, resell, lease,
bailment or transfer in any other manner without prior written consent from ISRAEL-
MOD and EMTAN.
3. In accordance with the Contract, EMTAN, with the authorization of ISRAEL-MOD, shall:
a. Deliver the Security Equipment to the PNP in accordance with the conditions described
in the agreed Contract and immediately notify ISRAEL-MOD and PNP of the date of
shipment;
b. Obtain all approvals required for the sale and export of the defense materials;
c. Submit all documentary requirements as required in the Contract of the Project and other
documents as may be agreed upon to be presented during the negotiations; and
d. Perform other obligations specified in this IA-Security Equipment and agreed Contract.
4. The Parties shall:
a. Endeavor to broaden their cooperation by encouraging further cooperation in the
development of the Project;
b. Endeavor to regularly exchange experience and information resulting from the use and
operation of the Project; and
c. Accept to cooperate in the areas covered in the succeeding paragraphs of this Article. The
terms of such cooperation should be discussed and agreed separately by the Parties through
specific Implementing Arrangements according to the MOU signed by and between the
Parties.
233
 d. The Parties shall endeavor to enter into cooperation regarding transfer of technology, as per For the Ministry of Defense of the State of For The Philippine National Police of the
policies of both Parties. Israel: Republic of the Philippines:

ARTICLE IV. SETTLEMENT OF DISPUTES

1. In the event of any difficulty, difference or dispute arising between PNP and EMTAN in connection
with the interpretation, application or due performance of the Contract, it shall be settled within
the framework of the Contract.

2. Notwithstanding the provisions of the Contract, the Parties may also hold consultations, if
necessary, for the resolution of difficulties, differences and disputes arising from the Contract.

3. In the event of any difficulty, difference or dispute arising between the Parties in connection with
the application of the MOU and/or the IAs as part of a government-to-government arrangement,
the Parties shall consult each other to resolve any such difficulty, difference or dispute in an December 29, 2020 December 29, 2020
amicable manner in accordance with the MOU and the IAs.

ARTICLE V. SECRECY AND SECURITY

1. This IA-Security Equipment is subject to the provisions of the SA/IA-PCI.

2. The Parties shall ensure that Classified Information, supplies and services to be obtained from the
other Party shall not be placed at the disposal of or be disclosed to Third Parties without its prior
written approval and consent.

ARTICLE VI. FINAL PROVISIONS

1. This IA-Security Equipment shall remain in force as long as the Contract between PNP and
EMTAN is effective and enforceable.

2. This IA-Security Equipment may be modified or amended only in writing, as considered

appropriate, and through mutual understanding and agreement of the Parties.

3. This IA-Security Equipment shall come into effect on the date of its signature by both Parties.

IN WITNESS WHEREOF, the undersigned duly authorized representatives by their respective

Governments have signed this Implementing Arrangement in duplicate, in the English language and
on the date stated below.

234 235
 CONTRACT FOR THE SUPPLY OF AND DELIVERY OF
DEFENSE EQUIPMENT AND LOGISTICS FOR THE
PHILIPPINE NATIONAL POLICE (PNP)

CONTRACT NO. 122920-01

Made on the 29th day of December 2020

By and between

Philippine National Police (PNP)

(hereinafter referred to as: “PNP”)

And

EMTAN KARMIEL Ltd. (EMTAN)

(hereinafter referred to as the “Supplier”)

(Relating to the Sale of Defense Equipment)

236 237
 LIST OF ANNEXES
ANNEX A Description and Prices of Deliverables
ANNEX B Technical Specifications
ANNEX C Pre-Delivery Inspection Procedure
ANNEX D Pre-Delivery Inspection Certificate
ANNEX E Final Inspection Certificate
ANNEX F Schedule of Delivery and Payments
ANNEX G Training
ANNEX H Warranty
ANNEX I End User Certificate
Whereas the PNP and the Israel Ministry of Defense (IMOD) signed on the date of
December 29, 2020 an Implementing Arrangement for the supply of Logistics
and Defense and Security Materials and Equipment to the PNP through
Government-to-Government mode of procurement (hereinafter referred to as
”IA-Equipment”); and
Whereas the Parties are willing to activate and execute the IA-Equipment by entering into
this Contract (the “Contract”) for the sale of Defense and Security Equipment
as per Annex A and the Training activities as per ANNEX G between the PNP
and the Supplier, through IMOD, ; and
NOW THEREFORE, for and in consideration of the mutual consents and the obligations of the
Parties hereinafter expressed, the Parties hereby agree as follows:
ARTICLE 1 – PREAMBLE AND SCOPE OF THIS CONTRACT
1. The Preamble to this Contract and all Annexes as hereunder enumerated and attached shall
form an integral part of this Contract and shall be binding upon the Parties.
2. In the event of conflict between these terms and conditions and the Annexes, these terms and
conditions shall take precedence and the conflict shall be settled according to these terms and
conditions.
3. PNP shall acquire Defense Equipment as per Annex A and training activities as per ANNEX
238
G from the Supplier and according to the terms and conditions of this Contract.
4. The Supplier is bound by this Contract to supply to PNP the Deliverables newly manufactured
by the Supplier. The schedule for shipments of the Deliverables is according to ANNEX F.
ARTICLE 2 – DEFINITIONS
In this Contract the following terms have the meaning hereinafter outlined:
NTP (NOTICE TO PROCEED) The date on which all the following activities have been
completed:
1. Receipt of the Notice to Proceed by the Supplier; and
2. The PNP Signed the End User Certificate (EUC) .
CONTRACT PRICE The Approved Budget for the Contract (ABC) as detailed in
Annex A by USD.
DELIVERABLES The Defense Equipment, Logistics, Training and
documentation to be supplied by Supplier to PNP as detailed
in Annexes A and G.
PNP’s REPRESENTATIVES Personnel nominated by PNP to represent PNP for the
purpose of execution of this Contract.
DEFENSE EQUIPMENT The goods to be provided by the Supplier as per ANNEX A.
ARTICLE 3 – PRICES AND TERMS OF PAYMENT
1. The Total Contract Price of this Contract is USD 9,890,895 (nine million eight hundred
ninety eight hundred ninety-five US Dollars) (hereinafter referred to as: the “Total Contract
Price”).
2. The PNP shall pay an Advance Payment of fifteen percent (15%) of the Total Contract
Price within 15 days after approval of the Chief PNP of the request of the Supplier through
IMOD-SIBAT.
The Advance Payment shall be deducted from the final LC payment.
The remaining eighty five percent (85%) of the contract Price shall be paid through an
irrevocable and transferable Letter of Credit (L/C), which will be issued within thirty (30)
days from the signature of this Contract by PNP’s bank and will be confirmed by a first class
international bank agreed by Supplier (“Letter of Credit”).
239
 All bank commissions and charges with respect to the Letter of Credit shall be borne by the
Supplier.
The Letter of Credit shall have an expiry date of not earlier than 30 months following its
issuance date and shall be paid according to the number of tranches, and will allow partial
payments, partial shipments, transshipments, and confirmation.
The LC shall be issued in USD and all payments shall be paid by USD.
A. Payments shall be charged against the Letter of Credit only after delivery and Final
Inspection of the Defense Equipment and issuance of Final Inspection Certificate (as
defined in Article 4 below).
B. Apart from the last tranche the price of the Defense Equipment in each tranche, equal
to 100% (one hundred percent) of the value of the Defense Equipment contained in
such tranche, shall be paid under the Letter of Credit, at sight, at Supplier’s Bank, upon
first presentation of the following documents:
• Signed commercial invoice in the full amount in one original and two copies.
• Airway Bill or Bill of Lading.
• Packing list in one original and two copies stating a description of the Defense
Equipment shipped and their quantity.
• Final Inspection Certificate duly signed by the PNP representatives and Supplier
representatives.
C. The payments shall be made to the Supplier’s bank account:
Correspondent Bank-
BANK : Bank Hapoalim
BRANCH NO: 747
ADRESS: 10 Hagalil st., karmiel 6 ZIP CODE 2192105, Israel
ACCOUNT NO: 12-747-677778
SWIFT: POALILIT
IBAN: IL80-0127-4700-0000-0677-778
ARTICLE 4- QUALITY ASSURANCE AND INSPECTIONS
1. Pre-delivery Inspection. The Pre-Delivery Inspection (PDI) shall be performed in the
Supplier’s premises prior to shipment and delivery. The PDI will be performed by the Supplier
in accordance with the procedure attached hereto as Annex C which is based on the PNP
standard procedure.
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2. The Supplier shall notify PNP in 30 days in advance of the date and place of the PDI procedures.
Upon successful completion of the PDI, Supplier’s and PNP’s representatives shall sign a Pre-
delivery Inspection Certificate, in the form attached hereto as Annex D.
3. Attendance to Pre-delivery Inspection. PNP shall exert best effort to avoid failure to attend the
PDI after being duly notified by the Supplier.
4. Non-compliance with Specifications. Should any inspected or tested deliverables fail to conform
to the Specifications, PNP may reject the failed deliverables, require that Supplier shall make
alterations necessary to meet the Specifications free of cost to the PNP.
5. Final Inspection – Following the date of arrival of the Deliverables at PNP Logistics Support
Service (LSS) Warehouse, Camp Bagong Diwa, Taguig City, not later than fifteen (15) days
from such date of arrival, but in any case not later than thirty (30) days at the arrival in the
Philippines, Supplier and PNP’s representatives shall perform a quantitative inspection at PNP
LSS Warehouse in Camp Bagong Diwa, Taguig City (respectively - “Final Inspection” and
“Final Inspection Date”) of the Deliverables.
6. Final Inspection Certificate. Upon completion of the Final Inspection, Supplier and PNP’s
representatives shall, within seven (7) working days from the date of the Final Inspection,
sign a Final Inspection Certificate, in the form attached hereto as Annex E upon which the
Deliverables shall be deemed as fully accepted (the “Final Inspection Certificate”).
7. Missing Deliverables. In the event that the Deliverables are missing for causes not due to an
insurance event, Supplier will deliver to PNP the missing products. The delivery of the missing
products will be free of charge.
8. Absence from Final Inspection. If the PNP does not perform the Final Inspection as
mentioned above by the Final Inspection Date, for reasons exclusively attributable to him,
the Final Inspection shall be deemed performed and PNP shall have no claims in this respect
thereof. Supplier shall be entitled to sign the Final Inspection Certificate by itself. Supplier’s
sole signature on the Final Inspection Certificate, together with Supplier’s statement that PNP
failed to perform the final inspection, shall be deemed as valid and sufficient for all purposes,
including for performance of payments, and the Final Inspection Certificate shall bear the
same value as if it has been signed by both Parties.
ARTICLE 5- DELIVERY, TRANSFER OF TITLE, RISK OF LOSS AND DAMAGE
1. The Equipment shall be delivered to the PNP units, as indicated in the Distribution Plan and
according to the delivery schedule detailed in ANNEX F.
2. The PNP shall furnish the Supplier, not later than ninety (90) days from the Effective Date,
after a separate written notice from Supplier, with a detailed Distribution Plan which will
include, inter alia, addresses of the distribution points and all other related information.
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 For the avoidance of any doubt, any delay by the PNP of its obligation to provide the Distribution
Plan, as provided in this Paragraph shall entitle Supplier to postpone the Schedule by a period
equal to such period of delay. In addition, should the PNP fail to furnish the supplier with the
Distribution Plan in the time schedule detailed above, Supplier shall be entitled to deliver the
Equipment solely to the PNP’s Logistics Support Service Warehouse in Camp Bagong Diwa,
Taguig City together with Supplier’s statement that the PNP failed to provide the Distribution
Plan. Supplier’s statement that PNP failed to provide the Distribution Plan, shall be deemed as
valid and sufficient for all purposes.
3. At the request of the Supplier and subject to justifiable grounds as determined by the PNP, the
delivery may be extended for a period of ninety (90) calendar days, provided that such request
will be submitted to the PNP at least 45 days before the scheduled delivery date.
4. The Supplier shall provide PNP 30 days prior notice of the date of Delivery.
5. Upon delivery of the Equipment to PNP, in the manner described in this Article, the title to
the Equipment and the risk of loss and damages shall pass to PNP, except for the stipulations
of the Warranty as detailed in ANNEX H.
6. Permissible Delays. For the avoidance of any doubt, any delay or other non-compliance by PNP
of its payments obligations (including provision of payment instruments) or of its obligation
to provide the End User Certificate as provided in this Contract, shall entitle Supplier to
postpone the Schedule of delivery by a period equal to such period of delay.
7. Ballistics Examination. Not later than fifteen (15) calendar days from arrival of the Equipment
at the Philippines, PNP shall complete the performance of the ballistics examination of the
Equipment. The cost of ballistics examination (ammunition requirements and all related fees)
shall be borne by the Supplier.
8. Following the date of arrival of the Deliverables at the PNP LSS Warehouse in Camp Bagong
Diwa, Taguig City, Supplier shall provide PNP with training course, on the schedule, duration
and syllabus indicated in ANNEX G.
9. The Supplier shall prepare all needed items and instruction personnel in order to perform the
training course according with the Supplier program per ANNEX G. The PNP shall provide
the venue/room/range for the program.
ARTICLE 6 – Change Orders
1. PNP may at any time, as reflected in its Annual Procurement Plan, order the Supplier through
written notice to increase the quantities of the Deliverables to be provided by the Supplier.
In any such case, an equitable adjustment shall be made in the Total Contract Price and the
Delivery Schedule and the Contract shall accordingly be amended.
2. Prices to be charged by the Supplier for the additional Deliverables shall be agreed upon in
advance by the Parties and shall not exceed the prevailing prices charged by the Supplier under
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this Contract
ARTICLE 7- PENAL CLAUSE
1. In case of non-delivery of the Deliverables within the period for such purpose (for reasons other
than Force Majeure and/or other reasons which have arisen from or in connection with non-
performance or late/inadequate performance by PNP of its obligations under this Contract),
Supplier shall be liable, by way of fixed agreed liquidated damages, for the amount of at least
equal to one-tenth of one percent (0.001) of the cost of the unperformed portion for every day
of delay. Once the cumulative amount of liquidated damages reaches ten percent (10%) of the
amount of the contract, the PNP may rescind or terminate the contract, without prejudice to
other courses of action and remedies available under the circumstances.
2. For the avoidance of any doubt, any delay or other non-compliance by PNP of its payments
obligations shall entitle Supplier to postpone the Schedule by a period equal to such period of
delay.
ARTICLE 8- LICENSES AND TAXES
1. The Supplier shall, at its sole expense and responsibility, deal with all of the formalities and
procure all licenses and permits which may be required for the export of the Deliverables from
Israel to the Philippines.
2. The PNP shall assist the Supplier, to deal with all of the formalities and procure all licenses
and permits which may be required from any authority or by any law for the import of the
Deliverables to Philippines including provision of the Import License to the Philippines. Any
unreasonable delay or other unreasonable non-compliance by the Philippine authorities to
issue the relevant Import License(s) shall entitle Supplier to postpone the delivery schedule by
period equal to such period of delay.
3. It is responsibility of the PNP to exert best effort to duly submit its application for exemption at
the appropriate Revenue Office for Deliverables acquired under this Contract, from taxes and
duties in the Philippines, which is connected to the release of such Deliverables to the PNP.
4 PNP shall sign and return to the Supplier the End User Certificate (ANNEX I) no later than
five (5) weeks after PNP is requested by the Supplier to provide such certificate.
5. PNP acknowledges and declares that it is purchasing the Deliverables solely for the End Use
of the Government of the Philippines and the Government of the Philippines will be the End
User of such Deliverables.
6. The Supplier shall be responsible for all the necessary taxes, stamp duties, license fees, and other
such levies imposed by the Government of Israel, if any, for the completion of the contract and
exporting the Goods to the Philippines. The PNP shall be responsible for all the necessary taxes,
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 stamp duties, license fees, and other such levies imposed by the Government of the Philippines,
if any, in connection with the contract and importing the Goods to the Philippines. Further, all
applicable Philippine Customs duties, import clearance, taxes, charges, tariffs, levies and fees
shall be borne by the Procuring Entity.  consecutive months.
ARTICLE 9 – LIABILITY
1. Neither Party shall be liable toward the other Party for any indirect, consequential or punitive
loss, damages or expenses of any kind or nature whatsoever.
2. In case of an injury or death to either Party’s personnel, employees, agents and/or representatives
or to a Third Party, and if one of the Parties request it, a joint committee composed by
representatives of both Parties nominated by the authorities of either Party, will investigate the
injury or death to determine if there was a negligence or malice. The report of the outcomes
shall be submitted to the Parties that will act pursuant to Article 15.
ARTICLE 10 – LIMITATION OF USE
PNP undertakes that it will not, either directly or indirectly, sell, transfer, convey, the Deliverables and/
or any part thereof and/or any information and/or data required by in respect of the Deliverables to
any third person, company, entity, government or state, without the prior written consent of IMOD.
ARTICLE 11 – WARRANTY
The Supplier shall provide PNP with the Warranty as detailed in ANNEX H.
ARTICLE 12 – TERMINATION
1. This Contract may be terminated forthwith by the PNP by written notification of such
termination to the Supplier:
a. In the event of the Supplier’s material default or failure to fulfil his contractual obligations
and has not rectified such default following a 60 days prior written notice by PNP; and/
or
b. If the Supplier is affected by a Force Majeure circumstance which lasts longer than 6
(six) consecutive months; and/ or
2. This Contract may be terminated forthwith by the Supplier by written notification of
such termination to the PNP:
a. In the event of the PNP’s material default or failure to fulfil his contractual obligations
and has not rectified such default following a 60 days prior written notice by Supplier
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and/ or
b. If the PNP is affected by a Force Majeure circumstance which lasts longer than 6 (six)
3. In the event that this Contract is terminated in accordance with Paragraph 12.1 above:
a. The Supplier shall return all payments made by the PNP relating to Supplies not
accepted and/or which were not delivered to the PNP with interest at the London
Interbank Offered Rate (LIBOR) + 3% per annum, from the date of termination.
b. The PNP shall return to the Supplier at the Supplier’s risk and expense any of the
Supplies already delivered which cannot be effectively used.
c. The PNP shall pay to the Supplier for all Supplies which have been delivered and not
returned to Supplier as per Paragraph 5 above.
4. In the event that this Contract is terminated in accordance with Paragraph 12.2 above, the
PNP shall pay the Supplier for all completed work and deliveries accepted up to and including
the date of termination, for materials and work in progress and commitments to subcontractors
and suppliers, documented and reasonable, which were incurred up to and including the date
of termination. The PNP shall be entitled to take possession of such work in progress and
materials which were paid under this section.
5. Termination of the Contract shall not prejudice any other right, claim or remedy of either Party
which has arisen on or before or in consequence of such termination.
6. Termination of the Contract shall not relieve the Supplier from his obligations relating to
Supplies accepted and used by the PNP.
ARTICLE 13 – FORCE MAJEURE
1. The Supplier shall not be held responsible for any delay or failure in the performance of the
obligations under this Contract, when the delay or failure arise from a cause which is beyond
the control of the Supplier or which arises without the Supplier’s fault or negligence and affects
the execution of this Contract.
2. The PNP shall not be held responsible for any delay or failure in the performance of the
obligations under this Contract, when the delay or failure arise from a cause which is beyond
the control of the PNP or which arises without the PNP’s fault or negligence and affects the
execution of this Contract.
3. The cases referred to in Par.1 include, but are not limited to any one of the following: Acts
of a Foreign Government, fortuitous cases, accidents, fire, explosions, inundations, violent
phenomena, catastrophes, epidemics, quarantine and meteorological conditions, embargoes
or any other circumstances which do not allow the execution of the Supplier’s obligations
245
 according to this Contract.
4. The Supplier shall inform the PNP, within 30 days from the day such case occurs and it becomes
aware of same, describing the antecedents on which he bases its claim and indicating the known
effects of the case on the Contract execution.
5. The Supplier will do everything possible to minimize the delays and continue to carry out this
Contract until the elimination of the cause of the delay.
6. Such failure or delay, to the extent that it retards performance, shall extend the time for as many
days beyond the scheduled date therefore as is required to obtain removal of such causes and
the effects thereof and a reasonable recovery period thereafter.
7. Delays in deliveries from suppliers or subcontractors of Supplier for reasons not attributable to
the Supplier, provided that such deliveries were ordered in due time, defects in materials and
equipment which could not have been detected by the Supplier using reasonable care, casting,
forging or machining rejects of major components, shall be considered as Force Majeure.
ARTICLE 14 – SECRECY AND SECURITY
The Parties shall ensure that Classified Information, supplies and services to be obtained from the
other Party shall not be placed at the disposal of or be disclosed to Third Parties without its prior
written approval and consent
ARTICLE 15 – DISPUTE RESOLUTION
1. In the event of any dispute arising between the Parties to this Contract, whether such dispute
shall relate to the interpretation of the Contract or to the execution of the terms hereof or any
matter arising therefore, the Parties shall, in the first instance, make every reasonable effort to
reach an amicable settlement within a period of 30 days.
2.
3. In the event, however, of the Parties failing to reach such settlement, the Parties agree to submit
the dispute to the resolution of the Director of Sibat and the Head of the PNP.
3. Any decision given or award made, pursuant to any such dispute resolution shall be final and
binding on the Parties to this Contract.
4. During the dispute and/or controversy, both Parties shall continue to fulfill all other obligations
under this Contract.
ARTICLE 16 – EFFECTIVE DATE
This Contract shall become effective on the date of its signing by both Parties (the “Effective Date”).
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The ARO of this Contract is as per Article 2.
ARTICLE 17 – MISCELLANEOUS
1. The failure of either Party to insist on any one or more instances upon strict performance of
any of the same terms of this Contract or to exercise any rights conferred herein, shall not be
construed as a waiver or relinquishment to any extent of either Party’s rights to assert or rely
upon any such term or rights on any future occasion.
2. The title headings of the Articles hereof are intended solely for convenience of reference and
are not intended and shall not be construed for any purpose whatever or in any way limiting or
extending the language of the provisions to which the captions refer.
3. Neither Party shall have the right to assign or otherwise transfer his rights or obligations under
this Contract without the written consent of the other Party.
4. All Intellectual property rights in the Deliverables or any part thereof shall remain the property
of the Supplier. The Contract does not include sale, transfer or assignment of any of such rights,
nor does it include any license to manufacture, produce or reproduce the Deliverables.
ARTICLE 18 – NOTICES AND CORRESPONDENCE
1. Any notice required to be given by one Party to the other hereunder or in connection herewith
shall be in writing and shall be delivered personally or through the representatives of the other
Party. Notice shall be deemed effected upon receipt of said written notification by the Party to
which it was sent.
2. All communications generated by either Party to this Contract shall be in writing in English.
3. All notices as above mentioned shall be effected as follows:
EMTAN KARMIEL Ltd. (EMTAN) PNP
Name: Ron Pollak Name: PCOL Mariano C Rodriguez
Position: VICE PRESIDENT Sales and Marketing Name: Ron Pollak
Telephone: +972525773266 Position: Head, NHQ BAC Secretariat
E-mail: ron@emtan.co.il E-mail: pnpnhqbac@gmail.com
ARTICLE 19 – ENTIRE CONTRACT
This Contract and its Annexes constitute the entire agreement between the Parties hereto and
247
 supersedes all previous communications, representations, Aid Memoires, or Agreements either oral Republic of the Philippines:
or written, heretofore made between the Parties in respect of the subject matter hereto except for the
Contract or other MOUs to which the Agreement relates.

In case of any discrepancy between the provision of this contract and the IA agreement between PNP REPUBLIC OF THE PHILIPPINES)
and IMOD dated December 29, 2020 the provisions of the IA agreement will prevail and shall be the Quezon City ) SS.
basis for interpretation and/or completion of this contract. 

The Parties are entitled, by mutual consent, to make Variation Agreements to this Contract. ACKNOWLEDGMENT

This Contract shall not be varied other than in writing, signed by the duly authorized representatives BEFORE ME, a Notary Public for Quezon City, Philippines, personally appeared the following
of each Party. persons with their respective identifications or passports, to wit:

This Contract is signed in English. Name Identifications or Date/Place Issued

Passports No.

1) PGEN DEBOLD M SINAS, Chief PNP _____________ ___________

IN WITNESS WHEREOF; the undersigned duly authorized representatives of the Parties hereto
have set their hands and signature, on this date below: 2) Ron Pollak VP Sales and Marketing _____________ ___________

December 29, 2020 both known to me and  to me known to be the same persons who executed the foregoing
instrument which they acknowledged to me to be their free and voluntary act and deed, consisting of only
forty-one (41) pages, including the Annexes and this page in which this Acknowledgement is written,
duly signed by them on each and every page hereof.
For the Philippine National Police of For EMTAN KARMIEL Ltd.
WITNESS MY HAND AND SEAL this ___________________ at Quezon City,
Philippines.

NOTARY PUBLIC

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REAL ESTATE MANAGEMENT
Through the leadership of PMGEN ANGELITO A CASIMIRO, the
Director for Logistics, REMD facilitated the acquisition through
ownership and possession a total of 1,940 lots with a total assessed
value of 13,115,828,366.00. Out of these, 530 lots were already titled in

DIVISION the name of the PNP and 72 lots were titled in the name of others such
as Philippine Constabulary, Integrated National Police, Armed Forces
of the Philippines, Commonwealth of the Philippines and Republic of
the Philippines.

REMD is exerting efforts on the protection and preservation of PNP

real estate properties particularly the eradication of informal settler
families (ISF) occupying PNP camps. Out of 83 lots with ISF, 3 lots
were already cleared with ISF. This Division continues its effort on
the acquisition, protection, utilization and management of PNP real
estate properties.

250 251
 Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City

August 27, 2021

MEMORANDUM CIRCULAR
NO.: 2021-112

GUIDELINES AND PROCEDURES IN WRITING-OFF OF PNP

REAL ESTATE PROPERTY FROM THE PNP INVENTORY
AND BOOK OF ACCOUNTS

1. REFERENCES:
a. Civil Code of the Philippines;
b. Executive Order No. 292 known as the Revised Administrative Code of the Philippines,
Book 1 Chapter 12;
c. Government Accounting Manual (GAM) for National Government Agencies
(NGAS);
d. Commission On Audit (COA) Circular No. 2020-006 dated January 31, 2020, entitled,
“Guidelines and Procedures in the Conduct of Physical Count of Property, Plant and
Equipment (PPE), Recognition of PPE Items Found at Station, and Disposition for
Non-Existing/Missing PPE Items, for the One-Time Cleansing of PPE Account
Balances of Government Agencies”;
e. COA Circular No. 89-296 dated January 27,1989 entitled, “Audit Guidelines on
the Divestment or Disposal of Property and other assets of National Government
Agencies and Instrumentalities, Local Government Units, and Government-Owned
or Controlled Corporations and their Subsidiaries”;
f. PNP Memorandum Circular (MC) No. 2017-017 dated February 21, 2017, entitled,
“Revised Guidelines and Procedures in the Disposal of Philippine National Police
Property, Plant and Equipment (PPE) and the Disposition of the Income Derived
Therefrom”;
g. NHQ Disposal Committee Resolution No. 2010-01 dated July 5, 2010, entitled,
“Supplement to PNP Memorandum Circular Number 2009- 009 entitled: Revised
Guidelines and Procedures in the Disposal of the Philippine National Police Property
and Equipment (PE) and the disposition of the income derived therefrom”;
h. PNP MC No. 2009-009 dated June 9, 2009, entitled, “Revised Guidelines and
Procedures in the Disposal of Philippine National Police Property and Equipment
(PE) and the Disposition of the Income Derived Therefrom”; and
i. PNP MC No. 2002-05 dated March 25, 2002, entitled, “Acquisition and Management

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of the Philippine National Police (PNP) Real Estate Properties and Reservations.”
2. RATIONALE:
This Memorandum Circular (MC) sets forth the guidelines and procedures in writing-off
of records of PNP real estate properties from the PNP Inventory and Book of Accounts.
5. DEFINITION OF TERMS:
3. SITUATION:
understood as follows:
From 1991 up to present, the Philippine National Police (PNP) has no established policy
and guidelines in writing-off the PNP real estate properties from the PNP Inventory and Book of
Accounts. The absence of this prescribed reference that should govern the overall conduct of appropriate
records management on real estate properties has long been overlooked. In return, the negative impact
of this problem is now being felt by the PNP real estate officers as they find themselves into difficulties
of attaining a reliable and clean list of land assets.
Relatedly, the Directorate for Logistics (DL) together with Engineering Service (ES),
and Police Regional Offices (PROs) conducted a joint reconciliation and validation of records on real
estate properties. This effort was basically aimed to correct discrepancies of PNP real estate details
reflected in the PNP Logistics Data Management System (LDIMS), to come up with a clean record,
and to identify possible problems affecting the accuracy of status and description of all reflected entries.
During the course of the activity, the problem on how to write-off those items that are supposedly
no longer recorded in the inventory was noticed. However, DL, ES, and PROs could not just decide
on their own to do the deletion of these real estate properties from the PNP Inventory and Book of
Accounts because of the absence of rules or policy and guidelines to be followed.
Further, the result of the reconciliation and validation of records shows that there are 13
parcels of land covered by Deeds of Exchange and another 15 lots were reverted to the Local Government
Units (LGUs)/private entity/ies (Donors) but were still recorded in the Book of Accounts with a total
area of One Million One hundred Eighty-One Thousand Five Hundred Twenty-Eight square meters
(1,181,528 sq. m) with assessed value of One Hundred Fifty-One Million One Hundred Thirty-Four
Thousand Eight Hundred Ten pesos (PhP151,134,810.00). There are also 90 real estate properties that
are dubious in status and still in the process of evaluation as to their existence and proof of ownership
with a total area of Two Million Three Hundred One Thousand Seven Hundred Ninety-One square
meters (2,301,791 sq. m) with assessed value of Two Hundred Sixty-Seven Million Two Hundred
Eleven Thousand Three Hundred Five pesos (PhP267, 211,305.00).
These situations provide a compelling reason for the PNP to craft a concrete guidelines
and procedures that will be followed by all PNP offices/units at all levels of command in the conduct
of appropriate writing-off of real estate properties from the PNP Inventory and Book of Accounts to
have a clean and accurate inventory of real estate properties.
4. PURPOSE:
a. To set the guidelines and procedures in the writing-off of PNP real estate properties
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from the PNP Inventory and Book of Accounts;
k. To specify the duties and responsibilities of all concerned offices/units/personnel
involved in the management and recording of PNP real estate properties; and
l. To have a clean list and reconciled records of the PNP Real Estate Property.
For purposes of this MC, the following terms, words, and phrases shall mean or be
a. Barter or Exchange – refers to exchange of real properties between the PNP and
private individual or other government agencies or entities. In this kind of contract,
like any other contracts where there is a conveyance of real properties, the authority
to execute for and on behalf of the PNP is vested on the CPNP or any other officer
expressly designated by him;
b. Book of Accounts (Accounting Records) – refer to any journal, ledger, and supporting
vouchers included in a system of accounts. It is the original records and books used in
recording business transactions;
c. Dubious Real Estate Properties – refer to those real estate properties included in
the inventory of real estate properties that are doubtful such as but not limited to
undocumented, cannot be located properties as certified by the Land Management
Division, PNP ES, and Real Estate Management Division, DL;
d. Inventory – refers to a procedure of conducting physical accounting of real estate,
facilities, and stock taking of supplies and equipment to check the integrity of property
custodianship;
e. Logistics Officer – refers to the Chief, RLRDD; Chief, Logistics Division; and Chief,
Logistics Section/Logistics Management Section of National Support Units (NSUs)
and other heads of logistics offices/units of the PNP;
f. Lot acquired by Ownership – refers to lot acquisition that involves the absolute
right and legitimate claim to the lot (e.g. Deed of Sale, Deed of Donation, Deed of
Exchange, etc.);
g. Lot acquired by Possession – refers to lot acquisition that involves the actual holding
of occupancy and physical control of the lot (e.g. Memorandum of Agreement, Deed
of Usufruct, and Gratuitous Occupancy, Forest land Grazing Agreement, etc.);
h. PNP/Police Reservation – refers to any real estate property which has been reserved
for police functions/purposes by the President of the Republic of the Philippines
through Presidential Proclamations/Executive Orders or Decrees, by acts of congress
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 or any other competent authority; b. Specific Guidelines

i. Real Estate Property – refers to any parcel of land owned, controlled and administered 1) Real Estate Records Writing-off Committee (RERWC)
by the PNP that are acquired thru Purchase; Deed of Donations; Deed of Exchange;
Loan or Lease; Expropriation; Memorandum of Agreement; Usufruct Agreement; a) Upon approval of this MC, the different RERWCs shall be created with the
Gratuitous Occupancy, actual occupation, Presidential Proclamation, Executive Order following composition:
or Decree, including lots/properties allocated to the defunct Philippine Constabulary
and Integrated National Police; a.1) RERWC - NATIONAL HEADQUARTERS:
Deputy Director, DL Chairman
j. Report of Physical Count of Plant, Property and Equipment (RPCPPE) – refers to Deputy Director, ES Vice Chairman
a report that contains the itemized list of assets, its description and value; Deputy Director, LSS Member
Deputy Director, LS Member
k. Supply Accountable Officer (SAO) – refers to the designation of any eligible Non- Deputy Director, HSS Member
Uniformed Personnel (NUP) with Administrative Officer position/title whose duties Chief, REMD, DL Member
permit the possession or custody of government property and is required by law to Chief, IFMD, DL Member
render account to the Commission on Audit; and Chief, LUD, ES Member
SAO, PNP Wide Member
l. Writing-off of Records – refers to the removal of records of disposed, double entry, C, Accounting Division, DC Member
dubious, and revoked/reverted real estate properties from the PNP Inventory of Real COA Representative Witness/Observer
Estate Properties and Book of Accounts after compliance with the procedures provided Chief, RDS, LUD, ES Secretariat
under paragraph 7 of this Circular. Logistics Officer, End-user Member
SLO, End-user Member
6. GUIDELINES: Chief, LMS, REMD Member
Chief, RMS, REMD Member
a. General Guidelines Records PNCO, LUD Member
RSPNCO Member
1) The CPNP has the sole authority to approve matters concerning the writing-off of
real estate properties record from the PNP Inventory and Book of Accounts for real a.2) RERWC - POLICE REGIONAL OFFICE (PRO):
estate properties; DRDA, PRO Chairman
RCS, PRO Vice-Chairman
2) The writing-off of real estate properties from the Inventory and Book of Accounts C, RLRDD Member
of DL, ES, PROs, and other PNP offices/units due to Deed of Exchange, Deed of C, RHSU Member
Donation, and Reversion can only be done when it is supported by a resolution made C, REU Member
by Real Estate Writing-Off Committee (REWRC) approved by the CPNP; C, RLO Member
RSAO Member
3) All real estate properties of dubious status or without proof of ownership, can be Regional Accountant Member
recommended through resolution for writing-off from the Inventory and Book of COA Representative Witness/Observer
Accounts provided that a joint affidavit is executed both by the Real Estate Officers
from concerned Regional Engineering Unit (REU), and PROs/offices/units stating C, RES, REU Secretariat
among others that no proof of ownership ever been found despite all efforts exerted Logistics Officer, End User Member
in the conduct of exhaustive research, evaluation, and verification. Real Estate Officer, RLRDD Member
Real Estate PNCO, RLRDD Member
4) All logistical and financial requirement for activities regarding the implementation of Real Estate PNCO, REU Member
this MC shall be supported by the concerned office/unit through their Maintenance RSPNCO Member
and Other Operating Expenses (MOOE).

256 257
 a.3) RERWC - NATIONAL SUPPORT UNIT (NSU): d) Donated real estate properties which are being revoked by/reverted to the donor
Deputy Director Chairman in accordance with the laws and existing policies of the PNP; and
Chief of Staff Vice Chairman
Chief, Logistics Member e) Other legal and valid grounds such as but not limited to final orders/decisions
Servicing Legal Officer Member of judicial or quasi-judicial bodies pertaining to the reversion of properties to its
Unit SAO Member donor. etc.
C, Accounting Division, DC Member
COA Representative Witness/Observer c. Responsibilities:

Asst. C, Logistics Secretariat 1) DL

Chief, RES, REU Member a) Act as the OPR in the implementation of this MC;
Real Estate Officer, RLRDD Member
Real Estate PNCO, RLRDD Member b) REMD shall supervise and monitor all real estate properties of the PNP subject
Real Estate PNCO, REU Member for writing-off; and
RSPNCO Member
c) Perform other tasks as directed.
a.4) RERWC – Area Post Commands (APCs):
Deputy Director Chairman 2) ES
Executive Officer Vice Chairman a) Monitor, check, and provide all available records of all real estate properties
C, Logistics Member subjected for writing-off to the RERWC;
Servicing Legal Officer Member
Unit SAO Member b) Render technical assistance to RERWC, if necessary; and
C, Accounting Division, DC Member
COA Representative Witness/Observer c) Perform other tasks as directed.

Asst. C, Logistics Secretariat 3) RERWC

Real Estate Officer, RLRDD Member a) Review and evaluate all real estate properties subject for writing-off;
Chief, Real Estate Section, REU Member
Real Estate PNCO, RLRDD Member b) Facilitate the processing of all real estate properties of the PNP subject for
Real Estate PNCO, REU Member writing-off;
RSPNCO Member
c) Draft resolutions recommending the writing-off of the real estate properties;
2) The request for writing-off of records shall originate from NHQ/PROs/NSUs/ and
APCs recommended by its concerned RERWC through Committee Resolution;
d) Perform other tasks as directed.
3) The available grounds for writing-off of records are as follows:

a) Real estate properties disposed through donation, barter or exchange in 7. PROCEDURES:

accordance with the laws and existing policies of the PNP;
a. The following shall be the general procedures of writing-off of real estate properties from
b) Double entry in the record of DL and/or ES, and/or in the PNP Inventory and PNP Inventory and Book of Accounts:
Book of Accounts;
1) The REMD, DL; LUD, ES; RLRDD, PRO; and Chief, Logistics, NSUs/APCs shall
c) Dubious real estate properties; identify the PNP real estate properties that fall within the para 6.b.3 of this MC;

258 259
 2) The NHQ/PRO/NSU/APCs shall convene their Real Estate Records Writing-off
Committee (RERWC) when need arises;
3) The RERWC shall evaluate the identified real estate properties subject for writing-off;
4) The RERWC shall deliberate the results of the evaluation;
5) The RERWC shall draft a resolution recommending the writing-off of the real estate
properties;
6) The concerned RD,PRO/D, NSU/Cmdr, APC shall endorse the resolution to the D,
ES for review and D, LS for concurrence prior transmittal to TDL;
7) TDL shall endorse the resolution to the CPNP through the Command Group for his
approval;
8) Upon approval of the resolution by the CPNP, TDL shall forward the same to the
concerned RD, PRO/D, NSU/Cmdr, APC for implementation;
9) Concerned Chief, RLRDD/REU/Logistics Officer in coordination with SAO shall
submit to Accounting Division the approved Resolution and all supporting documents
for real estate properties which is the subject for writing off and copy furnish DL, ES,
SAO PNP-wide, and Resident Auditor; and
10) End-user office/unit shall submit an After Implementation Report to TDL copy
furnished D, ES for record purposes and simultaneous conduct of updating records on
real estate properties inventory and Book of Accounts.
b. For the real estate properties disposed through donation, and barter/exchange the following
should be undertaken:
1) The RERWC shall convene and shall identify real estate properties disposed through
donation and barter/exchange;
2) The RERWC shall gather documents to prove that such real estate properties were
disposed through donation, and barter/exchange;
3) The RERWC shall submit recommendation in the form of resolution to the concerned
RD, PRO/D, NSU/Cmdr, APC. The latter shall endorse the same to the D, ES for
review and D, LS for concurrence prior transmittal to TDL and approval of the CPNP
with the following attachments:
a) Deed of Donation/Deed of Exchange;
b) Original Certificate of Title (OCT)/Transfer Certificate of Title (TCT) for titled
property;
260
c) Tax Declaration for untitled property; and
d) Other documents required under the law.
4) Upon approval of the resolution by CPNP, TDL shall forward the same to the
concerned RD, PRO/D, NSU/Cmdr, APC for implementation;
5) Upon receipt of the approved resolution, the concerned NHQ/PRO/NSU/APC in
coordination with Regional Commission on Audit (RCOA) and Regional Accounting,
shall officially remove the real estate properties from the Inventory of PNP real estate
properties; and
6) End-user office/unit shall submit an After Implementation Report to TDL copy
furnished D, ES for record purposes and simultaneous conduct of updating records on
real estate properties inventory and Book of Accounts.
c. For double entry in the record of NHQ/PROs/NSUs/DIPOs of real estate properties, the
following should be undertaken:
1) The RERWC shall identify all double entries in their Real Estate inventory;
2) The RERWC shall verify if their record with double entry conforms with the COA and
Accounting Book of Accounts;
3) The RERWC shall submit recommendation in the form of resolution to the concerned
RD, PRO/D, NSU/Cmdr, APC. The latter shall endorse the same to the D, ES for
review and D, LS for concurrence prior transmittal to TDL, and approval of the CPNP
with the following attachment:
a) Proof of Double Entry;
b) Deed of Sale/Deed of Donation/Deed of Exchange;
c) Original Certificate of Title (OCT)/Transfer Certificate of Title (TCT), for titled
property;
d) Tax Declaration;
e) The C, RLRDD/Logistics Officer shall execute an affidavit that all efforts to prove
that said record is a double entry were exerted; and
f ) Other documents required under the law.
4) Upon approval of the resolution by CPNP, TDL shall forward the same to the concerned
RD, PRO/D, NSU/Cmdr, APC for implementation;
261
 5) Upon receipt of the approved resolution, the concerned NHQ/PRO/NSU/APC in
coordination with RCOA and Regional Accounting, shall officially remove the real
estate properties from the inventory of PNP real estate properties; and
6) End-user office/unit shall submit an After Implementation Report to TDL copy
furnished D, ES for record purposes and simultaneous conduct of updating records on
real estate properties inventory and Book of Accounts.
d. For Dubious Real Estate Properties, the following should be undertaken:
1) The RERWC shall identify all dubious real estate properties listed in the records;
2) The RERWC shall coordinate with Provincial/City Environment and Natural
Resources Office, Department of Environment and Natural Resources (PENRO/
CENRO, DENR); Municipal Assessors Office; Bureau of Lands, DENR; Land
Registration Authority (LRA) to gather pertinent documents relative to the dubious
real estate properties and verify the status of lot that exists on the record but no available
documents, cannot be located, and dubious. Exert all efforts to prove that said lot in the
record is due for Writing-off from the PNP Book of Accounts;
3) The RERWC shall submit recommendation in the form of resolution to the concerned
RD, PRO/D, NSU/Cmdr, APC. The latter shall endorse the same to the D, ES for
review and D, LS for concurrence prior transmittal to TDL and approval of the CPNP
with the following attachment:
a) An executed Affidavit that the lot has no available document in the concerned
PRO/NSU/APC to prove ownership over the lot;
b) Certification from CENRO/PENRO, DENR; Municipal Assessors Office; Bureau
of Lands, DENR; LRA regarding status of lot;
c) Deed of Sale/Deed of Donation/Deed of Exchange or any proof ownership, if
available;
d) SB Resolution, if available;
e) Original Certificate of Title (OCT)/Transfer Certificate of Title (TCT) for titled
property, if available;
f ) Tax Declaration; and
g) Other documents required under the law.
4) Upon approval of the resolution by the CPNP, TDL shall forward the same to the
concerned RD, PRO/D, NSU/Cmdr, APC for implementation;
262
5) Upon receipt of the approved resolution, the concerned NHQ/PRO/NSU/APC in
coordination with RCOA and Regional Accounting, shall officially remove the real
estate properties from the Inventory and Book of Accounts of PNP real estate properties;
6) End-user office/unit shall submit an After Implementation Report to TDL copy
furnished D, ES for record purposes and simultaneous conduct of updating records on
real estate properties inventory and Book of Accounts.
e. For donated real estate properties that are being revoked/reverted to the donor, the following
should be undertaken:
1) The RERWC shall identify donated real estate properties that are being revoked/
reverted to the donor;
2) The RERWC shall gather document to prove that real estate properties are being
revoked/reverted to the donor;
3) The RERWC upon identification of all donated real estate properties that are being
revoked/reverted to the donor shall submit recommendation in the form of resolution
to the concerned RD, PRO/D, NSU/Cmdr, APC. The latter shall endorse the same to
the D, ES for review and D, LS for concurrence prior transmittal to TDL and approval
of the CPNP with the following attached requirements:
h) Deed of Donation of lot revoked/reverted;
i) Proof of Revocation (Court order, SB Resolution with Deed of Revocation and
others)
j) Original Certificate of Title (OCT)/Transfer Certificate of Title (TCT) for titled
property;
k) Tax Declaration of property; and
l) Other documents required under the law.
4) Upon approval of the resolution by the CPNP, TDL shall forward the same to the
concerned RD, PRO/D, NSU/Cmdr, APC for implementation;
5) Upon receipt of the approved resolution, the concerned NHQ/PRO/NSU/APC in
coordination with RCOA and Regional Accounting, shall officially remove the real
estate properties from the Inventory and Book of Accounts of PNP real estate properties;
and
6) End-user office/unit shall submit an After Implementation Report to TDL copy
furnished D, ES for record purposes and simultaneous conduct of updating NHQ
records on real estate properties inventory and Book of Accounts.
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 8. PENALTY CLAUSE:
General Procedures of Writing-Off of Real Estate Properties from
Any violation or non-compliance of the provision of this MC shall be investigated and if PNP Inventory and Book of Accounts
warranted evidence, appropriate criminal, civil and administrative charges shall be filed against those
who may be responsible thereof.

9. REPEALING CLAUSE: Identification of PNP real estate properties that falls

within the para 6.b.3 of this MC
All existing PNP policies and issuances inconsistent with this MC are hereby repealed and
rescinded.
Evaluation of the identified real estate properties
10. EFFECTIVITY: subject for writing off

This MC shall take effect 15 days from the filing of a copy hereof at the University of the
Deliberation of the result of the evaluation
Philippines Law Center in consonance with Section 3 and 4, Chapter 2, Book VII, EO No. 292,
otherwise known as the “Revised Administrative Code of 1987,” as amended.

Drafting of resolution by respective RERWC recommending for the

writing-off of the real estate properties

Endorsement of the resolution to the D, ES for review and D, LS

concurrence prior transmittal to TDL
GUILLERMO LORENZO T ELEAZAR
Police General
Chief, PNP
Endorsement of the resolution to the CPNP thru TDL for
approval
Distribution:
Command Group
SPA to the SILG
IG, IAS TDL endorsement of the resolution to CPNP thru the Command Group
Cmdr, APCs
D-Staff
P-Staff Approval of the Resolution by CPNP
D, NSUs
RDs, PROs
Furnished the approved resolution to the Regional Director/Chief/
Director/SAO of End-user PNP unit for implementation

Submission of the approved resolution and other pertinent supporting

documents to Accounting Division copy furnished the Resident Auditor

Submission of After Implementation Report to TDL and D, ES

264 265
 A. For the Real Estate Properties Disposed through Donation, and Barter/Exchange B. For Double Entry in the Record of NHQ/PRO/NSU/DIPOs Real Estate Properties

Identification of real estate properties disposed Identification of real estate properties with double entry in the record
through donation and barter/exchange

Gathering of pertinent documents

Gathering of pertinent documents

Convening of RERWC
Convening of RERWC

Drafting of resolution by respective RERWC recommending for the

Drafting of resolution by respective RERWC recommending for the
writing-off of the real estate properties
writing-off of the real estate properties

Endorsement of the resolution to the D, ES for review and D, LS

Endorsement of the resolution to the D, ES for review and D, LS
concurrence prior transmittal to TDL
concurrence prior transmittal to TDL

Endorsement of the resolution to the CPNP thru TDL for approval

Endorsement of the resolution to the CPNP thru TDL for approval

TDL endorsement of the resolution to CPNP thru the Command Group

TDL endorsement of the resolution to CPNP thru the Command Group

Approval of the Resolution by CPNP

Approval of the Resolution by CPNP

Furnished the approved resolution to the Regional Director/Chief/

Furnished the approved resolution to the Regional Director/Chief/
Director/SAO of End-user PNP unit for implementation
Director/SAO of End-user PNP unit for implementation

Submission of the approved resolution and other pertinent supporting

Submission of the approved resolution and other pertinent supporting
documents to Accounting Division copy furnished the Resident Auditor
documents to Accounting Division copy furnished the Resident Auditor

Submission of After Implementation Report to TDL and D, ES

Submission of After Implementation Report to TDL and D, ES

266 267
 C. For Dubious Real Estate Properties D. For Revoked/Reverted Real Estate Properties

Identification of real estate properties which is dubious Identification of real estate properties disposed through donation and
barter/exchange

Gathering of pertinent documents

Gathering of pertinent documents

Convening of RERWC
Convening of RERWC

Drafting of resolution by respective RERWC recommending for the

Drafting of resolution by respective RERWC recommending for the
writing-off of the real estate properties
writing-off of the real estate properties

Endorsement of the resolution to the D, ES for review and D, LS

Endorsement of the resolution to the D, ES for review and D, LS
concurrence prior transmittal to TDL
concurrence prior transmittal to TDL

Endorsement of the resolution to the CPNP thru TDL for approval

Endorsement of the resolution to the CPNP thru TDL for approval

TDL endorsement of the resolution to CPNP thru the Command Group

TDL endorsement of the resolution to CPNP thru the Command Group

Approval of the Resolution by CPNP

Approval of the Resolution by CPNP

Furnished the approved resolution to the Regional Director/Chief/

Furnished the approved resolution to the Regional Director/Chief/
Director/SAO of End-user PNP unit for implementation
Director/SAO of End-user PNP unit for implementation

Submission of the approved resolution and other pertinent supporting

Submission of the approved resolution and other pertinent supporting
documents to Accounting Division copy furnished the Resident Auditor
documents to Accounting Division copy furnished the Resident Auditor

Submission of After Implementation Report to TDL and D, ES

Submission of After Implementation Report to TDL and D, ES

268 269
 INFRASTRUCTURE AND
The Infrastructure and Facilities Management Division (IFMD) is
primarily mandated to manage and monitor on PNP infrastructure
projects nationwide. This Division is also tasked to monitor the incurred
fixed expenditures such as the Electricity, Water and Communication as

FACILITY MANAGEMENT well as the fund utilization of such in the Police Regional Offices (PROs).
Also monitors the strict implementation of Energy Conservation Law in
all offices down the line.

IFMD is also tasked to monitor and update records/inventory (gains

and losses) of all buildings and facilities owned/leased by the PNP. This
Division is the data bank of infrastructure, buildings and facilities of all
PNP Offices countrywide.

270 271
 Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City

August 27, 2021

MEMORANDUM CIRCULAR
NO.: 2021-113

POLICY AND GUIDELINES ON THE PREVENTIVE MAINTENANCE

AND REPAIR OF BUILDINGS AND FACILITIES OF THE
PHILIPPINE NATIONAL POLICE

1. REFERENCES:
a. Republic Act (RA) No. 9184 known as the Government Procurement Reform Act;
b. RA No. 9514 known as the Fire Code of the Philippines;
c. RA No. 386 known as the New Civil Code of the Philippines;
d. Presidential Decree (PD) 1096 known as the National Building Code;
e. Department of Budget and Management (DBM) and Department of Public Works and
Highways (DPWH) Joint Circular No.1 dated October 20, 2016 with subject: Revised
Guidelines on the Rehabilitation or Construction of Government Buildings/Office Space
and the Acquisition or Outright Purchase of Lot and Building;
f. DPWH Department Order No. 197 series of 2016 dated October 7, 2016 with subject:
Revised Guidelines in the Preparation of Approved Budget for the Contract (ABC);
g. PNP Memorandum Circular (MC) No. 2018-044 dated November 16, 2018, entitled,
“Guidelines and Procedures for the Issuance of Certificate of Completion and Certificate
of Acceptance for Newly Constructed Infrastructure Projects of the Philippine National
Police”;
h. PNP MC No. 2013-006 dated September 9, 2006, entitled, “Amending PNP MC No.
2006-020, entitled, Philippine National Police Quartering and Housing Program”;
i. PNP MC No. 2012-008 dated July 23, 2012, entitled, “Revised Guidelines and Policies on
Programming of Funds and Implementation of PNP Infrastructure Projects”;
j. PNP MC No. 2010-018 dated September 09, 2010, entitled, “Implementing Guidelines on
the Consumption Ceiling for Electricity and Water of Camp Crame Tenant Offices”;
k. PNP MC No. 2008-014 dated September 11, 2008, entitled, “Policies in the Construction
and/or Repair of PNP Infrastructure Facilities”;
l. Standard Operating Procedure No. 2011-001 year 2011, entitled, “Maintenance of PNP
Building Facilities”; and
m. TDL memorandum dated August 24, 2012 with subject: Duties and Functions of a
Building Administrator.
272 273
 2. RATIONALE:
This MC provides the guidelines and procedures to be undertaken by concerned personnel
in the preventive maintenance and repair of buildings and facilities of the Philippine National Police
(PNP). This will also identify the responsible offices/units that will help implement each scope of
work in the scheduled preventive maintenance with pre-allocated fund to maintain the cleanliness and
orderliness of the building and facilities to ensure its safety and operational readiness.
3. SITUATION:
It has been observed that most of the PNP buildings deteriorate and get damaged after a few
years of existence, thus untimely repairs are being done. Lack of preventive maintenance, likewise,
reduces the structural stability of buildings and facilities and makes them unpresentable, non-conducive
to work, and non-environmentally friendly. These circumstances necessitate the allocation of sufficient
funds, particularly for the preventive maintenance of such buildings and facilities, to avoid further
damage.
With these conditions, it is necessary to establish a well-defined and more applicable policy
and guidelines on the preventive maintenance and repair of buildings and facilities of the PNP.
4. PURPOSE:
This MC prescribes the uniform guidelines, policies, rules and regulations in the preventive
maintenance and repair of buildings and facilities of the PNP except for quartering facilities with the
following objectives:
a. To create and maintain a presentable, conducive, and environment-friendly PNP buildings
and facilities;
b. To have a unified preventive measures to prevent PNP buildings and facilities from
deterioration, damage, fire, chemical, and electrical hazard;
c. To ensure the safety and operational readiness of PNP personnel and other people using
the PNP buildings and facilities during fortuitous events or natural calamities;
d. To facilitate the conduct of periodic maintenance, evaluation, and assessment of PNP
buildings and facilities;
e. To distinguish preventive maintenance and repair in order to establish the responsible
authorities/unit/offices in the implementation of each scope of works;
f. To establish the standard duration of repair of buildings and facilities of the PNP; and
g. To program and allocate yearly funding for the preventive maintenance of all PNP buildings
and facilities to be included in the Annual Operations Plans and Budget (AOPB).
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5. DEFINITION OF TERMS:
For purposes of this MC, the following terms, words, or phrases shall mean or be understood
as follows:
a. Ancillary – refers to the fixtures of the building that include the lighting, plumbing,
doorknobs, paintings, and others that are usually damaged during the normal usage at a
period of time;
b. Auxiliary – refers to the inner part of the building or facilities like the electrical wirings and
plumbing that are embedded on walls, ceiling and floors including ACU drain pipes and
storm drainage;
c. Beyond Economic Repair – refers to the condition of the assets or property where the cost
of repair and maintenance becomes excessive and/or disadvantageous to the government
when factors as maintenance expenses, replacement cost of spare parts, repair, frequency of
breakdown, and alternative modes such as rental of equipment or outright replacement are
considered;
.
d. Building – refers to any constructed structure, edifice, facilities such as quarters, barracks,
office, dormitories, condominiums, hospitals, infirmaries, dispensaries, chapels, hangars,
mess hall, theaters, banks, exchanges, shop, administration, recreational, technical, industrial,
school, storage, warehouse, pier shades, grandstand, guard post and covered bleachers. Type
of construction of building are either permanent, semi-permanent or temporary. Permanent
status of which are either occupied, unoccupied and excess or for disposal;
e. Building Administrator – refers to the person in-charge in the maintenance, cleanliness,
and orderliness of the building and facilities to ensure its safety and operational readiness
and also in the water and electricity conservation. The duties and functions are stated in the
memorandum circular from TDL dated August 24, 2012 with subject as stated;
f. Building Official – shall be responsible for carrying out the provisions of the National
Building Code in the field as well as the enforcement of orders and decisions made pursuant
thereto. Due to the exigencies of the service, the Secretary of the DPWH may designate
incumbent Public Works District Engineer, City Engineers, and Municipal Engineers to
act as Building Officials in their respective areas of jurisdiction. Likewise, the Building
Official of the PNP is also designated by the Secretary of Public Works and Highways
(SPWH);
g. Facilities – something such as hospital that is built, installed, or established to serve a
particular purpose;
h. Major Repairs – refer to repair works that involve major components of the buildings and
facilities like structural sub-floor, columns and beams and the structural portions of bearing
walls and roof of the building; repainting of the whole structure; and tile works provided
that should not exceed 60% of the total cost of the building or that should not exceed 50%
275
 of the parametric construction cost as stipulated in the DBM and DPWH Joint Circular
No. 1;
i. Minor Repairs – refer to repair works which involve the ancillary and auxiliary that are
usually done during the preventive maintenance.
j. Parametric Construction Cost – refers to the construction cost range per square meter in
the parameters indicated in the DBM and DPWH Joint Circular No. 1;
k. Preventive Maintenance – refers to the maintenance that is regularly performed to lessen
the likelihood of deterioration and to lengthen the stability or expected duration of service
of the building/facility. For equipment, it is performed while it is still working so that it
does not break down unexpectedly. In terms of the complexity of this maintenance strategy,
it falls between reactive (or run-to-failure) maintenance and predictive maintenance;
l. Quartering Facilities – refer to quartering units inside posts/camps that are maintained
and administered by the PNP such as: Medium-rise Condominium Buildings, Apartments,
Married Officer’s Quarters (MOQ); Bachelor Officer’s Quarters (BOQ), and Transient
Officers’ Quarters (TOQ);
m. Renovation – refers to any physical change made on the building/structure to increase its
value, quality, and/or to improve its aesthetic;
n. Repair – refers to a remedial work done on any damaged or deteriorated portion/s of
buildings/structures to restore it to its original condition or to put the building, facilities or
equipment into its good working/original condition; and
o. Structural – refers to the horizontal and vertical main components of buildings, towers and
other vertical structures that includes the foundations, sub-floors, columns, beams, bearing
walls, roofs and all portions thereof that are designed and constructed to sustain within the
limitations specified in the National Structural Code of the Philippines (NSCP).
6. GUIDELINES:
a. General Guidelines:
All repairs and maintenance program of the PNP shall be based on the following:
1) All PNP personnel must conduct daily cleaning at the workplace and surroundings of
their respective offices/units to ensure cleanliness and orderliness;
2) All Chief/Heads of respective offices/units shall establish preventive measures to
prevent deterioration, damage, fire, chemical and electrical hazard on PNP buildings
and facilities to ensure safety of personnel and its clientele;
3) A Building Administrator shall be designated as follows to ensure that PNP buildings
276
and offices are well maintained:
NHQ Main Building – Chief, NPBSS
Other Directorate Co-Located in Building – Logistics Officer
Other Units Co-located in Buildings – Logistics Officer
National Support Units (NSU) – Logistics Officer
Police Regional Office (PRO) – Chief, RLRDD
Police Provincial Office (PPO) – C, PLB (S4)
Police Stations – Logistics Officer/Supply Officer
4) All PNP buildings and facilities shall be maintained properly and repairs shall be
conducted only if necessary. It shall be estimated and evaluated based on the prevailing
market price of construction materials while the cost of labor shall be based on the
existing labor laws on wages;
5)Repair Estimates shall be prepared by the ES and/or REUs. The repair estimates prepared
by other agencies and private entities shall be subjected for evaluation by ES prior
programming of funds. If the structure/building is declared by the Building Official as
dangerous and ruinous as defined in the National Building Code (NBC), said structure/
building shall be deemed as Beyond Economical Repair (BER) and there is no need for
re-evaluation. Thus, new building construction shall be recommended;
6) Major repairs and other necessary improvements shall be limited to structural and
auxiliaries in common areas, such as roofing/roof deck, external walls and hallways.
These include the general repair of roofing, ceiling, and walls. Building Administrator
shall implement preventive maintenance to avoid major repairs under reference m.;
7) Minor repairs of the interior of the building, furnishings, replacement of defective
doorknobs, broken window glasses, repair of leaks on water faucets/lines/sink/lavatory,
replacement of worn-out lighting bulbs and defective electrical wirings and outlets,
repair of floor tiles or flooring, repainting of interior walls and partition and other
minor repair necessary for the maintenance and use of the office/unit shall be included
in the preventive maintenance allocated quarterly;
8) Major repairs and other necessary improvements in the electrical distribution system
of the camp that need electrical design analysis and other electrical concern shall be
referred to ES/REU for the necessary plans, scope of works, and cost estimates;
9) The Building Administrator is required to secure a corresponding permit and approval
from the Building Official, prior to the actual repair. For this purpose, the Occupying
Unit may avail the services of HSS/RHSG/Maintenance Personnel under the camp
commander. Any improvement made thereof shall become part and parcel of the PNP
property and cannot be detached/removed by the occupying office/unit;
10) All repairs/renovations conducted or implemented shall be inspected and evaluated by
the Committee on Inspection and Acceptance under MC No. 2018-044, after which a
277
 subsequent Certificate of Completion shall also be issued;
11) All repair projects undertaken shall be reported in the LDIMS by the authorized encoder
of the concerned units with complete necessary documents i.e. permits, contracts, as-
built plans, pictures, and other pertinent documents; and
12) All repairs regardless of the amount should be done strictly in accordance with the
requirements of RA No. 9184, its Implementing Rules and Regulations, and other
relevant issuances. Utilization of funds for repair shall likewise comply with the generally
accepted principles and practices of accounting.
a. Specific Guidelines:
1) The semi-annually budgetary requirements for preventive maintenance that include
minor repairs (ancillaries and auxiliaries) with the scope of works is shown in Annex
“A”. It shall be automatically included in the AOPB;
2) All repairs shall be coordinated with the concerned office/unit of ES/HSS for NHQ
and REU/RHSG for PROs for the preparation of plans and estimates for submission
to the Office of the Building Official prior to procurement. Thus, no repair shall be
undertaken regardless of the budget cost without undergoing the procurement process
as mandated by RA No. 9184. All reimbursements for repair expenses shall at all times
be denied if the same did not undergo the required procurement process;
b. Responsibilities:
1) DL
a) Supervise and monitor the implementation of this MC;
b) Consolidate and request the programming of funds for major repair of all buildings
and facilities; and
c) Perform other tasks as directed.
2) ES, and/or REUs
a) Prepare estimates and evaluation of major repairs and assist the building
administrator/logistics officer upon request as necessary;
b) Undertake the supervision and monitoring of the implementation of major repair
projects; and
c) Perform other tasks as directed.
3) HSS, and/or RHSG
a) Supervise all building administrators in the implementation and monitoring of all
buildings and facilities inside the camp and provide assistance and services of skilled
278
personnel if necessary;
b) Supervise and monitor the implementation of minor repair projects inside the
camp; and
c) Perform other tasks as directed.
4) Police Regional/District/Provincial/City Police Offices
a) Support the administrative and operational expenses of their respective building
administrator through automatic allocation in their AOPB; and
b) Perform other tasks as directed.
5) Committee on Inspection and Acceptance
a) Conduct inspection to all implemented and completed repair projects;
b) Render Inspection Monitoring Report;
c) Render Final Completion Inspection Report as requirements for the issuance of
certificate of completion; and
d) Perform other tasks as directed.
6) Building Administrator
a) Conduct periodic fire safety and security inspection of all facilities in coordination
with HSS/RHSG, ES/REU representatives and Bureau of Fire and Protection
(BFP) officials, and shall recommend repair particularly on the ancillaries and
auxiliaries as part of the preventive maintenance as necessary in order to maintain
suitability and operability of the building or facility;
b) Submit reports with the joint findings and recommendations which will be used as
the basis in the preparation of list of priorities for repair and construction projects
if found to be Beyond Economical Repair;
c) Conduct regular evaluation and/or inspection on PNP buildings and facilities be
done regularly; and
d) Report in the LDIMS and/or thru the authorized encoder of the concerned units
with complete necessary documents i.e. permits, contracts, as-built plans, pictures
and other pertinent documents.
7) Head of Implementing Office
a) a)Issue Certificate of Completion upon submission of the following documentary
requirements:
(1) Inspection monitoring Report;
279
 (2) Final Completion Inspection Report; and
8) Report and encoding in the LDIMS; and
(3) As –built Plan (from the contractor).
9) Final inspection and issuance of Certificate of Completion.
b) Perform other tasks as directed.
8. PENALTY CLAUSE:
7. PROCEDURES:
Any violation of this MC shall be investigated and if warranted by evidence, appropriate
a. The following are the steps in the preventive maintenance of the buildings and facilities criminal, civil, and administrative charges shall be filed against those who are responsible thereof.
shown in Annex “B” Maintenance Schedule:
1) All personnel shall perform the five “S” daily (Sort, Set in Order, Shine, Standardized, 9. REPEALING CLAUSE:
and Sustain);
This MC shall supersede all existing memoranda, directives, and other issuances contrary
2) Weekly group cleaning of common work areas; thereto.

2) Monthly trimming of trees in the area that affect the roofing to avoid clogging of drains 10. AUTOMATIC REVIEW CLAUSE:
and gutters;
There should be a regular review of this MC which shall be initiated by Logistics Plans and
4) The building administrator shall periodically inspect using the form in Annex “D” and Programs Division of the Directorate for Logistics every fifth year from the effectivity of this MC or
conduct preventive maintenance in the ancillaries and auxiliaries of the building and as necessary to determine the need to update, revise, amend or repeal this policy.
facilities; and
11. EFFECTIVITY:
5) Annually conduct preventive maintenance and repair on paintings, general cleaning
of Air Conditioning Units, siphoning and cleaning of septic vault, pest control, and This MC shall take effect 15 days from the filing of a copy hereof at the University of the
roofing works. Philippines Law Center in consonance with Section 3 and 4, Chapter 2, Book VII, EO No. 292,
otherwise known as the “Revised Administrative Code of 1987,” as amended.
b. Major repair projects shall only be done if necessary, thus, plans and estimates by authorized
office/ unit are necessary with the following requirements:
1) As a result of the joint inspection, a plan and estimate shall be prepared as inclusive
to the recommendation with the filled-up form in Annex “D”. In addition to the joint
inspection report, a request from the building administrator is required with the filled- GUILLERMO LORENZO T ELEAZAR
up form in Annex “C”; Police General
Chief, PNP
2) ES Headquarters and/or REUs shall prepare the plans and estimate. Evaluation is Distribution:
required if prepared by other units or agency; Command Group
SPA to the SILG
3) Submission of plans and estimates to IFMD, DL for funding; IG, IAS
Cmdr, APCs
4) Upon release of fund, procurement process shall be done; D-Staff
P-Staff
5) The building administrator is required to secure building permit from the building D, NSUs
official; RD, PROs

6) On repair implementation, the monitoring shall be based on MC 2008-014;

7) Periodic report on the progress of the repair;

280 281
 ANNEX “A”
Electrical Works 9,717.00 971.70
Semi Annually Budgetary Requirements for Preventive Maintenance and Minor Repair Doors and Windows 9,255.00 925.50
(Ancillaries and Auxiliaries) Sanitary/Plumbing
33,921.00 3,392.10
PPO Works 132,004.40
BUILDING/ AMOUNT AMOUNT Tile Works 3,291.00 329.10
SCOPE OF WORKS 1% INFLATION
FACILITY (PRESENT) (FY 2022)
Roofing Works 6,580.00 658.00
Electrical Works 4,494.00 449.40
Pest Control 57,240.00 5,724.00
Doors and Windows 5,988.00 598.80
Electrical Works 11,231.00 1,123.10
Sanitary/Plumbing
7,644.00 764.40 Doors and Windows 12,729.00 1,272.90
TYPE B/C Works 43,996.70
Tile Works 1,639.00 163.90 Sanitary/Plumbing
37,421.00 3,742.10
RHQ Works 176,001.10
Roofing Works 4,968.00 496.80
Tile Works 3,891.00 389.10
Pest Control 15,264.00 1,526.40
Roofing Works 6,580.00 658.00
Electrical Works 7,072.00 707.20
Pest Control 88,149.00 8,814.90
Doors and Windows 7,660.00 766.00
Electrical Works 7,072.00 707.20
Sanitary/Plumbing
13,174.00 1,317.40 Doors and Windows 7,660.00 766.00
TYPE A Works 66,008.80
Tile Works 2,491.00 249.10 Sanitary/Plumbing
13,174.00 1,317.40
Roofing Works 6,715.00 671.50 OTHER NSUs Works 48,523.20
Tile Works 7,000.00 700.00
Pest Control 22,896.00 2,289.60
Roofing Works 2,491.00 249.10
Electrical Works 7,572.00 757.20
Pest Control 6,715.00 671.50
Doors and Windows 7,660.00 766.00
Sanitary/Plumbing Note: the amount may vary based on the prevailing cost of material and inflation rate.
CITY POLICE 13,249.00 1,324.90
Works 87,929.60
STATION
Tile Works 3,291.00 329.10
Roofing Works 6,715.00 671.50
Pest Control 41,449.00 4,144.90
Electrical Works 7,572.00 757.20
Doors and Windows 7,660.00 766.00
Sanitary/Plumbing
CITY POLICE 13,249.00 1,324.90
Works 87,929.60
OFFICE
Tile Works 3,291.00 329.10
Roofing Works 6,715.00 671.50
Pest Control 41,449.00 4,144.90

282 283
 ANNEX “B” ANNEX “C”

The Proposed Maintenance Plan PREVENTIVE MAINTENANCE OF BUILDING AND FACILITIES EVALUATION
SHEET
Maintenance Schedule of PNP Buildings and Facilities
ACTIVITY DAILY WEEKLY MONTHLY QUARTERLY ANNUALLY Remarks /
Name of Parts of Building/Facilities Inspected
1. Observe 5S in Building/
Recommendation
workplace individually Facilities 1st 2nd
(Sort, Set in order, Shune,     I. Structural: with Cracks No Cracks  
Standardized and Sustain)     a. Column/Post      

1. Group cleaning of     b. Beams      

    c. Walls      
common work areas     d. Slab  
   
1. Trimming of trees in the     II. Architectural: Dilapidated Not Dilapidated  
area or that affect the     a. Ceiling      
roofing to avoid clogging of     b. Paintings      
    c. Glass      
drains and gutters
    d. Windows      
1. Electrical works;     e. Doors      
2. Doors and windows;     f. Tiles      
3. Plumbing works;     g. Roof/ Downspout      
Dilapidated / Not Dilapidated
4. Tile works; and     III. Electrical:
Not Serviceable / Serviceable
 

5. Roof cleaning     a. Wires

b. Panel Boards and
     
         
1. Painting Works; Breakers
    c. Lightings      
2. General cleaning and
    d. Switches      
check-up of Air-     e. Receptacle Outlet      
conditioning units;     f. Electrical Room      
3. Ceiling works; and     IV. Plumbing
Dilapidated / Not Dilapidated
 
Not Serviceable / Serviceable
4. Siphoning and cleaning    
a. Water Lines/
     
Pipes
of septic vault;    
b. Faucets and
     
shower
5. Pest control; and c. Water Meter  
6. Roofing works (gutters,     V. Sanitary Lines
Dilapidated / Not Dilapidated
 
Not Serviceable / Serviceable
eaves, downspouts, etc) a. Sanitary lines
b. Water Closets
c. Lavatory
VI. Mechanical
    a. Air-con      
    b. Water pumps      
    c. Fans      

284 285
 APPROVED PNP STANDARD
BUILDINGS DESIGN 4.00
3.85
21.50
15.50 2.00

PROPERTY LINE

2.00
2.00 M WIDE SETBACK

4.40
GENSET
HOUSE

PROPOSED
THREE STOREY

2.00M WIDE SETBACK

BUILDING WITH

PARKING AREA
MOTORCYCLE
12.25
COVERED DECK
(BLDG FOOTPRINT 218.72

20.00
SQ.M.)
TOTAL BLDG STEEL GRILL
PERIMETER FENCE
AREA = 647 SQM ON 0.40 M HEIGHT
CHB

2.75
FLAG
POLE

5.75
DIRECTORY

PARKING AREA AREA FOR

3.00
EXTERIOR PERSPECTIVE
HANDWASH
GUARD
POST

TYPE “B/C” MPS

PEDESTRIAN
ENTRY
MAIN ENTRY

2.90 2.90 2.90 2.00 1.40 7.05

3-STOREY W/ ROOF DECK 3.95 15.20 1.95

21.10

TOTAL FLOOR AREA: 647 SQ. M.

SITE DEVELOPMENT PLAN
1:100 MTS

SCALE 1:100 MTS

LOT AREA REQMT: 430 SQ. M.

PROJECT COST: PHP24,907,200.00 PREPARED BY: CHECKED BY: SUBMITTED BY: RECOMMEND APPROVAL: APPROVED BY:
ES-ID1-REOES-C-02-03/08/2021 SHEET NO.:

PROPOSED STANDARD

WITH GENERATOR SET HOUSE

TYPE "B/C" POLICE STATION
ORIGINAL SIGNED
ABELARDO C MATILLANO
POLICE BRIGADIER GENERAL
LOCATION: DIRECTOR, ENGINEERING SERVICE
ORIGINAL SIGNED
ANGELITO A CASIMIRO
POLICE MAJOR GENERAL
ORIGINAL SIGNED
JOSELITO M VERA CRUZ
POLICE LIEUTENANT GENERAL
ORIGINAL SIGNED
GUILLERMO LORENZO T ELEAZAR
POLICE LIEUTENANT GENERAL
ORIGINAL SIGNED
DEBOLD M SINAS
POLICE GENERAL
A
THE DIRECTOR FOR LOGISTICS THE CHIEF DIRECTORIAL STAFF THE DEPUTY CHIEF PHILIPPINE NATIONAL POLICE FOR ADMINISTRATION CHIEF, PHILIPPINE NATIONAL POLICE

286 287
 Y Y Y Y
A B C AD B C D A B C AD B C D
3.85 15.00 3.85 15.00 15.00 15.00
2.55 1.30 5.00 5.00 2.555.00 1.30 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00
3.37 1.63 3.37 1.63 2.58 3.92 1.80 1.70 2.50 2.50 2.58 3.92 1.80 1.70 2.50 2.50

WIRE MESS
1.25 3.75 1.50 1.80
WIRE MESS
1.70 1.10 1.60 1.631.25 3.75 1.50 1.80 1.70 1.10 1.60 1.63
WALL WALL ROLL-UP ENCLOSURE
ROLL-UP ENCLOSURE
GENSET TO BE LEFT OPEN GENSET TO BE LEFT OPEN
HOUSE DURING OPERATION HOUSE DURING OPERATION
ROOF LINE ROOF LINE PROPERTY LINE PROPERTY LINE 1.68 1.68
STEEL STEEL FIRE EXIT FIRE EXIT
GRILL DOOR GRILL DOOR LADDER LADDER
1.00 1.00

1.85
1.85

FIRE FIRE GLASS BLOCKS

1.30
1.25
GLASS BLOCKS

1.30
1.25
UP UP
EXIT EXIT

3 3 1M X 2M 3 3
4.40
1M X 2M
4.40

LAV LAV LAV LAV FIRE EXIT

F F FIRE EXIT F F

1.54 1.35 1.38

1.54 1.35 1.38
GENSET GENSET
COUNSEL

1.52
WC
GENSET GENSET
COUNSEL

1.52
WC LAV

SHELVES
LAV

SHELVES
1.90
BOOTH
WC M CR
1.90

BOOTH
UP UP WC M CR UP UP
1.25 1.25 FEMALE PWD/M C,ADMIN ROOF C,ADMIN
FEMALE PWD/M ROOF CLEA-

2.73
CLEA-

2.73
URI
2.95 URI

SHELVES
2.95

SHELVES
CR F RANCE

3.25
CR F RANCE

3.25
CUSTODIAL CUSTODIAL BELOW

3.53
BELOW

VISITING AREA 3.53

URI URI COMBAT COMBAT
T&B ROOM

CCTV
T&B ROOM
CCTV

1.25 1.53

URI
WC F CR
1.25 1.53

URI

WC F CR ADMIN SECTION MESPO HOLES

X X
ADMIN SECTION MESPO HOLES
X X
LAV LAV
WC WC EVIDENCE WC WC EVIDENCE DN FILES LAV DN

2.50
FILES LAV

2.50
DE-
1.90
DE- OBSER-
1.90

OBSER- ROOM ROOM

6.00

6.00
6.00

6.00
VISITING AREA

PWD/F VATION BRIEFING PWD/F VATION BRIEFING F F

LAV LAV CR
CR
WC T&B

ONE-WAY MIRROR
WC T&B

ONE-WAY MIRROR
RAMP RAMP DN DN COMMO COMMO
UP URI UP URI
3.05

RADIO,
3.05

MALE MALE 1.20 RADIO, SUPPLY ICT/SERVER

2.75
1.20 SUPPLY ICT/SERVER

2.75
1.55

4.04
1.55

2.47
FINGER

4.04
2.47
FINGER

PRINT
PRINT
CUSTODIAL CUSTODIAL CCTV,

3.50
CCTV,

1.60 0.79 1.98

ROOM

3.50
ROOM

1.60 0.79 1.98

ROOM ROOM
ROOM ROOM
3.25

3.25
3.25

3.25

EQUIP.

2.50
EQUIP.

2.50
CCTV
SUPPLY &
CCTV

SUPPLY & ARMORY

2 2
PCR ARMORY
2 2
DOUBLE GRILLED PCR F DOUBLE GRILLED F
12.00

12.00

12.00

12.00
CABLE
12.00

12.00

12.00

12.00
CABLE
LOGISTICS
2.6M HIGH OPENING LOGISTICS ROOM

0.80
2.6M HIGH OPENING
ROOM
COUNSEL
0.80

COUNSEL CHASE
CHASE
BOOTH
INVESTIGATION BOOTH
INVESTIGATION

1.75 0.75
1.75 0.75
1.05
1.05

F F
MONITOR MONITOR
F F
LAV LAV STAFFS STAFFS

STAFFS
1.25
3.40

STAFFS
1.25
3.40

ALUM FRAMED ALUM FRAMED

WC T&B CICWL WC T&B CICWL FROSTED GLASS
FROSTED GLASS F
CUSTODIAL F
2.35

CUSTODIAL
2.35

3.08
HOLDING

3.08
HOLDING HOLDING BULLETIN BD. MUGSHOT C,INVEST HOLDING BULLETIN BD. MUGSHOT C,INVEST INTELLIGENCE PARTITION
INTELLIGENCE PARTITION
F
LAV ROOM LAV ROOM AREA
CCTV
FILING
F
OPERATION SECTION MAIDU OPERATION

1.00
AREA FILING SECTION MAIDU
CCTV

1.00
INTEL
6.00

6.00

6.00
INTEL
6.00

6.00

6.00
FD FD WC

1.35
WC F

1.35
STAFF F
SECTION STAFF STAFF SECTION

5.25
STAFF
2.20

5.25
2.20

COMMON WCPD
COMMON WCPD
F
DESK OFFICER STAFF DESK OFFICER STAFF F STAFFS STAFFS
CR / F CR /

FINGERPRINT
FILES
FINGERPRINT

F MINI-
FILES
MINI-

MONITOR
MONITOR
GLASS
F

3.60
GLASS
F

3.60
PWD URI ENCLOSURE
PWD URI ENCLOSURE
MAIDU MAIDU
QSL CONFERENCE
WAITING
QSL CONFERENCE
WAITING
WCPD AREA WCPD
2.60

W1 W1

2.60
AREA
2.60

W1 W1

2.60
LOBBY

2.15

2.15
LOBBY

2.15

2.15
C,WCPD
POLICE CLEARANCE
C,WCPD
C,INTEL C,MAIDU ROOM C,INTEL C,MAIDU ROOM
1.50

POLICE CLEARANCE C,OP'N

1.50

C,OP'N

FILES
FILES

FILES
ACCORDION

FILES
ACCORDION WCPD WCPD
DOOR DOOR STAFF

1 1
STAFF

1 1
D F D F STAFFS STAFFS
6 6

1.25 0.65
1.25 0.65
ALUMINUM FRAMED GLASS ALUMINUM FRAMED GLASS FIBERGLASS
FIBERGLASS

2.98
2.98
ENTRY PORCH ENTRY PORCH
2.73
DOOR
2.73

WINDOW WITH DOOR WINDOW WITH

3.50
CANOPY

3.50
INTERIOR STEEL
CANOPY
INTERIOR STEEL
MESH MESH
DIRECTORY DIRECTORY

STEPS STEPS FLAGPOLE STEPS STEPS FLAGPOLE

UP UP RAMP UP UP RAMP
UP UP

4.60 3.23 1.28 4.60 3.23 1.28 2.50 2.50 3.30 1.70 2.50 2.50 2.50 2.50 3.30 1.70 2.50 2.50
1.88 2.25 0.87 1.50 3.50 3.05 1.95 1.88 2.25 0.87 1.50 3.50 3.05 1.95 5.00 5.00 5.00 5.00 5.00 5.00
5.00 5.00 5.00 5.00 5.00 5.00 15.00 15.00
15.00 15.00

GROUND FLOOR PLAN GROUND FLOOR PLAN SECOND FLOOR PLAN SECOND FLOOR PLAN
1:100 MTS 1:100 MTS

1:100 MTS 1:100 MTS

SCALE 1:100 MTS SCALE 1:100 MTS SCALE 1:100 MTS SCALE 1:100 MTS

ES-ID1-REOES-C-02-03/08/2021 PREPARED BY:

ES-ID1-REOES-C-02-03/08/2021 CHECKED BY: PREPARED BY: SUBMITTED BY: CHECKED BY: SUBMITTED BY:
RECOMMEND APPROVAL: RECOMMEND
APPROVED BY:APPROVAL: SHEETAPPROVED
NO.: BY: SHEET NO.:

PROPOSED STANDARD
TYPE "B/C" POLICE STATION
PROPOSED STANDARDORIGINAL SIGNED
ORIGINAL SIGNED
TYPE "B/C" POLICE STATION
ABELARDO C MATILLANO
POLICE BRIGADIER GENERAL
ORIGINAL SIGNED
ABELARDO C
ANGELITO A CASIMIRO
ORIGINAL SIGNEDORIGINAL SIGNED
MATILLANO
JOSELITO M VERAANGELITO
CRUZ AGUILLERMO
ORIGINAL SIGNED
ORIGINAL SIGNED
CASIMIRO LORENZO
JOSELITO M VERA CRUZ
T ELEAZAR
POLICE BRIGADIER
POLICE MAJOR GENERAL GENERAL
POLICE POLICE MAJOR GENERAL
LIEUTENANT GENERAL POLICE LIEUTENANT GENERAL
POLICE LIEUTENANT GENERAL
ORIGINAL SIGNED
GUILLERMO
DEBOLD LORENZO T ELEAZAR
M SINAS
POLICE GENERAL
POLICE LIEUTENANT GENERAL
B ORIGINAL SIGNED
DEBOLD M SINAS
POLICE GENERAL
B
LOCATION: LOCATION:
DIRECTOR, ENGINEERING SERVICE DIRECTOR, ENGINEERING
THE DIRECTOR FOR LOGISTICS SERVICE
THE CHIEF DIRECTORIAL STAFFTHE DIRECTOR FOR LOGISTICS THE CHIEF
THE DEPUTY CHIEF PHILIPPINE DIRECTORIAL
NATIONAL STAFF
POLICE FOR ADMINISTRATION THE DEPUTY
CHIEF, CHIEFNATIONAL
PHILIPPINE PHILIPPINE NATIONAL POLICE FOR ADMINISTRATION
POLICE CHIEF, PHILIPPINE NATIONAL POLICE

288 289
 Y Y Y Y
A B CA D B C D A B C A D B C D
15.00 15.00
15.00 15.00 1.28 5.00 5.00 1.285.00 5.00 5.00 5.00
5.00 5.00 5.00 5.00 5.00 5.00 1.50 1.50
2.60 3.92 1.80 1.50 1.70 2.60 3.92 1.80 1.50 1.70
1.20 1.20

1.68 1.68
FIRE EXIT FIRE EXIT
LADDER LADDER ROOF EAVES LINE ROOF EAVES LINE
GLASS BLOCKS

1.30

1.30
1.28
GLASS BLOCKS

1.30

1.30
1.28
CONCRETE OVERHANG

3 3
CONCRETE OVERHANG

3 LAV FIRE EXIT

3 FIRE EXIT STEEL
1.87 1.38

1.88 1.38
LAV
GENSET WC FIRE EXIT
GENSET FIRE EXIT STEEL
1.87 1.38

1.88 1.38
M/F URIGENSET LADDER
SHO UP WC
M/F URI GENSET LADDER
ROOF M PCO M PNCO TOI.
SHO UP ROOF WATER
UP
ROOF ROOF UP
3.25

3.25

3.25
BELOW M PCO M PNCO
COMBAT TOI. BELOW TANK WATER
QTR QTR
3.25

3.25

3.25
BELOW QTR QTRHOLES COMBAT BELOW TANK

X X
HOLES

X X
DN DN
DN
6.00

6.00
DN
6.00

6.00
F SHO

0.97 1.78
F F SHO

0.97 1.78
F
2.75

2.75

2.75
DEPUTY PCO/PNCO
QTR PPSMU T&B
LAV
2.75

2.75

2.75
DEPUTY QTR PCO/PNCO
COP QTR PPSMU T&B
LAV
WC QTR
COP
2 2
12.00

12.00

12.00

12.00
F CABLE WC
F F F

2 2
CHASE
12.00

12.00

12.00

12.00
URI F CABLE
CHASE F F F
1.50

T&B URI F F F ELECTRICAL

1.80
MULTI-PURPOSE
SHO
COP
1.50

T&B ROOM

2.50
WC F F F ELECTRICAL

1.80
MULTI-PURPOSE
STAFF SHO
LAV FINANCE COP
AREA ROOM

2.50
WC
STAFF
LAV LAV FINANCE
AREA
1.50

WC
SHO LAV
T&B
1.50

WC
6.00
6.00

6.00

6.00
URI SHO
T&B DRYING AREA BALLISTIC WINDOW
F
6.00
6.00

6.00
(2.44m x 1.52)

6.00
URI
DRYING AREA
CLO

F BALLISTIC WINDOW
F

MONITOR
(2.44m x 1.52)

3.50
CLO

CHIEF OF CONFERENCE F COMBAT HOLES

3.00

QTR

MONITOR

3.50
POLICE ROOM CHIEF OF CONFERENCE COMBAT HOLES
3.00

QTR
POLICE ROOM

1 1
1 1

1.20
CANOPY BELOW

1.20
FIBERGLASS
CANOPY CANOPY BELOW
FIBERGLASS
CANOPY

2.43 2.50 2.50 3.45 1.55

2.58 4.92 7.50 2.43 2.50 2.50 3.45 1.55 5.00 5.00 5.00
15.00 2.58 4.92 7.50 1.28 15.00 5.00
1.28 5.00 5.00
15.00 1.28 15.00 1.28

COVERED ROOF DECK PLAN

1:100 MTS

THIRD FLOOR PLAN

1:100 MTS

COVERED ROOF DECK PLAN

1:100 MTS

SCALE 1:100 MTS

THIRD FLOOR PLAN
1:100 MTS

SCALE 1:100 MTS

SCALE 1:100 MTS
SCALE 1:100 MTS

ES-ID1-REOES-C-02-03/08/2021 PREPARED BY: CHECKED BY: SUBMITTED BY: RECOMMEND APPROVAL: APPROVED BY: SHEET NO.:

PROPOSED STANDARD ES-ID1-REOES-C-02-03/08/2021

TYPE "B/C" POLICE STATION
ORIGINAL SIGNED
ABELARDO C MATILLANO
ORIGINAL SIGNED
PREPARED BY:

ANGELITO A CASIMIRO
ORIGINALCHECKED
SIGNED
JOSELITO M VERA CRUZ
BY:

DEBOLD M SINAS
ORIGINAL SIGNED
SUBMITTED BY:

GUILLERMO LORENZO T ELEAZAR

ORIGINAL
RECOMMEND SIGNED
APPROVAL:
C
APPROVED BY: SHEET NO.:

LOCATION:
PROPOSED
POLICE
TYPE
STANDARD
BRIGADIER GENERAL
"B/C"ENGINEERING
DIRECTOR, POLICE STATION
SERVICE
POLICEORIGINAL SIGNED
MAJOR GENERAL
THE DIRECTOR FOR LOGISTICS THE CHIEF DIRECTORIAL STAFF
ABELARDO C MATILLANO
ORIGINAL
POLICE LIEUTENANT SIGNED
GENERAL ORIGINAL
THE DEPUTY CHIEF PHILIPPINE NATIONAL POLICE FOR ADMINISTRATION
ANGELITO A CASIMIRO
POLICE BRIGADIER GENERAL
JOSELITO M VERA CRUZ
SIGNED
POLICE GENERAL
CHIEF, PHILIPPINE NATIONAL POLICE
GUILLERMO LORENZO T ELEAZAR
POLICE MAJOR GENERAL
ORIGINAL
POLICE LIEUTENANT SIGNED
GENERAL

POLICE LIEUTENANT GENERAL POLICE LIEUTENANT GENERAL

ORIGINAL SIGNED
DEBOLD M SINAS
POLICE GENERAL
C
LOCATION: DIRECTOR, ENGINEERING SERVICE THE DIRECTOR FOR LOGISTICS THE CHIEF DIRECTORIAL STAFF THE DEPUTY CHIEF PHILIPPINE NATIONAL POLICE FOR ADMINISTRATION CHIEF, PHILIPPINE NATIONAL POLICE

290 291
 Y
A B C D
15.00
1.20 5.00 5.00 5.00 1.20

▼ ROOF EDGE LINE

▼ ROOF SLAB LINE
MAINTENANCE
1.20

1.20
ACCESS HOLE

3 GENSET
ROOF
AREA FOR
BELOW

3.60
COMMUNICATION

X
POLE
6.00

1.20
2
12.00

8.40
SOLAR PANELS
6.00

1
1.28

CANOPY BELOW

5.00 5.00 5.00

1.28 15.00 1.28

ROOF PLAN
1:100 MTS

SCALE 1:100 MTS

ES-ID1-REOES-C-02-03/08/2021 PREPARED BY: CHECKED BY: SUBMITTED BY: RECOMMEND APPROVAL: APPROVED BY: SHEET NO.:

PROPOSED STANDARD
TYPE "B/C" POLICE STATION
ORIGINAL SIGNED
ABELARDO C MATILLANO
POLICE BRIGADIER GENERAL
ORIGINAL SIGNED
ANGELITO A CASIMIRO
POLICE MAJOR GENERAL
ORIGINAL SIGNED
JOSELITO M VERA CRUZ
POLICE LIEUTENANT GENERAL
ORIGINAL SIGNED
GUILLERMO LORENZO T ELEAZAR
POLICE LIEUTENANT GENERAL
ORIGINAL SIGNED
DEBOLD M SINAS
POLICE GENERAL
D
LOCATION: DIRECTOR, ENGINEERING SERVICE THE DIRECTOR FOR LOGISTICS THE CHIEF DIRECTORIAL STAFF THE DEPUTY CHIEF PHILIPPINE NATIONAL POLICE FOR ADMINISTRATION CHIEF, PHILIPPINE NATIONAL POLICE

292 293
 CITY POLICE OFFICE (CPO) WITH TRAFFIC
MANAGEMENT UNIT (TMU) BUILDING
CITY POLICE OFFICE AND TRAFFIC
MANAGEMENT UNIT BUILDING

36.00 2.00
2.00

2.00

2.00
2.00M WIDE SETBACK

PROPOSED
STANDARD 3.40m x PROPOSED STANDARD
TMU w/

13.00
4.40m

2.00M WIDE SETBACK

GENSET CITY POLICE OFFICE
CUSTODIAL

2.00 m SETBACK
HOUSE TFA = 1,099.60 SQM
FACILITIES A=14.96 SQM
TFA = 462 SQM

MOTORCYCLE
PARKING
29.00

1.65
MOTORCYCLE
ENTRY
PARKING
FLAGPOLE DIRECTORY

EXTERIOR PERSPECTIVE VIEW OF NEW CPO BUILDING WITH TRAFFIC PARKING

12.35
MANAGEMENT UNIT BUILDING INCLUDING CUSTODIAL FACILITIES

11.27
AREA
SINK / HAND
WASH AREA

CPO: 4-STOREY W/ COVERED ROOF DECK GUARD

HOUSE

TMU: 3-STOREY WITH COVERED ROOF DECK PEDESTRIAN

ENTRY
EXIT ENTRY

SITE DEVELOPMENT PLAN

1:100 MTS

TOTAL FLOOR AREA: 1,577 SQ. M. SCALE 1:100 MTS

ES-ID1-REOES-C-02-02/01/2021 PREPARED BY: CHECKED BY: SUBMITTED BY: RECOMMEND APPROVAL: APPROVED BY: SHEET NO.:

LOT AREA REQMT: 1,044 SQ. M.

PROPOSED STANDARD CITY POLICE OFFICE
WITH TRAFFIC MANAGEMENT UNIT BUILDING
LOCATION:
ORIGINAL SIGNED
ABELARDO C MATILLANO
POLICE BRIGADIER GENERAL
DIRECTOR, ENGINEERING SERVICE
ORIGINAL SIGNED ORIGINAL SIGNED ORIGINAL SIGNED ORIGINAL SIGNED
A
ANGELITO A CASIMIRO JOSELITO M VERA CRUZ GUILLERMO LORENZO T ELEAZAR DEBOLD M SINAS
POLICE MAJOR GENERAL POLICE LIEUTENANT GENERAL POLICE LIEUTENANT GENERAL POLICE GENERAL
THE DIRECTOR FOR LOGISTICS THE CHIEF DIRECTORIAL STAFF THE DEPUTY CHIEF PHILIPPINE NATIONAL POLICE FOR ADMINISTRATION CHIEF, PHILIPPINE NATIONAL POLICE

PROJECT COST: PHP56,421,000.00

WITH GENERATOR SET HOUSE

294 295
CITY POLICE OFFICE CITY POLICE OFFICE

A B
18.00
A C B D C D A B 18.00
A C B D C D
18.00 18.00
6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00
4.00 2.00 0.80 1.65 1.65 4.00 2.00 0.80 1.65 1.65 4.00 2.00 0.80 1.65 1.65 1.90 4.00 3.50 2.00 2.50
0.80 1.65 1.65 1.90 3.50 2.50
1.97 1.97

STEEL 1.70 STEEL 1.70

GRILL DOOR GLASSBLOCKSGRILL DOOR GLASSBLOCKS FIRE EXIT FIRE EXIT
AT 2M HEIGHT AT 2M HEIGHT LADDER LADDER
FIRE FIRE

1.20

1.20

1.10

1.10
UP EXIT UP EXIT FIRE EXIT FIRE EXIT

3 3 3 3
DOOR DOOR

FD LAV FD LAV FD F FD F

3.39 FILES
SS

FILES
WC F WC WC F WC WC WC WC WC SS
INFO. STATIS- STATIS-

1.88
E-PRO- INFO. C, LOGISTICS/

1.88
E-PRO- ASST, C, LOGISTICS/
2.00

2.00
ASST,

2.00

2.00
SR COURT JECTS OFFICER TICIAN
FD
SR COURT
UPJECTS OFFICER TICIAN UP FD
UP UP
F/ FD
F/ SUPPLY ADMIN C,ADMIN F SUPPLY ADMIN C,ADMIN FD
F

FILES
ACTION PROCESS

FILES
ACTION PROCESS
PNCO PNCO 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9

3.38

3.38
3.39

3.38

3.38
CASE
DETECIVE FINGER-
ILLUSTRATOR
LAV FD
PWD CR DETECIVE FINGER-
ILLUSTRATOR
LAV FD
PWD CR LAV FD
CR LAV
10
LAV FD
CR LAV
10
RECORD 3 PRINT CASE RECORD 3 PRINT
MONIT. CLEARANCE MONIT. CLEARANCE M 19 18 17 16 15 14 13 12 11 M 19 18 17 16 15 14 13 12 11
PNCO URIM/ PNCO FILING / M/
URI FILING / URI URI
CR

1.50
CR

1.50
1.38

1.38
1.38

1.38
SUPPLY SUPPLY DN
DETECIVE DETECIVE
1 2
ADMIN
ASST 1
PWD CR UNIT
DETECIVE
1
DETECIVE
2
ELECT'L
ADMIN
RMASST 1
PWD CR UNIT ELECT'L
RM OFFICE ADMIN OFFICE ADMIN DN
6.50

6.50
6.50

6.50
URI CHIEF URI URI URI
CHIEF II
PRINTER
II
PRINTER
DISC. DISC. DISC.

0.53
DISC. DISC. DISC.

0.53
SPECIAL LOG. LOG. LOG.
LOG. CABLE
7.60

PRE- SPECIAL
7.60

ADMIN PRE- DN LAW & LAW & LAW &

CASE
INVEST CHARGE
CASE
INVEST
ADMIN DN FILES LAW & LAW & LAW & FILES CABLE
MONIT. PNCO
ASST V MONIT.
CHARGE ASST V SUPP. MOBILITY ORDER ORDER ORDER ADMIN MOBILITY
SUPP. CHASE ORDER ORDER ORDER ADMIN CHASE
PNCO PNCO PNCO
PCO
OBSER- DE- PCO
OBSER- DE- 1 2 3 PNCO 1 2 3 PNCO
2.22

RADIO
2.22

HRDD HRDD RADIO

ASST INVESTIGATION VATION BRIEFING ASST INVESTIGATION VATION BRIEFING
PUBLIC. PHYS. PHYS. PUBLIC. PHYS. PHYS.
ICT/SERVER ICT/SERVER

3.11

3.11
3.12

3.12
DEVT RM/CCTV/

3.12

3.12
UNIT
RM UNIT ASST
RM ASST
REC DEVT DEVT REC DEVT RM/CCTV/
CHIEF/PRE-
CHARGE
SECTION CHIEF/PRE-
CHARGE
UNIT
CHIEF
SECTION UNIT
SUPPLY
PNCO 1 2 ROOM PNCO 1 2
EQUIP. ROOM EQUIP.
CHIEF SUPPLY
COMMUNITY COMMUNITY RM RM

5.11

5.11
OFF/ SUPPLY

5.12

5.12
OFF/ SUPPLY

5.12

5.12
MUGSHOT &

2 2
MUGSHOT &

2 2
EVIDENCE AFFAIRS &
ADMIN PNCO
EVIDENCE AFFAIRS & ADMIN PNCO
13.00

13.00

13.00

13.00
FINGERPRINT
13.00

13.00

13.00

13.00
FINGERPRINT
GENERAL GENERAL
2.00

AREA
2.00

AREA
ROOM RESTRICTED
AREA INVEST ROOM DEVT UNIT RESTRICTED
AREA INVEST DEVT UNIT MORAL & MONITOR
MORAL & MONITOR
(4X2) (4X2) SUPPLY WELFARE SUPPLY

FULLHEIGHT

FULLHEIGHT
WELFARE

FULLHEIGHT

FULLHEIGHT
INVEST SR INVEST SR
CESPO

2.00

2.00

2.00
CESPO

2.00

2.00

2.00
1
ROOM ARMORY ROOM 1

RACK

RACK
PNCO INVEST.
ARMORY

RACK

RACK
PNCO INVEST.

FULLHEIGHT HRM FULLHEIGHT HRM

RACK RACK
F F F F
OPERATION OPERATION
2.00 0.74

2.00 0.74

GLASS GLASS

COMMON

COMMON
PRINTER

PRINTER
PARTITION PARTITION
VERIFI- PRO- VERIFI- PRO- F F F F F F F F F F F F
SECTION SECTION
FINGERPRINT

FINGERPRINT
3.47

3.47

CHIEF CHIEF CATION CESSING CATION CESSING

2.10

2.10
2.10

2.10
PRINTING /
CCTV
PRINTING /
CCTV

2.30

2.30
6.50

6.50

6.50
6.50

6.50

6.50
WCPD WCPD
INVEST STAFF STAFF INVEST WCPD
STAFF
WCPD
CLAIM
STAFF CLAIM C,CDEU C,CDEU
F F
DRUG ENFORCEMENT UNIT DRUG ENFORCEMENT UNIT
BULLETIN BOARD

BULLETIN BOARD
DESK OFFICER DESK OFFICER F F
POLICE POLICE

4.50

4.50

4.50

4.50
WCPD WCPD
GLASS GLASS
ENCLOSURE ENCLOSURE
F F F F F F F F F F F F F F F F F F F F F F F F
QSL CLEARANCE URI QSL CLEARANCE URI
FD WC FD WC ASST ASST
INTELLIGENCE SECTION INTELLIGENCE SECTION

2.40

2.40
LOBBY

2.40

2.40
LOBBY OPT'N OPT'N

2.20

FILES
2.20

FILES
CICWL CICWL COMMON C,OPERATION C,OPERATION
1.92

COMMON
1.92

C,INTEL C,INTEL

FILES

FILES
HOLDING

FILES
HOLDING CR / LAV

FILES
WCPD
ACCORDION WCPD
ACCORDION CR / LAV ASST ASST
PCO PCO
RM

1 1
RM PWD TOI.

1 1
WCPD STAFF DOOR WCPD STAFF DOOR PWD TOI. INTEL INTEL
OVERHEAD FILES OVERHEAD FILES

1.90

1.90

2.20

2.20
GLASS WAITING AREA GLASS WAITING AREA
CANOPY CANOPY CANOPY
CANOPY

2.98

2.98
2.98

2.98
ENTRY PORCH DOOR ENTRY PORCH DOOR

1.08

1.08

0.78

0.78
DIRECTORY DIRECTORY
FLAGPOLE FLAGPOLE

STEPS STEPS STEPS STEPS

UP UP UP UP
RAMP RAMP
UP UP
2.70 3.00 3.30 1.90 2.70 3.30 3.002.70 3.30 1.90 3.30 2.70
1.73 1.25 3.22 2.80 2.80 1.73 1.25 4.50 3.22 2.80 2.80 4.50 3.80 2.21 6.00 3.80 6.002.21 6.00 6.00
1.98 2.63 1.40 1.10 4.90 1.98 4.30
2.63 1.40 1.70
1.10 4.90 4.30 1.70 18.00 18.00
18.00 18.00

GROUND FLOOR PLAN

GROUND FLOOR PLAN SECOND FLOOR PLAN
SECOND FLOOR PLAN
1:100 MTS 1:100 MTS

1:100 MTS 1:100 MTS

SCALE 1:100 MTS

SCALE 1:100 MTS SCALE 1:100 MTS
SCALE 1:100 MTS

ES-ID1-REOES-C-02-02/01/2021 PREPARED BY:

ES-ID1-REOES-C-02-02/01/2021 CHECKED BY:
PREPARED BY: CHECKED
SUBMITTED BY: BY: RECOMMEND APPROVAL:
SUBMITTED BY: APPROVED BY:
RECOMMEND APPROVAL: APPROVED SHEET
BY: NO.: SHEET N

PROPOSED STANDARD CITY POLICE OFFICE

WITH296
PROPOSEDORIGINAL
TRAFFIC MANAGEMENT UNIT BUILDING
STANDARDSIGNED
CITY POLICE OFFICE
WITH TRAFFIC MANAGEMENT UNIT BUILDING
ABELARDO C MATILLANO
ORIGINAL
ANGELITO
SIGNED
ORIGINAL
A
SIGNED
CASIMIRO
ORIGINAL
JOSELITO
ABELARDO C MATILLANO
SIGNED
ORIGINAL
M
SIGNED
VERA CRUZ
ANGELITO A CASIMIRO
ORIGINAL
GUILLERMO
SIGNED
ORIGINAL SIGNED
LORENZO T ELEAZAR
JOSELITO M VERA CRUZ
ORIGINAL SIGNED
ORIGINAL SIGNED
GUILLERMODEBOLD M SINAS
LORENZO T ELEAZAR
ORIGINAL SIGNED
DEBOLD M SINAS
B 297 B
POLICE BRIGADIER GENERAL POLICE
POLICE BRIGADIER
MAJOR GENERAL GENERAL POLICE LIEUTENANT GENERAL
POLICE MAJOR GENERAL POLICE LIEUTENANT
POLICE GENERAL
LIEUTENANT GENERAL POLICE
POLICE LIEUTENANT GENERAL
GENERAL POLICE GENERAL
LOCATION: LOCATION: DIRECTOR, ENGINEERING SERVICE THE DIRECTOR FOR
DIRECTOR, LOGISTICS SERVICE
ENGINEERING THE CHIEFTHE
DIRECTORIAL
DIRECTORSTAFF
FOR LOGISTICS THE DEPUTY CHIEF
THE CHIEF PHILIPPINE STAFF
DIRECTORIAL NATIONAL POLICE FOR ADMINISTRATION CHIEF, PHILIPPINE
THE DEPUTY CHIEF PHILIPPINE NATIONAL
NATIONAL POLICE POLICE
FOR ADMINISTRATION CHIEF, PHILIPPINE NATIONAL POLICE
CITY POLICE OFFICE CITY POLICE OFFICE

A B A C B D18.00 C D A B A C B 18.00 D C D
18.00 18.00
6.00 6.00 6.00 6.00 6.00 6.00
6.00 6.00 6.00 6.00 6.00 6.00
1.65 1.65 1.65 1.90 3.50 2.50 6.80 1.65 1.65 1.90 3.50 2.50
1.65 1.65 1.65 1.90 3.50 2.50 6.80 1.65 1.65 1.90 3.50 2.50
2.00 1.97 2.50 3.50 0.80 1.97
2.00 1.97 2.50 3.50 0.80 1.97

FIRE EXIT FIRE EXIT

FIRE EXIT LADDER FIRE EXIT LADDER

1.10
LADDER LADDER
FIRE EXIT FIRE EXIT

1.10
3 3
FIRE EXIT DOOR FIRE EXIT DOOR

3 3
DOOR DOOR
MONITORS
FD SHO SHO SHO SHO
MONITORS

1.88
2.00 WC
UP UNIT SMA UP
SHO SHO SHO SHO SR

2.20
FD
F M WC F M WC

1.88
CHIEF
CR
2.00

WC
UP UNIT SMA SR OFFICER UP OFFICER

2.20
WC WC
F M WC CR URI
CR LAV 1 2 3 4 5 6 7 8 9 F M WC (PCO) F F (PCO) CR URI
CR LAV 1 2 3 4 5 6 7 8 9

3.38

3.38
3.39

LAV CHIEF
CR WC LAV 10
OFFICER OFFICER WC LAV 10
CR URI
CR LAV 1 2 3 4 5 6URI 7 8 9 (PCO) F F (PCO) CR URI
CR LAV 1 2 3 4 5 6 7 8 9

3.38

3.38
3.39

LAV
LAV 10 19 18 17 16 15 14 13 12 11 LAV 10 19 18 17 16 15 14 13 12 11

4.73
URI LOW
LAV
19 18 17 16 15FD14 13 12 11 19 18 17 16 15 14 13 12 11

1.50
PARTITION
1.38

4.73
LOW DN DN
LAV
FD WC
CR WALL W/

1.50
PARTITION
CPO-PSMU
1.38

URI
DN GLASS DN
6.50

6.50
WC
CR WALL W/
CPO-PSMU

2.53
URI
GLASS F F F
6.50

6.50

2.53
CABLE F F F CABLE
CONFERENCE
CABLE CHASE CABLE CHASE

1.82
1.85
CONFERENCE ROOM
CHASE DEPUTY, CHASE

LOCKER AREA

1.82
1.85
ROOM DEPUTY, OPERATION QTR
3.11

FEMMALE

3.12
DRIVERS/

LOCKER AREA
3.30
OPERATION LEGAL
QTR SECURITY/
3.11

FEMMALE

3.12
DRIVERS/ F F F PNCO

3.30
WITH
LEGAL COUNSEL UTILITY

1.77
SECURITY/ SPECIAL
F F F PNCO QTRS
4.89

WORKSTATION WITH LOUVERED

5.12
PROJECT

1.45
COUNSEL UTILITY

1.77

1.65
URI SPECIAL HIGH WINDOW
QTRS
2 2
SHO
4.89

WORKSTATION LOUVERED
PCO

5.12
PROJECT

1.45
13.00

13.00

13.00

13.00
1.65
URI WC SHO
HIGH WINDOW

2 2
SHO FILES LAV PCO WC
13.00

13.00

13.00

13.00
WC SHO LAV
CONTROL FILES LAV FILES LAV
WC FEMALE
CITY PLANS & F LAV LAV
1.77

1.45
CONTROL AREA FILES LAV SHO
WC FEMALE PCO WC

1.65
HALLWAY CITY PLANS &F LAV
1.77

SHO
PROGRAMPCO

1.45
AREA SHO
WC URI
WC QTRS

1.65
HALLWAY SHO
PROGRAM QTRS

3.30
URI

PRINTERS
4.30
3.30
DOOR
DEPUTY,

8.27
PRINTERS
SHO F QTR

1.85
4.30

1.20
DOOR
DEPUTY, ADMIN

8.27
QTR COMMON
2.33

SHO F

1.85
T&B

1.20
F BUDGET
ADMIN
6.50

6.50

6.50
WAITING COMMON PANTRY
2.33

WC OFFICER
T&B F BUDGET F F
6.50

6.50

6.50
WC WAITING OFFICER URI
LAV
AREA PANTRY
F F FILES F
4.73

URI LAV
AREA ADMIN
F FILES
DRIVER
MALE
MONITORS
4.73

PROCESS-3 PROCESS-
ADMIN / SEC SECTION

3.30
CLAIM
CITY MALE PNCO MALE PCO

3.03
DRIVER
MONITORS

PROCESS-3 PROCESS-

PRINTER
/ SEC SECTION DIR. CLAIM FINANCE
2.40

3.30
/FAX
CLAIM

QTR PNCO ASST

MALE PCO QTRS QTRS

2.20
CITY DIRECTOR

3.03
PRINTER ADMIN ACTION PROCESS- PNCO
DIR. CLAIM FINANCE PNCO ING-2
CHIEF UNIT UNIT
2.40

/FAX AIDE 1
QTR ASST QTRS QTRS

2.20
DIRECTOR ADMIN ACTION PROCESS- PNCO FINANCE CHIEF F CHIEF

CLAIM
CHIEF ADMIN

ING-1
PNCO UNIT UNIT

1 1
AIDE 1 ING-2 AIDE (MAJ)
FFINANCE CHIEF F CHIEF F
CLAIM

ADMIN
ING-1

1 1
AIDE (MAJ)
F F

CANOPY CANOPY

2.20

2.20
CANOPY CANOPY CANOPY CANOPY

2.98

2.98
BELOW BELOW

2.20

2.20
CANOPY CANOPY

2.98

2.98
BELOW BELOW BELOW BELOW
BELOW BELOW

0.78

0.78
0.78

0.78
2.50 3.50 2.65 3.35 3.88 2.13 3.50 2.50 4.50 1.50 3.00 3.00
2.50 3.50 2.65 3.35 6.00 3.88 2.13 6.00 6.00 3.50 2.50 4.50 1.50 6.00 3.00 3.00 6.00 6.00
6.00 6.00 6.00 18.00 6.00 6.00 6.00 18.00
18.00 18.00

THIRD FLOOR PLAN FOURTH

PLAN FLOOR PLAN
1:100 MTS 1:100 MTS

THIRD FLOOR PLAN FOURTH FLOORSCALE

1:100 MTS 1:100 MTS

SCALE 1:100 MTS 1:100 MTS

SCALE 1:100 MTS SCALE 1:100 MTS

ES-ID1-REOES-C-02-02/01/2021 PREPARED BY: CHECKED BY: SUBMITTED BY: RECOMMEND APPROVAL: APPROVED BY: SHEET N
ES-ID1-REOES-C-02-02/01/2021 PREPARED BY: CHECKED BY: SUBMITTED BY: RECOMMEND APPROVAL: APPROVED BY: SHEET NO.:

298
PROPOSED
PROPOSED STANDARD CITY POLICE OFFICE
STANDARD CITY POLICE OFFICE
WITH TRAFFIC MANAGEMENT
WITH TRAFFIC MANAGEMENT UNIT BUILDING
UNIT BUILDING
ORIGINAL SIGNED
ORIGINAL SIGNED
ORIGINAL
ABELARDO SIGNED
C MATILLANO
ORIGINAL SIGNED
ORIGINAL
ANGELITO SIGNED
A CASIMIRO
ORIGINAL SIGNED
ORIGINAL M
JOSELITO SIGNED
VERA CRUZ
ORIGINAL SIGNED
GUILLERMO LORENZO ORIGINAL SIGNED
T ELEAZAR
ORIGINAL SIGNED
DEBOLD M SINAS
C
299 C
LOCATION: ABELARDO C MATILLANO ANGELITO
POLICE BRIGADIERA CASIMIRO
GENERAL
DIRECTOR, ENGINEERING SERVICE
JOSELITO
POLICE MAJORM VERA
GENERAL CRUZ
THE DIRECTOR FOR LOGISTICS
GUILLERMO
POLICE LIEUTENANTLORENZO
GENERAL
THE CHIEF DIRECTORIAL STAFF
T ELEAZAR
POLICE LIEUTENANT GENERALDEBOLD M SINAS
THE DEPUTY CHIEF PHILIPPINE NATIONAL POLICE FOR ADMINISTRATION
POLICE GENERAL
CHIEF, PHILIPPINE NATIONAL POLICE
POLICE BRIGADIER GENERAL POLICE MAJOR GENERAL POLICE LIEUTENANT GENERAL POLICE LIEUTENANT GENERAL POLICE GENERAL
CITY POLICE OFFICE
CITY POLICE OFFICE

A B A 18.00 C B D C D A B A 18.00 C B D C D
18.00 18.00
6.00 6.00 6.00 6.00 6.00 6.00
6.00 6.00 6.00 6.00 6.00 6.00

LONGSPAN ACCESS
FIRE EXIT
LADDER FIRE EXIT
ROOFING LONGSPAN
HOLE FOR ACCESS
ROOFING
LADDER
MAINTENANCE HOLE FOR
FIRE EXIT
MAINTENANCE
3 3
DOOR
FIRE EXIT

3 3
DOOR

LADDER

1.63 1.55
LADDER

1.63 1.55
UP
UP

3.18
AREA FOR

3.18
DN COMMUNICATION AREA FOR
DN
POLE COMMUNICATION
6.50

6.50
POLE
6.50

6.50
CABLE
CHASE CABLE
CHASE

ELECTRICAL
ELECTRICAL

3.33

3.33
ROOM
ROOM
2 2
13.00

13.00

13.00
2 2
13.00

13.00

13.00
6.50

6.50
6.50

6.50
WATER TANKS
WATER TANKS

1 1 1 1
CANOPY

2.20
0.78 1.80
CANOPY CANOPY

2.98

2.20
BELOW CANOPY BELOW

0.78 1.80
CANOPY

2.98
BELOW BELOW CANOPY CANOPY BELOW
BELOW BELOW CANOPY

0.78
BELOW

0.78
6.00 6.00 6.00 6.00 6.00 6.00
6.00 6.00 6.00 6.00 6.00 6.00
18.00 18.00
18.00 18.00

ROOF DECK PLAN

ROOF DECK PLAN ROOF PLAN ROOF PLAN
1:100 MTS 1:100 MTS

1:100 MTS 1:100 MTS

SCALE 1:100 MTS SCALE 1:100 MTS

SCALE 1:100 MTS SCALE 1:100 MTS

ES-ID1-REOES-C-02-02/01/2021 PREPARED BY: CHECKED BY: SUBMITTED BY: RECOMMEND APPROVAL: APPROVED BY: SHEET NO.:
ES-ID1-REOES-C-02-02/01/2021 PREPARED BY: CHECKED BY: SUBMITTED BY: RECOMMEND APPROVAL: APPROVED BY: SHEET NO.:

D
300 STANDARD CITY POLICE OFFICE 301
D
PROPOSED ORIGINAL SIGNED ORIGINAL SIGNED ORIGINAL SIGNED ORIGINAL SIGNED ORIGINAL SIGNED
PROPOSED STANDARD CITY POLICE OFFICE ORIGINAL SIGNED ORIGINAL SIGNED ORIGINAL SIGNED ORIGINAL SIGNED ORIGINAL SIGNED
WITH TRAFFIC MANAGEMENT UNIT BUILDING
ABELARDO
WITH TRAFFIC MANAGEMENT C MATILLANO
UNIT BUILDING ANGELITO A CASIMIRO JOSELITO M VERA CRUZ GUILLERMO LORENZO T ELEAZAR DEBOLD M SINAS
POLICE BRIGADIER GENERAL ABELARDO C MATILLANO
POLICE MAJOR GENERAL ANGELITO A CASIMIRO
POLICE LIEUTENANT GENERAL JOSELITO
POLICEM VERA CRUZ
LIEUTENANT GENERAL GUILLERMO LORENZO T ELEAZAR
POLICE GENERAL DEBOLD M SINAS
GEMENT UNIT WITH
EMENT
ILITIESUNIT WITH
LITIES

AA B
B9.00 CC AA BB CC
9.00
4.50 4.50 4.50 4.50
4.50 4.50 4.50 4.50
2.90 1.60 1.60 2.90 1.48 2.30 2.20 1.58 2.93
2.90 1.60 1.60 2.90 1.48 2.30 2.20 1.58 2.93

FIRE LADDER

1.20
UP
LADDER

33 33
EXIT
FIRE RUNG

1.20
UP
EXIT RUNG

1.55 1.45
FD

1.58
SHO SHO
CR DN

1.55 1.45
ELEC'L FD

1.58
SHO SHO WC
RM CRURI LAV JAILER DN
3.00

3.00

3.00
WC WC ELEC'L WC
TRAFFIC RM
JAILER
GLASS
3.00

3.00

3.00
INVESTIGATORS
FD
WC WC FD URI LAV CCTV
TRAFFIC F M
URIFD GLASS CCTV

FIRE EXIT
FD
INVESTIGATORS LAV LAV STEEL GRILL

DOOR
F CR URI M CR

FIRE EXIT
LAV LAV DOOR
STEEL GRILL

DOOR
CR CR F
HALF GRILL WINDOW
DOOR
F
HALF GRILL WINDOW

4.63
F LADDER
FEMALE MALE

4.63
HIGH GRILL WINDOW
F RUNG
LADDER
MPU

5.93
CUSTODIAL
MALE

3.20
UP
CUSTODIAL
FEMALE

HIGH GRILL WINDOW

STATIS- TRAFFIC RUNG

HIGH GRILL WINDOW

3.70
MPU

5.93
CUSTODIAL
ROOM

3.20
UP ROOM
TICIAN
STATIS- ENGINEERING
TRAFFIC CUSTODIAL

HIGH GRILL WINDOW

4.50

4.50
3.70
TRAFFIC (12
TMU
TICIAN & EDUCATION
ENGINEERING ROOM
(10 ROOM
4.50

4.50
INVESTIGATORS
TRAFFIC STATIS- TEAM LOW PARTITION LOW PARTITION
TMU & EDUCATION WALL CAPACITY)
(10 CAPACITY)
(12 WALL
INVESTIGATORS TICIAN
STATIS- TEAM LOW PARTITION LOW PARTITION
CAPACITY) CAPACITY)
13.00

13.00

13.00

13.00
WALL WALL
TICIAN LAV
13.00

13.00

13.00

13.00
1.30

1.43 1.30
SHO. LAV
T&B SHO.
T&B

1.30

1.43 1.30
22 22
F WC T&BWCSHO.
F TRAFFIC SHO.
INVEST
F WC
LAV T&B URI
WC
F TRAFFIC
8 7 6 5 4 3 2 1 INCHARGE 8 7
LAV 6 5 4 3 2 1 URILAV

3.00
INVEST
1.83 1.38

WC
8 7 6 5 4 3 2 1 UP INCHARGE 8 7 6 5 4 3 2 1 LAV SHO.
T&B

3.00
1.83 1.38

WC

2.88
UP SHO.
T&B
URI

2.88
URI
F
TMU
F F CCTV
5.50

5.50

5.50
ADMIN &
TMU 9 10 11 12 13 14 15 16
SUPPLY
CCTV
5.50

5.50

5.50
F F ADMIN & 9 10 11 12 13 14 15 16

FIRE EXIT
RADIO OPERATORS

4.08
DOOR
F
SUPPLY DESK OFFICER
AND EMERGENCY

FIRE EXIT
URI
RADIO OPERATORS

3.30

4.08
GLASS

DOOR
WC URI DESK OFFICER
ENCLOSURE
RESPONSES
AND EMERGENCY

2.63
3.30
GLASS
LOBBY/QSL
2.17

SUPPLY WC ENCLOSURE
RESPONSES

2.63
PWD
LOBBY/QSL
2.17

ROOM
SUPPLY TOI.
PWD
LAV

11 11
ROOM TOI.
LAV
1.300.55
1.300.55
2.90
2.90

DIRECTORY

DIRECTORY

STEPS
RAMP
UP
STEPS 3.48 1.30
RAMP
UP
UP UP
3.48 1.30
4.50 4.50
4.50 4.50
2.78 1.73 4.50 9.00
2.78 1.73 4.50 9.00
9.00
9.00

SECONDFLOOR
SECOND FLOORPLAN
PLAN
1:100 MTS

GROUNDFLOOR
FLOORPLAN
PLAN
1:100 MTS

GROUND
1:100 MTS

1:100 MTS

SCALE 1:100 MTS

SCALE 1:100 MTS SCALE 1:100 MTS
SCALE 1:100 MTS

302 303
TRAFFIC MANAGEMENT UNIT TRAFFIC
WITH MANAGEMENT UNIT WITH
CUSTODIAL FACILITIES CUSTODIAL FACILITIES

A B AC B C A B AC B C A
9.00 9.00
4.50 4.50 4.50 4.50 9.00 9.00
4.50 4.50 4.50 4.50 1.30

1.30
3 3 3 3 3 3
WATER TANKS WATER TANKS

3.00
3.00

3.00

3.00

3.00

3.00

4.07

4.07
CONFERENCE/ CONFERENCE/

6.07

6.07

6.07

6.07
MULTIPURPOSE/TRAINING MULTIPURPOSE/TRAINING
COVERED COVERED
ROOM LADDER ROOM ROOFDECKLADDER ROOFDECK

1.77

1.43 1.30 1.77

LADDER LADDER
RUNG RUNG RUNG RUNG

3.08

3.08

2.00

2.00
4.50

4.50

4.50

4.50
LAV LAV
ELEC'L RM ELEC'L RM

1.43 1.30
WC WC

URI URI

13.00
13.00

13.00

13.00

13.00

13.00

13.00

13.00

13.00
URI URI LAV LAV

1.43

1.43

1.43

1.43
FIRE EXIT

FIRE EXIT

FIRE EXIT

FIRE EXIT
WC WC
SHO. SHO.
DOOR

DOOR

DOOR

DOOR
WC WC

URI

URI
2 2 2 2 2 2
LAV LAV

8 7 6 5 4 3 2 1 COMMO 8 7 6 5 4 3 2 1 COMMO 8 7 6 5 4 3 2 1 8 7 6 5 4 3 2 1
PNCO PNCO

2.88

2.88

2.88

2.88
CHIEFS CHIEFS
QTR QTR

6.93

6.93
COMMO COMMO
5.50

5.50

5.50

5.50

5.50

5.50

5.50

5.50
9 10 11 12 13 14 15 16 PNCO 9 10 11 12 13 14 15 16 PNCO 9 10 11 12 13 14 15 16 9 10 11 12 13 14 15 16

SHO.

SHO.
2.63

2.63

2.62

2.62
ASST, COMMO ASST, COMMO

WC

WC
TMU TMU ASST PCO ASST PCO
CHIEF, PNCO CHIEF, PNCO
TMU TMU QTRS QTRS

LAV

LAV
1 1 1 1 1 1
URI URI
COMMON COMMON
PANTRY PANTRY

1.30
3.06 1.44 4.50 3.06 1.44 4.50 1.33 5.27 2.40 1.33 5.27 2.40 1.30
9.00 9.00 9.00 9.00

THIRD FLOOR THIRD

PLAN FLOOR PLAN COVERED ROOFDECK
COVERED ROOFDECK RO
1:100 MTS 1:100 MTS 1:100 MTS 1:100 MTS 1:100 MTS

SCALE 1:100 MTS

SCALE 1:100 MTS SCALE 1:100 MTS
SCALE 1:100 MTS SCAL

304 305
 A B C

1.30 9.00 1.30

1.30

3
4.07
6.07
2.00

13.00

13.00
1.43

2
2.88
5.50
2.62

1
1.30

1.30 9.00 1.30

ROOF PLAN
1:100 MTS

SCALE 1:100 MTS

306 307
 The DL’s Journey towards ISO Certification
The Directorate for Logistics aspires and continually thrives to be a world-class public office.
It dreamt to be ISO Certified in 2021 and considered it an “impossible dream”
to be granted the ISO Certificate. The journey of DL in its ISO Certification
came with great challenges including failures and disappointments, not to
mention that many administrations, offices, departments
and agencies have also attempted to reach this goal but
to no avail.
Despite countless adversaries and fiascos, the
innumerable efforts and strong determination of DL
The installation of the QMS has been a challenge since it aimed to break mediocrity and ordinariness
were not put in vain. Instead, it took the challenges as
in offices. However, DL ensured that the mounting of QMS in its office be diligently executed despite
inspiration and motivation to hone and lead its personnel to a
a tough situation of being faced with pandemic advent in March 2020. DL has to adapt to the new
greater destination which started in April 2019.
normal in the QMS implementation and did all the necessary measures in order to cunningly carry it
Through the endeavor of the DL Command Group, the Quality Management out. DL’s perseverance and tenacity in this journey were tested during the conduct of Virtual Technical
Team, and the Internal Quality Audit (IQA) Team, the Quality Management Guidance of the Development Academy of the Philippines and several Management Reviews. Findings
System (QMS) Installation commenced. and recommendations deduced from these activities were duly noted and
Orientation, Gap Assessment, QMS were accordingly put into effect; ergo, adequately equipping and amply
Planning and Training, 5S in preparing DL during its Capability Assessment (CAPAS) conducted by
Workplace Implementation, TUV Rheinland Philippines, Inc. on July 1, 2021.
conferences and information drives
were conducted to ensure that the
QMS be instilled from the Top
Management and to all Divisions,
down to every DL personnel.

308 309
 The final stage in DL’s journey to ISO Certification – the Stage 2 Remote Audit – was done virtually on August
18, 2021 with TUV Rheinland Philippines, Inc., headed by Ms. Mary Grace Balubalo. The latter alongside
with the Team of Auditors scrutinized the DL QMS. After an arduous day of interrogation, examination and
inquiry with each Division, the Audit Team finally awarded the ISO Certificate 9001:2015 to DL.

CAPAS was conducted by TUV Rheinland Philippines, Inc. Assessor, Ms. Jean Laguitao, who evaluated For DL, the ISO Certificate is the realization of the “impossible dream”, which was at the outset, a hard-
the technical capabilities DL in carrying out virtual or remote audit as a requirement for ISO Certification. sought, elusive, and obscure aspiration. Such strenuous accomplishment was attained with the combined
Internet speed and dynamics of sharing and uploading of documentary requirements were tested. Such initial perseverance and commitment of the QMT, IQA Team and the DL Command Group led by the resolute and
tests were victoriously surpassed by DL with flying colors through the hard-work of the QMT, IQA Team, rational direction of PMGEN CASIMIRO.
and ITMS, but most especially with the guidance of its strong, committed and wise leaders headed by The
Director for Logistics, PMGEN ANGELITO A CASIMIRO. Indeed, the saying quoted by Robert F. Kennedy, “Only those who dare to fail greatly can ever achieve greatly,”
was exceedingly manifested in this painstaking yet fulfilling road to DL’s ISO Certification. Mabuhay DL
As the DL was approved to have a remote audit, DL prepared its office for another round of evaluation – the Family!
Stage 1 – Remote Audit – which was held on July 28, 2021 by TUV Rheinland Philippines, Inc. It was a very
comprehensive documentary audit that was positively concluded. TUV Rheinland Philippines, Inc. found Quality Management System
minor rooms for improvement in the QMS and came up with the official scope and process of DL – “Logistics ISO 9001:2015
Administration and Management for the Philippine National Police Operations”. CERTIFIED
310 311
 ANGELITO ABELLERA CASIMIRO
POLICE MAJOR GENERAL

The Epitome of a

True and
D edicated
“T owards the end of my career, I

Logistician
intend to do, give, and be the best
that I could. As I was always saying,
I shall never pass this way again, and
with this statement, I imply a command
that you should always give your best

”
in everything you do.
 PMGEN ANGELITO A
CASIMIRO was born on
October 2, 1965, in the
province of Nueva Vizcaya
in Cagayan Valley Region.

He was already a jolly person

when he was little. With his
supportive parents, he was
able to enjoy his childhood.
Destined to be a public servant, he entered
the Philippine Military Academy. In the
Academy, he garnered several awards
including Superintendent’s Award and
Commandant’s Award. He was also a
member of different clubs/organizations
like Catholic Action Group, PMA Glee
Club, Cadet Choir, Radio Club, Silent Drill
Company ’88, Rifle and Pistol club, Baseball
Corps Squad, First Class Policy Board,
Cadet Conduct Committee, Computer
Club, Golf Club, soccer Corps Squad, and
Taekwondo Corps Squad. He graduated as
a member of the Maringal Class of 1988.

314 315

He took much from his father as he was
growing up, a very refined man and a loving
son whose heart is as kind as an Angel.
316
He is married to Jessica Maria Paz Sale
Casimiro and had their children named
Ma. Martha Angela, Julian Angelo and
Ma. Anna Estrella.
His wife is the best partner of PMGEN
CASIMIRO. They say that “behind every
man’s success, there stands a woman”; and
this is very true to their family. She is very
supportive to her husband and children
and she always been there to love and care
for them.
317

As a police officer, PMGEN CASIMIRO
has faced many challenges and one
of them is his designation as the City
Director of Zamboanga City. He has
served Zamboanga City Police Office as
Director in 2014-2016 and was awarded
by the RD PRO9 PBGEN ANTONIO the
Medalya ng Kasanayan (PNP Efficiency
Medal) and Local Achiever’s Award –
Public Service City of Zamboanga for his
accomplishments.
318
His next assignment has needed much
more of his wit, leadership and strategy as
he was designated as the Regional Chief
Directorial Staff of PROCOR in 2016 and
eventually the Deputy Regional Director
for Operations until 2017. These years
were crucial to his career as it was when
President Rodrigo Duterte has ordered the
intensified campaign against illegal drugs.
Under his leadership, various programs,
projects and activities were initiated to
intensify their campaign against illegal
drugs especially within barangays in
support to the anti-illegal drugs campaign
of the national government. This hard work
resulted in the influx of drug surrenderees
and drug personalities.
319
 In July 2019, PMGEN
CASIMIRO became the
Director, Logistics Support
Service. He made sure that
the LSS have been complying
faithfully with its mandates
especially that of Republic Act
No. 9184 or the Government
Procurement Reform Act. He
promoted transparency in the
He has a great understanding of the logistics system and has a great appreciation of
procurement process and in the
what it takes to truly make a logistician in order to continue on a path of progress, and
implementation of procurement
contribute to the remarkable vision of the PNP for the future of the organization. That is
contracts and ensured that his
why, when he was assigned with the Directorate for Logistics as Executive Officer from
office is authentically following
2017 to 2019, several accomplishments were achieved by the PNP when it comes to
the guidelines and procedures in
planning, programming, coordinating and supervising the PNP logistics system which
the Inspection and Acceptance
includes material; maintenance, facility and transportation management and other
of all delivered goods so that the
related services in order to maintain the overall logistics readiness of PNP units.
PNP can achieve the best value
for taxpayer’s money.
320 321

One of PMGEN CASIMIRO’S dreams is to serve his humble home, the Cagayan Valley
Region. In October 2019, he became the Regional Director of PRO2, the Home of the
Valley Cops. Under the leadership of PMGEN CASIMIRO, PRO2 has consistently
optimized its move, shoot, communicate and investigate capabilities with the provision
of the necessary logistical resources. To highlight a few, it has acquired 36 units of Honda
XRM 125, two units of E-Trike and a Utility HINO Truck. All were all issued to different
Police Stations and the Regional Mobile Force Battalion.
322
The COVID-19 pandemic provided everyone the opportunity
to have his character tested. It is one thing to be compassionate,
caring, generous and prompt in making wise and calculated
decisions during normal situation. It is another to keep focused
and do these same things when things get rough. Despite the risk of
infection, minimal resources and challenges of the new normal, RD
CASIMIRO lived-up to the PRO2 COVID-19 Slogan “Sacrificing
one’s self for the good of others.”
323

Logistics is one thing that is closest to the
heart of PMGEN CASIMIRO. That is why,
when he was assigned as the Director for
Logistics in July 2020, he continued to pour
logistical assets available in order to provide
the needs of offices/units, PNP-Wide.
Under the leadership of PMGEN
CASIMIRO, the Directorate for Logistics
has been striving to be at its best amidst the
challenges and ordeals brought upon by
COVID-19 pandemic.
324
He never hesitated to show his
gratefulness to the One who blesses
him abundantly. He fore fronted the
blessing of the Lady of Piat Sanctuary
in Tuguegarao City. “I believe we are
here not only because we are devotees
of Our Lady of Piat but we understand
that this event is also realized from
the essence of one of the fundamental
virtues which is respect,” he said in
his speech during the crowning of the
image of the Our Lady of Piat at PRO2.
Presently, he is the Director for Logistics
who undertook to continue the gains
of his predecessor and contribute to
the betterment of the Unit in terms of
its service to the PNP.
Angelito is a man full of humility,
optimism, perseverance, and
compassion towards work and his
team. A life coming from humble
beginnings, he continues to live in
simplicity and gratefulness to God for
all the blessings He bestows upon him
and his family.
325
 P salm 23:4 declares, “Even though I walk through the valley of
the shadow of death, I will fear no evil, for you are with me; your
rod and your staff, they comfort me.” With all the adversaries and
hardships that came my way, this was my source of guidance and
inspiration to do make the right decisions and do the right things.
Never forget to celebrate the protection and guidance of God. Praise
God for giving us peace. The knowledge of God’s protection and
provision are a great comfort. This psalm incorporates themes of
supply, defense, assurance, and care from God.

326 327
 editorial board
Preparation Committee
PBGEN LORENZO B DETRAN JR DDL / Chairman
PBGEN EDWIN BUENAVENTURA C WAGAN Ex-O / Vice-Chairman

Members
PCOL WILSON D SOLIBA C, SMD
PCOL ROEL C RODOLFO C, LPPD
PCOL ALEXANDER A LORENZO C, BACSD
PCOL RICHARD R SAAVEDRA C, IFMD
PCOL ADOLFO T RAFANAN C, REMD
PCOL MARIANO C RODRIGUEZ C, LRMD
PMAJ HELEN L GALVEZ Admin Officer
NUP Rhodora R Damasing NUP Supervisor/ C, RMS, REMD

Secretariat
PLTCOL CHEVALIER R. IRINGAN AC, LPPD / Head Secretariat
PLTCOL JIL ECHZYL T DAEP AC, SMD / Assistant Head Secretariat

Members
PLTCOL RONNIE E GOLFO AC, BACSD
PLTCOL LYRA STELLA C VALERA SLO, DL
PMAJ MERLIN C PINEDA Acting AC, REMD
PMAJ MICHAEL E MENDOZA C, AES, IFMS
PMAJ DELMAR D BALINANG Acting AC, LRMD
PCPT JULIUS B DINSAY C, PRS, LPPD / Editor
PMAJ MICHAEL T IGNACIO C, ITRMS, SMD
PSSg Liza Vilyn R Laquinta Action PNCO, PRS, LPPD
PCpl Keith N Lao Action PNCO, SSPS, LPPD, DL
NUP Mary Shayne I Francisco PRS, LPPD
NUP Cynthia S Velarde PRS, LPPD

Christine Jean Enriquez Graphic Designer

328 329