Compendium of Logistics Policies Volume III PDF

Republic of the Philippines
NATIONAL POLICE COMMISSION

PHILIPPINE NATIONAL POLICE
DIRECTORATE FOR LOGISTICS
Camp BGen Rafael T Crame, Quezon City
COMPENDIUM
OF
LOGISTICS POLICIES
VOLUME III
Approved from
July 2019 – June 2020
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
DILG-NAPOLCOM Center, EDSA corner Quezon Avenue, West Triangle, Quezon City
http://www.dilg.gov.ph
MESSAGE
Over the years, the Department of the Interior and
Local Government has been committed in
supporting the plans and programs of the
Philippine National Police in sustaining peace and
order in the country.
One of these programs is the advancement of

logistics management in the organization to
effectively support all police operations nationwide.
Thus, I take pride and delight for the development

of this Logistics Compendium Volume III which will
provide clear and comprehensive guidelines to all
PNP personnel on effective and efficient management of our government properties
geared towards competent and credible public service.
Continue to bolster professional and cutting-edge logistics services for the betterment
of the Philippine National Police.
Congratulations for a job well done!
EDUARDO M. AÑO
Secretary
i
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T. Crame, Quezon City
MESSAGE
Policies are significant in an institution like the
Philippine National Police (PNP). They serve as
guiding tool to effectively and efficiently promote
the core programs and projects of the
organization. Hence, it must be ensured that they
are regularly updated to be responsive to the
growing requirements of the PNP organization.
On this note, the Directorate for Logistics has

formulated the Compendium of Logistics Policies
Volume III which is a proof that the logistics
frontline of the PNP is answering the call to
progress and developments amidst challenges.
This proactive effort will surely contribute to the improvement of logistics programs in
the PNP to support its various operations and administrative services throughout the
country.
With the publication of this Compendium, logisticians are provided with a reliable tool
on the effective management of the major functions of the Directorate for Logistics
such as: General Administration, Supply Management, Procurement Management,
Real Estate Management, and Infrastructure and Facilities Management.
With this, I congratulate TEAM DL for another milestone on advancing the logistics
services of the PNP.
ARCHIE FRANCISCO F GAMBOA

Police General
Chief, PNP
ii
DIRECT OR AT E FOR LOGIST ICS
FOREWORD
I am delighted to write the foreword for the third

volume of the Compendium of Logistics Policies.
The first volume was published in 2017 while the
second volume was done in 2019.
The third volume is published to provide an

updated and responsive guidelines for all
logistics personnel to efficiently carry out the
various logistics programs of the PNP in sync
with the organization’s Program Thrusts.
Like the previous Compendiums published, the

policies incorporated in this volume were
arranged and divided to correspond to the major functions of the Directorate where
such policies belong, namely: General Administration; Procurement Management;
Supply Management; Real Estate Management; and Infrastructure and Facilities
Management for easy referencing.
Therefore, I enjoin all logistics personnel to be guided by this Compendium for the
betterment of logistics services in the PNP.
EDWIN C ROQUE
Police Major General
The Director for Logistics
iii
ACKNOWLEDGEMENT
This Logistics Compendium Volume III is a result of the combined efforts of
dedicated personnel in the logistics service of the PNP. Foremost, I would like to
acknowledge the DL Command Group and the Division Chiefs for their support,
guidance and direction which contributed to the successful publication of this
Compendium.
I also take pride in acknowledging the collective efforts of the different Technical
Working Groups that worked hard to formulate, review and process the different
Memorandum Circulars, IMPLANS and Directives that are included in this
Compendium.
Lastly, sincere recognition is given to all DL personnel for their full support and
cooperation in ensuring that all plans, programs and activities of the Directorate are
successfully implemented. The publication of this Compendium is another testament
of our hard work and dedication in continuously moving towards a world-class police
organization.
MABUHAY Team DL!
EDWIN C ROQUE
The Director for Logistics
iv
Compendium of Logistics Policies (July 2019 to June 2020)
TABLE OF CONTENTS
Page
MESSAGE OF THE SILG i
MESSAGE OF THE CPNP ii
FOREWORD iii
ACKNOWLEDGEMENT iv
Chapter 1. GENERAL ADMINISTRATION 1
PNP Memorandum Circular 2020-035 2

Optimal Utilization of Financial and Logistical Resources in
Support of Effective and Efficient Police Operations and
Administration under the “New Normal” Situation
May 27, 2020
Revised IMPLAN re Logistical Management on Covid-19 20

Response
April 1, 2020
IMPLAN re Logistical Management on Covid-19 Response 28

March 25, 2020
TDL Memorandum 35
Implementing Directive in the Strengthening of the Engineering
Service
August 7, 2019
CPNP Memorandum 39
Adjustment in the Use of the PNP Office Spaces and Passenger
Capacity of the PNP Mobility Assets
May 15, 2020
Chapter 2. SUPPLY MANAGEMENT 45
PNP Memorandum Circular No. 2020-036 46

Guidelines and Procedures in the Implementation of the PNP
Logistics Data Information and Management System (LDIMS)
June 4, 2020

Rationalized Policies and Streamlined Procedures in the
Issuance of DL Documents for Purposes of Processing
Retirement and Separation Benefits Using the PNP Logistics
Data Information and Management System (LDIMS)
May 15, 2020
v
Compendium of Logistics Policies (July 2019 to June 2020)

Guidelines and Procedures in the Issuance of Basic Assault Rifle
(BAR)
February 12, 2020

Guidelines and Procedures in the Disposition of Tampered PNP
Issued Firearms
December 18, 2019
Chapter 3. PROCUREMENT MANAGEMENT 110

Guidelines and Procedures in the Procurement of PNP
Equipment
March 28, 2020
TDL/Chairman, NHQ BAC Memorandum 155

Guidelines in the Conduct of Emergency Procurement under
Bayanihan Act during the Enhanced Community Quarantine
April 13, 2020
TDL/Chairman, NHQ BAC Memorandum 159

Guidelines in the Conduct of Procurement Activities during the
Enhanced Community Quarantine
April 6, 2020
Chapter 4. REAL ESTATE MANAGEMENT 163

Policies and Guidelines in Ensuring Lot Readiness for
Construction of PNP Infrastructure Projects Prior to Procurement
Process
May 18, 2020

Guidelines in the Utilization and Protection of PNP-Owned,
Administered or Occupied Lands
March 24, 2020
Chapter 5. INFRASTRUCTURE AND FACILITY MANAGEMENT 195
TDL Memorandum 196

Room Numbering System in PNP Buildings
June 3, 2020
COMPOSITION OF TECHNICAL WORKING GROUPS 202
vi
Chapter 1
GENERAL ADMINISTRATION
PNP Memorandum Circular No. 2020-035

Optimal Utilization of Financial and Logistical Resources in
Support of Effective and Efficient Police Operations and
Administration Under the “New Normal” Situation
May 27, 2020
Revised IMPLAN re Logistical Management on Covid-19

Response
April 1, 2020
DL IMPLAN on the Admin Support to Covid-19 Operations
Task Force
IMPLAN re Logistical Management on Covid-19

Response
March 25, 2020
DL IMPLAN on the Operational Guidelines on the PNP-AFP-
PCG-BFP Joint Implementing Directive
IMPLAN: Launching of the PNP LDIMS and PNP Logistics

Family Conference CY 2020
May 20, 2020
Implementing Directive in the Strengthening of the

Engineering Service
August 7, 2019
CPNP Memorandum
Adjustment in the Use of PNP Office Space and Passenger
Capacity of PNP Mobility Assets
May 15, 2020
General Administration
Page 1
May 27, 2020
MEMORANDUM CIRCULAR
NO. 2020-035
OPTIMAL UTILIZATION OF FINANCIAL AND LOGISTICAL RESOURCES IN

SUPPORT OF EFFECTIVE AND EFFICIENT POLICE OPERATIONS AND
ADMINISTRATION UNDER THE “NEW NORMAL” SITUATION
1. REFERENCES:
a. Department of Health (DOH) Administrative Order No. 2020-0015
dated April 27, 2020 entitled: “Guidelines on the Risk-Based Public
Health Standards for COVID-19 Mitigation;”
b. Inter-Agency Task Force on Emerging Infectious Diseases (IATF-EID)

Resolution No. 28, series of 2020 dated April 23, 2020 entitled:
“Recommendations Relative to the Management of the Corona Virus
Disease 2019 (COVID-19) Situation;”
c. Department of Budget and Management (DBM) National Budget

Circular No. 580 dated April 22, 2020 entitled “Adoption of Economy
Measures in the Government Due to the Emergency Health Situation;”
d. Republic Act (RA) No. 11469 dated March 23, 2020 or the "Bayanihan
to Heal as One Act;” and
e. Presidential Proclamation No. 292, series of 2020 dated March 8,

2020, entitled: “Declaring a State of Calamity Throughout the
Philippines Due to Corona Virus Disease 2019.”
2. RATIONALE:
In a short span of time, COVID-19 has become a pandemic, spreading

across multiple countries and continents. To prevent COVID-19 epidemic in the
Philippines, the country was placed under a state of calamity and the existence
of a national public health emergency was declared.
To date, there is still no acceptable pharmaceutical solution to fight

COVID-19. No specific medication or treatment to cure COVID-19 has been
discovered and the worldwide development of a vaccine against this disease is
still in progress. All affected countries have employed non-pharmaceutical
interventions to mitigate and suppress COVID-19 transmission.
Optimal Utilization of Financial and Logistical Resources

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For the Philippines, implementation of Enhanced Community Quarantine
(ECQ) in several high-risk administrative regions, provinces, and areas has
helped in slowing the rapid spread of COVID-19. However, even though limited
to selected localities, a prolonged ECQ could prove to be detrimental to the
economy in the long run. To prevent further tradeoff between safeguarding public
health and saving lives, on one hand, and maintaining economic stability and
protecting national economic well-being, on the other1, all other moderate-risk
and low-risk administrative regions, provinces, and areas would have to be
placed under General Community Quarantine (GCQ).
In time, when all community quarantine shall have eventually been lifted, a
“new normal” situation will set in.
3. SITUATION:
As the Philippine National Police (PNP) gears up for the “new normal”, it
should ensure that its offices, units, and personnel will, as far as practicable,
continually adhere to minimum public health standards prescribed by the DOH and
other government agencies – all the while performing evolving PNP mandates under
a state of national public health emergency. Moreover, under a “new normal”
situation, and in the continued performance of police operations and administration,
the PNP should ensure that non-pharmaceutical interventions that are already in
place will remain to be adopted and improved.
To achieve this, PNP financial and logistical resources should be utilized

to the optimum to guarantee that effective and efficient performance of police
mandates, public safety services, and the law enforcement functions of crime
prevention/suppression and crime solution will continuously be supported.
More specifically, necessary modifications in financial and logistical

policies, standards, and processes should be introduced. The development,
planning, budgeting, and implementation of programs, activities, and projects
(P/A/Ps) should likewise be adjusted. Procedural interventions should be adopted in
the budget and logistics cycles. These modifications, adjustments, and interventions
should all be in accordance with the thrusts of the Executive Department to manage
the effects of COVID-19 and aligned with the efforts of the national government to
continue serving the Filipino people under the “new normal” set up. Hence, the
issuance of this Circular.
4. PURPOSE:
This Circular seeks the optimal utilization of limited PNP financial and
logistical resources to ensure that PNP offices, units, and personnel can continue
performing effective and efficient police operations and administration, under a “new
normal” situation.
Further, this Circular aims to ensure that utilization of Information and

Communications Technology (ICT) is maximized; PNP minimum health standards
1
https://opinion.inquirer.net/129080/ecq-vs-economy#ixzz6M6CowQ7D
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are adhered; and appropriate non-pharmaceutical interventions are observed, during
the performance of police operations and administration, under a “new normal” set
up, to guarantee mitigation and suppression of COVID-19 transmission within the
PNP.
5. DEFINITION OF TERMS:
a. Corona Virus Disease 2019 or COVID-19 – refers to the mild-to-

severe respiratory illness caused by the corona virus, that is
transmitted by contact through infectious material such as respiratory
droplets, characterized as pandemic by the World Health Organization
(WHO)
b. Digital Financial System – refers to the data and financial

management system of the PNP purposely created for the access and
delivery of financial services using existing technology infrastructures
and other digital channels.
c. Goods – refers to all items, supplies, materials and general support

services which may be needed in the performance of PNP mandates,
delivery of public safety services, and the law enforcement functions of
crime prevention/suppression and crime solution; or in carrying out
PNP transactions; or in the pursuit of any PNP undertaking, program,
activity, or project, whether in the nature of equipment, furniture,
stationery, materials for construction, or personal property of any kind,
including non - personal or contractual services such as the repair and
maintenance of equipment and furniture, as well as trucking, hauling,
janitorial, security, and related or analogous services, as well as
procurement of materials and supplies provided by the procuring entity
or such services.
d. GPPB – refers to the Government Procurement Policy Board

established under RA No. 9184 or the “Government Procurement
Reform Act.”
e. Infrastructure Projects – refer to building projects in the PNP to

include the construction, improvement, rehabilitation, demolition,
repair, restoration or maintenance of police stations, buildings,
structures, hospital and medical building and facilities, roads and
bridges, communication facilities, civil works components of
information technology projects, motor pool facilities, and all other
related PNP construction projects
f. Most-at-Risk Personnel - refers to groups of PNP personnel who

have a higher risk of developing severe COVID-19 infection such as
those aged 60 and above, pregnant, and those with underlying
conditions or comorbidity at risk of COVID-19 exacerbation

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g. New Normal – refers to the present state or condition brought about
by the COVID-19 pandemic, which replaced the regular conduct of
police operations and administration, wherein the PNP must continue
to perform evolving police mandates; deliver public safety services;
and execute the law enforcement functions of crime prevention/
suppression and crime solution, through the maximum utilization of
ICT, on one hand, while adhering to PNP minimum health standards
and observing appropriate non-pharmaceutical interventions to
mitigate and suppress COVID-19 transmission, on the other hand.
h. Non-Pharmaceutical Interventions – refers to strategies meant to

mitigate and suppress COVID-19 transmission, that do not involve
medical solutions such as medication, treatment, or vaccine, but which
includes, among others, physical distancing; testing, isolation, and
quarantine; modifications in policies, standards, and processes;
procedural interventions; installation of engineering interventions or
architectural modifications in PNP infrastructures; and design controls
within office premises, in workplaces and work stations, public spaces,
and in other areas of convergence
i. Operational Needs Assessment - refers to the mandatory evaluation

of logistical capabilities to be conducted by PNP offices and units with
the end view of assessing deficiencies or limitations in existing
logistical resources; addressing significant logistical impediments to
continue performing police operations and administration, through
procurement; and identifying necessary logistical requirements, both
goods and infrastructure projects, to comply with PNP minimum health
standards, observe non-pharmaceutical interventions, and meet
sanitation and disinfecting standards, under a “new normal” set up
j. Physical Distancing – refers to the set of interventions employed to

limit the number of people that PNP personnel come into close contact
with in order to prevent transmission of COVID-19
k. PNP Logistics Database Information Management Information

System or PNP LDIMS – refers to the automated data information and
management system of the PNP designed to provide a reliable unified
inventory of all PNP logistical resources acquired through procurement,
donations, or loan, capable of effectively and efficiently tracking,
monitoring, and evaluating the status of acquisition, storage,
distribution/issuance, preventive or corrective maintenance works, and
disposition thereof
l. PNP Minimum Health Standards – refer to the set of public health

standards prescribed by the PNP to be followed by PNP offices, units,
and personnel to achieve the objectives of COVID-19 mitigation and
suppression, in terms of increased physical and mental resilience;
reduced transmission; reduced contact; and reduced duration of

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infection, while performing police operations and administration, in a
“new normal” situation
m. PNP Offices and Units – refers to all police offices and units from the
PNP Command Group; Directorial Staff (D-Staff); National Support
Units (NSUs); Police Regional Offices (PROs); and other subordinate
police offices and units;
n. PNP Mobility Assets – refer to the different land transportation

vehicles, watercrafts, and aircrafts, utilized by PNP offices, units, and
personnel in conducting police operations and administration
o. PS-DBM – refers to the Procurement Service-Department of Budget

and Management which is the agency in charge of the integrated
procurement system for the government.
p. RT – PCR Test – refers to the real-time polymerase chain

reaction test, also known as the quantitative polymerase chain
reaction (qPCR), which is a standard method for detecting the
presence of a specific genetic material from any pathogen, including
the corona virus.
6. GUIDELINES:
a. General Guidelines
1) Under the “new normal”, the PNP adopts a “whole-of-agency”

approach in implementing cohesive strategies to manage the
effects of COVID-19 to PNP personnel and address the impact of
COVID-19 on the performance of PNP mandates. Further, the PNP
upholds a standard of shared accountability in developing
responsive solutions to the current and future challenges of
COVID-19 to public health, public safety, law and order, peace and
national security. Parallel thereto, all PNP offices and units adopt a
“whole-of-office” approach to address COVID-19 in their respective
territorial jurisdictions and areas of concern.
2) In developing and implementing strategies and solutions, the PNP

adheres to the objectives set by the DOH in achieving COVID-
19 mitigation and suppression, to wit:
a) Objective 1: Increase Physical and Mental Resilience

b) Objective 2: Reduce Transmission
c) Objective 3: Reduce Contact
d) Objective 4: Reduce Duration of Infection
3) In developing, planning, budgeting, and implementing their

respective P/A/Ps, under a “new normal” set up, all PNP offices
and units shall duly consider that maximum adherence to the

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foregoing COVID-19 mitigation and suppression objectives are
met, through the following PNP minimum health standards, among
others:
a) Under Objective 1: Increase Physical and Mental Resilience
i. Provision of essential nutrition support to PNP personnel

such as vitamins, minerals, or food supplements, based
on exposure to risk;
ii. Discouraging smoking and drinking of alcoholic
beverages;
iii. Encouraging appropriate physical activity, for PNP
personnel with access to open spaces, as long as
physical distancing is observed;
iv. Protection of general welfare of PNP personnel, to
include mental health, emotional well-being, and
psychological/psychiatric wellness, especially those
directly exposed to COVID-19 threat or those engaged in
stressful work conditions or environment; and
v. Provision of healthcare assistance and/or financial
support to PNP personnel contracting COVID-19 through
transmission at work.
b) Under Objective 2: Reduce Transmission
i. Rational use of Personal Protective Equipment (PPEs) by

PNP personnel directly exposed to COVID-19 threat, as
suitable to the specific area or setting, which may include
hazmat suits, face shields, goggles, hair caps, and shoe
cover;
ii. Wearing of facial masks within office premises, in
workplaces and work stations, public spaces, and in other
areas where convergence of people take place;
iii. Use of hand gloves by PNP personnel, as may be
appropriate;
iv. Ensuring physical distancing of at least one meter among
PNP personnel or between PNP personnel and other
persons such as the transacting public, the citizenry, or
their clients;
v. Use of body temperature scanning devices in ingress and
egress points to detect persons with possible fever and
prevent their mingling with other people;
vi. Promotion of basic respiratory hygiene and cough
etiquette among PNP personnel;
vii. Ensuring availability of hand washing facilities, with soap
and water, and/or sanitizing stations within PNP camps
and offices or units, for use of PNP personnel and other
persons;

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viii. Ensuring availability of/access to basic toilet facilities,
with water, soap, tissue, alcohol/hand sanitizer, for use of
PNP personnel and other persons;
ix. Provision of basic hygiene items such as tissue and
alcohol/hand sanitizers to PNP personnel, based on
exposure to risk
x. Discouraging PNP personnel from touching of the eyes,
nose, and mouth or limiting activities that could potentially
encourage such action;
xi. Ensuring regular cleaning/disinfection of office premises,
workplaces, work stations and of high touch areas and
equipment such as door knobs, switches, computer
keyboards, remote controls, and the like and provision of
disinfectant shoe mat;
xii. Scheduling of transportation for PNP personnel, from
places of residence to workplaces or work stations; and
xiii. Limiting exposure of PNP personnel, categorized as
Most-at-Risk Personnel, from threats of COVID-19
transmission at work.
c) Under Objective 3: Reduce Contact
i. Implementing strict physical distancing at all times, not

only within office premises and in workplaces or work
stations but, in all public and common spaces such as in
pantries, queues, and other high traffic areas;
ii. Reduction of physical movement of PNP personnel and
other persons within and across areas and settings;
iii. Restricting non-essential activities and travel for PNP
personnel;
iv. Restricting unnecessary mass gatherings;
v. Reduction of physical meetings or conferences among
PNP personnel;
vi. Promotion of video conferencing and online
communication among PNP personnel and, as far as
practicable, with the transacting public, the citizenry, their
clients, or other persons; and
vii. Installation of engineering interventions, architectural
modifications, or design controls within PNP camps and
offices or units, in workplaces and work stations, public
spaces, and other public spaces and common areas, as
may be deemed appropriate.
d) Under Objective 4: Reduce Duration of Infection
i. Identification of symptomatic PNP personnel and their

immediate isolation or encouragement to stay at home;
ii. Identification of asymptomatic PNP personnel through
appropriate tests;
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iii. Promotion of symptom self-monitoring and voluntary
disclosure among PNP personnel; and
iv. Tracing close contacts of PNP personnel confirmed to be
positive for COVID-19 disease and placing them under
quarantine
4) To ensure continued mitigation and suppression of COVID-19

transmission during the “new normal” situation, all PNP offices
and units shall emplace visible on-sight signages, to remind
their respective personnel and the public as regards compliance
with the foregoing PNP minimum health standards.
5) It is the shared responsibility of all PNP personnel to personally

undertake their own COVID-19 mitigation and suppression
measures and observe non-pharmaceutical interventions such
as, but not limited to:
a) Wearing of basic protective items such as facial mask, face

shields, and hand gloves, or other PPEs, as may be
appropriate;
b) Ensuring intake of essential nutrition support such as vitamins,
minerals, or food supplements for increased physical
resilience;
c) Observance of physical distancing;
d) Basic respiratory hygiene and cough etiquette;
e) Frequent hand washing;
f) Frequent hand sanitizing;
g) Regular cleaning/disinfection of personal office premises,
workplaces, work stations;
h) Reduced physical movement within and across areas and
settings;
i) Restricted non-essential activities and travel;
j) Avoidance of unnecessary mass gatherings;
k) Self-monitoring of symptoms;
l) Submission to COVID-19 testing and voluntary disclosure of
results thereof;
m) Close contact tracing; and
n) Self-isolation or self-quarantine
6) All PNP offices and units shall implement revised deployment of

personnel or draft new rotational work schedule schemes that will
ensure physical distancing.
7) Further, the curriculum, modules, and subjects in all PNP

specialized trainings and competency courses shall be
revised to minimize the need for classroom set up that
requires physical attendance and, instead, maximize the use of
online communication as a medium of instruction, such as
“webinars”.

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8) All PNP offices and units shall reconfigure their workplaces,
work stations, public spaces and common areas to ensure
that the prescribed physical distancing of at least one meter is
observed. For this purpose, engineering interventions,
architectural modifications, or design controls may be installed, as
deemed appropriate.
9) For mobility assets, all PNP offices and units shall prescribe
new seat allocation for the different land transportation
vehicles, watercrafts, and aircrafts, observing passenger spaces
that allows physical distancing.
10) During state of calamity and with the existence of a national public
health emergency, the PNP shall endeavor to uphold right-based
approaches in the performance of its evolving police mandates;
public safety services; and the law enforcement functions of crime
prevention/suppression and crime solution.
11) The capability enhancement of the Health Service (HS) shall be

given utmost priority with emphasis on the:
a) Immediate acquisition of essential HS equipment such as, but

not limited to, ambulances, mobile clinics, RT-PCR test
machines, and respirators; and
b) Immediate construction of relevant infrastructure projects such

as, but not limited to, upgraded Level 1 Regional HS Hospitals;
appropriate medical facilities; multi-purpose dormitory-type
buildings to serve as barracks, quarantine facility or isolation or
evacuation areas; testing laboratories.
b. Specific Guidelines:
1) To ensure optimal utilization of financial and logistical resources,

PNP offices and units shall realign their respective expenditure
priorities for FY 2020 with the end view of continuously supporting
effective police operations and administration while, at the same
time, ensuring attainment of COVID-19 mitigation and suppression
objectives under a “new normal” situation.
2) In effecting realignment of expenditure priorities for FY 2020, PNP

offices and units shall abide by the economy measures set forth by
DBM, especially the policies on discontinuance of specific activities.
3) Adjustments in the Annual Operating Plans and Budget (AOPB)

shall be made to support the immediate realignment of expenditure
priorities for FY 2020. All adjusted AOPB shall be consolidated to
serve as b in the allocation of available financial resources for FY
2020.
Page 10
4) Over and above their existing P/A/Ps, all PNP offices and units shall
determine the necessary P/A/Ps that are essential in order to
comply with the PNP minimum health standards prescribed in this
Circular. The acquisition of necessary logistical requirements, such
as goods and infrastructure projects that have reference to
compliance with PNP minimum health standards shall be prioritized
in terms of planning, budgeting, procurement, and implementation.
5) Until such time that a specific medication or treatment to cure

COVID-19 is discovered or a vaccine is developed, all budget
proposals for FY 2021 and the succeeding years shall be
formulated to support police operations and administration, that
takes into consideration the peculiarities of the “new normal”
situation.
6) PNP offices and units shall endeavor to integrate the maximum

utilization of ICT in their respective P/A/Ps.
7) Notwithstanding the current COVID-19 pandemic situation, and the

need for the PNP to manage its effects and address its impact, the
effective and efficient performance of PNP mandates; delivery of
public safety services; and the law enforcement functions of crime
prevention/suppression and crime solution shall remain to be the
top priority of all PNP offices and units.
8) The PNP procurement process shall be conducted in accordance

with the latest policy guidance issued for all government
procurements.
c. Responsibilities:
1) Directorate for Logistics (DL)
a) In coordination with the D-Staffs, PROs, and NSUs, evaluate the

logistical requirements identified by PNP offices and units, for
immediate procurement, to adjust with the “new normal” set up
and spearhead judicious planning for the procurement thereof;
b) Reformulate the PNP Capability Enhancement Program, to

include provisions for identified logistical requirements under the
“new normal” set up, that will form part of PNP budget
proposals;
c) In conducting the PNP procurement process:
i. Facilitate the utilization of the PS-DBM virtual store wherein

online ordering of common-use supplies and equipment
(CSE) can be made, instead of personally appearing before
the PS-DBM; and

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ii. Whenever practicable, implement the use of ICT during the
stages of Pre-Procurement Conference and Pre-Bid
Conference, through video conferencing;
d) Coordinate with the GPPB for the issuance of:
i. A policy that will allow acceptance of Bidding Documents

via electronic means during the Submission and Opening of
Bids stage; of the PNP procurement process; and
ii. A policy that will allow “minimal physical contact”

transactions or virtual activities during the Post
Qualification, Pre-Delivery Inspection, and Inspection and
Acceptance Testing stages;
e) In coordination with the Directorate for Information and

Communication Technology Management (DICTM), reprioritize
logistical requirements to address increased demand for ICT
capability, internet connectivity, and use of electronic devices
and digital equipment;
f) In coordination with the Engineering Service (ES), oversee the

design, planning, procurement, and construction of:
i. A multi-purpose dormitory-type building in each of the PROs

to serve as barracks, quarantine facility, or isolation or
evacuation area; and
ii. An RT-PCR testing laboratory, each for Luzon, Visayas and

Mindanao;
g) In coordination with the ES and HS, oversee the design,

planning, and procurement of infrastructure projects to upgrade
Regional HS Hospitals into Level 1 Hospitals;
h) Implement the use of the PNP LDIMS to ensure a reliable unified

inventory of all PNP logistical resources, capable of tracking,
monitoring, and evaluating the status thereof;
i) Review existing logistics cycle, adopt procedural interventions;

and introduce necessary modifications or adjustments in
logistical policies, standards, processes, and activities, as
appropriate in view of the “new normal” situation; and
j) Perform other tasks, as directed.

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2) Directorate for Comptrollership (DC)
a) Provide initial response funds to support identified P/A/Ps that

are essential in order to comply with the PNP minimum health
standards, prescribed in this Circular, under a “new normal” set
up;
b) Facilitate realignment of funds for acquisition of necessary

logistical requirements identified by PNP offices and units, such
as:
i. Goods, such as but not limited to PPEs, to include facial

masks, hand gloves, hazmat suits, face shields, goggles,
hair caps, and shoe cover; essential nutrition support and
medicines; body temperature scanning devices; basic
hygiene and hand washing items, cleaning/disinfecting
materials including disinfectant shoe mats; RT – PCR test
kits for COVID-19; and
ii. Infrastructure projects, that have reference to compliance

with PNP minimum health standards prescribed in this
Circular and other non-pharmaceutical interventions;
c) Facilitate the immediate realignment of expenditure priorities for

FY 2020 in accordance with DBM economy measures and
policies on discontinuance of specific activities;
d) In coordination with concerned PNP offices and units, prepare

Special Budget Requests necessary to support additional duties
and responsibilities delegated to the PNP, in connection with the
prevailing state of national public health emergency;
e) Supervise PNP offices and units in formulating budget proposals

for FY 2021 and the succeeding years to support police
operations and administration that takes into consideration the
peculiarities of the “new normal” situation;
f) In coordination with the Information Technology Management

System (ITMS) and the Finance Service (FS), develop a Digital
Financial System that is synchronized with established PNP
budget and finance cycles and oversee implementation of such
system;
g) Formulate or revise existing fiscal policies and directives on

budget execution wherein the utilization of appropriate ICT can
be maximized;

Page 13
h) Review, revise, and develop plans and policies for effective
internal audit and control standards under a “new normal’ set
up;
i) Perform internal audit functions, evaluate operations

performance and management controls, and ensure continued
PNP compliance with laws on budget, regular audit and
accounting rules and regulations, budget accountability
measures, code of conduct and ethical standards; and
established contractual obligations, under a “new normal” set
up;
j) Review existing budget cycle, adopt procedural interventions;

and introduce necessary modifications or adjustments in budget
and finance policies, standards, processes, and activities, as
appropriate in view of the “new normal” situation; and
k) Perform other tasks, as directed.
3) Directorate for Research and Development (DRD)
a) Formulate specifications for:
i. new HS equipment identified as necessary for COVID-19

mitigation and suppression;
ii. new police equipment identified as necessary for the

continued effective and efficient police operations and
administration under the “new normal” situation, with
emphasis on ICT equipment such as, but not limited to,
closed-circuit television (CCTV); unmanned aerial vehicles
(UAV) and drones; QR code scanning and reading,
videoconferencing, Geographic Information System (GIS)
technology; and innovative law enforcement tools and
devices capable of virtual patrol, computer-aided dispatch,
artificial intelligence, facial recognition, license-plate reading,
mobile phone tracking, smart computing and informatics,
and crime-mapping, among others;
iii. new equipment identified as essential in order to comply with

the PNP minimum health standards prescribed in this
Circular;
iv. new non-lethal weapons such as, but not limited to, batons;
pepper spray; tasers; and all other police equipment aimed
at upholding right-based approaches in the performance of
its evolving police mandates; public safety services; and the
law enforcement functions of crime prevention/suppression
and crime solution.

Page 14
b) Present prescribed minimum standards before the National
Police Commission (NAPOLCOM) for approval
c) Review, revise, and reformulate test parameters wherein the

utilization of appropriate ICT can be maximized;
d) Review, revise, and reformulate test and evaluation procedures

of procured goods, scheduled for delivery, inspection, and
acceptance;
e) Implement the integration and utilization of ICT in the conduct

and management of interactive online activities such as, but not
limited to, product demonstration; submission of suppliers’
documentary requirements for accreditation; and conduct of
surveys among PNP personnel; and
f) Perform other tasks, as directed.
4) Directorate for Operations (DO)
a) Study the use of non-lethal weapons and other police

equipment in the conduct of police operations; delivery of public
safety services; and the law enforcement functions of crime
prevention/suppression and crime solution and in the
performance of evolving PNP mandates, under a “new normal”
set up;
b) When warranted, introduce corresponding revisions to the PNP

Police Operational Procedures (POP) accordingly; and
c) Perform other tasks, as directed.
5) Finance Service (FS)
a) Consistent with applicable laws on budget execution and budget

accountability and general auditing and accounting rules and
regulations, enhance and sustain the implementation of the
Payroll Management System with Salary Deduction and Loan
Information System (SDLIS), as well as the Pension Deduction
and Loan Information System (PDLIS);
b) In coordination with the ITMS and other allied offices/agencies,

develop the Digital Financial System in the collection and
disbursement of funds, with the following features and
capabilities:
i. Utilization of online collection of revenues;

Page 15
ii. Acceptance of electronic modes of payment of regulatory
fees using CLiQQ (digital wallet) application payment facility
of 7-Eleven, GCash, and other similar applications adopted
by freelance payment portals such as PayMaya and PayPal;
iii. Adoption of bank fund transfer schemes for contactless
processing of payment of fees;
iv. Utilization of online disbursement of funds through the List of

Due and Demandable Accounts Payable (LDDAP) – ADAs;
v. Direct payment scheme, via bank debit system, through

issuance of Advice to Debit Account (ADA);
c) Adoption of online banking facilities of the Land Bank of the

Philippines (LBP) such as fund transfer, electronic payment
portal, and the iAccess banking channel; and
d) Perform other tasks, as directed.
6) Engineering Service (ES)
a) In coordination with the PROs, identify available PNP lots or

suitable location in the regions for the construction of multi-
purpose dormitory-type buildings that may serve as barracks,
quarantine facility, or isolation or evacuation areas;
b) In coordination with HS, provide appropriate engineering plans

and designs for upgraded Level 1 Regional HS Hospitals and
other appropriate medical facilities such as barracks, quarantine
facilities, isolation or evacuation areas, or testing laboratories to
house RT-PCR test machines;
c) To facilitate resumption of planned infrastructure projects prior

to the COVID-19 pandemic, review, revise, and update
engineering plans and designs for all standard police station
buildings and other PNP structures, taking into consideration the
“new normal” situation;
d) Coordinate with the Department of Public Works and Highways

(DPWH) to seek approval on the new engineering plans and
designs for PNP buildings and structures, in view of the “new
normal” set up; and
e) Perform other tasks, as directed.
7) Health Service (HS)
a) Prepare an HS Capability Enhancement Program, with projects,

activities, and budget estimates for the acquisition of essential

Page 16
HS equipment and construction of relevant infrastructure
projects; to enhance the PNP health care system;
b) Coordinate with ES in the drafting of appropriate engineering

plans and designs for upgraded Level 1 Regional HS Hospitals
and other appropriate medical facilities such as barracks,
quarantine facilities, isolation or evacuation areas, and testing
laboratories;
c) Provide technical assistance and support to the Directorate for
Research and Development in the formulation of specifications
for HS equipment identified as necessary for COVID-19
mitigation and suppression; and
8) Logistics Support Service (LSS)
a) Provide transportation requirements and other appropriate

support in the timely distribution of logistical resources to PNP
offices and units;
b) Utilize the PNP LDIMS in tracking, monitoring, and evaluating

the status distributed logistical resources;
c) Draft transportation protocols that include prescribed seat

allocations in all PNP mobility assets that observe passenger
spaces and allows physical distancing and regular sanitation
and disinfecting procedures;
d) Whenever practicable, utilize ICT in the different stages of the

PNP procurement process;
e) Maximize utilization of the PS-DBM virtual store for the

procurement of CSE; and
f) Perform other tasks, as directed.
9) PROs
a) Review existing P/A/Ps and identify respective expenditure

priorities for FY 2020, for realignment, in accordance with this
Circular;
b) Adjust respective AOPB to support the immediate realignment

of expenditure priorities for FY 2020;
c) Review, revise, modify existing P/A/Ps, as may be necessary, to

continuously support effective and efficient police operations

Page 17
and administration in the regions, in view of the “new normal”
situation;
d) Determine additional P/A/Ps that are essential in order to

comply with the PNP minimum health standards prescribed in
this Circular;
e) Whenever practicable, utilize ICT in the different stages of the

PNP procurement process;
f) Maximize utilization of the PS-DBM virtual store for the
procurement of CSE; and
g) Submit to DL results of operational needs assessment that

identify necessary logistical requirements, both goods and
infrastructure projects, to comply with PNP minimum health
standards, observe non-pharmaceutical interventions, and meet
sanitation and disinfecting standards;
f) Submit to DL and ES a report on available PNP lots or suitable

locations in their respective regions for construction of multi-
purpose dormitory-type buildings that may serve as barracks,
quarantine facility, or isolation or evacuation areas;
h) In localities already placed under GCQ, resume implementation

of pending infrastructure projects, in coordination with ES and
subject to final coordination with the winning bidder and the
concerned local government unit; and
i) Perform other tasks, as directed.
10) NSUs
a) Review existing P/A/Ps and identify respective expenditure

priorities for FY 2020, for realignment, in accordance with this
Circular;
b) Adjust respective AOPB to support the immediate realignment

of expenditure priorities for FY 2020;
c) Review, revise, modify existing P/A/Ps, as may be necessary,

to continuously support effective and efficient police operations
and administration at the National Headquarters and regional
levels, in view of the “new normal” situation;
d) Determine additional P/A/Ps that are essential in order to

comply with the PNP minimum health standards prescribed in
this Circular;

Page 18
e) For NSUs with Bids and Awards Committees, utilize ICT in the
different stages of the PNP procurement process and maximize
utilization of the PS-DBM virtual store for the procurement of
CSE, whenever practicable;
f) Submit to DL results of operational needs assessment that
identify necessary logistical requirements, both goods and
infrastructure projects, to comply with PNP minimum health
standards, observe non-pharmaceutical interventions, and
meet sanitation and disinfecting standards; and
g) Perform other tasks, as directed.
7. PENALTY CLAUSE:
Non-compliance with or violation of the provisions of this Circular may be a

ground for the filing of appropriate civil cases; criminal complaints under the Revised
Penal Code and other penal statutes; or administrative charges under NAPOLCOM
MC 2016-002 or the 2017 Revised Rules on Administrative Cases in the Civil
Service (RRACCS), as evidence warrants.
8. REPEALING CLAUSE:
All provisions of existing circulars and other issuances inconsistent with

this Circular are hereby deemed repealed or modified accordingly.
10. EFFECTIVITY
This Circular shall take effect after 15 days from filing of a copy at the
University of the Philippines Law Center in consonance with Section 4, Chapter 2,
Book VII of Executive Order No. 292, otherwise known as “The Revised
Administrative Code of 1987”, as amended.

Police General
Chief, PNP
Distribution:
D-Staff
P-Staff
RD, PROs
D, NSUs
IG, IAS
Copy Furnished:
Command Group

Page 19
SUBJECT: Revised IMPLAN re Logistical Management on Covid-19

Response
TO : See Distribution
DATE : April 1, 2020
I. REFERENCES:
a. TDCA Memorandum dated March 30, 2020 with Subject: Admin

Support to Covid-19 Operations Task Force;
b. DL IMPLAN re Logistical Management on Covid-19 Response;
c. Memorandum from TACDS dated March 23, 2020 with Subject:
CPNP’s Guidance re COVID-19 Response; and
d. Memorandum from TDCO dated March 19, 2020 with Subject:
Operational Guidelines on the PNP-AFP-PCG-BFP Joint Implementing
Directive.
II. SITUATION:
The Philippines, like other countries around the world is facing the global
health crisis brought about by the Coronavirus Disease 2019 (COVID-19). To
prevent and/or contain the spread of COVID-19 in the country, a whole government
approach is implemented and every citizen’s cooperation is vital.
The immediate implementation of the Community Quarantine that

eventually turned into an Enhanced Community Quarantine (ECQ) put the PNP into
the frontlines, manning entrance and exit points of communities together with other
concerned government agencies.
To guide all PNP personnel in the implementation of the ECQ, the PNP
issued the Operational Guidelines on the PNP-AFP-PCG-BFP Joint Implementing
Directives which provides the policies and guidelines in the performance of the
respective mandates of all concerned in the maintenance of peace and order and
enforcement of laws.
Hence, this Implementation Plan (IMPLAN) is drafted for the management

of logistical support to PNP personnel deployed in the frontlines.
Revised IMPLAN re Logistical Management on COVID-19 Response

Page 20
III. MISSION:
This IMPLAN aims to ensure that the logistical requirements of the

ongoing COVID-19 Response Operations is effectively addressed and sustained
even to an extended period of time. This includes providing logistical equipment to all
deployed PNP personnel and tasked offices/units.
IV. EXECUTION:
A. Concept of Operations:
1. The Director for Logistics as a member of the Admin Support to

Covid-19 Operations Task Force(ASCOTF) and designated as the
Commander of the Task Group Logistical Support shall create the
following Sub-Task Groups:
a. Transportation Sub-Task Group:
1) Provide transportation to deployed personnel and other

transportation requirement of tasked units in coordination
with the Transportation Management Division (TMD) of the
Logistics Support Service (LSS);
2) Ensure availability of vehicles for the distribution of logistical

equipment/supplies in coordination with the Personal
Protective Equipment (PPE) Sub-Task Group;
3) Monitor and ensure the compliance of Sub-Task Group

Members and submission of reports thereof; and
4) Perform other tasks as necessary.
b. Personal Protective Equipment (PPE) Sub-Task Group:
1) Manage the procurement of Personal Protective Equipment

(PPEs) and other equipment and supplies such as tents,
portalets, checkpoint signages, food, water, etc; in
coordination with the Task Group Finance;
2) Coordinate with the Task Group Finance in the procurement

of mission essential equipment needed by the tasked
units/offices;
3) Determine the number of deployed personnel and

Quarantine Control Points (QCPs) for the provision of PPEs
and other logistical requirements in coordination with the
Directorate for Operations (DO) and Health Service (HS);

Page 21
4) Ensure provision of portalets, tents, checkpoint signages and
other necessary equipment at the QCPs;
5) Manage and ensure that supplies will sustain police

operations even to an extended period of time;
c. Resting Sites/Facilities Sub-Task Group:
1) Identify and ensure availability of temporary shelters for

deployed PNP personnel preferably near the areas of
deployment and ensure that basic services like water and
electricity are provided;
2) Identify and ensure availability of separate shower area for

male and female in the temporary shelters being provided to
the deployed PNP personnel;
3) Identify areas to be converted to quarantine areas for PUIs in

coordination with HSS, HS and ES;

d. Decontamination Facilities Sub-Task Group:
1) Identify and ensure availability of decontamination areas for

all camps and building entrances to ensure that all persons
(PNP Personnel or Civilian) entering the building premises
are decontaminated prior entry to their respective offices and
same shall be provided to the QCPs to ensure that the
deployed personnel had been decontaminated prior return to
their respective families ;

2. The Directorate for Logistics (DL) shall also create a Donation

Team that shall manage (receive and distribute) donations (food
and non-food) from NGOs and private individuals. The Team shall
also be responsible in the proper accounting of all donations.

Page 22
3. The DL shall coordinate with all Police Regional Offices (PROs) thru
the Office of the Regional Logistics Research Development
Division (ORLRDD) for the procurement and distribution of the
needed PPEs of their deployed personnel manning Quarantine
Control Points (QCPs), as well as their respective Quick Reaction
Teams (QRTs) and Chemical, Biological, Radio Nuclear Explosive
(CBRNE) Teams.
B. Tasks:
1. The Director for Logistics

a. Act as Commander, Task Group Logistical Support;
b. Act as the over-all supervisor in the implementation of this
IMPLAN;
c. Designate the C, LRMD as a member of the Task Group
Finance;
d. Designate the AC, BACSD to be part of the PNP Red Team;
e. Designate AC, LPPD to be part of the Joint Secretariat;
f. Designate the Admin Officer as the Contact Tracing Officer of
DL and as a member of Sub-Task Group Deployment; and
g. Perform other tasks as directed.
2. The Deputy Director for Logistics

a. Assist the Task Group Logistical Support Commander in the
implementation of this IMPLAN; and
b. Perform other tasks as directed.
3. Executive Officer, DL
a. Supervise all DL Divisions and Sub-Task Groups in the
implementation of this IMPLAN; and
4. Chief, Logistics Resource Management Division (LRMD)

a. Designated as a member of the Task Group Finance; and
c. Perform other tasks as directed.
5. Chief, Supply Management Division (SMD)

a. Designate the C, MAMS, SMD as the Commander of the
Transportation Sub-Task Group;
b. Designate the C, GSS, SMD as the Commander for PPE Sub-
Task Group;
c. Supervise and closely monitor the activities of the
Transportation Sub-Task Group and the PPE Sub-Task Group
and ensure that PPEs and other logistical requirements of
deployed personnel are acted upon accordingly;
d. Supervise the proper accounting of all procured PPEs, donated
food, and non-food items for future references; and
e. Perform other tasks as directed.

Page 23
6. Chief, Infrastructure Management Division (IFMD)
a. Designate the AC, IFMD as the Commander of the Resting
Sites/Facilities Sub-Task-Group;
b. Supervise and closely monitor the activities of the Resting
Sites/Facilities Sub-Task-Group; and
7. Chief, Logistics Plans and Programs Division (LPPD)

a. Support the implementation of this IMPLAN; and
8. Chief, Real Estate Management Division (REMD);

a. Designate AC, REMD as the Commander of the
Decontamination Facilities Sub-Task Group;
b. Supervise and closely monitor the activities of the
Decontamination Facilities Sub-Task Group; and
9. Chief, Bids and Awards Committee Secretariat Division

(BACSD)
10. Administrative Officer

a. Issue appropriate orders for DL personnel who shall compose
the Sub-Task Groups on Transportation, PPE, Resting
Sites/Facilities and Decontamination Facilities and other
concerned personnel tasked for the implementation of this
IMPLAN; and
11. D, LSS
a. Submit to TDL (Attn: C, Admin Section) list of LSS personnel
(with contact numbers) designated as members of the Sub-Task
Groups on Transportation, Resting Sites/Facilities and
Decontamination Facilities;
b. Direct subject personnel to report to the Sub-Task Group
Commanders;
12. D, ES
a. Submit to TDL (Attn: C, Admin Section) list of ES personnel
(with contact numbers) designated as members of the Sub-Task
Groups on Resting Sites/Facilities and Decontamination
Facilities;
b. Direct subject personnel to report to the Sub-Task Group
Commanders;

Page 24
13. D, HSS
a. Assist all Sub-Task Groups in providing the logistical
requirements in Camp Crame; and
14. Police Regional Offices (Attn: C, RLRDD)

a. Activate your respective Task Groups and adopt the concept of
operations of this Directorate;
b. Submit to this Directorate (Attn: C,SMD) the updated status of
procured and donated PPEs and other essential logistical
requirement following the attached formats;
c. Submit to this Directorate (Attn: C, IFMD) the identified areas to
be converted to quarantine areas for PUIs in coordination with
RHSD, RHS, and REU; and
d. Perform other tasks as directed.
V. COORDINATING INSTRUCTIONS:
Vertical and lateral coordination is highly encouraged.
VI. EFFECTIVITY:
This Implementing Plan shall take effect upon approval.
EDWIN C ROQUE
Annexes:
Format on Updated Status of PPEs and Other Essential Equipment – Annex “A”
Format on Donated Food and Non-Food Supplies – Annex “B”
Distribution:
C, SMD
C, LRMD
C, LPPD
C, IFMD
C, REMD
C, BACSD
C, Admin Section
D, LSS
D, ES
D, HSS
RD, PROs (Attn: C, RLRDD)
Copy furnished:
DL Command Group

Page 25
Page 26
Page 27
SUBJECT: IMPLAN re Logistical Management On Covid-19 Response
DATE : March 25, 2020
I. REFERENCES:
a. Memorandum from TACDS dated March 23, 2020 with Subject: CPNP’s
Guidance re COVID-19 Response; and
b. Memorandum from TDCO dated March 19, 2020 with Subject: Operational
Guidelines on the PNP-AFP-PCG-BFP Joint Implementing Directive.
II. SITUATION:
The Philippines, like other countries around the world is facing the global
health crisis brought about by the Coronavirus Disease 2019 (COVID-19). To
prevent and/or contain the spread of COVID-19 in the country, a whole government
approach is implemented and every citizen’s cooperation is vital.
The immediate implementation of the Community Quarantine that

eventually turned into an Enhanced Community Quarantine (ECQ) put the PNP into
the frontlines, manning entrance and exit points of communities together with other
concerned government agencies.
To guide all PNP personnel in the implementation of the ECQ, the PNP
issued the Operational Guidelines on the PNP-AFP-PCG-BFP Joint Implementing
Directives which provides the policies and guidelines in the performance of the
respective mandates of all concerned in the maintenance of peace and order and
enforcement of laws.
Hence, this Implementation Plan (IMPLAN) is drafted for the management

of logistical support to PNP personnel deployed in the frontlines.
III. MISSION:
This IMPLAN aims to ensure that the logistical requirements of the

ongoing COVID-19 Response Operations is effectively addressed and sustained
even to an extended period of time. This includes providing logistical equipment to all
deployed PNP personnel and tasked offices/units.
IMPLAN re Logistical Management on COVID-19 Response

Page 28
IV. EXECUTION:
A. Concept of Operations:
1. The Directorate for Logistics (DL) will activate its Forward Logistics Team
(FLT) to perform the following logistical activities:
a. Market Survey, Procurement and Distribution Team – In coordination

with the Directorate for Comptrollership (DC), shall manage the
procurement of Personal Protective Equipment (PPEs) and other
equipment and supplies such as tents, portalets, checkpoint signages,
food, water, etc. In coordination with the Directorate for Operations
(DO), the FLT shall identify and account deployed personnel and
Quarantine Control Points (QCPs) for the provision of PPEs and other
logistical requirements;
b. Transportation Team – In coordination with the Transportation

Management Division (TMD), shall provide transportation to deployed
personnel and other transportation requirement of tasked units;
c. Donation Team – shall receive and properly account donations (food

and non-food); and
d. Staff Team – shall be utilized as Red Team to ensure close

coordination with PNP Units and Offices, as well as identify/address
the logistical requirements on a day to day basis.
2. The DL shall coordinate with all Police Regional Offices (PROs) thru the
Office of the Regional Logistics Research Development Division
(ORLRDD) for the procurement and distribution of the needed PPEs of
their deployed personnel manning Quarantine Control Points (QCPs), as
well as their respective Quick Reaction Team (QRT) and Chemical,
Biological, Radio Nuclear Explosive (CBRNE) Team.
3. To accept all food and non-food donations and distribute the same as to
the needed requirement of the requesting units/offices.
B. Tasks:
1. Executive Officer, DL
a. Act as over-all supervisor in the implementation of this IMPLAN;
b. Direct all concerned Divisions to execute their tasks upon

activation of this IMPLAN; and

Page 29
2. Logistics Resource Management Division (LRMD)
a. Coordinate with the DC in the procurement of mission essential

equipment needed by the tasked units/offices;
b. Ensure that needed equipment shall be sufficient until the

deactivation of this IMPLAN; and
3. Supply Management Division
a. Implement the logistical management plan in coordination with

LRMD and the DO, the Directorate in-charge in the disposition
and deployment of troops;
b. Closely monitor the activities of the Forward Logistics Team and

ensure that PPEs and other logistical requirements of deployed
personnel are acted upon accordingly;
c. Dispatch vehicles in coordination with TMD, LSS during

deployment of troops and distribution of logistical
equipment/supplies;
d. Ensure provision of portalets, tents, checkpoint signages and

other necessary equipment;
e. Manage and ensure that supplies will sustain police operations

even to an extended period of time;
f. Properly account all procured PPEs, donated food, and non-

food items for future references; and
g. Perform other tasks as directed.
4. Infrastructure Management Division
a. Identify and ensure availability of temporary shelters for

deployed PNP personnel preferably near the areas of
deployment and ensure that basic services like water and
electricity are provided;
b. Identify and ensure availability of decontamination areas for all

camps and building entrances to ensure that all person (PNP
Personnel or Civilian) entering the building premises are
decontaminated prior entry of their respective offices and same
shall be provided to the QCPs to ensure that the deployed
personnel had been decontaminated prior return to their
respective families;

Page 30
c. Identify and ensure availability of separate shower area for male
and female in the temporary shelters being provided to the
deployed PNP personnel;
d. Identify areas to be converted to quarantine areas for PUIs in

coordination with HSS, HS and ES; and
e. Perform other tasks as directed.
5. Logistics Plans and Programs Division (LPPD), Real Estate

Management Division, and Bids and Awards Committee
Secretariat Division (BACSD)
6. Administrative Officer
a. Issue appropriate order for DL personnel who shall compose

and be deployed as Forward Logistics Team; and
7. Police Regional Offices (Attn: C, RLRDD)
a. Activate your respective Regional Forward Logistics Team and

adopt the concept of operations of this Directorate;
b. Submit to this Directorate (Attn: C,SMD) the updated status of

procured and donated PPEs and other essential logistical
requirement following the attached formats;
c. Submit to this Directorate (Attn: C, IFMD) the identified areas to

be converted to quarantine areas for PUIs in coordination with
RHSD, RHS, and REU; and
d. Perform other tasks as directed.
V. COORDINATING INSTRUCTIONS:
Vertical and lateral coordination is highly encouraged.

Page 31
VI. EFFECTIVITY:
This Implementing Plan shall take effect upon approval.
EDWIN C ROQUE
Attachments:
a. Format on Updated Status of PPEs and other essential equipment
b. Format on Donated Food and Non-Food supplies
Distribution:
C, SMD
C, LRMD
C, LPPD
C, IFMD
C, REMD
C, BACSD
ADMO
RD, PROs (Attn: C, RLRDD)
Copy furnished:
DL Command Group

Page 32
Page 33
Page 34
LPPD-2019-04-16-352
MEMORANDUM
FOR : CPNP
THRU : TDCA ______sgd________
TDCO ______sgd ________
TCDS ______sgd ________
FROM : TDL
SUBJECT : Implementing Directive in the Strengthening of the

Engineering Service
DATE : July 10, 2019
1. References:
a. TADPL Memorandum dated January 29, 2019 with Subject:
Strengthening of the Engineering Service (Tab “A”);
b. General Orders Number DPL-18-10 titled: “Strengthening of Unit

(Amending NHQ-PNP General Orders No. 14-09 dated July 9, 2015)
(Tab “B”);
10.5
c. NAPOLCOM Resolution No. 2019-049 titled: “Approving the

Strengthening of the PNP Engineering Service (ES) through the
Activation of Seventeen (17) Regional Engineering Units (REUs)”
dated January 16, 2019 (Tab “C”).
2. This pertains to the strengthening of the Engineering Service through the

activation of the 17 REUs in order to enhance its capability in managing real estate
properties nationwide.
3. Pursuant to General Orders Number DPL-18-10, this Directorate

conducted meetings with concerned personnel from the Engineering Service and
formulated a directive for the implementation of the said orders.
4. In this regard, respectfully request approval of the attached Memorandum

for the purpose.
EDWIN C ROQUE
Implementing Directive – Strengthening of ES

Page 35
LPPD-2019-07-10-573
MEMORANDUM
TO : D, ES
FROM : TDL
SUBJECT : Implementing Directive in the Strengthening of the

Engineering Service
DATE : August 7, 2019
1. References:
a. TADPL Memorandum dated January 29, 2019 with Subject:
Strengthening of the Engineering Service (Activation of the Regional
Engineering Units);
b. General Orders Number DPL-18-10 titled: “Strengthening of Unit

(Amending NHQ-PNP General Orders No. 14-09 dated July 9, 2015);
and
c. NAPOLCOM Resolution No. 2019-049 titled: “Approving the

Strengthening of the PNP Engineering Service (ES) through the
Activation of Seventeen (17) Regional Engineering Units (REUs)”
dated January 16, 2019.
2. This pertains to the strengthening of the Engineering Service through the

activation of the 17 REUs pursuant to General Orders Number DPL-18-10 and
NAPOLCOM Resolution No. 2019-049.
3. In this regard, in order to implement the said orders, you are hereby
directed to undertake the following:
a. Office Activation and Personnel Assignment/Deployment:
1) Activate the 17 REUs including its three sections;

2) Activate the ES Placement and Promotion Board to immediately
conduct vetting of qualified PCO for the C, REU positions;
3) Submit to this Directorate the names of qualified ES personnel for
assignment to Chief, REU positions;
4) Assign competent PCOs to fill-up the position of Chiefs, REUs in
the 17 REUs including Assistant Chiefs, Section Chiefs and
Assistant Section Chiefs, REUs;

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5) Coordinate with DPRM for immediate reassignment of qualified
PNCOs to ES for further deployment to the 17 REUs;
6) Immediately deactivate the Project Management Division under ES
and implement the transfer of its functions, personnel, records,
equipment, facilities, funds, and other resources which shall be
absorbed and/or transferred to the newly activated Regional
Engineering Units wherever appropriate; and
7) Create the Project Engineer/Inter-Agency Liaison Officer position
under the Infrastructure Division, ES for the management of
infrastructure projects and development plan within Camp Crame,
Quezon City.
b. REU Buildings and Facilities Establishment:
1) Survey the different PRO Camps and identify available lots for
construction of REU buildings and facilities;
2) Submit proposed standards and building specifications for REU
facilities taking into consideration the mandated functions of the 3
Sections namely: Infrastructure Section, Real Estate Property
Section and Sheltering Section; and
3) Formulate and submit to this Directorate the prescribed Table of
Equipment and Allowances for each of the REUs based on staffing
pattern.
c. Delineation of Functions:
1) On Real Estate Property Concerns:

a) For clarity, REUs are tasked to render technical advice and
assistance in the administration of real estate properties in the
PROs;
b) Develop appropriate strategies, in coordination with Regional
Legal Service (RLO) to address all real estate problems peculiar
to the PRO for the land titling/registration with cost estimates;
and
c) Submit land titling/registration strategies, with recommendations
and corresponding cost estimates, to the RD,PRO thru the C,
RLRDD to facilitate implementation.
2) On Infrastructure Concerns:
a) REUs are tasked to render technical advice and assistance in
the administration of infrastructure projects (construction and
repair) in the PROs;
b) Develop appropriate strategies, in coordination with Local
Government Units (LGUs) and other concerned Offices to
address all infrastructure issues and concerns peculiar to the
PRO;
c) Provide technical assistance to C, RLRDD in the planning,
conceptualization and implementation of priority infrastructure
projects for convergence with LGUs, Department of Public
Works and Highways (DPWH) and other agencies within the
PROs;
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3) On Sheltering Concerns:
a) In coordination with the Infrastructure Section, Sheltering Section
will provide technical assistance in the implementation and
administration of personnel quartering programs in the PROs;
and
b) Actively participate in the implementation of welfare special
housing programs in the PROs.
4. For strict compliance.
EDWIN C ROQUE

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MEMORANDUM
FOR : See Distribution
FROM : CPNP
SUBJECT : Adjustment in the Use of PNP Office Space and Passenger

Capacity of PNP Mobility Assets
DATE : May 15, 2020
1. References:
a. Republic Act No. 11469 dated March 23, 2020 entitled: "Bayanihan to
Heal as One Act;” and
b. Presidential Proclamation No 292 s2020, declaring a “State of Calamity

throughout the Country.”
2. This pertains to the adjustments necessary to adopt to the “New Normal”

in compliance to the minimum health standard and sanitation protocols to prevent
further spread of COVID-19.
3. In this regard, the following guidelines in the configuration of workspace

and vehicle space must be observed and enforced at all times in your respective
AORs. Keep in mind that social distancing guidelines are based on at least one-
meter separation of individuals.
a Office/Workspace (Tab “A”)
1) Increase safety measures and ensure that all personnel entering a

building or office are wearing facial mask and are subjected to a
thermal/temperature scan prior to being allowed entry. Install or
post signages, reminders, and other information in key areas to
serve as constant reminders for personnel to practice the
mandatory safety behavior and actions; provide hand washing
facilities or place hand sanitizing dispensers in prominent locations
throughout the workplace;
2) Ensure that physical distancing and/or barriers between individuals

are maintained consistently in the workspace. Safety distance of
at least one meter between individuals must be observed.
Appropriate barriers, markings or decals, signage, access rules
shall be implemented to ensure social distance;
Adjustment in the Use of PNP Office Space and Passenger Capacity of PNP Mobility Assets
Page 39
3) Reconfigure your workspace to add more distance (at least one
meter separation) between personnel, office desk or workstations;
4) Ensure physical distancing in communally shared areas in the

workplace (i.e. pantry, restrooms, conference rooms, etc.);
5) Enhance your environmental cleaning procedures and protocols

with a special attention to high-touch surfaces and object;
6) Discourage physical meetings/ conferences and implement

teleconferencing/online methods of communication. If a physical
meeting is unavoidable, participants should sit at least one meter
from each other in a meeting/conference room;
7) In buildings or offices which have adequate space, consider moving

some personnel to alternative rooms; and
8) For Offices involved in frontline services, implement physical

distancing by placing appropriate barriers between clients and
personnel or between and among clients or other individuals within
the workplace. Provide chairs and avoid letting the clients stand
while waiting. Ensure that seats are arranged following the social
distance of at least one meter.
b Vehicles
1) Social distancing (at least one meter) in PNP vehicles shall be

complied based on the attached configuration (Tab “B”):
a) Not having more than four passengers (including the driver) in
patrol cars;
b) Not more than eight passengers in patrol jeeps;
c) Not more than 50 percent capacity in vans, multi-cabs or pick-

up;
d) Not more than 50 percent capacity for buses and coasters. One
passenger per row each side for buses and coasters and must
not have any standing passengers;
e) Not more than 50 percent capacity in trucks;
f) Not more than 50 percent capacity in boats/watercrafts;
g) Not more than four persons (including pilot) in H125 helicopter.
2) Disinfection shall be administered in the interior of the vehicle after

every completion of a trip, particularly on frequently touched
surfaces that are exposed to the passengers.
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3) All passengers must wear face masks.
4. The above guidelines in the configuration of workspace and vehicle space

is in accordance with the prescribed minimum health standards for the “New Normal”
as follows:
a. Mandatory wearing of masks in public places and workplaces;
b. Mandatory physical and social distancing of at least one meter

between individuals in all public space;
c. Availability of hand washing/sanitizing stations in high-touch areas;
d. Placement of on-site signages and online information materials bearing

reminders to practice and observe health safety measures; and
e. Discouraging physical meetings and implementing of teleconferencing/

online communication.
5. For widest dissemination and strict compliance.

Police General
Distribution:
D-Staff
P-Staff
RD, PROs
D, NSUs
IG, IAS
Copy Furnished:
Command Group
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Chapter 2
SUPPLY MANAGEMENT

Guidelines and Procedures in the Implementation of the PNP
Logistics Data Information and Management System (LDIMS)
June 4, 2020

Rationalized Policies and Streamlined Procedures in the
Issuance of DL Documents for Purposes of Processing
Retirement and Separation Benefits Using the PNP Logistics
Data Information and Management System (LDIMS)
May 15, 2020

Guidelines and Procedures in the Issuance of Basic Assault
Rifle (BAR)
February 12, 2020

Guidelines and Procedures in the Disposition of Tampered
PNP Issued Firearms
December 18, 2019
Supply Management
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June 4, 2020
PNP MEMORANDUM CIRCULAR

NO.: 2020-036
GUIDELINES AND PROCEDURES IN THE IMPLEMENTATION OF THE PNP

LOGISTICS DATA INFORMATION AND MANAGEMENT SYSTEM (LDIMS)
1. REFERENCES:
a. Philippine National Police-Secured, Mobile, Artificial Intelligence-Driven,

Real Time, Technology (PNP-SMART) Policing;
b. Directorate for Logistics (DL) Administrative and Operations Manual;
c. PNP Memorandum Circular (MC) No. 033 dated May 18, 2020 titled:
“Guidelines and Procedures in Ensuring Lot Readiness Prior to Utilization
of PNP Lots and/or Construction of PNP Infrastructure Projects”;
d. PNP MC No. 032 dated May 15, 2020 titled: “Rationalized Policies and
Streamlined Procedures in the Issuance of DL Documents for Purposes of
Processing Retirement and Separation Benefits Using the PNP Logistics
Data Information and Management System (LDIMS)”;
e. PNP MC No. 2020-024 dated March 28, 2020 titled: “Guidelines and
Procedures in the Procurement of PNP Equipment”;
f. PNP MC No. 2020-008 dated February 12, 2020 titled “Guidelines and
Procedures in the Issuance of Basic Assault Rifle (BAR)”;
g. PNP MC No. 2019-069 dated December 18, 2019 titled: “Guidelines and
Procedures in the Disposition of Tampered PNP Issued Firearms”;
h. PNP MC No. 2019-012 dated March 5, 2019 titled: Guidelines and
Procedures in the Disposition of Captured, Confiscated, Surrendered,
Deposited, Abandoned, and Forfeited (CCSDAF) Firearms and
Ammunition”;
i. PNP MC No. 2019-003 dated January 24, 2019 titled: “Revised
Guidelines and Procedures on the Lease of PNP-Owned, Occupied and
Managed Lots, Buildings, and Spaces”;
j. PNP MC No. 2018-033 dated August 22, 2018 titled: “Policy on the
Permanent Issuance of Handgun”;
k. PNP MC No. 2017-017 dated February 21, 2017 titled: “Revised
Guidelines and Procedures in the Disposal of Philippine National Police
Property, Plant and Equipment (PPE) and the Disposition of the Income
Derived Therefrom”;
l. PNP MC 2015-02 titled: “Guidelines on the Issuance, Utilization,
Maintenance, and Proper Disposition of PNP Mobility Asset”;
Guidelines and Procedures in the Implementation of PNP LDIMS

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m. PNP MC No. 2012-008 dated July 23, 2012 titled: “Revised Guidelines
and Policies on Programming of Funds and Implementation of PNP
Infrastructure Projects”;
n. PNP MC No. 2007-10 dated October 04, 2007 titled: “Guidelines in the
Acceptance of Donation of Tangible Goods or Assets in Favor of the
PNP”;
o. PNP MC No. 2002-05 dated March 25, 2002 titled: “Acquisition and
Management of PNP Real Estate Properties and Reservations”;
p. DL Circular No. 002-02 dated February 14, 2002 titled: “Procedures to be
Followed in Requesting for Relief from Property Accountability”; and
q. Letter of Instruction 001/2002 dated March 26, 2002 “BAWI.”
2. RATIONALE:
In the digital age of the 21 st century, police organizations around the world
have pivoted towards “smart” policing, by taking advantage of information and
communications technology (ICT) solutions. The Philippine National Police (PNP),
like most foreign law enforcement agencies, is slowly shifting towards the adoption of
“secured, mobile, artificial-intelligence (AI) driven, real-time” ICT systems in support
of its police administration and operations.
In harmony with the ICT-driven policing initiatives of the PNP, the Directorate
for Logistics (DL) spearheaded the development of the Logistics Data Information
and Management System or LDIMS, wherein the details, documents, and records
pertaining to all PNP equipment and assets – from acquisition to disposal – shall be
integrated.
The PNP LDIMS is a customized web-based application purposely designed

to establish a unified and reliable inventory of all PNP equipment and assets and,
thus, enable DL to continue providing effective and efficient logistical services and
administrative support to the different police offices/units and PNP personnel.
3. SITUATION:
At present, different PNP offices/units maintain separate systems in

collecting, storing, maintaining, and updating data/information on various PNP
equipment and assets. This situation results in multiple fragmented record systems
on all PNP equipment and assets. These disintegrated data/information adversely
affect the capability of DL to effectively and efficiently manage PNP equipment and
assets and, at times, negatively impact on the satisfactory performance of police
operations.
Ideally, an integrated PNP logistics data information system should be

institutionalized as a logistical management tool; implemented at all levels of
command from the National Headquarters down to the police station level; and made
accessible to qualified users, 24 hours a day, 7 days a week.
Hence, this Memorandum Circular is drafted to set forth the guidelines and
procedures in the implementation of the PNP LDIMS.

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4. PURPOSES:
This Circular seeks to:
a. Institutionalize the use of the PNP LDIMS for the systematic collection,
storing, maintenance, and updating of data/information on various PNP
equipment and assets;
b. To provide a computerized/digitized data/information of logistical activities,

procedures, and processes as mandated; and
c. To establish and maintain a unified, reliable, and real-time central

database of comprehensive information on all PNP equipment and assets.
For the purpose of this Circular, the following words and phrases shall be
defined as follows:
a. Assets – refer to physical resources pertaining to real estate, lands,

buildings, facilities, structures, and improvements thereon including all
other fixed and immovable properties.
b. DL Documents – refer to the documents issued by DL to the retiring PNP

personnel, or his/her beneficiary/ies, or those whose service from the PNP
had been severed which could be any of the following:
1) Property Accountability Clearance (PAC) – the DL document

expressly stating that the retiring PNP personnel, or those
posthumously retired or posthumously separated, or the personnel
whose service from the PNP had been severed are cleared from any
property accountability; or
2) Certificate of Property Accountability (CPA) – the DL document

certifying existing property accountability/ies together with the
corresponding money valuation costs to be deducted from the
retirement and separation benefits.
c. Firearm - refers to any handheld or portable weapon, whether a small arm

or light weapon, that expels or is designed to expel a bullet, shot, slug,
missile or any projectile, which is discharged by means of expansive force
of gases from burning gunpowder or other form of combustion or any
similar instrument or implement. RA No. 10591 also considers the barrel,
frame, or receiver a firearm.
d. FOL – refers to Fuel (gasoline/diesel, aviation gas, jetA1), Oil and

Lubricants.

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e. PNP Infrastructure Projects - include the construction, improvement,
rehabilitation, demolition, repair, restoration or maintenance of roads and
bridges, airports, seaports, communication facilities, civil works
components of information technology projects, flood control and drainage
system, water supply system, sanitation, sewerage and solid waste
systems, energy/power and electrification facilities, PNP buildings, school
buildings, hospital buildings, and other related construction projects of the
PNP.
f. PNP Logistical Cycle – refers to the range of logistical activities from

acquisition planning of PNP equipment and assets, procurement process,
warehousing/storage, inventory, distribution/issuance, maintenance,
repair/renovation, and disposal thereof.
g. Logistics Officer – refers to a PNP personnel designated as Chief

Regional Logistics and Development Division (RLRDD); Chief, Logistics
Division and Chief, Logistics Section/Logistics Management Section of
NSUs and other heads of logistics offices/units of the PNP.
h. Mobility Equipment- consists of PNP land vehicles, watercrafts, and

aircrafts.
i. On-stock - refers to the equipment located in the warehouses and/or in

the possession of the Supply Accountable Officers (SAOs) or Responsible
Supply Police Non-Commissioned Officers (RSPNCOs).
j. PAR – refers to the Property Acknowledgement Receipt. It is a document

to prove record on the issuance of PNP equipment by the SAO/RSPNCO
and acknowledgement of the end-user.
k. PNP Equipment – refers to supplies, goods, articles, devices,

machineries, and other movable items, in any form, purchased out of
government funds, or donated by government and non-government
institutions, or acquired through any means, intended to support PNP
administrative and operation functions.
l. LDIMS Users- refer to qualified PNP personnel designated as encoders or

viewers who were given access to the PNP LDIMS.
m. LDIMS Encoder - refers to an LDIMS user who was given encoding

access to the System.
n. LDIMS Viewer – refers to an LDIMS user who was given viewing access
to the System.
o. PNP Logistics Family – refers to all PNP units/personnel performing

logistics functions. For purposes of this MC, assignment at the
Directorate for Logistics (DL); Logistics Support Service (LSS);
Engineering Service (ES); Headquarters Support Service (HSS); Logistics

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Offices of other National Support Units; Police Regional Offices; NCRPO
Districts, its City Police Stations and its Numbered Police Stations;
Regional Mobile Force Battalions (RMFBs), Police Provincial Offices
(PPOs), City Police Offices (CPOs), and its Numbered Police Stations;
Component City Police Stations (CPS) and Municipal Police Stations
(MPS), and all Supply Accountable Officers (SAOs) are considered part of
the PNP logistics family.
p. PTIS – refers to the Property Turn- in Slip. It is a document used for turn-
in of property from end-user/SAO/RSPNCO to receiving unit/
SAO/RSPNCO.
q. PTR – refers to Property Transfer Report. It is a document used when

there are transfer of PNP equipment from one SAO/RSPNCO to another
SAO/RSPNCO.
r. Real Estate - refers to the land and all items attached to the land. It is the
physical, tangible entity, together with all the conditions or improvements
on, above, and below the ground.
s. Supply Directive – refers to a document authorizing the issuance of

supplies to a certain PNP office/unit duly approved by the Director for
Logistics (TDL).
6. GUIDELINES:
a. General Guidelines:
1) The PNP LDIMS shall be the official repository of all logistical
data/information pertaining to PNP equipment and assets.
2) All PNP offices/units shall ensure that the activities, procedures and
processes in their respective logistical cycle shall be integrated in the
automated PNP LDIMS.
3) DL, in coordination with ITMS, shall ensure the continuing

development of appropriate modules and sub-modules in the PNP
LDIMS covering all activities, procedures and processes in the PNP
Logistical Cycle.
4) The Director for Logistics (TDL) shall be the final approving authority
in the designation of PNP personnel as LDIMS Users.
5) All PNP offices/units shall designate their respective LDIMS encoders

responsible in inputting data/information into the PNP LDIMS. For this
purpose, duly designated encoders shall undergo training and regular
re-orientation on the PNP LDIMS.
6) LDIMS viewers shall be given access in accordance with their

positions, duties, and functions within the PNP Logistics Family.

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7) All PNP offices/units shall ensure that all data/information regarding
the status, condition, serviceability and disposition of PNP equipment
and assets shall be encoded in the PNP LDIMS in real-time.
8) To maximize the utilization of the PNP LDIMS, the system shall be

integrated with other PNP data and information systems for purposes
of data sharing, through the use of Application Programming Interface
(API). For purposes of this Circular, the PNP LDIMS shall be
interfaced with the PNP Personnel Accounting and Information
System (PAIS) of the Directorate for Personnel and Records
Management (DPRM) to allow access and real-time verification of
PNP personnel details, as an added feature.
9) All PNP offices/units shall utilize the PNP LDIMS as a management

tool in implementing the different stages of the logistical cycle from
acquisition planning of PNP equipment and assets to its eventual
disposal.
10) All PNP data/information on PNP equipment and assets shall be

stored “on-premise” and through Virtual Private Server (VPS) to
ensure integrity, security, accessibility, and 24/7 availability.
11) Being the official and central database, the PNP LDIMS shall serve as
basis in the issuance of clearance for PNP personnel from all property
accountabilities.
1) The modules and sub-modules that comprise the PNP LDIMS shall
correspond with the PNP Logistical Cycle. For purposes of this
Circular, the modules of the PNP LDIMS are as follows:
a) Procurement Management Module;
b) Supply Management Module;
c) Real Estate, Infrastructure and Facilities Management Module;

and
d) Accountability Clearance Module.
2) The LDIMS Administrator, with the assistance of concerned divisions

of DL, shall ensure functionality, maintenance, and reliability of the
PNP LDIMS, its modules, and sub-modules.
3) An LDIMS Administration Team may be created to assist the LDIMS

Administrator in system upgrading, revision, modification, risk
mitigation and response, and other technical aspects of system
administration, database administration, and network administration.

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4) To ensure proper utilization of the PNP LDIMS, a manual for LDIMS
Users shall be developed, issued, and regularly updated containing
the step-by-step procedures to be followed by LDIMS viewers in
accessing the System and by LDIMS encoders in inputting
data/information on PNP equipment and assets as well as in
uploading documents.
5) Duly designated LDIMS encoders shall ensure all data/information

on PNP equipment and assets inputted in the PNP LDIMS shall be
official, accurate, and updated.
6) PNP offices/units shall secure approval of DL for any correction,

modification, or deletion of entries inputted in the PNP LDIMS.
7) It shall be the responsibility of the LDIMS Administrator to set the

extent of and limitation on the utilization of and access to the PNP
LDIMS by PNP users. PNP offices/units shall secure approval of DL
for changes in the extent of and limitation on the utilization of and
access to the PNP LDIMS.
8) For selected fields in the PNP LDIMS that require attachment, the
corresponding appropriate documents, which should be official and
authorized, shall be uploaded.
9) PNP users shall be bound by existing PNP Document Security

policies. PNP offices/units shall adhere to applicable laws, rules, and
regulations on data privacy and access to public information.
10) The Logistics Officers, as defined in this Circular, shall be primarily in

charge of the smooth implementation of this Circular in their
respective offices/units and areas of responsibilities especially, in
institutionalizing appropriate security measures; and
11) Upon the effectivity of this Circular, all PNP equipment in Police
offices/units shall be covered by the Supply Directive duly approved
and signed by TDL.
1) TDL:
a) Supervise and monitor the implementation of this Circular;
b) Oversee the management of systems administration, database

administration, and network administration and continuing system
development for the PNP LDIMS;
c) Designate an LDIMS Administrator;

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d) Create an LDIMS Administration Team to assist the LDIMS
Administrator;
e) Approve requests for creation of Technical Support Groups;
f) Issue designation orders for LDIMS users;
g) Approve correction, modification, or deletion of entries inputted in

the PNP LDIMS;
h) Approve changes in the modules and sub-modules in the PNP

LDIMS including requests for inclusion of new modules and sub-
modules;
i) Issue security bulletins on PNP LDIMS;
j) Approve appropriate guidelines and/or directives on the extent

and limitation on the utilization of and access to the PNP LDIMS
by PNP users;
k) Issue supply directives; and
l) Perform other tasks as directed.
2) LDIMS Administrator:
a) Take charge in the management of systems administration,
database administration, and network administration;
b) Register LDIMS users into the PNP LDIMS and provide the user
name and default password;
c) Supervise the conduct of the LDIMS user’s training;
d) Create Technical Support Groups, as may be necessary;
e) Supervise the continuing system development for the PNP

LDIMS;
f) Evaluate requests for revisions, adjustments, corrections,

modifications in the modules or sub-modules, including requests
for inclusion of additional modules or sub-modules in the PNP
LDIMS
g) Oversee the completion of data migration or database integration

from existing record systems into the PNP LDIMS
h) Recommend the schedule of full utilization of PNP LDIMS

modules and sub-modules; and

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i) Perform other tasks, as directed.
3) LDIMS Administration Team:

a) Assist the LDIMS Administrator in system upgrading, revision,
modification, risk mitigation and response, and other technical
aspects of system administration, database administration, and
network administration;
b) Assist the LDIMS Administrator in the registration of LDIMS users;

and
4) Technical Support Groups:

a) Provide training and re-orientation to LDIMS users;
b) Provide technical advice, guidance, instructions, and support to

Logistics Officers, SAOs/RSPNCOs, and PNP offices/units on the
utilization of PNP LDIMS;
c) Develop a manual for LDIMS users; and
5) Logistics Officers:
a) Act as the primary implementing arm of DL in the implementation
of this Circular in their respective PNP offices/units;
b) Ensure the proper and effective utilization of the PNP LDIMS in

their AOR;
c) Ensure that only designated LDIMS users are accessing the

System; and
d) Perform other tasks as directed.
6) Regional Supply Accountable Officers/Provincial/City Supply

Accountable Officers (RSAOs/SAOs)/ Responsible Supply Police
Non-Commissioned Officers (RSPNCO):
a) Act as main implementer of this Circular in their AOR;
b) Recommend designation of LDIMS encoders in their AOR;
c) Supervise and monitor the performance of duties and functions

by LDIMS encoders in their AOR;
d) Ensure that all data/information on PNP equipment and assets

inputted in the PNP LDIMS shall be official, accurate, and
updated;

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e) Ensure that all documents uploaded in the PNP LDIMS are official
and authorized;
f) Ensure that PNP equipment inputted as “on-stock” in the PNP

LDIMS are physically in storage in their AOR; and
g) Perform other tasks as directed.
14) All Heads of PNP Offices/Units:

a) Assist DL in the implementation of this Circular;
b) Provide necessary hardware requirements to fully institutionalize

the PNP LDIMS within their AOR; and
c) Perform other tasks as directed.
7. PROCEDURES:
a. LDIMS ADMINISTRATION:
1) Upon the effectivity of this Circular, all PNP offices/units shall submit
to DL (Attn: LDIMS Administrator) the names of their recommended
LDIMS users, with personal email address and mobile numbers, for
issuance of corresponding designation orders by TDL, either as
LDIMS encoder or LDIMS viewer;
2) Upon issuance of the DL designation orders, the LDIMS

Administrator shall register the LDIMS user into the PNP LDIMS,
notify the LDIMS user, and provide the user name and default
password, through the personal email address and mobile numbers;
3) The LDIMS Administrator shall ensure that all LDIMS users shall
submit their duly accomplished Affidavits of Undertaking to faithfully
perform their duties and responsibilities; safeguard to protect the
PNP LDIMS from accidental, unlawful, or unauthorized usage or
interference, or from hindering of its functioning or availability; and
follow applicable security policies with respect to the processing of
personal information;
4) Subject to the approval of TDL, the LDIMS Administrator may create

Technical Support Groups, to provide training and re-orientation to
LDIMS users as well as to technical advice, guidance, instructions,
and support to Logistics Officers, SAOs/RSPNCOs, and PNP
offices/units on the utilization of PNP LDIMS;
5) The LDIMS Administrator, with the assistance of the LDIMS

Administration Team, shall recommend the regular issuance of
LDIMS security bulletins by TDL;

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6) PNP offices/units shall submit to DL (Attn: LDIMS Administrator) all
requests for revisions, adjustments, corrections, modifications in the
modules or sub-modules, including requests for inclusion of
additional modules or sub-modules in the PNP LDIMS, for
evaluation. For this purpose, the LDIMS Administrator shall be
assisted by the LDIMS Administration Team. TDL shall be the final
approving authority on any changes in the modules and sub-
modules in the PNP LDIMS; and
7) To ensure that the PNP LDIMS shall be the official repository of all
logistical data/information pertaining to PNP equipment and assets,
all PNP offices/units shall submit all data/information in their existing
records system, including documents, for migration or integration
into the PNP LDIMS. The LDIMS Administrator, through LDIMS
Administration Team, shall supervise the completion of data
migration or database integration.
b. DATA/INFORMATION ENCODING AND DOCUMENT UPLOADING:
The following shall be the process flow in inputting data/information

and uploading of documents in the different modules and sub-modules
under the PNP LDIMS:
1) Procurement Management Module:

a) Based on the Project Procurement Management Plan
(PPMP), the designated LDIMS encoder of the Procurement
Management Committee (PMC) Secretariat shall input the
following data/information:
(1) Particulars of the Goods/infrastructure Projects/
Consulting Services to be procured;
(2) Source of fund;
(3) Approved Budget for the Contract; and
(4) Mode of procurement.
b) The corresponding Certification of Availability of Fund and

Approved PMC Resolution with PPMP shall be uploaded, as
required;
c) Based on the PMC Resolution, PPMP and indicative APP,

the Head, BAC Secretariat shall prepare the Annual
Procurement Plan (APP) for Chief, PNP approval and
signature;
d) The designated LDIMS encoder of the BAC Secretariat shall

input the data/information contained in the Chief, PNP-
approved APP and upload the same in the PNP LDIMS;

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e) The designated LDIMS encoder of the BAC Secretariat shall
input the status of the procurement in the PNP LDIMS and
upload the following corresponding appropriate documents:
(1) Pre-Procurement Conference;
(2) Advertisement and/or Posting of the Invitation to Bid;
(3) Pre-Bid Conference;
(4) Abstract of Bids;
(5) Post Qualification;
(6) Notice of Award;
(7) Award of Contract; and
(8) Notice to Proceed.
f) The PD, LSS shall monitor the timeliness of the delivery. The
designated LDIMS encoder of PD, LSS shall input the
following data/information pertaining to the delivery in the
PNP LDIMS and upload the corresponding appropriate
documents:
(1) Approved Purchase Order (PO);
(2) Contract Price;
(3) Due date of delivery;
(4) Details of equipment for delivery;
(5) Name of Supplier;
(6) Requests for Extension of Time to Deliver;
(7) Approved Extension of Time; and
(8) Liquidated Damages Due.
g) Upon delivery, the designated LDIMS encoder of the SMS,

SSDD, LSS/Warehouse shall input the following details of
every delivery in the PNP LDIMS and upload the
corresponding Delivery Receipts:
(1) Actual dates of deliveries;
(2) Details of delivered equipment;
(3) Status of delivery;
(4) Condition of the delivered equipment; and
(5) Serial numbers, in prescribed format, if applicable.
h) The designated LDIMS encoder of CIA Secretariat, or their

counterparts in the PROs, shall input the following details of
inspection and acceptance of the delivered equipment in the
PNP LDIMS:
(1) Date and place of inspection;
(2) Names of inspection team;
(3) Request for functional testing;
(4) Functional testing result;
(5) Evaluation report; and
(6) Approved and/or signed CIA resolution/s.
The corresponding Inspection and Acceptance Report shall

be uploaded in the PNP LDIMS.

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i) Based on the Supply Directive, the SAMD, LSS shall facilitate
the issuance of the corresponding Property Transfer Report
(PTR). The designated LDIMS encoder of SAMD, LSS shall
upload the issued PTR in the PNP LDIMS.
2) Supply Management Module:

a) Based on the approved Supply Directives (SD), the
designated LDIMS encoder of the SMD, DL shall input the
data/information on the PNP equipment covered therein. The
corresponding SD shall be uploaded, as required.
b) Based on the SD, the SAO PNP-Wide shall input the

data/information on the listed PNP equipment; prepare the
corresponding Property Transfer Report (PTR); and upload
appropriate corresponding documents in the PNP LDIMS.
c) Based on the uploaded PTR, the concerned SAOs/RSPNCOs

shall prepare their respective PTR and upload the same in the
PNP LDIMS.
d) Transfer of PNP equipment from one PNP office/unit to

another shall likewise be covered by corresponding PTR and
uploaded to the PNP LDIMS.
e) Based on the uploaded PTR, the SAOs/RSPNCOs shall

prepare the Property Acknowledgement Receipt (PAR) to
end-user PNP personnel; input the data/information in the
PNP LDIMS; and upload the PAR. The end-user shall present
to the SAO/RSPNCO the One Time Passcode (OTP) to
facilitate the issuance of PAR.
(1) The SAOs/RSPNCOs shall generate six (6) copies of the

PAR;
(2) The SAOs/RSPNCOs shall stencil the equipment, if

applicable, and attach it on the PAR;
(3) The SAOs/RSPNCOs and end user/s shall sign the PAR.
The SAOs/RSPNCOs shall upload the signed PAR;
(4) Out of the six (6) signed PARs, the SAOs/RSPNCOs shall
issue one (1) copy to the end-user; retain and file one(1)
copy for record purposes; and send the remaining four (4)
copies to LSS, within five (5) days, for signature of D, LSS
and the appropriate SAO;
(5) Once the remaining four (4) copies of PAR are signed by
the D, LSS and the appropriate SAO, the same shall be

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uploaded to the PNP LDIMS by the designated LDIMS
encoder in LSS;
(6) In the event that the SAO/RSPNCO who signed the PARs
is relieved from duties and responsibilities, for cause or
through any other means, the four (4) copies of the PAR
that are in transit to D, LSS and the appropriate SAO shall
be returned for replacement and signature of the new
SAO/RSPNCO;
(7) Two (2) copies of the PAR originally signed by the D, LSS
and the appropriate SAO shall be sent back to the
SAOs/RSPNCOs. The remaining two (2) shall be retained
for record purposes at LSS; and
(8) Upon receipt, the SAOs/RSPNCOs shall retain one (1)

copy of the PAR originally signed by the D, LSS and the
appropriate SAO and issue one (1) copy to the end-user.
f) For purposes of renewal of PAR, the PAR originally signed by

the D, LSS and the appropriate SAO shall be required;
g) Whenever PNP equipment is surrendered, returned, or turned

in by the end-user, or otherwise recalled, the SAO/RSPNCO
shall input the data/information in the PNP LDIMS, and
upload the Property Turn-In Slip (PTIS);
h) SAOs/RSPNCOs shall tag the PNP equipment when it

satisfies any of the following conditions:
(1) In Custodia legis;
(2) Lost due to negligence, enemy attack, theft or any other
circumstances;
(3) Unserviceable and BER; and
(4) For safe keeping.
i) For PNP mobility equipment, the SAO/RSPNCO shall input

the data/information regarding the insurance and
maintenance thereof in the PNP LDIMS and upload
appropriate corresponding documents.
3) Real Estates, Infrastructure and Facilities Management Module

a) The designated LDIMS encoders in the Land Utilization
Division (LUD), Engineering Service and the Regional
Engineering Units shall input the data/information pertaining
to the land records in the PNP LDIMS and upload
corresponding documents, as appropriate:
(1) Vicinity Map;
(2) Lot Plan;
(3) Survey Plan/Subdivision Plan;

Page 59
(4) Relocation Survey Report;
(5) Technical Survey Report;
(6) Certificate of Lot Readiness;
(7) DPWH Road Right of Way Certificate;
(8) Soil Bearing Capacity Test Result;
(9) GEO Hazard/Environmental Hazard Assessment
Certification; and
(10) Geotechnical Analysis Report
b) The following status of PNP lands shall be indicated in the

PNP LDIMS:
(1) Titled;
(2) Not for titling;
(3) For Titling:
(a) Titling of Lot (with OCT/TCT):
(a.1) Stage 1 – Research and Documentation;
(a.2) Stage 2 – Survey of Lot;
(a.3) Stage 3 – Approval of Survey Plan;
(a.4) Stage 4 – Payment of Taxes/Government
Fees; and
(a.5) Stage 5 – Issuance of Title (OCT/TCT).
(b) Titling of Unregistered Lot through Administrative

Titling (Special Patent/Presidential Proclamation):
(b.1) Stage 1 – Research and Documentation;
(b.2) Stage 2 – Survey of Lot;
(b.3) Stage 3 – Approval of Survey Plan;
(b.4) Stage 4 – Application for Special Patent/
Presidential Proclamation;
(b.5) Stage 5 – Approval and Issuance of Special
Patent/Presidential Proclamation; and
(b.6) Issuance of Special Patent/Presidential
Proclamation.
(c) The following corresponding documents, as

appropriate shall be uploaded:
(c.1) Transfer Certificate Title;
(c.2) Presidential Proclamation;
(c.3) Executive Order;
(c.4) LGU Resolution;
(c.5) Deed of Sale;
(c.6) Deed of Absolute Donation;
(c.7) Deed of Conditional Donation;
(c.8) Deed of Usufruct;
(c.9) Deed of Exchange;
(c.10) Contract of Lease;
(c.11) Memorandum of Agreement/ Memorandum of
Understanding; and
(c.12) Real Property Tax Declaration.

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c) The designated LDIMS encoder in the Infrastructure Division
(ID), Engineering Service and Regional Engineering Units
shall input the following data/information pertaining to PNP
infrastructure and facilities in the PNP LDIMS and upload
corresponding appropriate documents:
(1) Existing Buildings and Facilities:
(a) Location/Vicinity;
(b) Type;
(c) Classification;
(d) Property Code;
(e) Building Number;
(f) Ownership;
(g) Occupants;
(h) Description;
(i) Condition;
(j) History of Construction;
(k) Record of Repair and Improvement;
(l) Insurance; and
(m) Pictures.
(2) Building and Facilities for Procurement:

(a) Location/Vicinity;
(b) Type;
(c) Classification;
(d) Description;
(e) CDMP;
(f) ABC;
(g) Source of Fund;
(h) Procuring Entity;
(i) Certificate of Lot Readiness;
(j) DPWH Road Right of Way Certificate; and
(k) Status of Procurement.
(3) Construction of Building and Facilities:

(a) Project Name;
(b) Contractor;
(c) Bid Amount;
(d) Bonds and Securities;
(e) Status of Construction;
(f) Pictures;
(g) Inspection Reports;
(h) OICC;
(i) Inspection and Acceptance Report;
(j) Building Permit and Occupancy; and
(k) Material Testing Report.
(4) Repair and Maintenance:

(a) Project Name;
(b) Contractor;

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(c) Bid Amount;
(d) Bonds and Securities;
(e) Status of Construction;
(f) Pictures;
(g) Inspection Reports;
(h) OICC; and
(i) Inspection and Acceptance Report.
(5) Disposal:
(a) Description;
(b) Approved Resolution;
(c) Authority to Dispose;
(d) Contractor;
(e) Pictures; and
(f) Demolition Cost.
4) Accountability Clearance Module:

a) Based on the Retirement Orders uploaded in the PNP
Personnel Accounting and Information System (PAIS),
concerned SAOs/RSPNCOs of the office/unit of last
assignment shall issue the Unit Property Accountability
Document (UPAD) and upload the same in the PNP LDIMS;
b) Based on the UPAD uploaded by the SAOs/RSPNCOs of the

office/unit of last assignment, the respective SAOs/RSPNCOs
of the following offices/units shall issue and upload their
respective UPADs:
(1) LSS;
(2) HSS SWS;
(3) ES Quartering Secretariat;
(4) CES; and
(5) FEO.
c) Based on the complete uploaded UPADs, the DL Clearance

Office shall verify the accountability/non-accountability of the
retiring PNP personnel and prepare the Property
Accountability Clearance (PAC), for retiring PNP personnel
who has no property accountability, or the Certificate of
Property Accountability (CPA), for retiring PNP personnel with
existing property accountability/ies, as the case may be;
d) The designated LDIMS encoder of DL Clearance Office shall

upload the PAC or CPA in the PNP LDIMS, as the case may
be;
e) For PNP personnel with property accountability/ies, the

concerned SAOs/RSPNCOs shall upload the Board of Survey
Resolution with complete attachments, indicating the
corresponding money valuation cost, if applicable, in the PNP

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LDIMS. Whenever applicable, concerned SAOs/RSPNCOs
shall also upload the Affidavit of Willingness to Pay in the PNP
LDIMS; and
f) Based on the uploaded Affidavit of Willingness to Pay, DL

Clearance Office shall replace the CPA with a PAC expressly
stating that the retiring PNP personnel is “Cleared from any
Property Accountability, Subject to the Actual Deduction of the
Corresponding Money Valuation Costs from the Retirement
and Separation Benefits”, and upload the PAC to PNP
LDIMS.
c. LDIMS UTILIZATION:
1) Upon effectivity of this Circular, all PNP offices/units shall utilize
the completed modules and sub-modules of the PNP LDIMS;
2) The LDIMS Administrator shall recommend to TDL the schedule
of gradual utilization of PNP LDIMS modules and sub-modules
that are still undergoing system development and completion of
programming; and
3) The utilization of the PNP LDIMS shall be parallel to the

continued use of existing record systems containing
data/information on PNP equipment and assets until the
completion of data migration or database integration.
d. SUPPLEMENTAL MEMORANDA ON PROCESS FLOW:
From time to time, and as the need arises, TDL may issue
supplemental Memoranda to adjust, modify, update, revise, or
amend the process flow under each of the modules and sub-
modules of the PNP LDIMS to conform with new laws, rules and
regulations, or policy issuances and directives. Corresponding
changes in the LDIMS User’s Manual shall likewise be effected.
8. PENALTY CLAUSE:
Any violation of the provisions of this Circular may be a ground for an

administrative charge pursuant to NAPOLCOM MC No. 2016-002 or the 2017
Revised Rules on Administrative Cases in the Civil Service (RRACCS), as the case
may be, or be the basis for the filing of appropriate criminal or civil cases, as
evidence warrants.
The provisions of existing circulars and other issuances that are

inconsistent with this Circular are deemed repealed or modified accordingly.

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10. EFFECTIVITY:
This Circular shall take effect after 15 days from the filing of a copy thereof
at the UP Law Center in consonance with Section 4, Chapter 2, Book VII of
Executive Order No. 292, otherwise known as “The Revised Administrative Code of
1987”, as amended.

Police General
Chief, PNP
Distribution:
Command Group
D-Staff
P-Staff
RD, PROs
D, NSUs
IG, IAS

Page 64
May 15, 2020

MEMORANDUM CIRCULAR
NO: 2020-032
RATIONALIZED POLICIES AND STREAMLINED PROCEDURES IN THE

ISSUANCE OF DL DOCUMENTS FOR PURPOSES OF
PROCESSING RETIREMENT AND SEPARATION BENEFITS USING THE
PNP LOGISTICS DATA INFORMATION AND MANAGEMENT SYSTEM (LDIMS)
1. REFERENCES:
a. Republic Act (RA) No. 9485 otherwise known as the "Anti-Red Tape
Act of 2007”;
b. PNP MC 2014-014 dated April 28, 2014, titled “Guidelines to Ensure

the Early Release of Retirement Pay, Pensions, Gratuities, and Other
Benefits of Retiring PNP Personnel”;
c. DL Circular No. 002-02 dated February 14, 2002 with subject

“Procedures to be followed in Requesting for Relief from Property
Accountability”;
d. Memo for TDL dated February 6, 2019 with subject “Proposed PNP
Logistics Data Information and Management System”; and
e. Memo from TADL dated July 25, 2016 with subject “Proposed
Streamlining in the Processing of DL Clearance with Property
Accountability/ies.”
2. RATIONALE:
One of the Chief, PNP’s Focus Directives is to uphold the welfare of all
PNP personnel by ensuring the expeditious processing and timely release of
retirement and separation benefits that are rightly due to the retiring PNP personnel;
or beneficiaries of those posthumously retired or posthumously separated; or those
personnel whose service from the PNP had been severed, in reciprocation for their
dedicated years of active service in the PNP.
At the same time, compliance with this Focus Directive should be

balanced with the obligation of the PNP to safeguard the interests of the government
by exacting liability on accountable uniformed and non-uniformed personnel for the
corresponding money value of PNP equipment which may have been lost, damaged,
or deteriorated while under their custody, care, or safekeeping.
This Focus Directive can be achieved by adopting rationalized policies and

streamlined procedures in the issuance of necessary documentary requirements –
Streamlined Procedures in the Issuance of DL Documents Using PNP LDIMS
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chief of which is the appropriate Directorate for Logistics Document – to support
claims for retirement and separation benefits by taking advantage of automated
information and management systems that will not only minimize the bureaucratic
red tape but also deter commission of graft and corrupt practices such as fixing.
3. SITUATION:
Retiring PNP personnel, including beneficiaries of those who were

posthumously retired or posthumously separated, are required to submit individual
folders with complete documentary requirements in order to process claims for
retirement and separation benefits. One of these necessary documentary
requirements is the DL Document which may indicate either outstanding property
accountabilities or property accountability clearance. Similarly, a DL Document is
required in order to process the claims for retirement and separation benefits of PNP
personnel who filed for resignation, were attrited or dismissed from the service, were
dropped from rolls or went on Absence without Official Leave (AWOL).
Although the PNP DL already endeavored to streamline its DL Clearance

System in CY 2017, it has been observed that the process flowchart and timelines in
the procedure for the issuance of DL Documents still need to be streamlined, to
ensure the prompt release of the appropriate DL Document to the foregoing PNP
personnel or their beneficiaries. Further, any issued DL Document should contain
reliable data as to the existence or non-existence of property accountabilities.
Towards this end, the DL, jointly with the PNP Information Technology
Management Service (ITMS), developed the PNP Logistics Data Information and
Management System (LDIMS), a central database of comprehensive information on
all PNP equipment, designed to generate real-time accurate data and reports on
equipment status, including those which have been issued to all PNP personnel
throughout their PNP service. Hence, DL and other appropriate National Support
Units (NSUs) and police offices/units can use the PNP LDIMS and rely on its
automated system features to serve as bases in the issuance of either certificates of
property accountabilities or property accountability clearances.
4. PURPOSES:
This Memorandum Circular (MC) provides for the rationalized policies and
streamlined procedures in the issuance of DL Documents for purposes of processing
the retirement and separation benefits of retiring PNP personnel, or of beneficiary/ies
of those posthumously retired or posthumously separated, using the LDIMS.
These streamlined procedures will also be observed in the case of PNP

personnel who filed for resignation, were attrited or dismissed from the service, went
on AWOL, were dropped from rolls, or otherwise separated from active PNP service.
At the same time, this MC seeks to ensure that appropriate property

accountability of PNP uniformed and non-uniformed personnel found liable for
incurring property loss, damage, or deterioration will be enforced.

Page 66
With the integration of the issuance of DL Documents in the PNP LDIMS,
the PNP aims to improve efficiency, effectiveness, and timeliness in the processing
and release of retirement and separation benefits and deter the commission of graft
and corrupt practices.
a. Affidavit of Willingness to Pay – refers to a duly notarized written statement

wherein the retiring PNP personnel; or his/her beneficiary/ies; or those whose
service from the PNP had been severed, as the case may be, affirm their
willingness to settle PNP property accountabilities, in cash, and authorize the
PNP to deduct the corresponding money valuation costs from the retirement
and separation benefits;
b. Beneficiary/ies – refer to the person/s who are qualified and entitled under
applicable laws, rules and regulations to receive or otherwise gain advantage
of the retirement and separations benefits that are rightly due to a PNP
personnel who had either been posthumously retired or posthumously
separated;
c. Board of Survey (BOS) – refers to the group of PNP personnel created

under DL Circular No. 002-02 dated February 14, 2002 and tasked to conduct
investigation on property loss, damage, or deterioration; evaluate the
surrounding circumstances thereof; and determine the extent of liability of the
accountable PNP personnel;
d. Clearance Application User’s Manual – refers to the document containing

technical information, guidance, and instructions on the PNP LDIMS to be
used by the Supply Accountable Officers (SAOs) and Responsible Supply
PNCOs (RSPNCOs) in processing retirement and separation benefits with the
end view of facilitating issuance of the appropriate DL Document;
e. DL Documents – refer to the documents issued by DL to the retiring PNP

personnel; or his/her beneficiary/ies; or those whose service from the PNP
had been severed which could be any of the following:
1) Property Accountability Clearance (PAC) - the DL document expressly
stating that the retiring PNP personnel; or those posthumously retired or
posthumously separated; or the personnel whose service from the PNP
had been severed are cleared from any property accountability; or
2) Certificate of Property Accountability (CPA) – the DL document

certifying existing property accountability/ies together with the
corresponding money valuation costs to be deducted from the retirement
and separation benefits.
f. Logistics Officer – refers to such PNP personnel designated as Chief

Regional Logistics and Development Division (RLRDD); Chief, Logistics
Division; or Chief, Logistics Section/Logistics Management Section of NSUs,
to include other heads of logistics offices/units in the PNP, who is primarily
tasked with the duty and responsibility of taking custody and care of PNP
properties and ensuring safekeeping and maintenance thereof;

Page 67
g. Personnel Whose Service from the PNP had been Severed – refer to PNP
uniformed or non-uniformed personnel who have been separated from the
PNP and who are no longer, or will no longer, be in active PNP service for
reasons, such as but not limited to: resignation, attrition, dismissal, being on
AWOL or dropped from rolls, and who applied for the processing of retirement
and separation benefits as may be allowed by applicable laws, rules and
regulations;
h. PNP Equipment – refer to items, articles, tools, implements, devices, assets,

machineries, facilities, and other physical or materiel resources or properties
purchased out of government funds, or donated by local or foreign
government and non-government institutions, or acquired through any means,
which are intended to enable the performance of PNP administrative and
operation mandates and functions;
i. PNP Logistics Data Information and Management System (LDIMS) –

refers to the automated logistics data information and management system of
the PNP designed to effectively and efficiently track, monitor, and evaluate
the status of various PNP equipment;
j. Responsible Supply PNCOs (RSPNCOs) – refer to qualified Police Non-

Commissioned Officers (PNCOs) whose duties and functions, as approved by
the head of the office, primarily consist of assisting Supply Accountable
Officers (SAO) in the performance of their designated duties and functions for
property custodianship;
k. Retiring PNP Personnel – refer to all uniformed or non-uniformed personnel

of the PNP who are applying for compulsory or optional retirement from the
PNP service, to include those whose service in the PNP had been severed by
reason of posthumous retirement or posthumous separation;
l. Retirement and Separation Benefits – refer to the retirement pay or

separation pay, pensions, gratuities and all other retirement or separation
benefits, such as the monetized leave credits, that are rightly due to the
retiring PNP personnel, or beneficiary/ies of those posthumously retired or
posthumously separated, or those personnel whose service from the PNP
had been severed;
m. Supply Accountable Officers (SAOs) – refer to qualified non-uniformed

personnel whose duties and functions, as approved by the head of the office,
permit or require them to possess various government properties, take
custody and care thereof, and ensure safekeeping and to render account to
the Commission on Audit; and
n. Unit Property Accountability Document (UPAD) – refers to the document

issued by the office/unit of last assignment of the retiring PNP personnel; or
those posthumously retired or posthumously separated; or the personnel
whose service from the PNP had been severed and by other appropriate
NSUs where property accountabilities may or may not exist, such as, but not
limited to, the Logistics Support Service (LSS); Communications and
Electronics Service (CES); Engineering Service (ES); Firearms and Explosive
Office (FEO) of the Civil Security Group (CSG); and Headquarters Support
Service (HSS), wherein said document either:

Page 68
1) states that the retiring PNP personnel; or those posthumously retired or
posthumously separated; or the personnel whose service from the PNP
had been severed is cleared from any property accountability in said
office/unit or NSU; or
2) Certifies the existing property accountability/ies together with the

corresponding money valuation costs to be deducted from the retirement
and separation benefits.
6. GUIDELINES:
1) It is the policy of the PNP to ensure the timely and expeditious processing
and release of retirement and separation benefits of retiring PNP
uniformed and non-uniformed personnel; beneficiary/ies of those
posthumously retired or posthumously separated; and those whose
service from the PNP had been severed;
2) The PNP acknowledges that the multi-faceted duties and responsibilities

of unformed and non-uniformed personnel permit or require them to
possess or take custody of various PNP equipment, the care,
maintenance, and safekeeping of which fall under their respective
property accountability, in conformity with applicable laws, rules, and
regulations;
3) Accountable uniformed and non-uniformed personnel shall be liable for

the corresponding money value of the PNP equipment in their custody
and care or under their safekeeping in cases of loss attributable to their
fault or negligence, improper use, unauthorized use, or misapplication
thereof, either by themselves or by any person for whose acts they may
be responsible;
4) In case the concerned PNP uniformed or non-uniformed personnel, or

his/her beneficiary/ies, intend to settle the accountability, in cash, for
incurred property loss, the corresponding cost based on the prescribed
PNP updated valuation may be deducted from the retirement and
separation benefits;
5) As far as practicable, in order to expedite procedures and eliminate the

commission of graft and corrupt practices such as fixing, the PNP adopts
an office-to-office policy in the processing of claims for retirement and
separation benefits and issuance of necessary documentary requirements
such as the DL Documents. For this purpose, the PNP Liaison System
shall be utilized. As a matter of policy, no Special Power of Attorney shall
be entertained, except in meritorious instances; where the PNP Liaison
System cannot accommodate; and only limited in cases where the
representative is a relative of the principal within the third degree of
consanguinity or affinity;
6) The PNP does not tolerate or condone the practice of seeking or offering
services that will facilitate speedy completion of processing claims or
issuance of necessary documentary requirements, whether or not in
exchange for pecuniary gain or any other advantage or consideration;

Page 69
7) After turning in all issued PNP equipment to their respective
SAOs/RSPNCOs, retiring PNP personnel, and those whose service from
the PNP had been severed, who have been cleared from any property
accountability, need not personally process their claims. Likewise,
beneficiaries of those who have been posthumously retired or
posthumously separated need not personally process their claims, if the
deceased PNP personnel had been cleared from any property
accountability;
8) The personal appearance of PNP Personnel with property accountabilities

shall be required before their respective SAOs/RSPNCOs or the BOS
under the following circumstances:
a) During the turn-in of any issued PNP equipment;
b) During the conduct of Board of Survey proceedings; and
c) During submission of Affidavit of Willingness to Pay.
9) Once they have already turned in their issued firearms, retiring PNP
uniformed personnel assigned in operating units should, as far as
practicable, be designated to perform administrative tasks or functions;
10) The uploaded DL Documents shall be issued and released through the
concerned PNP offices/units from NHQ down to MPS; and
11) Upon effectivity of this MC, application for issuance of DL Documents, not
coursed through the PNP LDIMS, shall no longer be accepted or
entertained.
b. Tasks:
1) DL
a) Oversee the development of the PNP LDIMS, particularly the DL
Clearance Module;
b) Supervise and monitor the implementation of this MC;
c) Monitor the result of BOS conducted by concerned PNP office/unit;
d) Consolidate and evaluate all UPAD submitted and uploaded in the

PNP LDIMS, during Phase 1 implementation;
e) Supervise and monitor the full integration of all information relative to

all PNP equipment of all PNP offices/units into the PNP LDIMS, in
preparation for Phase 2 implementation;
f) Issue and upload the appropriate DL Documents, after verification with

the PNP LDIMS, and within the prescribed period provided in this MC;
g) Submit copy of appropriate PAC to PRBS, within the prescribed period

provided in this MC; and
h) Perform other tasks, as directed.

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2) DPRM
a) Issue the Retirement Orders of the retiring PNP personnel at least
nine (9) months prior to the retirement date;
b) Ensure the continued operation of the PNP PAIS; and
3) PRBS
a) Consolidate all DL Documents, particularly the PAC, uploaded to the
PNP LDIMS;
b) Ensure that retirement and separation benefits are timely processed

accordingly; and
4) Logistics Officers
a) Supervise and monitor their respective SAOs/RSPNCOs in the
implementation of this MC in their respective offices/units;
b) Ensure the full integration of all information relative to all PNP

equipment in their respective PNP offices/units into the PNP LDIMS,
in preparation for Phase 2 implementation; and
5) SAOs/RSPNCOs
a) Issue and upload UPAD, within the prescribed period provided in this
MC;
b) Use the Clearance Application User’s Manual as reference in

implementing this MC in their respective PNP offices/units; (Annex
“C”)
c) Submit to DL a monthly report on the consolidated UPAD issued and

uploaded to the PNP LDIMS;
d) Immediately release DL Documents upon receipt; and
6) LSS; CES; ES; FEO of the CSG; HSS; and Other Appropriate NSUs
a) Issue and upload their respective UPAD, indicating either the
existence or non-existence of property accountability/ies, within the
prescribed period provided in this MC; and
b) Perform other tasks, as directed.
7) RD, PROs and D,NSUs

a) Convene BOS and conduct investigation on the loss of the PNP
equipment, evaluate the surrounding circumstances thereof; and
determine the extent of accountability of the retiring PNP personnel,

Page 71
and submit a Resolution within two (2) months to determine the
corresponding money valuation costs;
b) Upload the result of BOS in the PNP LDIMS;
c) Notify the retiring PNP personnel the result of BOS;
d) If warranted, file appropriate administrative and criminal cases against

the retiring PNP personnel; and
7. PROCEDURES:
The streamlined procedures under this MC shall be implemented in two

Phases (Annex “A-1” and Annex “A-2”):
a. Phase 1 “Uploading System” - Under this system, all PNP units/offices

shall upload their respective UPAD in the PNP LDIMS to serve as bases
in the processing of the appropriate DL Document. The pertinent
requirements and procedures are as follows:
1) For retiring PNP personnel – At least nine (9) months prior to the
retirement date, the Directorate for Personnel and Records
Management (DPRM) shall issue the Retirement Orders, indicating
the updated contact number of the retiring PNP personnel, through the
PNP Personnel Accounting and Information System (PAIS);
2) At least seven (7) months prior to the retirement date, the concerned
SAOs/RSPNCOs of the office/unit of last assignment of the retiring
PNP personnel shall issue the office/unit UPAD and upload it to the
PNP LDIMS. Appropriate NSUs where the retiring PNP personnel may
or may not have property accountabilities, such as, but not limited to,
the LSS; CES; ES; FEO of the CSG; and HSS shall also upload their
respective issued UPAD to the PNP LDIMS;
3) The DL shall immediately verify the details indicated in the uploaded

UPADs. After verification, and at least six (6) months prior to the
retirement date, DL shall issue any of the two (2) types of DL
Documents, as follows:
a) When the retiring PNP personnel has no property accountability:
(1) DL shall issue the Property Accountability Clearance or PAC

expressly stating that the retiring PNP personnel is “Cleared
from any Property Accountability” and upload it to PNP LDIMS;
(2) Once uploaded to PNP LDIMS, the PAC will be readily

available to requesting office/unit’s Clearance Dashboard.
Respective SAOs/RSPNCOs shall release the PAC to the
retiring PNP personnel;
(3) DL shall submit original copy of the PAC to the PNP

Retirement and Benefits Administration Service (PRBS); and

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(4) DL shall notify the retiring PNP personnel, through Short
Message Service (SMS), that the PAC clearing him from any
property accountability has been uploaded in the PNP LDIMS
and can be claimed from his/her last office/unit assignment.
b) When the retiring PNP personnel has existing property

accountability/ies:
(1) DL shall issue the Certificate of Property Accountability or CPA

certifying therein the exiting property accountability/ies of the
retiring PNP personnel together with the corresponding money
valuation costs to be deducted from the retirement and
separation benefits and upload it to the PNP LDIMS;
(2) DL shall direct the concerned BOS to convene, conduct

investigation on the loss of the PNP equipment, evaluate the
surrounding circumstances thereof; and determine the extent
of accountability of the retiring PNP personnel, and submit a
Resolution within two (2) months to determine the
(3) DL shall notify the retiring PNP personnel, through SMS,

regarding his/her existing property accountability/ies as well as
the conduct of BOS investigation and advise him/her to
personally appear during the conduct of BOS proceedings;
(4) Upon submission of the BOS Resolution from concerned PNP

offices/unit, through the PNP LDIMS, which determined that
the retiring PNP personnel is accountable for the
corresponding money valuation costs for the property loss, DL
shall require him/her to submit a duly notarized Affidavit of
Willingness to Pay wherein he/she affirms willingness to settle
his/her PNP property accountabilities, in cash, and authorizes
the PNP to deduct the corresponding money valuation costs
from the retirement and separation benefits; (Annex “B-1” or
Annex “B-2”)
(5) Upon proof of personal submission of Affidavit of Willingness

to Pay, and uploading of such Affidavit in the PNP LDIMS, DL
shall issue the Property Accountability Clearance or PAC, as
replacement, expressly stating that the retiring PNP personnel
is “Cleared from any Property Accountability, Subject to the
Actual Deduction of the Corresponding Money Valuation
Costs from the Retirement and Separation Benefits”, and
upload the PAC to PNP LDIMS;

(7) DL shall submit original copy of the PAC to PRBS;

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property accountability has been uploaded in the PNP LDIMS
and can be claimed from his/her last office/unit assignment;
and
(9) If warranted, DL shall recommend to concerned PNP

offices/units to file appropriate administrative and criminal
cases against the retiring PNP personnel.
b. Phase 2 “Full Integration System” - Under this system, all PNP

units/offices shall upload in the PNP LDIMS all information relative to all
their PNP equipment, including those issued to all their PNP uniformed
and non-uniformed personnel, to be fully integrated into the system and
serve as bases in the processing of the appropriate DL Document. The
pertinent requirements and procedures are as follows:
1) For retiring PNP personnel – At least nine (9) months prior to the
retirement date, the DPRM shall issue the Retirement Orders,
indicating the updated contact number of the retiring PNP personnel,
through the PNP PAIS;
2) Immediately upon uploading of the Retirement Orders and verification

from PNP LDIMS, DL shall issue any of the two (2) types of DL
Documents, at least seven (7) months prior to the retirement date, as
follows:
a) When the retiring PNP personnel has no property accountability:
(1) DL shall issue the Property Accountability Clearance or PAC

expressly stating that the retiring PNP personnel is “Cleared
from any Property Accountability” and upload it to PNP
LDIMS;

(3) DL shall submit original copy of the PAC to PRBS; and

property accountability has been uploaded in the PNP
LDIMS and can be claimed from his/her last office/unit
assignment.
b) When the retiring PNP personnel has existing property

accountability/ies:
(1) DL shall issue the Certificate of Property Accountability or

CPA certifying therein the exiting property accountability/ies
of the retiring PNP personnel together with the
corresponding money valuation costs to be deducted from

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the retirement and separation benefits and upload it to the
PNP LDIMS;
(2) DL shall direct the concerned BOS to convene, conduct

investigation on the loss of the PNP equipment, evaluate the
surrounding circumstances thereof; and determine the extent
of accountability of the retiring PNP personnel, and submit a
Resolution within two (2) months to determine the
(3) DL shall notify the retiring PNP personnel, through SMS,

regarding his/her existing property accountability/ies as well
as the conduct of BOS investigation and advise him/her to
personally appear during the conduct of BOS proceedings;
(4) Upon submission of the BOS Resolution from concerned

PNP offices/unit, through the PNP LDIMS, which determined
that the retiring PNP personnel is accountable for the
corresponding money valuation costs for the property loss,
DL shall require him/her to submit a duly notarized Affidavit
of Willingness to Pay wherein he/she affirms willingness to
settle his/her PNP property accountabilities, in cash, and
authorizes the PNP to deduct the corresponding money
valuation costs from the retirement and separation benefits;
(Annex “B-1” or Annex “B-2”)
(5) Upon proof of personal submission of Affidavit of Willingness

to Pay, and uploading of such Affidavit in the PNP LDIMS,
DL shall issue the Property Accountability Clearance or PAC,
as replacement, expressly stating that the retiring PNP
personnel is “Cleared from any Property Accountability,
Subject to the Actual Deduction of the Corresponding
Money Valuation Costs from the Retirement and Separation
Benefits”, and upload the PAC to PNP LDIMS;

(7) DL shall submit original copy of the PAC to PRBS;

property accountability has been uploaded in the PNP
LDIMS and can be claimed from his/her last office/unit
assignment; and
(9) If warranted, DL shall recommend to concerned PNP

offices/units to file appropriate administrative and criminal
cases against the retiring PNP personnel.

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8. PENALTY CLAUSE:
Any violation of the provisions of this MC may be a ground for an

administrative charge of Grave Misconduct pursuant to NAPOLCOM MC 2016-002
or the 2017 Revised Rules on Administrative Cases in the Civil Service (RRACCS).

this MC are hereby deemed repealed or modified accordingly.
10. EFFECTIVITY:
This MC shall take effect after 15 days from filing of a copy at the

Police General
Chief, PNP
Distribution:
Command Group
D-Staff
P-Staff
RD, PROs
D, NSUs

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February 12, 2020
MEMORANDUM CIRCULAR
NO.: 2020-008
GUIDELINES AND PROCEDURES IN THE ISSUANCE OF BASIC ASSAULT

RIFLE (BAR)
1. REFERENCES:
a. Executive Order No. 546 Directing the PNP to Undertake Active
Support to the AFP in Internal Security Operations (ISO) for the
Suppression of Insurgency and Other Serious Threats to National
Security;
b. Dl Implementing Plan on the New PNP Internal Security Operations

(ISO) Campaign Plan;
c. Memorandum Circular (MC) No. 2006-021 titled: Guidelines in the

Recall and Reissuance of Firearms for Internal Security Operations;
and
d. PNP MC No. 2018-033 titled: Policy in the Permanent Issuance of

Handgun.
2. RATIONALE:
This Memorandum Circular (MC) prescribes the guidelines and

procedures in the issuance and management of Basic Assault Rifle (BAR) in order to
strengthen the operational readiness and capability of all PNP personnel in
combating all forms of lawlessness and violence towards the attainment of a safer
place to live, work, and do business.
3. SITUATION:
During the past years, the Filipino people suffered loss of lives and
properties due to violence, insurgency, terrorist activities and other related atrocities.
Similarly, the PNP encountered problems wherein police stations/units were attacked
and overrun by the New People’s Army which can be attributed to poor security
preparations of the unit, failure of the unit commanders to appreciate intelligence
information, and shortage of firepower capability.
With the prevailing situation and in anticipation of possible worst

scenarios, there is a need to further enhance the PNP’s firepower capability to
address the growing threats in our communities. As such, the PNP endeavors to
Guidelines and Procedures in the Issuance of BAR

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equip its uniformed personnel and police stations/units with adequate Basic Assault
Rifle aiming for a 100 % fill-up or a ratio of 1 BAR:1 uniformed personnel in order to
ensure the protection of lives and properties. Hence, this policy is crafted for the
purpose.
4. PURPOSE:
This MC shall serve the following purposes:
a. To define the responsibilities and accountabilities of all concerned PNP

personnel pertaining to the issuance and management of BAR in
accordance with PD No. 1445, RA No. 10591, and other applicable
laws, rules, and regulations; and
b. To provide guidelines and procedures in the issuance, proper care and

maintenance of BAR to individual PNP uniformed personnel.
a. Armory – refers to a secured place where firearms, ammunition, and

other related ordnance items are stored.
b. Basic Assault Rifle (BAR) – refers to PNP issued 5.56mm standard

rifle.
c. Duty Sentinel – refers to a PNP uniformed personnel performing guard

duties for a specific period.
d. End-User – refers to the Individual PNP Uniformed Personnel or PNP

office/unit to which the BAR is issued.
e. Field Training Program (FTP) – refers to the training required to make

the temporary appointment of a new PNP member permanent.
f. Firearm- refers to any handheld or portable weapon whether a small

arm or light weapon, that expels or is designed to expel a bullet, shot,
slug, missile or any projectile, which is designed to discharge by means
of an expansive force of gasses from burning gun powder or other form
of combustion or any similar instrument or implement. The barrel,
frame or receiver shall be considered a complete firearm.
g. Logistics Officer - refers to a PNP personnel designated as Chief,

Regional Logistics and Research Development Division (RLRDD);
Chief, Logistics Division and Chief, Logistics Section/Logistics
Management Section of NSUs and other heads of logistics offices/units
of the PNP responsible for the care, maintenance, and safeguard of all
police equipment and properties in his/her custody.

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h. National Support Unit Supply Accountable Officers (NSAOs) – refer to
all Supply Accountable Officers of all PNP national administrative and
operational support units.
i. Operational Needs Assessment (ONA) – refers to the careful evaluation
of the existing capabilities of the PNP offices/units to determine/identify
appropriate equipment needed for its operation.
j. PNP Logistics Data Information and Management System (PNP

LDIMS) - refers to a customized web-based application purposely
designed to establish a reliable and unified inventory of all PNP assets
thru purchases, donations or loans and provide real-time monitoring of
actual status on procurement, storage, issuances, dispositions,
preventive and corrective maintenance works to its eventual disposal.
k. PNP Personnel – refer to the Uniformed and Non-Uniformed members

of the PNP.
l. PNP Uniformed Personnel – refer to the Police Commissioned Officers

(PCOs) and Police Non-Commissioned Officers (PNCOs) of the PNP.
m. PNP Units – refer to the Police Regional Offices (PROs), National

Support Units (NSUs), Provincial/City Police Offices (PPOs/CPOs),
District Offices of the National Capital Region Police Office (NCRPO),
City and Municipal Police Stations (CPS/MPS), Task Forces or any
PNP Group organized by competent authority in charge with the
administration, use, occupancy or actual possession of any PNP Real
Property.
n. Primary Accountability - refers to the obligation imposed by law and

regulations on the PNP personnel (End-User) with issued supply,
equipment and other property entrusted to him.
o. Property Acknowledgment Receipt (PAR) - formerly called

Memorandum Receipt (MR) and Acknowledgment Receipt of
Equipment (ARE), is a proof of issuance of the Supply Accountable
Officer (SAO). The PAR shall be used by the Supply and/or Property
Divisions of units/offices to record the issuance of Property, Plant, and
Equipment (PPE) and the acknowledgment of the end-user. It shall be
renewed every three years or every time there is change in the
custodianship/user of property.
p. Property Transfer Report (PTR) - formerly called Invoice Receipt of

Property (IRP), used when there are transfer of properties from one
Accountable Officer/Agency/Fund Cluster to another Accountable
Officer/Agency/Fund Cluster.
q. Property Turn-in Slip (PTIS) - formerly called Turn-in Certificate, a

form/receipt used by Supply Accountable Officers/RSPCOs/RSPNCOs

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and issued to PNP personnel upon turn-in of their issued PNP
property/ies.
r. Renewal – refers to the replacement of expired PAR.
s. Responsible Supply Police Non-Commissioned Officer (RSPNCO) -

refers to the designation of any eligible PNCO, as approved by the unit
head who assists the Supply Accountable Officer in performing
functions for property custodianship.
t. Secondary Responsibility - refers to an obligation imposed by laws and

regulations on the property custodian (SAO/RSPNCO) to keep and
maintain records of issued supply, equipment, and other property
entrusted to him/her.
u. Stencil – refers to the process of applying by rubbing or tracing the

serial number or any other markings (kind, make, calibre) of a firearm
to a surface consisting of a thin sheet of plastic tape or paper which is
then attached to the serial number portion of the PAR.
v. Supply Accountable Officer (SAO) – refers to the designation of any

eligible Non-Uniformed Personnel (NUP) with Administrative Officer
position (AO I to V with salary grade (SG) 10-24 respectively) approved
and bonded by the Head of the Agency whose duties permit to require
the possession or custody of government property and who is required
by the law to render account to the Commission on Audit.
w. Supply Directive – refers to the authority from the Directorate for

Logistics (DL) to issue newly acquired (Procured/Donated) or
Captured, Confiscated, Surrendered, Deposited, Abandoned and
Forfeited (CCSDAF) firearms to designated PNP units or individual
PNP uniformed personnel.
6. GUIDELINES:
1) The Directorate for Logistics (DL) shall program the distribution of

newly procured BAR for a 100% fill-up (1 BAR:1 uniformed
personnel). However, while the PNP is working to attain the said
ratio, the following order of priority on percentage fill-up shall be
implemented:
a) First Priority:
(1) Special Action Force (SAF) and Mobile Forces such as
Regional Mobile Force Battalions (RMFBs), NCRPO
District Mobile Force Battalions (DMFB), Provincial
Mobile Force Companies (PMFCs), Provincial Mobile
Force Platoons (PMFPs), City Mobile Force Companies
(CMFCs) and City Mobile Force Platoons (CMFPs);

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(2) High Risk City/Municipal Police Stations (CPSs/MPSs)
as determined by the Directorate for Intelligence;
(3) SWAT Teams of PPOs/CPOs/CPSs/MPSs;
(4) Base Police rendering Camp Security;
(5) National Operational Support Units (NOSUs) and

Special Operating Units of PROs and PPOs/CPOs; and
(6) PNP Uniformed Personnel manning vital installations.
b) Second Priority:
(1) Non-high risk CPSs/MPSs; and
(2) Uniformed personnel assigned in the NHQ/RHQ/PHQ

and NASUs performing administrative functions.
2) The Director for Logistics (TDL) shall have the sole authority to
issue Supply Directive for newly procured BAR for distribution to
concerned offices/units/stations for subsequent issuance to end-
users;
3) Issuance of BAR to units must be properly documented with the

use of PTR and issuance to end-users with PAR;
4) All identifying information (serial number, make, type, and kind) of

the long firearm and acquisition cost must be provided/included in
the PAR for proper identification;
5) The re-issuance of BAR to new end-users shall require a new

PAR. The serial number of the lower receiver, barrel, bolt
assembly, the manufacturers marking of the lower assembly as
indicated in the PAR should be stenciled therein;
6) Renewal of PAR shall be done every three (3) years from the date
of issuance. End-user shall bring issued BAR for stencil. Failure of
the individual PNP uniformed personnel to renew their PAR is a
ground for disciplinary action and recall of the issued BAR;
7) BAR issuance shall be made on temporary basis in the

performance of official duties/functions;
8) The BAR shall remain as organic property. A PNP uniformed

personnel who is reassigned to other offices/units must turn in the
issued BAR to their respective SAO/Supply Officer/RSPNCO.
Likewise, RSAO/PSAO shall be prohibited from issuing BAR
directly to individual PNP uniformed personnel who is assigned to
offices/units with RSPNCOs;

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9) The SAO/Supply Officer/RSPNCO have the authority to recall the
issued BAR of any PNP uniformed personnel who is reassigned
outside their AOR;
10) All PNP uniformed personnel shall ensure the maximum functional
condition and security of their issued BAR;
11) Heads of Offices/Units shall ensure the availability of a structurally

secured or fortified armory with arm rack/s in their respective
offices as depository for BAR issued to PNP uniformed personnel
performing administrative functions;
12) RD, PROs and Director, NSUs, with the concurrence of TDO, may
recommend to TDL the realignment of BAR based on their current
ONA; and
13) In case of untimely death of the PNP uniformed personnel with

issued BAR, the Survivor Officer shall immediately coordinate with
the beneficiary for the recall of his issued BAR.
1) The Chief, RLRDD of PROs and Logistics Officers of NSUs shall

supervise and monitor their respective SAOs in the implementation
of this MC. Further, they shall supervise the conduct of monthly
inspection of BAR.
2) All SAOs shall ensure that the BAR will be issued based on the
order of priority and undertakes the following:
a) Maintain records of unit PTR of the Provincial/District/City SAOs
and Supply PNCOs of CPS/MPS and PAR issued to individual
PNP uniformed personnel;
b) Maintain and regularly update the records of inventory of all

issued BAR in their jurisdiction and include list of all damaged
and lost BAR;
c) Facilitate the conduct of Board of Survey within their AOR for

any lost BAR; and
d) Submit quarterly inventory report of issued BAR and all

damaged and lost BAR to TDL (Attn: C, SMD) and D, LSS (Attn:
SAO, PNP Wide).
3) Unit Commanders (Mobile Forces, PPOs/CPOs, CPSs/MPSs) shall

facilitate the conduct of monthly inspection of BAR with their
subordinates to account losses. Likewise, submit quarterly
inventory report of issued BAR and all damaged and lost BAR to
the next higher headquarters.

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4) RSPNCOs shall ensure that all issued BAR are supported with
PAR. Further, they shall also accept and record BARs from
outgoing duty and release and record BARs to incoming duty and
conducts routine and physical inspection of all BARs inside the
armory to ensure security.
5) Armory Duty Sentinel shall accept and record BARs from outgoing
duty and release and record BARs to incoming duty. It is also their
responsibility to conduct routine and physical inspection of all
BARs inside the armory to ensure security as they are accountable
for any loss or damage during their tour of duty. Likewise, they shall
prepare the After Accounting and Inspection Report and observe
the proper turnover of duties and responsibilities to the incoming
armory duty sentinel.
6) All End-Users are responsible for the renewal of their respective

PAR upon expiration.
1) Directorate for Logistics

a) Formulate plans, policies, and guidelines in the management of
BAR;
b) Supervise and monitor the implementation of this MC;
c) Program the Distribution List and issue Supply Directives;
d) Consolidate and evaluate the Quarterly Inventory Reports of

BAR and copy furnish DC-Accounting of the same;
e) Conduct nationwide periodic audit/inspection of BAR; and
f) Perform other tasks as directed.
2) Director, LSS
a) Assist the Directorate for Logistics in the monitoring and
implementation of this MC; and
b) Perform other tasks as directed.
3) SAO, PNP WIDE

a) Implement the transfer of BAR to NSUs, PROs, to include those
intended for NHQ personnel based on the Supply Directive from
TDL;
b) Maintain the files of PTRs nationwide;

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c) Keep an updated record of all BAR in the inventory and monitor
the records of different SAOs of PROs and NSUs; and
e) Perform other tasks as directed.
4) Director, Health Service (HS)

a) Provide the Directorate for Logistics (Attn: C, FAS, SMD) a
monthly list of PNP uniformed personnel who suffered and
recovered from any psychiatric disorders, those with serious
chronic diseases, and life threatening medical conditions as
basis for verification of their records on issued BAR; and
5) Director, NSUs/RDs, PROs

a) Ensure the proper implementation of this MC; and
7. PROCEDURES:
a. Issuance of Basic Assault Rifle (BAR) (See Annex – “A” for the Flow
Chart in the Issuance of BAR):
1) The Directorate for Logistics shall issue Supply Directive (SD) to the
Director, Logistics Support Service (Attn: SAO PNP Wide). SAO
PNP Wide shall prepare the Property Transfer Report (PTR) to
concerned NSAOs/RSAOs based on the Supply Directive prior to
issuance of the organic BAR. The PTR shall include details of
accurate cost as basis of acquisition cost to be provided in the PAR;
2) All processes such as issuance of SD, PTR, PAR and other related
logistics activities shall be thru the Logistics Data Information
Management System (LDIMS);
3) Upon receipt of the BARs from SAO PNP Wide, the NSAOs/RSAOs
shall inform their respective Directors for its issuance;
4) For PROs, RSAO shall issue PTR to DSAO/CSAO/PSAO or

RSPNCO in the case of the Regional Headquarters Support
Service (RHSG) and Mobile Forces or PAR to PNP uniformed
personnel assigned in offices/units without RSPNCOs;
5) For NSUs, NSAO shall issue PTR to RSPNCOs of line units or PAR
to PNP uniformed personnel assigned in offices/units without
RSPNCOs;
6) DSAO/CSAO/PSAO shall issue PTR to concerned RSPNCOs of

City/Municipal Police Stations or PAR to PNP uniformed personnel
assigned in offices/units without RSPNCOs;

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7) RSPNCOs shall issue the PAR covering the issuance of BAR duly
signed by the Head of Office/Chief of Police, RSPNCO and the
individual PNP uniformed personnel; and
8) RSPNCOs submit reports duly endorsed by the Head of

Office/Chief of Police to the next higher headquarters and any
updates thereafter for monitoring purposes.
b. Recording, Reporting and Accounting of Issued BAR:

1) All BAR issued to PNP uniformed personnel must be reflected in the
inventory/property book maintained by NSAO, RSAO, DSAO,
PSAO/CSAO and CPS/MPS RSPNCOs;
2) Monthly physical accounting or inventory of BAR shall be done by

the PROs, PPOs, CPOs, MPS and NSUs and shall submit
inventory/status report to the:
a) Directorate for Logistics and SAO, PNP Wide to include report on
losses and damages; and
b) Respective PNP Accounting Units of PROs and NSUs.
c. Carrying/Turn-in of BAR:
1) BAR issued to individual PNP uniformed personnel shall be carried
while on duty except those performing administrative functions;
2) All PNP uniformed personnel are not authorized to bring their

issued BAR to their residence. However, PNP uniformed personnel
may bring their issued BAR in their residence after tour of duty
provided that the following situations exist:
a) The residence is within 3 km radius from unit assignment;
b) The unit assignment is classified as active insurgency province

based on the level of communist insurgency from the Directorate
for Intelligence;
3) They shall properly log in and turn in their BAR to their unit’s
armory;
4) Outgoing and incoming personnel shall log in/log out and sign in the
logbook upon turning in their BAR in the presence of the duty
sentinel who shall sign in the logbook as witness;
5) Aside from the logbook, a log in/log out slip shall be issued to the
individual PNP uniformed personnel upon turn in/taking out of the
BAR;
6) All PNP units shall maintain an Official Logbook for Log-in and
Log-out of BAR. Said Official Logbook shall be treated with utmost
confidentiality and only authorized sentinels shall have access to it.

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The Supply PNCO shall conduct a daily inventory to ensure that all
logged in BAR are in the storage;
d. Proper Care and Maintenance:

Aside from strict adherence to the provision of PNP LOI 65/2010
(Proper care and Maintenance of Issued Firearms) dated January 6,
2011 and any of its revision, if any, the following shall be implemented:
1) Proper care and maintenance of BAR shall be conducted by all PNP
units primarily to maintain or improve the functionality and capability
of the BAR;
2) Alteration of any part of the issued BAR that would decrease its
functionality and performance is prohibited; and
3) Cannibalization of BAR is strictly prohibited.
e. Qualifications of PNP Uniformed Personnel for Issuance of BAR:

1) Appointment must be in permanent status. However, those PNP
uniformed personnel on Field Training Program (FTP) shall be
issued BAR on loan basis, or as the need arises; and
2) With no pending administrative and/or criminal case.
f. PNP Uniformed Personnel not Qualified for the Issuance of BAR:

1) Those who suffered and recovered from any psychiatric disorders
pursuant to PNP MC 2000-010 (Separation from the Police Service
of Active PNP Uniformed Personnel due to Physical Disability)
dated January 6, 2011 and its subsequent revision;
2) Those with serious chronic diseases and life threatening medical

conditions as identified by the Health Service;
3) Under Restrictive Custody;
4) With pending administrative and/or criminal case;
5) With unsettled property accountability/ies;
6) Retiring from the service within the next three months; and
7) Other circumstances analogous to the foregoing.
g. Recall of Issued BAR:

1) PNP uniformed personnel who will undergo schooling or leave to
include leave outside the country for a period exceeding 30 days
and those who will be deployed to United Nations (UN) Mission
shall turn in the issued BAR together with the PAR to the
office/unit/station SAO or RSPNCO. A new PAR and BAR may be
issued upon their return to the unit;

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2) PNP uniformed personnel who is about to retire with an issued BAR
must immediately turn in the issued BAR with PAR to the SAO
three months prior to retirement to relieve him from accountability.
The issued PAR to the retiring personnel must be stamped
“CANCELLED” once the proper turn in was made;
3) PNP uniformed personnel reassigned to other office/unit/station

must turn in their issued BAR to the losing unit and must execute a
notarized sworn affidavit upon reporting to duty to the gaining unit
that they have no issued BAR nor carries with them their issued
BAR from their former office/unit/station and must acknowledge that
they will be held both criminally and administratively liable in case
their sworn statement is untrue (Annex – “B”);
4) The recall of Issued BAR shall be the responsibility of the

immediate supervisor in case the end-user is in any of the following
instances:
a) Suffers from any psychiatric disorder (diagnosed by the licensed
psychiatrist of the PNP);
b) Under restrictive custody;
c) Failure to present the BAR for no valid reason during

inventory/physical inspection;
d) Suspended, terminated, dismissed, separated, resigned, and

AWOL from the service;
e) With serious chronic diseases and life threatening medical

conditions as identified by the Health Service; and
f) Involved in drug-related cases and other illegal activities and

other criminal cases.
h. Accountability for Losses, Stolen, Damaged or Destroyed BAR

(Annex – “C”):
Aside from strict adherence to the provision of PNP MC No. 002-02
titled “Procedures to be followed in Requesting for Relief from Property
Accountability” dated February 14, 2002 and its subsequent revision or
other pertinent rules and regulations, the following shall be
implemented:
1) The PNP uniformed personnel shall be deemed primarily
accountable for the care, maintenance, and safeguarding of the
BAR issued to their custody and shall be primarily liable for its
money value based on the latest/updated cost valuation thereof;
2) The loss or failure to return or account the BAR shall be cleared

with the SAO having jurisdiction of the end-user’s assignment; copy

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furnished SAO, PNP WIDE, LSS under the generally accepted
clearing procedures. In addition, the end-user shall report the lost,
stolen, damaged or destroyed property using the form Report of
Lost, Stolen, Damaged, or Destroyed Property supported by Notice
of Loss and must be duly received by COA;
3) Request for relief from property accountability for losses shall be

governed by the provisions of Section 73 (1) PD No. 1445 or other
similar provisions of law;
4) The request for Relief of Accountability for losses governed by the

provisions of PD No. 1445, PNP Circular No. 2002-02, and other
similar provisions of law and rules are separate and distinct from
criminal and/or administrative proceedings. Thus, loss of BAR by
any PNP uniformed personnel, thru their fault or negligence shall be
a ground for criminal and/or administrative liability. Complaints shall
be initiated against erring PNP uniformed personnel independent of
the said request for relief of accountability; and
5) The immediate superiors of the PNP uniformed personnel whose

BAR was lost intentionally or negligently, or those having
accountability over the BAR who was either dismissed or separated
from the service shall vigorously pursue the return of the said BAR
to their respective office/unit/station SAO. Should it be apparent that
the efforts will be futile, appropriate criminal case/s shall be
immediately initiated against the personnel. C, RLRDD shall work
closely with C, RIDMD or equivalent offices to initiate the complaint
if evidence warrants.
8. PENALTY CLAUSE:
Accountable PNP personnel, who, through their fault or negligence,

appropriated, taken or misappropriated, or has consented to the taking by another
person of his issued BAR shall be criminally charged with the crime of Malversation
of Public Property under Article 217 of the Revised Penal Code as amended by RA
No. 1060.
Likewise, administrative charge of Grave Misconduct shall be filed against

erring accountable personnel, pursuant to Rule 21, Section 2, C para 3(n) of
NAPOLCOM Memorandum Circular No. 2016-002 and Rule 10, Sec 50A(3) of 2017
Rules on Administrative Cases in the Civil Service (RACCS).
Further, violation of this MC shall be dealt with administratively.
Provisions of existing PNP issuances which are inconsistent with this MC,
in whole or in part, are deemed repealed, set aside, amended or modified
accordingly.

Page 90
10. EFFECTIVITY:
This MC shall take effect after 15 days from filing a copy thereof at the
UP Law Center in consonance with Section 3, Chapter 2, Book VII of Executive
Order No. 292 otherwise known as the “Revised Administrative Code of 1987,” as
amended.

Police General
Chief, PNP
Distribution:
Command Group
D-Staff
P-Staff
RD, PROs
D, NSUs
IG, IAS

Page 91
Page 92
ANNEX – “B”
Republic of the Philippines )

Camp Crame, Quezon City) S.S.
AFFIDAVIT OF NO ISSUED BASIC ASSAULT RIFLE (BAR)
I,__________________________________ of legal age, married/single,

bonafide member of the Philippine National Police, presently assigned
at________________________________, and a resident of
_________________________________, after having been sworn to in accordance
with law, do hereby depose and state:
That, I was formerly assigned at ______________________________

designated as ___________________________ .
That, I have no issued Basic Assault Rifle (BAR) as of this period for I have
turned in my issue at my former Office/Unit on ___________________________.
That, I vouch for the veracity of my above declaration, and if in the future,
said declaration will be found fraudulent, I acknowledge that I may be both
administratively (Dishonesty) and criminally (Perjury) held liable; and
That, to attest to the truthfulness of the above statements, I hereby affix my

signatures this ________day of ___________2020, here at
_______________________________, Philippines.
Affiant
SUBSCRIBED AND SWORN TO before me this ______th day of __________

at ___________________ Philippines by _______________ who presented her
__________ Identification Card No. _________, valid until ______________, issued
in Manila, Philippines.
Doc No._____
Pages No.___
Book No.____
Series of ____

Page 93
Page 94
OFFICE OF THE DEPUTY CHIEF, PNP FOR ADMINISTRATION
December 18, 2019

MEMORANDUM CIRCULAR
NO.: 2019-069
GUIDELINES AND PROCEDURES IN THE DISPOSITION OF TAMPERED PNP

ISSUED FIREARMS
1. REFERENCES:
a. Republic Act (RA) No. 10591 titled: “An Act Providing for a
Comprehensive Law on Firearms and Ammunition and Providing
Penalties for Violations Thereof” approved on May 29, 2013;
b. PNP Memorandum Circular No. 2018-033 dated August 22, 2018 titled:
“Policy in the Permanent Issuance of Handgun;” and
c. Directorate for Logistics Circular No. 002-02 dated February 12, 2002
titled: “Procedures to be Followed in Requesting for Relief from
Property Accountability.”
2. RATIONALE:
This Memorandum Circular (MC) prescribes the guidelines and

procedures in the disposition and handling of cases of tampered, obliterated or
altered firearms turned in by PNP personnel, on-stock or discovered during inventory
or inspection.
3. SITUATION:
During the past years, it has been observed that there are cases in which
PNP uniformed personnel turned in their issued firearm/s which were found out to be
tampered, obliterated or altered. There are also instances wherein during the
conduct of inventory and inspection, tampered, obliterated or altered firearms were
discovered during the stencilling process.
It is imperative that the practice of tampering firearms must be prevented

and personnel responsible be charged appropriately in accordance with existing
laws. Hence, this policy is crafted to provide the guidelines and procedures in the
disposition and handling of tampered, obliterated or altered firearms and the
appropriate action to be undertaken.
4. PURPOSE:
Guidelines and Procedures in the Disposition of Tampered PNP Issued Firearms

Page 95
a. To define the responsibilities and accountabilities of all concerned PNP
personnel pertaining to tampered, obliterated or altered issued
firearms;
b. To provide guidelines and procedures in the disposition of tampered,

obliterated or altered PNP issued firearms and the appropriate action to
be undertaken; and
c. To strengthen internal control on modification, refurbishing, and

tampering/altering of PNP issued firearms.
a. Board of Survey (BOS) – refers to a group of PNP personnel organized
and designated by the Head of Office (D, NSUs/RD, PROs/DDs/PDs)
to determine the extent of culpability of an individual who incurred PNP
property loss/es.
b. Firearm - refers to any handheld or portable weapon whether a small

arm or light weapon, that expels or is designed to expel a bullet, shot,
slug, missile or any projectile, which is designed to discharge by means
of an expansive force of gasses from burning gun powder or other form
of combustion or any similar instrument or implement. The barrel,
frame or receiver shall be considered a complete firearm.
c. Logistics Officer - refers to a PNP personnel designated as Chief,

Regional Logistics and Research Development Division (RLRDD);
Chief, Logistics Division and Chief, Logistics Section/Logistics
Management Section of NSUs and other heads of logistics offices/units
of the PNP responsible for the care, maintenance, and safeguard of all
police equipment and properties in his/her custody.
d. PNP Offices/Units – refer to the offices at the PNP National

Headquarters, National Support Units (NSUs), Police Regional Offices
(PROs), District Offices of the National Capital Region Police Office
(NCRPO), Provincial/City Police Offices (PPOs/CPOs), City and
Municipal Police Stations (CPS/MPS), Task Forces or any PNP Group
organized by competent authority in charge with the administration,
use, occupancy or actual possession of any PNP Property.
e. Primary Accountability - refers to the obligation imposed by law and

regulations on the PNP personnel (End-User) with issued supply,
equipment and other property entrusted to him.
f. Property Acknowledgment Receipt (PAR) - formerly called

Memorandum Receipt (MR) and Acknowledgment Receipt of
Equipment (ARE), is a proof of issuance of the Supply Accountable
Officer (SAO). The PAR shall be used by the Supply and/or Property
Divisions of offices/units to record the issuance of Property and
Equipment (PE) and the acknowledgment of the end-user. It shall be

Page 96
renewed every three years or every time there is change in the
custodianship/user of property.
g. Property Turn-in Slip (PTIS) – formerly called Turn-in Certificate, a

form/receipt used by Supply Accountable Officers/RSPCOs/RSPNCOs
and issued to PNP personnel upon turn-in of their issued handgun and
other properties.
h. Responsible Supply Police Non-Commissioned Officer (RSPNCO) -

refers to the designation of any eligible PNCO, as approved by the unit
head who assists the Supply Accountable Officer in performing
functions for property custodianship.
i. Secondary Responsibility- refer to an obligation imposed by laws and

regulations on the property custodian (SAO/RSPNCO) to keep and
maintain records of issued supply, equipment and other property
entrusted to him/her.
j. Stencil – refers to the process of applying by rubbing or tracing the

serial number or any other markings (kind, make, calibre) of a firearm
to a surface consisting of a thin sheet of plastic tape or paper which is
then attached to the serial number portion of the PAR.
k. Supply Accountable Officer (SAO) – refers to the designation of any

eligible Non-Uniformed Personnel (NUP) with Administrative Officer
position (AO I to V with salary grade (SG) 10-24 respectively) approved
and bonded by the Head of the Agency whose duties permit to require
the possession or custody of government property and who is required
by the law to render account to the Commission on Audit.
l. Tampered, Obliterated or Altered firearm – refer to any firearm whose

serial number or other identification (make, model, kind, QR Code, and
PNP markings/finished) or ballistics characteristics have been
intentionally tampered with, obliterated or altered in order to conceal its
source, identity or ownership.
6. GUIDELINES:
1) All PNP personnel are primarily accountable for the proper care and
maintenance of their issued firearm and safeguard it against
tampering, obliterating or altering;
2) All suspected tampered, obliterated or altered firearms shall be

reported by PNP personnel/end-user and immediately turn it over
to the concerned SAO;
3) Suspected tampered, obliterated or altered firearms identified

during the conduct of inventory and inspection shall be endorsed to
the concerned SAO who shall issue a Property Turn-in Slip (PTIS)

Page 97
with corresponding remarks “subject for CL Macro-Etching and
Ballistics Examination” and the stencil of firearm to the PNP
personnel as proof that the firearm was turned in to SAO;
4) It is strictly prohibited to obliterate or alter serial numbers, make,

model, and place any identification marks on the firearm;
5) PNP uniformed personnel are responsible to report to the

immediate supervisor or SAO when an issued firearm has busted
(due to accident), corroded/rusted/tarnished which compromised its
serial number, QR Codes and other PNP markings;
6) All newly stamped firearms must bear a remark in the Logistics

Data Information Management System (LDIMS) that said firearms
are “Newly Stamped Firearm;” and
7) Head of Office shall exert effort to recover lost firearm per LOI 001-
2002 Bawi.
b. Responsibilities:
1) DL
a) Supervise and monitor the implementation of this MC;
b) Conduct nationwide periodic inventory/inspection of firearms;

and
2) D, LSS
a) Assist the Directorate for Logistics in the monitoring and
implementation of this MC;
b) Require PROs and NSUs to submit quarterly reports of

tampered, obliterated or altered firearms;
c) Provide stamping of firearms facility or source out to third party

stamping facility; and
3) SAO, PNP WIDE

a) Maintain the files of tampered, obliterated or altered turned-in
firearms nationwide;
b) Keep an updated record of all tampered, obliterated or altered

firearms and monitor the records of different SAOs of PROs and
NSUs;
c) Supervise the restamping/stamping of firearm’s serial number;

and

Page 98
4) D, CL
a) Conduct macro-etching and firearm examination of all suspected
tampered, obliterated or altered PNP-issued firearms;
b) Submit laboratory report to the concerned requesting Head of
Office;
c) Take custody of all tampered, obliterated or altered PNP-issued

firearms for future dispositive action; and
5) CG/D-Staff/P-Staff/D, NSUs/RD, PROs (Attn: RSPNCOs/Logistics

Officers/C, RLRDDs):
a) Ensure the proper implementation of this MC;
b) Ensure the submission of quarterly reports to TDL (Attn: C,

SMD) and D, LSS (Attn: SAO, PNP Wide);
c) Supervise the conduct of monthly and surprise inspection of

firearms;
d) PROs to provide stamping facility or source out for third party

stamping facility; and
6) SAO
a) Maintain and regularly update the records of inventory of all
tampered, obliterated or altered firearms in their jurisdiction;
b) Facilitate the conduct of Board of Survey within their AOR for

any tampered, obliterated or altered firearms;
c) Supervise the restamping/stamping of firearm’s serial number;
d) Submit quarterly inventory report of tampered, obliterated or

altered firearms to TDL (Attn: C, SMD) and D, LSS (Attn: SAO,
PNP Wide); and
7) RSPNCO
a) Ensure compliance and proper implementation of this MC to all
PNP personnel in their respective AOR;
b) Ensure that all issued firearms are supported with PAR;

Page 99
c) Report any suspected tampered, obliterated or altered PNP
issued firearms; and
7. PROCEDURES:
a. Procedures in the Processing of Tampered, obliterated or altered
Firearms (See Annex “A”):
1) PNP Uniformed Personnel shall bring the firearm and Property

Acknowledgement Receipt to the office of the Supply Accountable
Officer of LSS (SAO, LSS) for NHQ; National Support Unit Supply
Accountable Officer (NSAO) for the National Support Units;
Regional Supply Accountable Officer (RSAO) for the PROs;
Provincial Supply Accountable Officer (PSAO) or RSPNCO for the
PPOs;
2) In the absence of the SAO PNP Wide/NSAO/RSAO/PSAO/

RSPNCO, the designated action personnel shall inspect/examine
the firearm:
a) If the firearm is not tampered, obliterated or altered, the SAO
shall issue Property Turn-in Slip for retiring/retired PNP
personnel. For active personnel, SAO shall renew PAR;
b) If the firearm is suspected to be tampered, obliterated or altered,

the SAO shall issue a PTIS with remarks: “Subject for Macro-
Etching and Ballistics Examination” and with stencil of firearm to
the PNP personnel (Active/Retiree). Further, the following shall
be undertaken:
(1) The SAO shall prepare a report for the Head of Office
recommending that the firearm be endorsed to
CL/RCLO/DCLO/PCLO/CCLO for Macro Etching and
Firearm Examination;
(2) CL shall conduct Macro-Etching and Firearms Examination

on subject firearm and submit laboratory report to
concerned requesting Head of Office;
(3) If the result of the macro-etching on the firearm is

tampered, obliterated or altered; the firearm shall be
retained in the CL/RCLO/DCLO/PCLO/CCLO;
(4) The SAO shall endorse the report to the concerned Board
of Survey (BOS) for investigation duly approved by the
Head of Office;
(5) The concerned BOS shall conduct investigation and submit

recommendation to the Head of Office;

Page 100
(6) If the BOS recommended that the PNP personnel has no
liability, the SAO shall renew the PAR for the active
personnel, and issue Certificate of Non-Property
Accountability for PNP retiree;
(7) If the BOS recommended that the PNP personnel has

liability, the Head of Office shall file appropriate charges for
the active PNP personnel as a nominal complainant. The
admin complaint/case will be automatically forwarded to
IAS for appropriate action. After which, the Report on
Investigation (RO) will be submitted to the Disciplinary
Authority (DA). Further, a separate criminal case shall be
filed against the PNP personnel for violation of Article 217
of the Revised Penal Code (RPC), otherwise known as
Technical Malversation of Public Funds and Property; and
(8) For retirees, the SAO issues a Certification of Property

Accountability, however, the Head of Office may file
appropriate charges, if warranted.
c) If the case is already resolved, CL/RCLO/DCLO/PCLO/CCLO

shall release the firearm to the requesting office for restamping
of the original serial number, if needed;
d) The SAO shall supervise the restamping of the serial number on

the firearm;
e) Concerned office shall submit report to D, LSS copy furnished

TDL; and
f) TDL shall issue Supply Directive to the requesting office.
b. Procedures on Visual Identification/Determination of Firearm with

Tampered, Obliterated or Altered (TOA) Serial Numbers:
1) Physical/Ocular Inspection:
i. All PNP Offices/Units shall conduct monthly and surprise
physical/ocular inspection of all firearms issued to their
respective PNP personnel and firearms on-stock in their
warehouses/supply rooms;
ii. Physical/ocular inspection shall include physical examination to

identify/determine the visual abnormalities of the serial number,
QR Codes, and other PNP markings of each firearm;
iii. If during physical inspection and/or visual examination, the serial

number, QR Codes or other PNP markings of the firearm is
suspected of being tampered, obliterated or altered, the
inventory team/SAO/RSPNCO shall:

Page 101
(1) Accomplish the report on stencil of firearm (Tab “B” – Stencil
and Ballistics Certificate) to be signed by the end-user,
SAO/RSPNCO and certified by the Head of Office of the
concerned PNP Office/Unit;
(2) Photos shall be taken also in different/selected views to

document the identification of the subject firearm in
question; and
(3) Soft and hard copy of the photographs shall be stored/saved

by the concerned SAO/RSPNCO copy furnished the
concerned end-user/s.
2) Visual Comparison of Stencil:

a) Concerned SAO/RSPNCO shall make any available document
(ARE/PAR/Certificate of Stencil) that will show previous stencil
of the firearm in question;
b. In the presence of the end-user, as appropriate, compare the

latest stencil taken with the other stencil taken earlier; and
c. If visual comparison of the two stencils reveal discrepancies in

the font, arrangement, design and diameter of the serial
numbers, the SAO/RSPNCO of concerned PNP Offices/Units
shall immediately recall the subject firearm/s in question from
the end-user.
3) Submission of the Suspected Tampered, Obliterated or Altered

Firearm to the Crime Laboratory for Macro-Etching and Ballistics
Examination:
a) SAO/RSPNCO of the concerned PNP Offices/Unit shall
recommend to the Head of Office to submit the subject firearm
in question to CL/RCLO/DCLO/PCLO/CCLO for macro-etching
and ballistics examination;
b) Upon approval, the concerned SAO/RSPNCO shall submit the

subject firearm in question together with the request for firearm
examination to CL/RCLO/DCLO/PCLO/CCLO;
c) CL/RCLO/DCLO/PCLO/CCLO shall receive subject firearm from

concerned SAO/RSPNCO;
d) CL/RCLO/DCLO/PCLO/CCLO shall conduct macro-etching and

ballistics examination on subject firearm/s and shall issue and
forward laboratory report to concerned requesting PNP Office;
and
e) If the macro-etching and ballistics examination conducted by the

CL/RCLO/DCLO/PCLO/CCLO confirmed that the serial number

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of the firearm is genuine/Original, subject firearm shall be
withdrawn from the CL/RCLO/DCLO/PCLO/CCLO by the
concerned SAO and re issue it to the concerned end-user/s.
However, if found tampered, obliterated or altered, said firearm
shall be retained at the CL for custody and future evidence
presentation.
c. Procedure in the Processing of Turned-in Tampered Firearms on

Stock (See Annex “C”):
1) SAOs shall conduct an inventory of all suspected tampered,
obliterated, altered firearms on-stock or in their stockroom/supply room
and submit report to their respective C, RLRDDs/Logistics Officers;
2) The C, RLRDDs/Logistics Officers shall submit the suspected

tampered, obliterated or altered firearms to the
CL/RCLO/DCLO/PCLO/CCLO duly endorsed by the Director/Head of
Office;
3) CL/RCLOs/DCLOs/PCLOs/CCLOs conducts macro-etching and

ballistics examination on the submitted suspected tampered,
obliterated or altered firearms and submit report to the requesting
Director/Head of Office;
4) C, RLRDD/Logistics Officers shall render report to TDL duly endorsed

by the Director/Head of Office and undertakes the following based on
the result of the CL/RCLO/DCLO/PCLO/CCLO laboratory report:
a) Firearm is not Tampered, Obliterated, or Altered:
a. Concerned Office shall request to the CL/RCLO/DCLO/PCLO/
CCLO to release the firearms and evaluate if the firearm is
serviceable or unserviceable:
(a) Unserviceable - If the firearm is already Beyond
Economical Repair (BER), it shall be subjected for
Disposal Proceedings. Further, concerned office shall
submit report to TDL.
(b) Serviceable:
(b.1) If the Serial Number is restorable, the concerned
office shall re-stamp the original serial number on
the firearm;
(b.2) If the serial number cannot be restored, the

concerned unit shall request to TDL new serial
number. Upon issuance of TDL of the new serial
number, it shall be stamped on the firearm;
(b.3) D, LSS/SAO shall supervise the restamping/

stamping of original/new serial number of firearms;

Page 103
(b.4) Concerned Office shall submit report to D, LSS
copy furnished TDL; and
(b.5) TDL shall issue a Supply Directive for newly

stamped firearms for re-issuance.
b) Firearm is Tampered, Obliterated or Altered:

(1) SAO shall identify based on records the identity of the
personnel accountable for the tampering, obliterating or
altering of the firearm:
(1.a) Accountable Personnel cannot be Identified:
(a.1) If the firearm is the original PNP issued Firearm,
serviceable, and the serial number can be
restored, concerned PNP office/unit shall request
to the CL/RCLO/DCLO/PCLO/ CCLO for the
release of firearm for the re-stamping of the
original serial number. If the serial number can
not be restored, a new set of serial number will
be stamped following the preceding procedures
on serviceable firearms; and
(a.2) If the firearm is “paltik” “homemade” or not the
original PNP issued firearm, the provisions of
PNP MC No. 2019-012 titled: Guidelines and
Procedures in the Disposition of Captured,
Confiscated, Surrendered, Deposited,
Abandoned, and Forfeited (CCSDAF) Firearms
and Ammunitions or its subsequent revisions
shall apply.
(b) Accountable Personnel is Identified:

(b.1) If the tampered, obliterated, or altered firearm is
not an original PNP-issued firearm, the concerned
Head of Office shall file appropriate charges
against the PNP personnel. Further, the case will
be forwarded to the Unit BOS. After the resolution
of the case, or if warranted, the provisions of PNP
MC No. 2019-012 titled: Guidelines and
Procedures in the Disposition of Captured,
Confiscated, Surrendered, Deposited, Abandoned,
and Forfeited (CCSDAF) Firearms and
Ammunitions or its subsequent revisions shall
apply;
(b.2) If the firearm is an original PNP-issued firearm, the

concerned Office shall endorse the case to the
Unit BOS to evaluate the extent of the liability of
the end-user and recommend the amount to be
paid based on PNP Cost Valuation on PNP Loan
and Issued Firearm. Further, C, RLRDD/Logistics

Page 104
Officer shall endorse the case to C,
RIDMD/Investigation Division for investigation;
(b.3) Pending the resolution of the case, the

tampered, obliterated, or altered firearms shall be
retained in the CL/RCLO/DCLO/PCLO/ CCLO for
future evidence presentation; and
(b.4) The tampered, obliterated, or altered firearms shall

be released to the requesting office upon
resolution of the case, or if warranted.
d. Procedure in the Stamping of New Serial Number to Tampered,

Obliterated or Altered Firearms (See Annex “D”):
1) CL/RCLO/DCLO/PCLO/CCLO shall officially release the tampered,
obliterated, or altered firearms upon request of the concerned office or
upon resolution of the case by competent authority, as the case
maybe;
2) The C, RLRDD/Logistics Officer shall request to TDL the issuance of a

new serial number for the tampered, obliterated or altered firearm, duly
endorsed by the Director/Head of Office;
3) Upon issuance of TDL of the new serial number/s, the C,

RLRDD/Logistics Officer shall request to the Director/Head of Office for
its stamping on the tampered, obliterated or altered firearm by the
recommended authorized gunsmith;
4) Upon approval by the Director/Head of Office, the SAO shall supervise

the stamping of new serial number by the authorized gunsmith; and
5) Concerned Office shall submit report of the newly stamped firearms to

D. LSS copy furnished TDL.
e. Reporting and Documentation of firearm with busted (due to accident),

corroded/rusted or tarnished (due to exposure to different weather
conditions) body parts which compromised its unique/distinct serial
numbers:
1) PNP-issued firearm with busted, corroded/rusted or tarnished firearm
which has compromised its distinct serial numbers shall be reported to
the immediate supervisor for proper documentation;
2) Photograph in different views (with emphasis on the part of the

firearm/s serial numbers) shall be taken and it shall be downloaded
and saved to the LDIMS;
3) If the serial number, QR Codes or other PNP markings is suspected

of being obliterated, filed or removed, the firearm in question shall be
recalled from the end-user and the following shall be undertaken:

Page 105
a) Accomplish the report on stencil of firearm to be signed by the end-
user, SAO/RSPNCO and certified by the Head of Office of the
concerned PNP Office;
b) Soft and hard copy of the photographs shall be stored/saved by the

concerned SAO/RSPNCO copy furnished the concerned end-
user/s;
c) Stencil report and photographs shall also be downloaded to LDIMS;

and
d) Subject firearm in question shall be submitted to

CL/RCLOs/DCLOs/PCLOs/CCLOs for macro-etching and ballistics
examination.
8. PENALTY CLAUSE:
Accountable PNP personnel who, through their fault or negligence,

appropriated, taken or misappropriated, or has consented to the taking by another
person of his issued firearm/s shall be criminally charged with the crime of
Malversation of Public Property under Article 217 of the Revised Penal Code as
amended by RA No. 1060.
Likewise, administrative charge of Grave Misconduct shall be filed against

the accountable personnel, pursuant to Rule 21, Section 2, C para 3(n) of
NAPOLCOM Memorandum Circular No. 2016-002 and Rule 10, Sec 50A(3) of 2017
Rules on Administrative Cases in the Civil Service (RACCS).
accordingly.
10. EFFECTIVITY:
This MC shall take effect after 15 days from filing of a copy thereof at
the UP Law Center in consonance with Section 3, Chapter 2, Book VII of Executive
Order 292 otherwise known as the “Revised Administrative Code of 1987,” as
amended.

Police Lieutenant General
Officer-In-Charge, PNP
Distribution:
Command Group
D-Staff
P-Staff
RD, PROs
D, NSUs
IG, IAS
Page 106
Page 107
ANNEX “B”

STENCIL AND BALLISTICS CERTIFICATE
Instruction: One Form is good for one Firearm (FA) only. This certificate is to be prepared in three
copies. Print or type entries legibly.
Kind/Type of FA: (Pistol, Revolver, Rifle, Shotgun, (etc) Caliber:

M16 RIFLE 5.56 MM
Make and Model: Serial Number:
STENCIL OF FIREARM
SERIAL NUMBER Make and Model Other Markings
OTHER DETAILS
SOURCE OF FIREARM DATE FROM (OFFICE/PERSON)

(Supply/Loaned/Donated)
Other Remarks: ________________________________________________________
STENCIL TAKEN BY: CERTIFIED CORRECT BY:
___________________________ __________________________
(Signature over Printed Name) (Signature over Printed Name)
___________________________ ___________________________
(RS PNCO/Property Custodian) Chief of Office/Unit/Division
___________________________ ___________________________
(Date) (Date)
_________________________________________________________________________
FOR LSS USE: Property Number _________________ File No. _______________
Acknowledgement by: ______________________________________________________

(Signature over Printed Name) (Designation) (Date)
_________________________________________________________________________
FOR DL USE: Supply Directive Number __________________ File No. ________________
Acknowledgement by: _______________________________________________________

(Signature over Printed Name) (Designation) (Date)

Page 108
Page 109
Chapter 3
PROCUREMENT MANAGEMENT

Guidelines and Procedures in the Procurement of PNP
Equipment
March 28, 2020
TDL Memorandum
Guidelines in the Conduct of Emergency Procurement under
Bayanihan Act during the Enhanced Community Quarantine
April 13, 2020
TDL Memorandum
Guidelines in the Conduct of Procurement Activities during
the Enhanced Community Quarantine
April 6, 2020
Procurement Management
Page 110
March 28, 2020

NO.: 2020-024
GUIDELINES AND PROCEDURES IN THE

PROCUREMENT OF PNP EQUIPMENT
1. REFERENCES:
a. Republic Act (RA) No. 9184, otherwise known as the Government
Procurement Reform Act and its Revised IRR;
b. GPPB Generic Procurement Manual (Volume 2 – Manual of

Procedures for the Procurement of Goods and Services);
c. PNP Memorandum Circular (MC) No. 2017-073 dated December 26,

2017 entitled: “Prescribing the Guidelines and Procedures in the
Inspection and Acceptance of Delivered Goods Procured pursuant to
RA No. 9184 and its Revised Implementing Rules and Regulations”;
d. PNP MC No. 2016-068 dated Oct 24, 2016 entitled: “Addendum to

PNP MC No. 2012-001 re Policy Guidelines and Procedures for the
Determination of Approved Budget for the Contract (ABC) in the
Procurement of Goods”;
e. PNP MC No. 2016-015 dated March 3, 2016 entitled: “Policy

Guidelines and Procedures in Streamlining PNP Support Activities to
the Procurement Process”;
f. PNP MC No. 2015-015 dated July 10, 2015 titled: “Policy Guidelines in
the Conduct of Test and Evaluation”;
g. Command Memorandum Circular No. 05/2014 dated March 31, 2014,

entitled: “Intensified Internal Security Operations”;
h. PNP MC No. 2012-001 dated January 9, 2012 entitled: “Policy

Guidelines and Procedures for the Determination of Approved Budget
for the Contract (ABC) in the Procurement of Goods”;
i. National Budget Memorandum No. 107 dated December 20, 2010 re

Policy Guidelines and Procedures in the Preparation of Budget
Proposals para 6.5.2;
j. LOI 01-2011 entitled: “Prescribing the Guidelines on Procurement

Activities thru Public Bidding in the Police Regional Offices (PROs)
and National Support Units (NSUs)”; and
Guidelines and Procedures in the Procurement of PNP Equipment
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k. Standard Operating Procedure No. 03 dated July 26, 1994, entitled:
“PNP Equipment Standardization.”
2. RATIONALE:
This PNP Memorandum Circular (MC) provides the guidelines and

procedures in the procurement of all PNP equipment. It shall define the duties and
responsibilities of all concerned individuals, offices and Technical Working Groups
(TWGs) in the planning, procurement, contract implementation and inspection and
acceptance of procured PNP equipment, as well as the application of warranties for
completed contracts. Likewise, it shall also cover the feedback mechanism to be
observed after the distribution to assure quality and serviceability of the procured
equipment.
3. SITUATION:
Currently, the procurement processes in the PNP are implemented by the

Bids and Awards Committees of the NHQ, PROs and NSUs, Procurement
Management Committee (PMC), respective Committees on Inspection and
Acceptance (CIA), Secretariats and TWGs.
However, aside from the existing rules and regulations provided under the
RIRR of RA 9184, Government Accounting and Auditing Rules and Regulations and
Memorandum Circulars issued by the PNP, the specific duties and responsibilities of
those who are involved in the activities are yet to be determined and specified.
These noted gaps, therefore, call for the need to formulate an MC that
would define the specific activities to be undertaken and the specific personnel and
offices responsible in carrying out the assigned tasks.
4. PURPOSE:
a. To institutionalize the creation of the Procurement Management

Committee that shall act as oversight body in the formulation of the
Project Procurement Management Plan (PPMP) of the PNP, including
its Secretariat and TWG with their respective functions;
b. To determine the specific duties and responsibilities of the individuals
and offices in the procurement of PNP equipment from planning,
procurement, activities under contract administration such as: contract
monitoring and management, inspection and acceptance, payment,
distribution, customer feedback and warranty application; and
c. To ensure that the procurement is advantageous on the part of the
Government by attaining a more responsive price per unit in all PNP
procurements.
a. After-Acceptance Report - refers to the report of the NHQ CIA to be

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accomplished every final acceptance of the goods, incorporating
therein all the activities undertaken from delivery until final deliberation
for acceptance.
b. Annual Procurement Plan - refers to the consolidation of Project

Procurement Management Plans (PPMPs) which defines the different
procurement activities with its time schedules. However, this may be
changed when the PPMPs from the end-users change, or after the
approval of the General Appropriations Act (GAA) or issuance of its
appropriate Special Allotment Release Order (SARO). This is prepared
by the PNP - National Headquarters Bids and Awards Committee
(PNP-NHQ BAC) Secretariat which will be approved by the Chief, PNP
for implementation.
c. Approved Budget for the Contract (ABC) - refers to the budget for the
contract duly approved by the head of the procuring entity, as provided
for in the GAA. The determination of this is guided by the price per unit
with respect to the budget used (proposed, GAA, and SARO issued).
The ABC may be changed prior to the conduct of the pre-procurement
conference through the price monitor and canvass of the current year.
d. Bidder - refers to a contractor, manufacturer, supplier, distributor and/or

consultant who submits a bid in response to the requirements of the
Bidding Documents.
e. Bidding Documents - refer to the documents issued by the Procuring

Entity as the basis for bids, furnishing all information necessary for a
prospective bidder to prepare a bid for the Goods required by the
Procuring Entity.
f. Committee on Inspection and Acceptance - refers to the Committee

responsible for the inspection and acceptance of delivered supplies,
materials and equipment procured by the PNP.
g. Contract Implementation - refers to the implementation of the contract

between the winning bidder and the procuring entity.
h. End-User Units - refer to PNP offices/units that will use the equipment.
i. Equipment - refer to tangible assets other than land, structure, and

fixed facilities that are probable to bring economic benefits/hold service
potential to the entity, expected to be used during more than one
reporting period, not intended for resale in the ordinary course of
operation and meet the capitalization threshold of fifteen thousand
pesos (Php15,000);
j. Foreign Liaison Division (FLD) - refers to the Division of the Directorate

for Intelligence (DI) conducting pre-departure briefing to all PNP
personnel travelling abroad on official mission being the PNP’s primary
channel of communication to all foreign embassies and other foreign-
related activities.
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k. Foreign Travel Evaluation Board (FTEB) – refers to the Body that
selects and recommends to the approving authority the best qualified
PNP personnel to be sent to participate in official mission abroad.
l. Foreign Travel Screening Committee (FTSC) - refers to the Committee

that shall screen, evaluate, process, and assess candidates to
participate in official mission abroad.
m. Government Procurement Policy Board (GPPB) - refers to the

Government Procurement Policy Board established in accordance with
Article X of RA 9184 and its IRR.
n. Head of the Procuring Entity (HoPE) - refers to the Chief, PNP, or his
duly authorized official. In instances where the procurement is
decentralized, the head of each decentralized unit shall be considered
as the HoPE, subject to the limitations and authority delegated by the
head of the agency.
o. High Risk Area – refers to insurgency infested area and/or an armed

rebellion area used as a fighting ground against a constituted authority
(for example, an authority recognized as such by the United Nations)
when those taking part in the rebellion are not recognized as
belligerents. The basis of insurgency can be political, economic,
religious, ethnic or combination of factors.
p. Operational Needs Assessment - refers to the careful evaluation of the

existing capabilities of the PNP offices/units to determine/identify
appropriate equipment needed for its operation.
q. Procurement - for this purpose, shall refer to the acquisition of PNP

equipment.
r. Procuring Entity - refers to any office in the PNP procuring equipment

for the agency.
s. Procurement Management Committee (PMC) - refers to the oversight

body in the formulation of the PPMP. It shall review the PPMP
submitted by the end-user and consolidate the same for submission to
the NHQ BAC through the Secretariat.
t. Project Procurement Management Plan (PPMP) - refers to the

procurement plan of Programs, Activities and Projects (PAPs) of the
PNP prepared by the different Police Regional Offices (PROs),
National Support Units (NSUs) or other offices as maybe defined as
the end-users. This shall include information on whether the project will
be contracted out, implemented by administration or consigned; the
type and objectives of contract to be employed; the extent/size of
contract scopes/packages, the procurement methods to be adopted;
time schedule for each procurement activity; and contract
implementation, estimated budget for the general components of the
contract.

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u. Property, Plant and Equipment (PPE) - refer to assets of the PNP that
are acquired in the course of operations, are considered long-term in
nature, and possess physical substance (i.e. Building, motor vehicle,
firearms, ammunition, office equipment, etc).
v. Senior Division – refers to the Division in the Directorial Staff which is

considered the first among equals in which the nature of function,
volume, and degree of work and level of importance of the different
Divisions were taken into consideration (Except DIPOs).
w. Supplier - refers to any citizen of the Philippines or foreign country,

any corporate body or commercial company duly organized and
registered under the laws of the Philippines where ownership or
interest is at least sixty percent (60%) or an entity where Filipino
ownership or interest is less that sixty percent (60%) who established a
business and engaged in the manufacture or sale of the merchandise
or performance of the general services covered by his bid.
x. Table of Allowances - refers to the allowed/required number of

equipment per office/unit based on the approved staffing pattern.
y. Table of Equipment - refers to the authorized equipment needed for

each PNP office/unit in performing police operations and fulfilling its
individual functions based on its functions and mandate.
z. Table of Equipment and Allowance - refers to a document which

prescribes the basic needs of the PNP based on its organizational
structure, mission and functions.
aa. Technical Expert – refers to a person having sufficient degree of skill,

knowledge and experience and has related trainings over the
equipment to be procured.
bb. Technical Working Group - refers to the individuals who are performing
tasks during the procurement activities needing technical expertise in
the performance of their assigned responsibilities.
6. GUIDELINES:
1) National Support Units (NSUs) and Police Regional Offices (PROs)
shall create their respective PMCs, BACs, and TWGs patterned
after the composition of the NHQ as provided for in this MC for the
formulation of their PPMPs and shall replicate and adopt the
guidelines and procedures provided for in this MC, when
warranted;
2) In the composition of TWG for the PMC, the end-user and technical
experts of the equipment to be procured shall become mandatory
members;

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3) All PNP equipment that will be included in the PPMP shall comply
with the following:
a) Should be based on Table of Equipment and Allowances (TEA)
or Distribution List;
b) Should have Budget Allocation or available funds;
c) Based on end-user’s preference/need; and
d) With existing approved Standards and Technical Specifications.
4) The Supply Management Division, Directorate for Logistics (SMD,

DL) shall ensure equal distribution list of equipment to be procured
as approved by the CPNP or TDL, as applicable prior to submission
to BACSEC for the preparation of the APP;
5) The end-user units shall ensure that operational needs assessment

is conducted during the preparation of the PPMP;
6) Adherence to the RIRR of RA 9184 and GPPB issuances shall be

strictly observed in all PNP procurements;
7) Respective Secretariat shall ensure compliance on the annual

renewal of memberships of the committees or as necessary, and
appropriate issuance of orders;
8) The NHQ BAC may delegate specific procurements to other BACs

when deemed necessary, consistent with the requirements of RA
9184, its IRR and other relevant issuances;
9) The NHQ CIA through its Secretariat shall submit After-Acceptance

Report to TDL thru Chief, SMD of all items/equipment accepted by
the Committee;
10) The SAOs of the end-users, in case of final delivery and

acceptance at the end-user's sites, shall inspect the functionality
and completeness of the equipment and submit the corresponding
Acknowledgement Receipt to SAO PNP-WIDE within three days
after delivery; and
11) All activities pertaining to the procurement of equipment shall be

monitored by the Chief, SMD, DL in coordination with Chief, Bids
and Awards Committee Secretariat Division, Directorate for
Logistics (C, BACSD, DL).
1) Formal Creation and Composition of Procurement Management
Committee (PMC); Alternate Members; Functions:
a) For clear delineation of functions, the PMC, its Secretariat and
TWGs shall be created at the NHQ which shall be replicated by

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NSUs and PROs, if applicable, in their respective AOR.
Position Chairman, Vice-Chairman Alternate

and Regular Members Members
Chairman Deputy Director for Logistics None
Vice Executive Officer, DO None
Chairman
Member C, LED, DO
Member Executive Officer, DRD C, CCED, DRD
Member Executive Officer, DI C, IOD, DI
Member Executive Officer, DIDM C, CRAC, DIDM
Member Executive Officer, DPCR C, PPD, DPCR
Member Executive Officer, DC C, Mgmt Div, DC
Member Executive Officer, DPL C, PPD, DPL
Member Executive Officer, DICTM C, SIMD, DICTM
In case of absence or unavailability of the Deputy Director for

Logistics as Chairman, the Executive Officer, DO shall act as
the Chairman.
b) In case of absence or unavailability of the Executive Officer, DO

as Vice-Chairman, the C, LED, DO shall attend as alternate
member but shall not act as Vice-Chairman.
In case of absence or unavailability of the regular members of

the PMC, the alternate members, to include C, LED, DO, shall
act as the regular members; assume responsibilities; discharge
their duties according to their own disposition and, as such, be
accountable for their actions and decisions as alternate
members of the PMC.
c) The PMC shall perform the following functions:

(1) Acts as an oversight body in the formulation of the PPMP of
the PNP;
(2) Deliberates and approves the Program of Expenditure

particularly on price determination; and
(3) Conducts final review of the PPMP endorsed by the

Technical Working Group thru the PMC Secretariat, taking
into consideration the Operational Needs Assessment
submitted by the End-user units.
2) Formal Creation of the PMC Secretariat; Functions:

a) The PMC Secretariat is likewise formally created with the
following composition:
Position Head, Assistant Head, and

Members
Head Secretariat C, SMD, DL

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Assistant Head AC, SMD, DL
Member DC Representative
Member Action PCO, SMD
Member Action PNCO, SMD
Member Admin Officer 1, SMD
Members Heads of TWGs
Member Admin Aide VI, SMD
Member Heads of TWGs, created under
this MC and those that may be
subsequently created
b) The PMC Secretariat shall perform the following functions:

(1) Serves as the main support of the PMC and provide
Secretariat function to the TWG;
(2) Receives and consolidates the procurement programs or

PPMPs of PNP Offices/Units nationwide;
(3) Prioritizes the programming of equipment based on the fill-

up of basic police equipment;
(4) Ensures that all proposed programs for procurement have

the corresponding responsive technical specifications, test
parameters and other related requirements available in the
market;
(5) Prepares other requirements to include the preparation of

the proposed distribution of equipment and certification of
availability of funds; and
(6) Prepares the PMC Resolution of the PPMP for signature of

the Committee Chairman, Vice Chairman and Members
and endorse to NHQ BAC for the formulation of Annual
Procurement Plan.
3) Creation/Establishment of the Technical Working Groups for

Planning:
a) Composition of TWG on Transportation:
Head C, MAMS, SMD, DL

C, Transpo Sec, WTCD, DRD
Admin Officer, TMD, LSS
HPG Representative
MG Representative
Members SAF Air Unit Representative
AVSEGROUP Representative
DC Representative
ISOD, DO Representative
End-user Unit Representative
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b) Composition of TWG on Weapons:
Head C, FAS, SMD, DL

C, WS, WTCD, DRD
Members
FA PNCO, SSDD, LSS
SAF Representative
FEO Representative
DC Representative
c) Composition of TWG on Communications:
Head C, GSS, SMD, DL

C, CS, WTCD, DRD
DICTM Representative
Members
DC Representative
CES Representative
d) Composition of TWG on Crime Laboratory, Investigative,

Medical and Dental Equipment:
C, MDC Sec, CCED, DRD
C, Other Equipment
Members DIDM Representative
DC Representative
HS or CL Representative
e) Composition of TWG on Criminalistics, Intelligence, ISO and

other Similar Equipment:

AC, CCED, DRD
DI Representative
DO Representative
Members DIPO Representative
DC Representative
ITMS Representative
End–User Unit Representative
f) Composition of TWG on IT Equipment:
Head C, ITRMS, SMD, DL

AC, WTCD, DRD
Members DC Representative
ITMS Representative

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g) Functions of the TWGs for Planning:
(1) Support the PMC in performing related functions during the
formulation of the PPMP which are technical in nature;
(2) Conducts price determination and/or other reasonable/

applicable methods taking into consideration the following,
to wit:
(2.a) The cost or market price of the product or service
itself;
(2.b) Incidental expenses such as freight, insurance,

taxes, installation cost, training costs, if necessary,
and cost of inspection;
(2.c) The cost of money, to account for government

agencies usually buying on credit terms;
(2.d) Inflationary factor, since the planning phase is usually

done one year ahead of the actual procurement
date;
(2.e) Quantities, considering that buying in bulk usually

means lower unit prices; and
(2.f) The supply of spare parts, maintenance

services and other related After Sales Service, if
these are part of the contract package.
(3) Reviews the consolidated PPMP prepared by the PMC

Secretariat vis-à-vis the submitted PPMP of the end-user
units with their Operational Needs Assessment and
compare it with existing data including the recommendation
for the specification for the items included in the PPMP
of respective end-users (e.g. risk assessment from DI); and
(4) Submits to the PMC through the PMC Secretariat the

finalized PPMP for final review.
4) Creation/Establishment of the Technical Working Group for

Financial and Technical Document Evaluation:
a) Composition:
Head Legal Officer, LS

DL Representative
DC Representative
LS Representative
Members
CL Representative
FS Representative
LSS Representative

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b) Functions:
(1) Renders technical advice and comments on Eligibility,
Technical, and Financial requirements, when necessary;
(2) Conducts Post-Qualification on the documents submitted

by the Bidder pursuant to the requirements in the Bidding
Documents including that stated in the Supplemental Bid
Bulletin and Terms of Reference, if any; and
(3) Presents its Report of findings and observations on the

submitted documents as one of the bases of BAC in
declaring the Bidder as Post Qualified or Post-Disqualified.
5) Creation/Establishment of the Technical Working Groups for

Procurement and Acceptance:
a) Composition of TWG on Weapons:
Head C, Weapons Section DRD

Members DRD Action PNCO/NUP
DL Representative
SAF Representative
EOD Representative
MG Representative
LSS Representative
b) Composition of TWG on Transportation:
Head C, Transportation Sec, DRD

DL Representative
LSS Representative
MG Representative
SAF Representative
c) Composition of TWG on ICT:
C, Communication Section,
Head
DRD
DL Representative
CES Representative
ITMS Representative
ACG Representative
d) Composition of TWG on Crime Laboratory, Investigative,

Medical and Dental Equipment:
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Head C,M,D and CL Section, DRD
Members DRD Action PNP/NUP
DL Representative
CL Representative
DIDM Representative
HS Representative
e) Composition of TWG on Criminalistics, Intelligence, ISO and

other Similar Equipment:
Head C, Gen Crime Section, DRD

DO Representative
DL Representative
EOD/K9 Representative
SAF Representative
DI/IG Representative
f) Composition of TWG on IT Equipment:
Head C, ITRMS, SMD, DL

C, Commo, DRD
DL Representative
Members
ITMS Representative
ACG Representative
g) Functions of the TWG during Procurement Process:

(1) Prepares, consolidates, draft, recommends, and submits to
the BAC through its Secretariat the applicable
specifications and requirements needed for the item
subject of procurement;
(2) Renders technical advice and comments on all matters

pertaining to a subject procurement project, when
applicable;
(3) Drafts appropriate documents or communications as

directed by the BAC particularly on matters of technical
concern;
(4) Constantly coordinate with the BAC Secretariat, SLO BAC

Secretariat to keep abreast and updated on latest
issuances, requirements, and specifications on a subject
item for procurement;
(5) Conducts Post-Qualification in accordance with the Bidding

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Documents and Supplemental/Bid Bulletins, Terms of
Reference, NAPOLCOM Specifications, and relevant PNP
Circulars; and
(6) Presents its Report of findings and observations, and shall

not make any recommendation for a particular course of
action relevant to the subject item.
6) Functions of the TWG during Inspection and Acceptance Process:

a) Serves as the testing team of the NHQ CIA during the
acceptance process;
b) The TWG, during the conduct of Inspection, Accounting, and

Acceptance as to Quantity of the delivered items by the
NHQCIA, shall randomly select samples to be subjected to
functionality test and evaluation. The selected samples shall
remain in the custody of the TWG until the functionality test and
evaluation is completed;
c) The TWG together with DRD Testing Team shall conduct

functionality test and evaluation on the delivered equipment
based on the approved NAPOLCOM standard specifications,
additional requirements included in the Bid Documents or as
reflected in the Terms of Reference and PNP Test Parameters
for the item. The test shall include Visual and Dimensional,
Performance Requirements, and Material Composition, as
appropriate. Should the material composition test require
laboratory examination, the TWG shall submit the sample to an
independent laboratory as approved by the parties and/or as
provided for in the bidding documents for the conduct of the
laboratory test;
d) The TWG shall submit to the NHQCIA an official report

containing the result of the conducted functionality test and
evaluation signed by all the participating members of the testing
team including the invited witness/es;
e) The TWG shall give initial comment or recommendation/s on

any issues that may be raised by the supplier involving the result
of the functionality test and evaluation or issues on how the
functionality test and evaluation was conducted as basis of the
NHQCIA in resolving the same;
f) The TWG, performing in support of the functions of the

NHQCIA, shall, at all times inform or seek guidance from the
latter should the functionality test and evaluation could not be
conducted through no fault of the former; and
g) In case the members or majority of the members of the TWG on

Procurement and Acceptance are not available, the Director for

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Research and Development shall designate ad interim members
equally capable of performing the functions and responsibilities
of the permanent TWG members.
7) Supervision and Control over the TWGs:

a) The supervision and control over the TWGs shall be that of the
NHQ BAC when the TWGs are performing BAC-related
activities, otherwise, it shall be that of the NHQ CIA when they
are performing as TWGs for acceptance purposes, or of the
PMC during the planning stage.
7. PROCEDURES:
a. Planning (See Annex “A” – Diagram):
1) Preparation of End-User’s PPMP:
a) Every April of the year, the NSUs/PROs shall prepare their
respective annual PPMP indicating therein the needed
Properties, Plants and Equipment (PPE) to be purchased for the
succeeding year;
b) The end user units or the MPS/CPS or City Mobile Forces shall
conduct an Operational Needs Assessment (ONA) to identify the
appropriate PE needed for their operation (Annex “B” –
Operational Needs Assessment Form). Based on the ONA, the
said units shall prepare and submit their Wish List to the next
Higher Office (PPO/CPO/Provincial Mobile Force). The following
shall be considered in the preparation of Wish List:
(1) Mobility:
(a) Inventory of mobility assets for priority issuance;
(b) Identification of the particular type of vehicle that is

appropriate and most suited for emergency situations
or hot pursuit operations vis–a-vis the nature of crimes
such as patrol vehicles which are intended to be
utilized for mission-related activities;
(c) Geographical features (e.g. mountainous, coastal, etc);
(d) Road conditions (e.g. rugged, concreted, etc);
(e) Fuel consumption needed to sustain police operation;
(f) Presence of docking stations (seaports, airports, and

helipads);
(g) Presence of nearby service centers and readily

available vehicle spare parts; and
(h) Consideration of the latest technology in the market

(e.g. Dash-Cam, GPS, etc).

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(2) Firearms:
(a) Short firearms shall be 1:1 ratio, thus lacking number
of short firearms shall be considered in the
procurement;
(b) For long firearms, all high-risk police stations,

SWAT/SOU units, PNP Mobile Forces (PMFs) and
SAF shall be 100% filled-up while non-high risk units
will be 50% filled-up;
(c) Specialized weapons for special units (e.g. Sniper Rifle

System for SWAT or SAF Sniper Team, Sub-Machine
Pistol for SOUs of AVSEG and MG);
(d) For other PPEs, the assessment shall include

justification for the need of the said equipment; and
(e) The Operational Needs Assessment Report shall form

part (attachment) of the PPMP which shall be
submitted to the Supply Management Division (SMD)
of the Directorate for Logistics (Attn: PMC
Secretariat).
(3) ISO/SWAT/PSF Equipment:

(a) Personal Protective Equipment shall be 1:1 ratio;
(b) The number of Teams, Platoons and Companies shall

be considered in requesting other equipment; and
(c) Justification why the equipment is needed.
(4) Communication Equipment:

(a) For Tactical Radios, the number of Teams, Platoons
and Companies shall be considered; and
(b) Issuance of Digital Handheld Radios is 1:2 ratio for

operating units. 2 units per Office/Unit, and 1 Mobile
Radio per vehicle.
(5) EOD Equipment:

(a) Determination of EOD Equipment should be based on
the number of personnel/technicians, teams and
offices/units.
(6) Investigative Equipment:
(a) Field Investigators Crime Scene Kit (FICSK) is issued
per unit/police station.
c) The PPO/CPO/Provincial Mobile Force shall consolidate and

review all the Wish Lists of the MPS/CPS/City Mobile

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Forces/Provincial Support Units based on their ONA and submit
it to the PRO/Regional Mobile Force;
d) The PROs/NSUs shall activate a PPMP Committee composed of

the following to conduct a final review of the consolidated Wish
List submitted by the PPOs/CPOs/Regional Mobile
Force/Regional Support Units based on their ONA. Further,
conduct initial price determination, recommends technical
specification and prepare the PPMP of the PRO/NSU prior
submission to the PMC Secretariat:
Designation of Chairman, Vice-Chairman

Position and Regular Members
PRO NSU
Chairman RCDS CDS
Vice-Chairman C, ROPD C, OMD or equivalent
Member C, RCG C, Budget Division/Section
Member C, RLRDD C, Logistics Division
Secretariat AC, RLRDD AC, Logistics Division
2) Preparation of the Consolidated PNP PPMP (Annex “C” – PPMP

Process Flowchart):
a) The End-User Units (PROs/NSUs) shall submit their PPMP/Wish
List to the PMC Secretariat for consolidation;
b) The PMC Secretariat shall consolidate the PPMP/Wish List of the

End-Users and recommends prioritization of the procurement
programming of equipment based on the fill-up of basic police
equipment. The Capability Enhancement Program (CEP) funds
shall be programmed for the procurement of equipment for use
in the Move, Shoot, Communicate, Investigate, Civil Disturbance
Management (CDM), Internal Security Operation (ISO), Disaster
Preparedness and Response Operation and Anti-Terrorism
Campaign of the PNP;
c) The PMC Secretariat shall also ensure that all proposed

equipment programmed for procurement included in the
consolidated PPMP have the Approved Budget for the Contract
(ABC) or Certificate of Fund Availability, the corresponding
responsive technical specifications, test parameters, and other
related requirements;
d) The PMC Secretariat shall delegate to the TWG the evaluation

of the PPMP based on Operational Needs Assessment;
Formulation of Technical Specifications; Percentage fill-up and
Volume/Quantity;
e) The TWG shall conduct price determination considering the bid

price during the latest procurement, market survey of at least

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three different proponents and expenses during Test and
Evaluation and other related expenses (e.g. Insurance, Freight
and Shipping, etc). Previous procurement prices may also be
used as a reference with inflationary rates as published by BSP
prior submission to the PMC thru the secretariat for final review;
f) The PMC Secretariat shall consider the mode of procurement to

be used. It shall review the latest procurement conducted to
verify or determine if repeat order is still feasible or possible. It
shall justify or present valid grounds if the mode of procurement
is other than Public Bidding; and
g) Once the PPMP is approved by the PMC, the Secretariat shall

prepare the PMC Resolution of the PPMP for signature of the
Committee Chairman, Vice Chairman and Members prior
endorsement to NHQ BAC for the formulation of Annual
Procurement Plan.
3) Consolidation of PPMP and Crafting of APP (Annex “D” –

Flowchart):
a) TDC through the Chief, Budget Division informs TDL on the
issuance of the Budget Call;
b) DL representative shall join the PNP contingent during the

stakeholders engagement in the annual cascading of budget call
and be responsible for the collation of related documents
presented;
c) TDL through the Chief, SMD consolidates equipment wish-

lists/requirements and prepares the list of equipment based on
the possible wish-lists/requirements for inclusion in the budget
proposal vis-a-vis the current inventory of the PNP;
d) TDL through the Chief, SMD/Head Secretariat directs the end-

user/concerned section in the SMD for the conduct of price
determination for presentation to the PMC using the following
order of presentation:
(1) Equipment for Procurement (title);
(2) Fund Source (present scanned docs, if available);
(3) Operational Needs Assessment/Analysis;
(4) Approved NAPOLCOM Specifications;
(5) Comparative specifications (compliance or conformity of

the brand/model used in the price canvass vis-à-vis the
approved NAPOLCOM Specifications);
(6) Additional Requirements to the Technical Specifications

and or TOR;

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(7) Terms of Reference, if applicable;
(8) Approved Test Parameters;
(9) Distribution List (Specific Units);
(10) Sizes, if applicable;
(11) Price Determination (based on price canvass, previous

procurements and others);
(12) Issues and concerns during the previous procurements;
(13) Supplemental Bid Bulletins of previous procurement;
(14) Bid Documents (proposed entries in relation to the

requirements at hand); and
(15) Declaration on the availability of Authority to Purchase

Motor Vehicles.
e) The PMC Head Secretariat prepares Notice of PMC meeting for

signature of the Chairman and distribute same to all PMC
members and invited PNP personnel;
f) The PMC members deliberate the proposed equipment for

inclusion in the budget proposal and submits same to TDL for
approval;
g) TDL through the Chief, SMD submits to TDC (Chief, Budget

Division) the Budget Proposal for the procurement of equipment;
h) TDC through the Chief, Budget Division includes the proposed

list of equipment for procurement in the Budget Proposal;
i) TDC shall officially inform TDL (Attn: C, SMD) the approved list of
equipment included in the PNP Budget Proposal;
j) The PMC Chairman through its Head Secretariat, upon

Issuance of the National Expenditure Program (NEP), issues
conference notice for the deliberation of the Indicative PPMP of
the equipment to be procured;
k) The PMC Head Secretariat submits to NHQ BAC Secretariat,

the approved PPMP (including all documents presented during
the PMC deliberation) for subsequent formulation of the APP;
l) The NHQ BAC Head Secretariat includes the PPMP in the

NHQ BAC Meeting Agenda;
m) The NHQ BAC deliberates the PPMP and formulates the APP;
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n) The NHQ BAC Head Secretariat, after signing of the APP by
the NHQ BAC members, submits the APP to the HOPE through
channel for his approval;
o) The NHQ BAC submits the APP to the PhilGEPS, as required by

the RIRR of RA 9184;
p) The PMC, in case of additional projects to be undertaken, shall

formulate the PPMP and submit to NHQ BAC through the
Secretariat for the subsequent inclusion in its deliberation;
q) The NHQ BAC shall issue a resolution updating the APP for
submission to the HOPE for his approval; and
r) The NHQ BAC submits the revised/updated APP to the

PhilGEPS, as required by the RIRR of RA 9184.
b) Procurement (Annex “E” – Procurement Flowchart):

1) The procurement through Competitive Bidding or Alternate Methods
of Procurement shall be conducted in accordance with the
respective procedures, periods/timelines and requirements
indicated in the Implementing Rules and Regulations of RA No.
9184, its Annexes such as but not limited to Annex “C” and “H”, and
other related issuances of the GPPB, as the case may be;
2) The following shall be applicable in addition to the procedures and

requirements of RA No. 9184:
(a) The concerned TWG for the subject item for procurement shall
prepare, consolidate, draft, recommend, and submit to the BAC
through its Secretariat the applicable specifications and
requirements needed for the item subject of procurement;
(b) The NHQ BAC Secretariat and the concerned TWGs shall
prepare, draft, and review, the Bidding Documents, Terms of
Reference, and other Requirements for the procurement, and
harmonize the specifications and requirements submitted by the
TWG, prior to the scheduling of Pre-Procurement Conference;
(c) Representatives to be designated by the Chairman, CIA and

Contract Administrator, are required to observe during the
procurement proceedings beginning from the Pre-Procurement
Conference until the issuance of Notice of Award for a particular
procurement project;
(d) The NHQ BAC, through the BAC Secretariat shall prepare the
schedule of procurement activities for the subject items
indicated in the approved Annual Procurement Plan;
(e) The NHQ BAC through the BAC Secretariat shall receive all
communications pertaining to the conduct of procurement of a
specific item, and shall act accordingly in accordance with
established rules and issuances;
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(f) The SLO, BAC Secretariat shall, when applicable, render legal
advice/opinion or comment on all communications pertaining to
the specific procurement project, and shall draft appropriate
documents or communications as directed by the BAC;
(g) The concerned TWG shall, when applicable, render technical

advice and comments on all matters pertaining to a subject
procurement project, and shall draft appropriate documents or
communications as directed by the BAC particularly on matters
of technical concern;
(h) The BAC Secretariat, SLO BAC Secretariat, and respective

TWGs shall keep abreast and updated on latest issuances,
requirements, and specifications on a subject item for
procurement;
(i) The BAC, its Secretariat, and TWGs shall if necessary, consult
and coordinate with the appropriate offices of the PNP,
Commission on Audit, GPPB, PhilGEPS, and other concerned
government agencies for any concerns regarding a procurement
project;
(j) In case of controlled items, the BAC Secretariat shall prepare

the necessary documents for the issuance of End-User
Certificate (EUC);
(k) In case of controlled items, the BAC Secretariat shall endorse to

FEO and monitor the application of the supplier for issuance of
Import Permit (IP). The FEO shall then endorse the same to the
CPNP for approval and once approved, shall immediately inform
the supplier. The whole process should be completed within 15
days from receipt of the endorsement from the BAC Secretariat;
(l) The concerned TWG shall conduct the process of Post-

Qualification in accordance with the Bidding Documents and
Supplemental/Bid Bulletins, Terms of Reference, NAPOLCOM
Specifications, and relevant PNP Circulars. The TWG shall
present its Report of findings and observations, and shall not
make any recommendation for a particular course of action
relevant to the subject item;
(m)The BAC Secretariat shall conduct pre-contract signing

conference with the CIA Secretariat, Contract Administrator or
his representative, and the supplier prior to the actual signing of
the contract;
(n) The BAC Secretariat shall prepare all the procurement

documents and submit the same to the Contract Administrator
(Director, LSS, Attn: Procurement Division) for further action.
The BAC Secretariat and PD, LSS shall carefully coordinate with

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each other for the transfer of documents and shall ensure
completeness and accuracy of the documents;
(o) In the case of firearms after the issuance of the Notice of Award,
the BAC Secretariat shall submit to FEO the relevant documents
in the preparation for delivery, and appropriate accounting and
tagging of firearms; and
(p) In the case of firearms after the issuance of the Notice of

Award, the BAC Secretariat shall submit to Crime Laboratory the
relevant documents in the preparation for the ballistics
examination of the firearms.
c) Contract Implementation (Annex “F” – Flowchart):

1) The D, LSS thru PD, LSS, receives and acts on all communications
pertaining to the contract implementation of specific awarded
project;
2) The SLO, LSS provides legal advice/opinion to all communications

related to the implementation of the specific awarded project;
3) Request/s of Supplier for extension of time to deliver, rescheduling

of PDI, and other delivery-related concerns shall be acted upon by
PD, LSS through SLO, LSS by way of a memorandum for the
HOPE with a reply letter to the Supplier for signature of the HOPE;
4) Following shall be undertaken by tasked Offices and/or Committees

after the NHQ BAC has awarded the project to the winning
Supplier:
(a) The BAC thru the Secretariat shall ensure that all pertinent
documents of the supplier and his project/delivery shall be
forwarded to D, LSS (Attn: C, PD and C, SSDD) immediately
after awarding the supplier with the Notice to Proceed;
(b) The D, LSS thru the C, PD/Contract Monitoring shall monitor

the delivery of the items expected from the supplier, he shall
likewise remind the supplier thru written communication
whenever he exceeds the period given to him to deliver the
procured items;
(c) The D, LSS/Chairman, NHQ Committee on Inspection and

Acceptance (CIA) thru SSDD, LSS/Head Secretariat, NHQ CIA
shall receive and act on all communications related to the
delivery, inspection, and acceptance of procured equipment;
(d) D, LSS thru SSDD, LSS/Head Secretariat, CIA shall ensure

that the supplier submits Notice of Delivery at least 9 days prior
to the delivery;
(e) At least two weeks before delivery, D, LSS thru C, SSDD shall

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secure from the supplier the firearms details (hard and soft
copy) and submit an advance copy to FEO (C, Storage
Section) and CL (C, Firearms Identification Division) for the
tagging and ballistics examination, respectively. FEO thru C,
Storage Section shall likewise submit to CL the Letter of
Request for Ballistics Examination;
(f) D, LSS shall recommend to TDL/Chairman, FTSC the

members of the NHQ CIA and TWG who shall join the NHQ
BAC member/s in the composition of the PDI team. He shall
ensure that the supplier submits the proposed schedule of PDI
at least two months before the schedule to give ample time for
the processing of Foreign Travel Authority, when necessary;
(g) D, LSS thru C, SSDD shall conduct a meeting with the supplier
before and after the PDI, to ensure full compliance of the
provisions of the contract;
(h) TDL thru the DL Foreign Travel Screening Committee (FTSC)

Head Secretariat prepares DL FTSC Resolution to be
forwarded to the Foreign Travel Evaluation Board (FTEB) for
the issuance of another resolution by the Board;
(i) The PNP upon issuance of FTEB resolution and approval of

the C, PNP, shall request for Foreign Travel Authority to
NAPOLCOM/SILG;
(j) The NHQ CIA shall render a Pre Departure Orientation

Seminar (PDOS) to the PDI Team and supplier one week
before departure, in coordination with FLD, DI;
(k) During the PDI, the PDI Team shall conduct pre-inspection
and accounting as to quantity, and Functionality Test and
Evaluation on the procured equipment as a pre-requisite to its
delivery;
(l) D, LSS thru C, SMS, SSDD, LSS shall prepare the warehouse
for the scheduled delivery of procured equipment;
(m) In case the inspection/accounting as to quantity and random

sampling is held at the manufacturer’s plant/warehouse, the
determination of date of delivery for purposes of compliance to
delivery period and imposition of liquidated damages, if
warranted, shall be based on the following:
(1) For equipment subject to Pre-Delivery Inspection, delivery
shall be reckoned on the actual date of delivery to the LSS
Warehouse or any designated project site in the contract;
and
(2) For equipment not subject to Pre-Delivery Inspection, or

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usually those equipment from within the Philippines,
delivery shall be reckoned from the date of receipt of the
notice from the supplier that the equipment are ready for
inspection, unless, the contract requires that for purposes
of accounting and inspection, the goods shall be delivered
to the LSS warehouse or any designated project site. In
this case, delivery shall be reckoned on the actual date of
delivery to the project site.
(n) The C, SSDD, LSS through C, SMS shall ensure that the
supplier issues a delivery receipt which indicates the actual
number and the description of the items received and stored at
the warehouse. The delivery receipt shall be the basis in
determining complete delivery of the equipment for the
purpose of imposing liquidated damages against the Supplier,
when warranted. C, SMS shall likewise inform the C,
SSDD/Head Secretariat, NHQ CIA of the delivery of the items
for the conduct of the inspection/accounting as to quantity;
(o) The C, SSDD/Head Secretariat NHQ CIA shall furnish all

members of the NHQ CIA with the pertinent documents of the
procured equipment at least 3 days prior to the conduct of the
CIA conference for their reference;
(p) D, LSS thru C, SSDD, LSS/Head Secretariat, CIA shall

schedule the conduct of NHQ CIA inspection/accounting as to
quantity as well as the random sampling of the items to be
subjected for functional testing and evaluation. The C, SSDD,
LSS/Head Secretariat, CIA shall likewise ensure attendance of
NHQ CIA members, DRD/Testing Team representatives, the
proponent, and other authorized representatives of offices and
agencies required/invited to attend the inspection/accounting
and random sampling;
(q) The TWG together with the DRD Testing Team shall conduct
functionality test and evaluation on the delivered equipment
based on the approved NAPOLCOM standard, PNP
specifications, additional requirements included in the Bid
Documents or as reflected in the Terms of References and the
PNP Test Parameters for the item;
(r) For repeat orders, except for personnel protective gear and
body armors, and all other items where test samples for testing
are not part of delivery, extensive endurance test shall no
longer be conducted. However, other tests provided under the
test parameters that do not cause wear and tear or damaging
to the samples shall still be conducted such as but not limited
to visual and dimensional test, and evaluation pertaining to the
product’s compliance to the minimum standard and
specifications approved by the NAPOLCOM;

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(s) The NHQ CIA Resolution shall be endorsed to the HOPE thru
TDL, for his approval;
(t) The NHQ CIA through the Secretariat provides the Supplier
and the C, PD, LSS of the approved NHQ CIA Resolution;
(u) In case of rejection and replacement of the delivered items, the

proponent may pull out the rejected items from the LSS
Warehouse other authorized storage facility only after
completing the delivery of its replacement;
(v) The replacement of the rejected items shall only be allowed

once. The rejection of the replacement items shall already
mean rescission of the Contract;
(w) The C, SSDD, LSS/Head Secretariat NHQ CIA shall

accomplish all documents related to the supply, delivery, and
other CIA activities of the procured equipment and submit an
After-Acceptance Report to the C,PNP through TDL;
(x) The NHQ CIA through its Secretariat shall submit pertinent
documents to SAO PNP-WIDE for the issuance of
Acknowledgement Receipt and proper recording of the newly
procured equipment in the property books, as follows:
(x.1) Sales Invoice (duplicate/authenticated copy);
(x.2) Delivery Receipt (DV) with supporting documents

(authenticated copy); and
(x.3) NHQ CIA Resolution (authenticated copy).
(y) TDC through Internal Control and Inspection Section,

Management Division, DC shall issue an inspection Report
and then conduct Pre-Audit Examination of documentary
requirements as prescribed by RA 9184 and its Revised IRR,
COA Circular No. 2011-002 and 2012-001 prior payment of
procured items;
(z) TDL through the C, SMD issues Supply Directives (SD) for the
issuance of the newly procured equipment; and
(aa) TDL through C, SMD shall issue directives to the end users on
the conduct of periodic maintenance and reporting of the
regular functionality inspection of the newly issued equipment,
with emphasis on noted defects as basis for the warranty
application.
5) Payment Process (Annex “G” – Flowchart for the Payment Process):

(a) NHQ BAC Secretariat will transmit to PD, LSS a complete set of
documents to facilitate the payment. The transmittal shall
contain the itemized list of documents and shall be duly certified
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to be complete and in order;
(b) After receiving the Notice to Proceed together with the complete
documents from NHQ BAC Secretariat, PD, LSS will prepare the
Purchase Request, Requisition Slip, and Obligation Request;
(c) Subject to the provisions of the bidding documents, in case the

supplier signified an intention to apply for Letter of Credit, PD,
LSS shall process and follow up the application until the amount
requested is deposited to authorized servicing/depository bank;
(d) PD, LSS shall secure the warranty security in form of retention
fee or bank guarantee (at least 1% of the contract price in
relation to Sec 62, RA 9184) from the supplier after receipt of
the following documents:
(d.1) NHQ CIA Approved Resolution of Acceptance;
(d.2) Delivery Receipt (DR);
(d.3) Sales Invoice; and
(d.4) DRD Test and Evaluation Report.
(e) After obtaining the warranty security, PD, LSS shall prepare the
Disbursement Voucher (DV) for signature of D, LSS prior
submission to Management Division, DC together with the
Property Acknowledgement Receipt and Inspection and
Acceptance Report duly signed by the SAO, PNP-Wide and C,
SSDD;
(f) PD, LSS shall monitor the streamlined payment process as

provided for under this MC and follow up the process of
payment from receipt by CES, Management Division, DC for
examination of voucher until the LDDAP or check has been duly
signed by the CPNP for deposit/transfer to the supplier’s
account. All involved units shall strictly follow the Streamlined
Payment Process (see Annex H – Flowchart for the Streamlined
Payment Process and Annex I - Steps in the Payment Process
and its flowchart) to ensure that suppliers are paid of the
procured equipment at the least possible time.The streamlined
payment shall be as follows:
(f.1) STEPS 1-4. After the inspection and acceptance of the
procured goods, the Procurement Division of the Logistics
Support Service shall be responsible in the following tasks:
(f.1.1) Prepares the DV and examine the legality,
validity, and completeness of the documentary
requirements;

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(f.1.2) Prepares the Claim DV and BIR DV and ensure that
the signatures of the Chief, PD and Director LSS
are affixed;
(f.1.3) Prepares the Cover Memorandum for signature of

the Director, LSS;
(f.1.4) Secures RIS (Y) with price and Sales Invoice signed
by Chief, SAMD and attach the documents to the
DV; and
(f.1.5) Transmits the DV to the Directorate for

Comptrollership for processing.
(f.2) STEPS 5-21. The following Divisions and Sections of the

Directorate for Comptrollership shall undertake the
following tasks upon receipt of the DV:
(f.2.1) Chief, CES, MD shall review and examine whether
the claim is supported by lawful and sufficient
appropriations or Program of Expenditures (POE)
and approved by proper authorities. The DV is
checked to determine the completeness of the
attached basic supporting documents and the
correctness of tax computation. Recomputation is
done when necessary. And finally, proper
recording/indexing is conducted to avoid double
payment.
(f.2.2) In case of Regular Fund or Letter of Credit:

(f.2.2.a) C, Budget Division (BD) to sign the
availability of NCA/chargeability to the DV;
and
(f.2.2.b) C, NCA to transmit the original DV to C,

AD.
(f.2.3) In case of Trust Receipts Fund: AD to sign the

availability of NCA/Chargeability to the DV;
(f.2.4) Whether Regular Fund, Letter of Credit or Trust

Receipts Fund, AD to record the DV, post the ORS
Number; verify NCA Chargeability; review, examine
the legality, validity, and completeness of the DV
and supporting documents; prepare the Journal
Entry Voucher (JEV); match the ORS with the JEV;
prepare the BIR Form; and review the JEV entries;
(f.2.5) In case of Regular Fund or Letter of Credit: AD to
transmit the DV to Admin Division, DC for transmittal
or endorsement to the OCPNP; and

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(f.2.6) In case of Trust Receipts: AD to transmit the DV to
Management Division; DC for transmittal or
endorsement to OCPNP.
(f.3) STEPS 22–24. Upon receipt of the DV, OCPNP shall

undertake the following:
(f.3.1) Message Center shall receive and record the DV;
(f.3.2) SLO, OCPNP to review and secure the approval and

signature of the Chief, PNP on the DV; and
(f.3.3) Message Center shall transmit the signed DV to FS

for appropriate action.
(f.4) STEPS 25-30. The FS shall undertake the following:

(f.4.1) List of Due and Demandable Accounts Payable -
Advice to Debit Accounts (LDDAP-ADA):
(f.4.1.a) The approved DV shall be received by the
Checking Account Section, FS for
preparation of LDDAP-ADA, Summary of
LDDAP-ADAs Issued and Invalidated ADA
Entry (SLIIAE) and Bank Advice to be
signed by C, CAS, FS;
(f.4.1.b) The LDDAP-ADA and SLIIAE shall be

forwarded to C, AD and TDC for
signature;
(f.4.1.c) DC shall transmit to FS for signature of D,
FS; and
(f.4.1.d) FS shall forward to Land Bank of the

Philippines (LBP) the LDDAP-ADA,
SLIIAE and Bank Advice for crediting to
the payee’s/supplier account.
(f.4.2) Modified Disbursement Scheme (MDS) Check:

(f.4.2.a) The approved DV shall be received by the
Checking Account Section, FS for
issuance of MDS Check and preparations
of Bank Advice to be signed by C, CAS,
FS;
(f.4.2.b) The MDS Check shall be endorsed to the

C, PNP through TDC for signature;
(f.4.2.c) DC shall transmit to FS for signature of D,

FS;
(f.4.2.d) FS shall forward to Land Bank of the
Philippines (LBP) the Bank Advice; and

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(f.4.2.e) FS shall release the MDS Check to the
payee/supplier.
(g) PD, LSS shall continue to monitor the warranty security of all
PNP procured items and update NHQ BAC when necessary
until its expiry date;
(h) PD, LSS shall process the refund of retention fee thru
disbursement voucher when the warranty expires and the
following documentary requirements are complete:
h.1) Request Letter from the supplier for refund;
h.2) Copy of the Paid DV; and
h.3) Authenticated Copy of Acceptance Resolution.
8. PENALTY CLAUSE:
Any violation of this MC shall be investigated and, if warranted by

evidence, appropriate criminal, civil, and administrative charges shall be filed against
those who may be responsible thereof.
accordingly.
10. EFFECTIVITY:
This MC shall take effect after 15 days from filing a copy thereof at the UP
Law Center in consonance with Section 3, Chapter 2, Book Vll of Executive Order
No. 292, otherwise known as the “Revised Administrative Code of 1987,” as
amended.

Police General
Chief, PNP
Distribution:
Command Group
D-Staff
P-Staff
RD, PROs
D, NSUs
IG, IAS

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ANNEX “B”
OPERATIONAL NEEDS ASSESSMENT FORM
UNIT: ______________
SUB-UNIT: ______________
Kindly check appropriately based on your assessment and provide the needed data if not
specified in the form. Please answer all questions asked. Do not leave it blank.
1. Mobility
a. Terrain
Cemented Rugged Road Mountainous Coastal Combination
(pls specify)

b. Kind of Disaster
Flood Earthquake Volcano Eruption Typhoon Combination
(pls specify)

Based on the terrain and kind of disaster that your area have, what other types of mobility do
you need and prefer other than the one issued to your unit. Kindly justify.
Example: Personnel Carrier 4x4 All Terrain Accessories:

Tires Search Light
Motorcycle 200cc Enduro Type Off Road
Tires
2. Firearms, Magazines, Ammunition, Explosives

a. Crime Situation
Generally Crime Prone Terrorism Presence of Combination
Peaceful Threat Groups (pls specify)
(NPA etc)

b. Risk Level
Low Risk High Risk Threat/Vulnerability Give detail of Risk
Ex. Presence of Threat Group
Based from your area location, crime situation and risk level, what other types of firepower do
you need and prefer other than the one issued to your unit. What specific firearm/s that is/are
most suited in your area and risk assessment? Justify.
Example: Short Firearm Extended Accessories:

Magazine Tactical light
Long Firearms: Magazine Pouch Tactical light
Sniper Rifles Holographic Sight
Ammunition Link/Plate
SMG
Crew served
Explosive
3. Communication Equipment
Based on your area location, what other types of commo equipment do you need and prefer
other than the one issued to your unit. What specific commo equipment is/are most suited in

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your area. Justify.
Examples:
Base Radio Handheld Radio Mobile Radio Tactical Radio Handheld
Radio with
throat mic
4. ISO Equipment
Based on your current crime situation, what other types of ISO equipment do you need and
prefer other than the one issued to your unit. Justify.
Type of Justification
Equipment
5. Anti-Terrorism Equipment
Based on your current situation wherein there are terrorism-related incidents, what other
types of Anti-Terrorism equipment do you need and prefer other than the one issued to your
unit. Justify.
Equipment
Ex. Ballistic
Shield
Breeching
Equipment
6. SAR Equipment
Based on the kind of disaster that your area have, what other types of SAR equipment do you
need and prefer other than the one issued/procured/donated to your unit. Kindly justify.
Equipment
Ex. Search Light
7. Investigative Equipment
Based on your unit’s mission, what other types of investigative equipment do you need?
Justify
Equipment
8. Intel Equipment
Based on your unit’s mission, what other types of intel equipment do you need? Justify
Equipment
Ex. Hearing
Devices
Signal Jammer
Based from the foregoing facts and assessments, what are the logistical equipment
that your unit would prioritize to be procured to fully equip your unit? Elaborate and
justify.

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STEPS IN THE STREAMLINED PAYMENT PROCESS
STEP OFFICE OPR RESPONSIBILITY
Commodity Clerk, Prepare DV and cover memo with complete

1
PD documentation
Review, examine legality, validity and
2 C, PD completeness of DV / Initial cover Memo /
LSS Sign BIR DV
Signed RIS Yes, Inspection and
3 C, SAMD
Acceptance Report (IAR) and PAR
4 Director, LSS Sign Cover Memo, DV and BIR DV
5 Message Center Record incoming and outgoing DV

6 ICIS Inspector Prepare Inspection Report
Check completeness of documents for Pre-
7 ICIS Examiner
Audit Examination
8 Message Center Record incoming and outgoing DV
Check completeness of documents/
CES Examiner,
9 chargeability (use list of requirement) / re-
MD
computation of taxes/affix initial
Encode/Verify/Check if previously
10 CES Encoder, MD
claimed/affix initial
DC Review, examine legality,
11 C, CES, MD validity/completeness and process DV for
approval/affix signature
12 Clerk, NCAS, BD Charging of NCAs
13 C, BD Signed NCA Availability
Message Center, Transmit DV with NCA Availability to
14
NCAS, BD Accounting Division
15 Receiving Clerk, Receive the DV with NCA
AD
Accounting Clerk, Post ORS Number/ Verify NCA
16
AD Chargeability
Review, examine legally, completeness of
Processing Clerk,
17 DV & supporting documents/Prepare JEV/
AD
DC Match ORS vs JEV/ Issue BIR Form
Asst Supervisor Review JEV entries
18 AD

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19 Supervisor, AD Review JEV entries
20 Chief, AD Signed DV
21 TDC Affix Initial on Cover Memo
22 Message Center Received DV
OCPNP SLO Review and Secure the Approval of the
23
C,PNP
24 C,PNP Sign and Approve DV
25 FS Message Center Dispatch Approved DV to CAS, FS
Received and Record DV/ Preparation of
26 CAS, FS LDDAP for Signature (Accountant, TDC and
D, FS)
27 Indexer Index and prepare Bank Advice
28 C, CAS/DD Sign Bank Advice
29 D, FS Sign Bank Advice and LDDAP
Submit LDDAP and Bank Advice to LBP
30 Clerk CAS, FS
Crame

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/
National Police Commission

BIDS AND AWARDS COMMITTEE
MEMORANDUM
FOR : See Distribution
FROM : TDL / Vice-Chairman, NHQ BAC
SUBJECT : Guidelines in the Conduct of Emergency Procurement

under Bayanihan Act during the Enhanced Community
Quarantine
1. References:
a. Republic Act No. 11469;
b. Republic Act No. 9184 and its IRR;
c. GPPB Resolution No. 03-2020; and
d. GPPB Resolution No. 06-2020 dated April 6, 2020 and GPPB Circular
01-2020 dated aptil 6, 2020. (Tab A).
2. This pertains to the guidelines in the conduct of “Emergency

Procurement under the Bayanihan Act” during the Enhanced Community
Quarantine due to the COVID-19 Pandemic.
3. Anent the above references, PNP units, Bids and Awards Committees,
Budget Officers, Logistics Officers, and other involved personnel are guided as
follows:
a. On April 6, 2020, the Government Procurement Policy Board (GPPB)

issued GPPB Resolution No. 06-2020 entitled “APPROVING THE
RECOMMENDATION TO INCREASE THE ALLOWABLE AMOUNT
OF ADVANCE PAYMENT AND ISSUANCE OF A CIRCULAR ON THE
GUIDELINES FOR EMERGENCY PROCUREMENT UNDER
REPUBLIC ACT NO. 11469 OR THE BAYANIHAN TO HEAL AS ONE
ACT” and attached GPPB Circular No. 01-2020 with subject
“Guidelines for Emergency Procurement under Republic Act No.
11469 or the Bayanihan to Heal as One Act.”
b. GPPB Resolution No. 06-2020 and GPPB Circular No. 01-2020 were
published in the Philippine Star on April 12, 2020. GPPB Circular No.
01-2020 is effective immediately upon publication. This Circular shall
be in full force and effect only for three (3) months from March 25,
2020 or during the effectivity of RA No. 11469 or the Bayanihan
Act.
Guidelines in the Conduct of Emergency Procurement under the Bayanihan Act during the ECQ
Page 155
c. This Memorandum is being issued to emphasize some of the salient
features of the GPPB Circular, and is not intended to modify,
mitigate, or substitue the provisions of the herein subject GPPB
Circular.
d. In this regard, all PNP units are directed to refer to the aforesaid
GPPB Resolution and GPPB Circular relevant to the conduct of
Emergency Procurement under the Bayanihan Act.
e. Among the salient provisions of the aforesaid Circular are as follows:
e.1. Scope and Application
i. Applies to Goods which may include Personal Protective

Equipment (PPE);
ii. Applies to Goods and Services for social amelioration
measures;
iii. Applies to the lease of property/venue as quarantine facility;
iv. Establishment, construction, and operation of medical
facilities;
v. Utilities, telecommunications and other critical services;
vi. Ancillary services related to the foregoing.
e.2. Procedure
i. The procurement modality to be reflected in the Annual

Procurement Plan (APP) for procurements to be undertaken
under this GPPB Circular shall be called “Emergency
Procurement under the Bayanihan Act”;
ii. The Procuring Entity (PE) may commence with the

procurement even without an approved APP, provided
there is a document or certification from the budget officer or
equivalent position showing that there is a budget for the
purpose. The APP shall be approved thereafter and posted
on the PE’s website and submitted to the Government
Procurement Policy Board or posted on the GPPB online
portal for Emergency Procurement under the Bayanihan Act,
once operational, on or before 30 September 2020.
iii. PEs shall then directly negotiate or procure from a legally,

technically, and financially capable supplier, distributor,
manufacturer, contractor, or consultant. The HOPE is
encouraged to delegate the authority to directly negotiate or
conduct the procurement activities;
iv. During negotiations, a formal written offer or bid may be

submitted but is not required. Verbal agreement on the
price and compliance or commitment to comply with the
legal, technical and financial requirements of the
Procurement Project shall be sufficient basis to
Page 156
recommend award of contract to the supplier, distributor,
manufacturer, contractor, or consultant;
e.3. Documentary Requirements
i. PEs already maintaining a bidder’s updated file of any of the

following requirements, whether through the Philippine
Government Electronic Procurement System Certificate of
Registration and Membership or its own records, shall not
require its re-submission;
ii. Bidders may submit their documentary requirements in

printed copies or by electronic mail or facsimile. Any and all
documentary requirements, except the Omnibus Sworn
Statement, shall be submitted at any time before award of
contract or after award but before payment;
iii. The use of digital signature or similar means may be used in

all procurement-related documents.
e.4. Price Negotiation
PEs shall negotiate for the most advantageous price to the

government based on:
a. Existing price data of the agency, the Department of Trade and

Industry or other relevant agencies; or
b. Preliminary market scanning done by the agency showing

prevailing market prices and practice.
e.5. Direct Purchase from Local Farmers
Direct purchase from local farmers is allowed subject to the

conditions in the herein subject GPPB Circular.
e.6 Advance Payment
i. Advance Payment for mobilization cost not exceeding fifteen

percent (15%) is allowed under Emergency Procurement
under the Bayanihan Act;
ii. Advance payment not to exceed fifty percent (50%) for the
lease of real property or venue is allowed under Emergency
Procurement under the Bayanihan Act.
e.7. Special Repeat Order
Procurement through “Special Repeat Order” for contracts

entered into through Emergency Procurement under the
Page 157
Bayanihan Act is allowed subject to the conditions in the herein
subject GPPB Circular.
e.8. GPPB Online Portal
An online GPPB portal shall be established to promote

accountability and transparency in the conduct of Emergency
Procurement under the Bayanihan Act.
e.8. Administrative and Criminal Penalties
Failure of the supplier, distributor, manufacturer, contractor, or

consultant to faithfully perform or deliver its obligations and
undertakings under its contract, including compliance with the
warranty clause and duly executed OSS shall be meted with
appropriate sanctions.
4. For information and guidance
EDWIN C ROQUE
Distribution
RD, PROs
D, NSUs
Copy furnished:
Command Group
D-Staff
Page 158
/
National Police Commission

BIDS AND AWARDS COMMITTEE
MEMORANDUM
FROM : TDL / Vice-Chairman, NHQ BAC
SUBJECT : Guidelines in the Conduct of Procurement Activities during

the Enhanced Community Quarantine
1. References:
a. Republic Act No. 11469;
b. Republic Act No. 9184 and its IRR;
c. Presidential Proclamation No. 922 series 2020; and
d. Presidential Proclamation No. 929 series 2020.
2. In connection with the above references, hereunder are the additional

guidelines in the conduct of procurement activities during the Enhanced Community
Quarantine due to the COVID-19 Pandemic as follows:
a. Be reminded of the procedures in the conduct of procurement activities

including its safeguards to prevent abuses, laid down in the RIRR of RA
No. 9184, its appropriate annexes, relevant GPPB issuances, and other
legal issuances;
b. Due to the urgency of the COVID-19 pandemic and in order to give

more liberality in the conduct of procurement activities especially in the
case-to-case determination on whether or not to conduct procurement
through Public Bidding or other Alternate Modes of Procurement such
as Negotiated Procurement under Emergency Cases, Small Value
Procurement, Shopping, etc., or the more appropriate course of action
to each respective situations, PNP units, Bids and Awards Committees
including their Budget and Fiscal Officers and Logistics Officers, are
reminded and directed to closely coordinate with each other;
c. There should be no substantial change in the procedure for the

determination of prices most advantageous to the government already
being practiced by PNP units and BACs such as conducting market
survey, or obtaining price quotations from at least three (3) prospective
suppliers. This is important to avoid abuses and unwarranted giving of
advantages to suppliers that may result to the filing of violation of RA
No. 3019;
Guidelines in the Conduct of Procurement Activities during the ECQ
Page 159
d. However, due to the urgency of the present situation brought about by
the COVID-19 pandemic, market study and price canvassing may be
done electronically as long as the same is properly documented and
recorded;
e. In addition to the guidelines and procedures already laid down in the

RIRR of RA No. 9184, annexes, and relevant GPPB issuances, be
informed of the following:
e.1. The determination of items to be procured and mode of

procurement should be left to the appropriate BACs of PNP units,
or end-user units as the case may be, being in the better position
to address the same given the peculiarity of their current
situations such as geographic conditions, demographics, number
of affected PNP personnel, logistics capability, etc.
e.2. PNP units should be advised and reminded of the availability of

other modes of procurement such as Negotiated Procurement
under Emergency Cases particularly considering the amendments
brought by GPPB Resolution No. 03-2020 (Tab “A”) and GPPB
NPM No. 003-2020 (Tab “B”); Small Value Procurement, Direct
Contracting, and such other applicable modes determined to be
more suitable to the individual circumstances of PNP units;
The salient features of GPPB Resolution No. 03-2020 include the

following among others:
e.2.i. GPPB Resolution No. 03-2020 amended Section

53.2 of the RIRR of RA No. 9184 and Item V(D)(2a)
of Annex “H” of the same RIRR pertaining to the
conduct of Negotiated Procurement under
Emergency Cases, by adding among others the
paragraph:
“The instances or situations where the foregoing

conditions may be applied include the provision of
immediate response and initial recovery steps to
avoid loss of life, injury, disease and other negative
effects on human, physical, mental and social well-
being, together with damage to property, destruction
of assets, loss of services, social and economic
disruption and environmental degradation.”
e.2.ii. GPPB Resolution No. 03-2020 now allowed either

the (1) BAC; or (2) the End-user unit; or (3) any
other appropriate bureau, committee, support or
procuring unit to recommend to the HOPE any
revision of the Annual Procurement Plan (APP) to
cover the Procurement Project that will be resorting
Page 160
to Negotiated Procurement under Emergency
Cases;
e.2.iii. GPPB Resolution No. 03-2020 now authorized the

HOPE to delegate to either the (1) BAC; or (2) the
End-user unit; or (3) any other appropriate bureau,
committee, support or procuring unit the authority, to
directly negotiate with a legally, technically, and
financially capable supplier, contractor, or consultant
for procurement undertaken through any of the
allowable instances of Negotiated Procurement
under Emergency Cases;
e.2.iv. GPPB Resolution No. 03-2020 now allowed the

HOPE to delegate the awarding of contract under
Negotiated Procurement for Emergency Cases to
any official of the procuring entity except to the
BAC Chairperson or members pursuant to Section
11.2.5 of the 2016 revised IRR of RA No. 9184 and
other associated issuances or to any other official
where there exists conflict of interest, such as those
to whom the HOPE has delegated the authority to
directly negotiate under the foregoing modality;
e.2.v. GPPB Resolution No. 03-2020 now included in the

Procurement Projects that may be covered by
Negotiated Procurement under Emergency Cases in
Section 53.2 of the 2016 revised IRR and Item
V(D)(2a) of Annex “H” of the same IRR the lease of
real property or venue for use as quarantine
centers, evacuation sites, medical relief and aid
distribution locations, warehousing facilities, or
similar temporary disaster or emergency
response facility as among those that may be
procured through Negotiated Procurement under
Emergency Cases.
3. PNP units are likewise be advised and reminded of the availability of

conducting procurement activities through video-conferencing and other similar
procedures, presently allowed by GPPB Resolution No. 24-2018 (Tab “C”);
4. PNP units either through their respective BACs or BFOs/Logistics Officers,

as the case may be, shall closely coordinate with each other, and consolidate
appropriate reports for the procurement of COVID-19 related items of (1) Items to be
procured; (2) Items procured; (3) Items delivered; and (4) Items distributed. The
consolidated reports shall be submitted to the LSS;
5. Section 4(z) of RA No. 11469 which is effective for three (3) months from
March 24, 2020 unless extended by Congress, has effectively suspended the
application of all other laws such RA No. 9184 pertaining to the submission of any
document stating that “(z) Move statutory deadlines and timelines for the filing
Page 161
of any document, xxx xxx xxx.” By reason thereof, Procuring Units are allowed to
be liberal in the requirement of the submission of procurement documents even
beyond the required statutory periods. However, PNP units are encouraged to still
follow the statutory periods if still possible. Otherwise, a more liberal approach can
be applied as appropriately determined by the respective units;
6. Regardless of the mode of procurement availed of, PNP units are

reminded to follow and adhere to the established procedures in the conduct of
procurement activities, except those where liberal application is allowed by RA No.
11469.
7. For guidance and dissemination.
EDWIN C ROQUE
Distribution:
RD, PROs
D, NSUs

Page 162
Chapter 4
REAL ESTATE MANAGEMENT

Guidelines and Procedures in Ensuring Lot Readiness Prior
to Utilization of PNP Lots and/or Construction of PNP
Infrastructure Projects
May 18, 2020

Guidelines in the Utilization and Protection of PNP-Owned,
Administered, or Occupied Lands
March 24, 2020
Real Estate Management

Page 163
May 18, 2020

NO. 2020-033
GUIDELINES AND PROCEDURES IN ENSURING LOT READINESS

PRIOR TO UTILIZATION OF PNP LOTS AND/OR CONSTRUCTION OF
PNP INFRASTRUCTURE PROJECTS
1. REFERENCES:
a. Republic Act (RA) No. 9184 otherwise known as the “Government
Procurement Reform Act” dated January 10, 2003 and its 2016
Revised Implementing Rules and Regulations (IRR);
b. Presidential Decree (PD) No. 1096 otherwise known as “The National
Building Code of the Philippines” dated February 19, 1977;
c. Joint Circular No. 1 of the Department of Budget and Management
(DBM) and Department of Public Works and Highways (DPWH) dated
October 20, 2016 titled: “Guidelines on the Rehabilitation or
Construction of Government Buildings/Office Space and the Acquisition
or Outright Purchase of Lot and Building”;
d. DPWH Department Order No. 37 dated January 25, 2016 with Subject:
Policies and Guidelines on the Testing of Bored Piles for Infrastructure
Projects;
e. Geohazard Mapping and Assessment Program of the Mines and
Geosciences Bureau (MGB) of the Department of Environment and
Natural Resources (DENR) and the Philippine Institute of Volcanology
and Seismology (PHIVOLCS) of the Department of Science and
Technology (DOST);
f. PNP Memorandum Circular No. 2016-018 titled: “Guidelines for Unit
Commanders in Proposing Programs, Projects, and
Activities for Inclusion in the Development Program of the Local
Government Unit” dated April 20, 2016;
g. PNP Memorandum Circular No. 2012-008 titled “Revised Guidelines
and Policies on Programming of Funds and Implementation of PNP
Infrastructure Projects” dated July 23, 2012;
h. NHQ DL Standard Operating Procedure No. 2007-02, titled:
“Procedures and Guidelines in Accepting Donated Lots and
Establishing Priority Lots for Titling in the Name of the PNP” dated
August 13, 2007;
i. NHQ DL Circular No. 2002-05 titled: “Acquisition and Management of
PNP Real Estate Properties and Reservations” dated March 25, 2002;
j. NHQ PNP Letter of Instruction (LOI) “TITULO” dated August 14, 1998;
and
k. PNPES Action Plan to “OPERATION SILIP” dated July 01, 2013.
Guidelines and Procedures in Ensuring Lot Readiness Prior to Utilization of PNP Lots
Page 164
2. RATIONALE:
This PNP Memorandum Circular (MC) provides the guidelines and

procedures in ensuring the full readiness of lots titled in the name of the PNP or lots
that the PNP is legally allowed to acquire through different modes of acquisition,
prior to utilization thereof and/or construction of PNP infrastructure projects thereon.
3. SITUATION:
In order to enhance the performance of police mandate, improve the

responsiveness of the PNP in delivering law enforcement functions and public safety
services, and promote partnership with the community, the PNP has embarked on a
massive program to construct standard police infrastructures nationwide, to include
police stations and other PNP facilities. This massive construction program is in line
with the current thrust of the administration to jumpstart a “Golden Age of
Infrastructure Development” in the country under the banner: “Ambisyon Natin 2040:
Matatag, Maginhawa at Panatag na Buhay Para sa Lahat”, or more popularly known
as the “Build, Build, Build” Program.
At present, out of the 1,766 standard Police Station buildings that need to
be constructed nationwide, there are still 418 Police Station buildings that have not
been constructed yet, due to numerous challenges in the PNP Infrastructure
Program. One of these challenges relates to the belated discovery of issues on
specific lot locations that need to be resolved prior to the utilization of such lots
and/or construction of PNP infrastructure projects thereon, such as but not limited to:
uncertain lot boundaries, poor soil condition, geohazard/environmental hazards,
conflicts on easement, road right-of-way problems, or presence of security threat
groups within the location.
With the expected increase in the annual funding for the construction of
PNP infrastructure projects, there is a need to ensure full readiness of all PNP lots
on which construction will be made, in order to ensure judicious use of funds.
4. PURPOSE:
This MC aims to provide the guidelines and procedures in ensuring the

full readiness of lots titled in the name of the PNP or lots that the PNP is legally
allowed to acquire through different modes of acquisition, prior to utilization thereof
and/or construction of PNP infrastructure projects thereon.
a. Annual Operations Plans and Budget (AOPB) – refers to the

documents that PNP units are required to prepare in line with the
budgeting process.
b. Annual Procurement Plan (APP) – refers to the consolidated PPMPs

which is a requisite document under RA No. 9184 that the PNP
regularly prepares to reflect all necessary information on the entire
Page 165
procurement activities to be undertaken within a calendar year, to
include civil works and other PNP construction projects.
c. Certificate of Lot Readiness (CLR) – refers to the document issued by

appropriate PNP authorities, after favorable outcomes from the
mandatory lot readiness activities required under this MC have been
secured, as a prerequisite prior to planning for construction of PNP
buildings, facilities, and structures; programming of funds for such
construction; inclusion in the PPMP; and consolidation in the APP;
procurement of civil works; or implementation of PNP infrastructure
projects.
d. Geohazard/Environmental Hazard – refer to naturally occurring

phenomena that pose danger to the human lives and government
properties such as buildings, infrastructures, and facilities, to include
ground rupture, liquefaction, earthquake-induced landslide, rain-
induced landslide, flooding, storm surge, volcanic eruption, tsunami,
and the like.
e. Geohazard/Environmental Hazard Assessment Certification – refers to

the document issued by competent government agencies certifying
either the safety of a specific lot location against
geohazard/environmental hazard or its susceptibility to:
1) rain-induced landslide and flooding - issued by the DENR-MGB; or
2) volcanic eruption, ground rupture, liquefaction, earthquake-induced

landslide, storm surge, and tsunami - issued by PHIVOLCS, DOST.
f. Geotechnical Analysis Report – refers to the document reporting the

results of geotechnical investigation and analysis performed by
technical personnel, usually geotechnical engineers, engineering
geologists, or materials engineers, and indicating information on the
physical and geotechnical properties of soil, rock, and other materials
in a specific lot location, to design earthworks and foundations for
proposed structures and for repair of distress to earthworks and
structures caused by subsurface conditions.
g. PNP Infrastructure Projects – refer to the construction, improvement,

rehabilitation, demolition, repair, restoration or maintenance of PNP
buildings, facilities, structures, or other civil works and other related
PNP construction projects.
h. PNP Lots – lots titled in the name of the PNP or lots that the PNP is
legally allowed by applicable laws, rules, and regulations to acquire
through different modes of acquisition under NHQ DL Circular No.
2002-05 dated March 25, 2002 and upon which PNP infrastructure
projects are proposed to be constructed.
Page 166
i. Project Procurement Management Plan (PPMP) – refers to the plan
prepared by different PNP offices/units, containing their respective
specific programs/activities/projects (PAPs), which are consolidated to
form PNP APP.
j. Soil Bearing Capacity Test Result – refers to the document issued after
conducting mandatory test, using parameters set by the National
Structural Code of the Philippines (NSCP), which indicates the
determination of allowable soil bearing capacity of a specific lot location
to be used as reference for foundation design and to support the load
intended to be applied on the ground.
k. Special Purpose Infrastructure – refer to related crucial PNP structures,

other than Police Stations, such as but not limited to ports and harbors,
hangars, boat houses, dry dock stations, ammo dumps, warehouses,
motor pool sites, and landing sites
l. Technical Survey Report – refers to the document provided by a

geodetic engineer after conducting services, such as but not limited to,
relocation, subdivision, segregation, and topographic survey, for the
purpose of delineating on the ground the metes and bounds of PNP
lots and determining topography which will serve as basis for the
preparation of the foundation for PNP infrastructure projects.
m. Threat Assessment Result – refers to the document reporting the

results of an evaluation of existing or potential threats to security posed
within a territory or locality, an area or jurisdiction, by groups such as,
but not limited to, communist insurgents, Islamic jihadists or extremists,
or criminal gangs to include assessment of threat group assets
measured in terms of intent, capability, history, and current targets for
armed offensive actions.
6. GUIDELINES:
1) The following lot readiness activities will be mandatorily conducted
in all PNP lots prior to programming of funds for the construction of
PNP buildings, facilities, structures, procurement of civil works, or
implementation of PNP infrastructure projects:
a) Threat Assessment;
b) Technical Survey;
c) Geohazard/Environmental Hazard Assessment;
d) Geotechnical Analysis;
e) Soil Bearing Capacity Test; and
f) Securing Road Right-of-Way Clearance
Page 167
2) Planning for the construction of PNP infrastructure projects and the
programming of funds therefor shall commence only after the
issuance of appropriate Certificates of Lot Readiness.
3) The Certificate of Lot Readiness shall be issued only after securing

favorable outcomes in the following:
a) Threat Assessment Result;
b) Technical Survey Report;
c) Geohazard/Environmental Hazard Assessment Certification;
d) Geotechnical Analysis Report;
e) Soil Bearing Capacity Test Result; and
f) Road Right-of-Way Clearance
4) ES shall ensure due consideration of all the outcomes of the

foregoing lot readiness activities, in developing comprehensive
plans and suitable designs for appropriate resilient PNP buildings,
facilities, structures, civil works, and other PNP infrastructure
projects, prior to inclusion in the PPMP and consolidation in the
APP.
5) The judicious use of PNP funds, materials, and other resources

shall be strictly observed at all times.
6) In the case of PNP lots intended for the construction of special

purpose infrastructures, specific lot readiness activities required by
other concerned government agencies shall be complied with, in
addition to the requirements set forth under this MC.
7) On a case-to-case basis, donated lots with lesser lot areas

compared to the required PNP lot areas for the different standard
police stations, under PNP MC. 2012-008, may be accepted,
subject to the approval of the CPNP. In which case, ES shall
develop appropriate plans and designs for the PNP buildings,
facilities, structures, civil works, or other PNP infrastructure projects
proposed to be constructed thereon, taking into consideration its
susceptibility and ensuring safety against geohazard/environmental
hazards.
b. Responsibilities
1) TDL:
a) Act as the over-all supervisor in the implementation of this MC;
b) Identify all lots titled in the name of the PNP and lots legally
acquired by the PNP through different modes of acquisition,
including those covered with Absolute Deeds of Donation and
Page 168
Sangguniang Bayan/Sangguniang Panlalawigan Resolution in
favor of the PNP upon which PNP infrastructure projects are
proposed to be constructed;
c) Determine the amount of funds necessary to support lot

readiness activities for inclusion in the AOPB; and
2) TDC:
a) Ensure the allocation/programming of PNP funds for the conduct
of lot readiness activities; and
3) D, ES:
a) Act as the implementing arm of DL in the implementation of this
MC;
b) Ensure that the mandatory lot readiness activities required

under this MC are conducted;
c) Develop appropriate plans and designs for the PNP buildings,

facilities, structures, civil works, or other PNP infrastructure
projects proposed to be constructed on donated lots with lesser
lot areas compared to the required PNP lot areas for the
different standard police stations; and
4) All RD, PROs:

a) Conduct inventory of all lots titled in the name of the PNP and
lots legally acquired by the PNP through different modes of
acquisition, including donated lots, within their respective
regions upon which PNP infrastructure projects are proposed to
be constructed and submit consolidated report to DL;
b) Ensure the availability of fund for Soil Bearing Capacity Tests at

least one (1) year before the implementation of a proposed PNP
infrastructure project;
c) Maintain close coordination or liaising activities with the

Regional Directors of PHIVOLCS, DPWH, and DENR thru the
REUs;
d) Submit progress and completion reports on all lot readiness

activities;
Page 169
7. PROCEDURES:
a. Fund Programming:
1) For Lots inside Camp Crame and Camp Panopio:
a) REMD, DL shall ensure that the following lot readiness activities
are included in the PNP AOPB, to serve as basis for fund
programming, with respect to lots titled in the name of the PNP
and lots legally acquired by the PNP through different modes of
acquisition:
(1) Threat Assessment;
(2) Technical Survey;
(3) Geohazard/Environmental Hazard Assessment;
(4) Geotechnical Analysis;
(5) Soil Bearing Capacity Test; and
(6) Securing Road Right-of-Way Clearance from DPWH.
b) National Support Unit (NSU) Directors and heads of other PNP

offices/units with PNP infrastructure projects proposed to be
constructed inside Camp Crame and Camp Panopio shall
ensure that the foregoing lot readiness activities are included in
their respective AOPBs.
2) For Lots Located in the PROs:

a) RLRDDs shall submit to REMD, DL a consolidated inventory
report of all lots titled in the name of the PNP and lots legally
acquired by the PNP through different modes of acquisition,
within their respective regions.
b) To serve as basis for fund programming, RLRDDs shall ensure

that the following lot readiness activities are included in the PRO
AOPB, with respect to lots titled in the name of the PNP and lots
legally acquired by the PNP through different modes of
acquisition, within their respective regions:
(1) Threat Assessment;
(2) Technical Survey;
(3) Geohazard/Environmental Hazard Assessment;
(4) Geotechnical Analysis;
(5) Soil Bearing Capacity Test; and
(6) Securing Road Right-of-Way Clearance from the DPWH.
Page 170
c) In cases of PNP infrastructure projects proposed to be
constructed on lots titled in the name of the PNP or lots legally
acquired by the PNP through different modes of acquisition in
the regions, but for use of the NSUs, the NSU Directors should
ensure that the foregoing lot readiness activities are included in
their respective AOPBs. Otherwise, the NSU Directors may
coordinate with RLRDDs for inclusion thereof in the PRO AOPB,
for purposes of fund programming.
d) RLRDD shall regularly submit report pertaining to the status of

all lot readiness activities included in the PRO AOPB to DL
(Attn: REMD) for monitoring purposes.
b. Conduct of Lot Readiness Activities: Threat Assessment; Technical

Survey; Geohazard / Environmental Hazard Assessment; Geotechnical
Analysis; Soil Bearing Capacity Test; Securing Road Right of Way from
DPWH; and Issuance of Certificate of Lot Readiness (see Annexes “A
and B” – Flowchart):
1) For Lots inside Camp Crame and Camp Panopio:
a) Threat Assessment:
(1) The Head of Office of the PNP unit/office with a proposed
PNP Infrastructure project shall request from the Directorate
for Intelligence (DI) to conduct Threat Assessment on PNP
lots upon which the construction of PNP infrastructure
projects are proposed.
(2) DI shall submit the results of the Threat Assessment to the

requesting party and shall be subsequently submitted to DL
(Attn: REMD) to form part of the requirements for the
issuance of Certificate of Lot Readiness.
b) Technical Survey:
(1) REMD, DL shall forward to ES a list of PNP lots, upon
which the construction of PNP infrastructure projects are
proposed, and request for conduct of appropriate Technical
Survey.
(2) ES shall submit the results of the Technical Survey to DL

(Attn: REMD) together with the survey plan duly signed and
sealed by a geodetic engineer.
c) Geohazard/Environmental Hazard Assessment:

(1) ES shall request for the issuance of a Geohazard/
Environmental Hazard Assessment Certification for PNP lots,
upon which the construction of PNP infrastructure projects
are proposed, as follows:
(a) From the MGB, DENR – a Certification as regards rain-

induced landslide and flooding; or
Page 171
(b) From the PHIVOLCS – a Certification as regards volcanic
eruption, ground rupture, liquefaction, earthquake-
induced landslide, storm surge, and tsunami
(2) Once the results are obtained, ES shall forward the same to
DL (Attn: C, REMD).
(3) Whenever necessary, ES shall ensure that Geotechnical

Analysis of PNP lots are also conducted.
d) Soil Bearing Capacity Test:

(1) ES shall monitor the conduct of Soil Bearing Capacity Tests
in all PNP lots upon which the construction of PNP
infrastructure projects are proposed.
(2) Once the results of the Soil Bearing Capacity Tests are
obtained, ES shall forward the same to DL (Attn: REMD).
e) Road Right-of-Way Clearance from DPWH:

(1) ES shall request for issuance of a Road Right-of-Way
Clearance from the DPWH.
(2) Once obtained, ES shall forward the Clearance to DL (Attn:

REMD).
f) Issuance of Certificate of Lot Readiness:

The results of all the foregoing lot readiness activities shall be
consolidated by REMD, DL. If all the results are favorable, a
Certificate of Lot Readiness will be issued by DL.
2) For Lots Located in the PROs:

a) Threat Assessment:
(1) RLRDD shall request RID to conduct Threat Assessment
on PNP lots upon which the construction of PNP
infrastructure projects are proposed;
(2) RID shall submit the results of the Threat Assessment for
each PNP lot to RLRDD, for consolidation, to form part of
the requirements for the issuance of Certificate of Lot
Readiness.
b) Technical Survey:
(1) RLRDD shall forward to REU a list of PNP lots, upon which
the construction of PNP infrastructure projects are proposed,
and request for conduct of appropriate Technical Survey.
(2) REU shall submit the results of the appropriate Technical

Survey to RLRDD, together with the survey plan duly signed
and sealed by a geodetic engineer, for consolidation.
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c) Geohazard/Environmental Hazard Assessment:
(1) REU shall prepare two (2) separate letter requests, for the
signature of RD, PRO, addressed separately to MGB, DENR
and the PHIVOLCS, requesting for the issuance of a
Geohazard/ Environmental Hazard Assessment Certification
for PNP lots, upon which the construction of PNP
infrastructure projects are proposed, as follows:
(a) From the MGB, DENR – a Certification as regards rain-

induced landslide and flooding; or
(b) From the PHIVOLCS – a Certification as regards volcanic

eruption, ground rupture, liquefaction, earthquake-
induced landslide, storm surge, and tsunami
(2) REU shall send said letter requests, regularly liaise with the
aforesaid government agencies, and follow-up the status
thereof.
(3) Once the results are obtained, REU shall forward the same
to RLRDD, for consolidation.
(4) Whenever necessary, REU shall ensure that Geotechnical

Analysis of PNP lots are also conducted.
d) Soil Bearing Capacity Test (SBCT):

(1) REU shall monitor the conduct of Soil Bearing Capacity
Tests in all PNP lots upon which the construction of PNP
infrastructure projects are proposed.
(2) Once the results of the Soil Bearing Capacity Tests are
obtained, REU shall forward the same to RLRDD, for
consolidation, copy furnished ES (Attn: ID) for reference.
e) Road Right of Way Clearance from DPWH:

(1) REU shall prepare letter request for the signature of RD,
PRO addressed to the Regional DPWH requesting for the
issuance of a Road Right-of-Way Clearance.
(2) Once sent, REU, with the assistance of the concerned PNP
head of office, shall regularly liaise with the Regional DPWH
and follow-up the status of the request.
(3) Once obtained, REU shall forward the Clearance to RLRDD

for consolidation.
f) Issuance of Certificate of Lot Readiness:

(1) RLRDD shall consolidate all the results of the foregoing lot
readiness activities; ensure the completeness of all the
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documents; and, upon satisfaction, issue the Certificate of
Lot Readiness, for each PNP lot.
(2) PRO shall submit all Certificates of Lot Readiness, together

with all necessary documentary attachments, to DL (Attn:
REMD and IFMD) and request for fund programming for the
proposed PNP infrastructure project.
8. PENALTY CLAUSE:
Any violation of the provisions of this MC may be a ground for the filing of
an appropriate administrative charge under NAPOLCOM MC 2016-002 or the 2017
Revised Rules on Administrative Cases in the Civil Service (RRACCS).

this MC are hereby deemed repealed or modified accordingly.
10. EFFECTIVITY
This MC shall take effect after 15 days from filing of a copy at the

Police General
Chief, PNP
Distribution:
Command Group
D-Staff
P-Staff
RD, PROs
D, NSUs
IG, IAS
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March 24, 2020
MEMORANDUM CIRCULAR
NO.: 2020-22
GUIDELINES IN THE UTILIZATION AND PROTECTION OF PNP-OWNED,

ADMINISTERED, OR OCCUPIED LANDS
1. REFERENCES:
a. Articles 449, 450 and 451 of the Civil Code of the Philippines;
b. Republic Act (RA) No. 7279 also known as the “Urban Development
and Housing Act of 1992 (Lina Law)”;
c. RA No. 7160 also known as the “Local Government Code of 1991”;
d. Implementing Rules and Regulations of Section 28 of RA No. 7279;
e. Executive Order No. 152, s. 2002 “Designating the Presidential
Commission for the Urban Poor as the Sole Clearing House for the
Conduct of Demolition and Eviction Activities Involving the Homeless
and Underprivileged Citizens and Establishing for the Purpose a
Mechanism to Ensure Strict Compliance with the Requirements of Just
and Humane Demolition and Eviction under the Urban Development
and Housing Act of 1992, and for Other Purposes”;
f. NAPOLCOM Circular No. 2002-008 Titled: “Classifying the Act of
Abetting, Aiding or Otherwise Acting as Leaders of the Professional
Squatters and Squatting Syndicates as “Grave Misconduct” and
Providing Penalty Thereof”;
g. PNP Memorandum Circular No. 2019-003 Titled: “Revised Guidelines
and Procedures on the Lease of PNP-Owned, Occupied and Managed
Lots, Buildings, and Spaces”; and
h. PNP Circular No. 2002-05 dated March 25, 2002 with Subject:
“Acquisition and Management of Philippine National Police (PNP) Real
Estate Properties and Reservations.”
2. RATIONALE:
This Memorandum Circular (MC) sets forth the guidelines in the utilization
and protection of PNP-owned, administered, or occupied lands. It provides the
procedures in the recovery of the PNP lands from informal settlers as well as the
filing of administrative, civil or criminal cases against erring PNP personnel, their
heirs, successors-in-interest or assigns, who may be considered informal settlers.
It covers all types of land utilization except those covered by the PNP MC
2019-003.
Guidelines in the Utilization and Protection of PNP-Owned, Administered, or Occupied Lands

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3. SITUATION:
One of the biggest challenges encountered by the PNP at present is how

to establish and maintain a permanent site for its police camps, offices, and units.
Of the 1,857 parcels of lands owned, manned or occupied by the PNP,

only 403 are registered and/or proclaimed under the name of the organization.
The remaining parcels of land are either registered in the name of the
Republic of the Philippines, Commonwealth of the Philippines, Philippine
Constabulary (PC), or Philippine Constabulary/Integrated National Police (PC/INP),
which were both under the Armed Forces of the Philippines (AFP).
Likewise, there are parcels of land which were donated in favor of the PNP
or its predecessors which remain to be registered under the name of the donors, and
majority of them were already survived by their heirs. In most cases, the heirs of the
donors are signifying their intentions to revoke and/or recover their ownership over
the donated properties which are now classified as prime lots because of the recent
developments in the areas.
Based on the existing surveys and reports, there are Informal Settler
Families (ISF) in different PNP-owned, administered, or occupied lands who are
occupying substantial portions thereof, to the prejudice of the police organization.
These personalities include civilians, private entities, employees of other government
agencies and active or retired PNP or AFP personnel, their heirs, successors-in-
interest or assigns. It is a significant challenge for the PNP to implement the law
against these personalities and protect the proper utilization of PNP-owned,
administered, or occupied lands.
The 2018 records of the Real Estate Management Division (REMD),

Directorate for Logistics show that there are 8,455 ISF PNP-wide. This is 70% higher
compared to the initial survey of 4,959 ISF in 2011. This increase in numbers
necessitates the issuance of clear guidelines in the utilization and protection of PNP-
owned, administered, or occupied lands.
4. PURPOSES:
a. To ensure the maximum utilization of all PNP-owned, administered, or

occupied lands.
b. To provide clear policies that will address the problem on ISF in

different PNP lands.
c. To specify the duties and responsibilities of all concerned PNP

personnel with the end view of establishing their accountability.
d. To set the procedures to recover PNP lands from the ISF as well as the
filing of administrative, civil or criminal cases against erring PNP
personnel, their heirs, successors-in-interest or assigns, who may be
considered ISF in PNP properties, to include filing of administrative

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cases against the PNP, AFP and other government employees who
opted to remain as informal settlers.
a. Census - refers to the official counting or physical survey/tagging of ISF

occupying PNP-owned, administered or occupied lands to include
conduct of social investigation.
b. Certificate of Compliance - refers to a certificate of compliance which is

issued by the Presidential Commission for the Urban Poor (PCUP)
prior to the conduct of the eviction or demolition showing that the
necessary requirements needed by the proponent have been complied
with.
c. Delegation of Authority - refers to the assignment of any responsibility

or authority to another person to carry out specific activities.
d. Donated Lots - refer to lands that are either absolutely or conditionally

donated to the PNP or its predecessors that are actually being used or
earmarked for delivery of police functions such as maintenance of
peace and order, public safety, law enforcement, ensuring security of
the state.
e. Informal Settlers - refer to civilians, private entities, employees of other

government agencies and active or retired PNP or AFP personnel, their
heirs, successors-in-interest or assigns who are illegally occupying
PNP- owned, administered, or occupied lands, with or without sufficient
income for legitimate housing.
f. PNP-owned lands - refer to those parcels of land already titled in the

name of the Philippine National Police, to include those covered by
Presidential Proclamations reserved for police purposes.
g. PNP-administered lands - refer to those parcels of land administered

by the PNP but titled in the name of the Republic of the Philippines,
Commonwealth of the Philippines, PC, PC/INP, AFP and others, to
include those covered by Presidential Proclamations reserved for
police purposes.
h. PNP-occupied lands - refer to those parcels of land actually occupied

by the PNP with no available supporting documents on record or on
hand.
i. Relocation Survey - refers to the conduct of survey by a Geodetic

Engineer to determine the specific boundaries of the land.

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6. GUIDELINES:
a. Except in cases when the authority is delegated, the CPNP has the
sole authority to decide on matters involving the maximum utilization of
PNP- owned, administered or occupied lands.
b. Utilization of PNP-owned, administered or occupied lands in the form of

lease shall strictly observe the provisions of PNP MC 2019-003
entitled: “Revised Guidelines and Procedures on the Lease of PNP-
Owned, Occupied and Managed Lots, Buildings, and Spaces”.
c. To ensure maximum utilization of all PNP-owned, administered or

occupied lands and the protection of portions thereof from ISF, the
following are designated as Land Administrators:
1) For lands upon which PRO offices/units are constructed – Camp
Commander
2) For lands upon which PPO/CPO offices/units are constructed –

Camp Commander
3) For lands upon which CPS/MPS offices/units are constructed –

CESPO/MESPO
4) For lands upon which NSU offices/units are constructed – Logistics

Officer
5) For lands upon which PNP offices/units outside National

Headquarters are constructed – Logistics Officer
d. The following are the duties and functions of Land Administrators:

1) Shall be the representative of the concerned office/unit in the PCUP
in coordination with the RLRDD/Logistics Division;
2) Participate in the Pre-Demolition Conference (PDC); and
3) Shall submit/secure required documents at the PCUP.
e. In cases of recovery of PNP lands or any action necessary for the

protection of ownership and possession of PNP-owned, administered
and occupied lands, the Regional Directors (RDs) or the respective
Directors of the National Support Units (NSUs) are authorized to
represent the PNP, provided that representation shall be limited to the
protection of the interests of the PNP, and provided further that, an up
to date status shall be regularly submitted to the CPNP, through the
Directorate for Logistics.
f. Filing of cases for recovery and/or protection of properties shall only be

initiated after the conduct of the following preparatory activities:
1) Verification of the status of the property, which includes the
establishment of ownership, basis for administration and occupation
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of the properties, and gathering of relevant issuances as bases of
the PNP’s claim;
2) Conduct of Relocation Survey by the Geodetic Engineer to be

supervised by the PNP Engineering Service, in coordination with
the designated land administrator, in order to determine the specific
boundaries of the land;
3) Consultation with the PNP Legal Office shall be done in every stage
of the activities to ensure compliance with existing laws, and other
applicable rules and regulations; and
4) Conduct of conference/meeting with possible claimant/s with

interest over the PNP-owned, administered or occupied lot basing
on the papers and effects that are considered vital and/or
necessary to question the ownership of the PNP.
g. After consultation with the PNP Legal Service or its Regional Office/s,
as the case may be, the concerned PNP office/unit may, depending on
the circumstances, undertake the following actions:
1) Filing of appropriate cases in court, such as but not limited to the
following:
a) Accion Interdictal - This involves ejectment cases for forcible

entry and unlawful detainer. Both are summary actions to
recover material or physical real properties. Action should be
filed within the period of one year from the issuance of last
demand to vacate;
b) Accion Publiciana - It is a plenary action in an ordinary civil

proceeding before the Regional Trial Court (RTC). This should
be brought when the dispossession has lasted for more than one
year but not more than ten years;
c) Accion Reinvidicatoria - It involves the issue of ownership and

may be filed in both action for ownership and for detainer over
the same land. The action should be brought within 10-30 years;
and
d) Petition for Writ of Possession/Eviction - Employed to enforce a

judgement to recover physical possession of the land.
2) Facilitate the implementation of the following types of eviction

and/or demolition, as appropriate under the existing circumstances:
a) Court-ordered Eviction and Demolition - It is eviction and
demolition by virtue of a writ issued by a court of competent
jurisdiction;
b) Extra-judicial Eviction and Demolition - It is the eviction and

demolition without the need of a court order and pertains to the

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underprivileged and homeless citizens and their dwellings
occupying:
(1) Danger areas;
(2) Public places; and
(3) Government infrastructure projects with available funding.
c) Summary Eviction and Demolition - It is the immediate removal

and the dismantling by the Local Government Units (LGUs) or
authorized government agency of structures of:
(1) Professional squatters;
(2) Members of squatting syndicate; and
(3) New illegal structures.
d) Voluntary Eviction and Dismantling/Demolition - It is the act of

willingly vacating subject premises and the
dismantling/demolishing or allowing the dismantling or
demolition of one’s structure.
3) Filing of appropriate administrative cases such as but not limited to

the following:
a) Conduct Unbecoming of Public Officer;
b) Insubordination or Failure to comply with lawful order; and
c) Grave Misconduct pursuant to NAPOLCOM Memorandum

Circular No. 2002-008.
h. All legal actions shall be done in consultation and with the assistance
of the PNP Legal Service. Cases that require representation of the
Office of the Solicitor General (OSG) shall be formally referred by the
PNPLS to the latter, after the same is endorsed by the concerned office
to the PNPLS.
i. The PNP shall, at all times, abide by the Constitutional mandate of

Section 10, Article XIII of the 1987 Constitution, which states that urban
and rural poor dwellers shall not be evicted nor their dwellings
demolished, except in accordance with law and in just and humane
manner. Accordingly, all evictions and demolition in all PNP-owned,
administered or occupied lot, by virtue of court orders issued after the
successful litigation of forcible entry, unlawful detainer, accion
publiciana, and accion reinvidicatoria cases, must comply with the
Urban Development and Housing Act (UDHA Law) or Republic Act No.
7279, specifically Section 28 thereof.
j. In case of actual eviction, the PNP shall limit its function to peace-
keeping and law enforcement, and shall in no way, participate in actual
eviction and/or demolition, except when authorized by law or the

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existing rules and regulations. Police personnel who will be posted for
this purpose should be covered by necessary orders to support the
provision of police action.
7. PROCEDURES:
a. Entering Into a Memorandum of Agreement (MOA) - See Flowchart -

Annex “A”:
1) The following actions shall be undertaken prior to entering into a
MOA, in connection with the utilization and acquisition of PNP
properties:
a) Upon receipt of the draft MOA, the Logistics Division/RLRDD of
the concerned office shall determine whether the lot/facility
intended to be utilized by other government agency or private
entity is still needed by the PNP, and whether the intended offer
is beneficial to the organization;
b) The copy of the MOA shall be referred to the PNP Legal Service
or its Regional Office for comment and for possible revision; and
c) The final copy of the MOA shall be forwarded to the Directorate

for Logistics for approval of the CPNP, or the Logistics
Division/C, RLRDD for approval of the Director/RD, in case a
prior written authority is issued by the CPNP in favor of the
Director/RD.
2) In case the intention of the MOA is to lease out a PNP property, the
same shall be subject to the provision of PNP MC No. 2019-003,
titled: “Revised Guidelines and Procedures on the Lease of PNP-
Owned, Occupied and Managed Lots, Buildings, and Spaces” and
its subsequent revision, if any.
b. Filing of Cases for Recovery of Property:
The National Police Task Force on Professional Syndicate

Squatters (NPTFPSS) of the Directorate for Investigation and Detective
Management (DIDM) or Investigation Division/RIDMD for NSUs/PROs
in coordination with the Logistics Division/RLRDD shall maintain a
regular census of all ISF in PNP-owned, administered or occupied
lands. The PNP concerned NSU/PRO shall follow the required
activities as reflected under paragraph 6, sub-paragraph e, in
preparation for the filing of case for recovery of property.
c. Eviction and/or Demolition (See Flowchart - Annex “B”):

The following actions are deemed appropriate in initiating a remedy of
eviction:
1) Court-Ordered Eviction and Demolition:

a) Upon receipt of the notice from the Court that the case has
already attained its finality, or a notice from the sheriff as the

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proponent of a court-ordered demolition, the Land Administrator
of the PNP concerned office/unit shall inform the Presidential
Commission for the Urban Poor (PCUP) of the said notice and
shall advise the latter to issue notices of invitation to the
Department of the Interior and Local Government (DILG),
Department of Social Welfare and Development (DSWD),
National Housing Authority (NHA), PCUP, Commission on
Human Rights (CHR), the LGU, representatives of the affected
underprivileged and homeless families and other concerned
government agencies, in preparation to the Pre-Demolition
Conference (PDC);
b) The Land Administrator shall actively participate in the PDC,

which is being chaired by the PCUP;
d) The Land Administrator, in coordination with the concerned

Local Government Unit shall secure from the PCUP Central
Office (in case of national project) or PCUP Regional Office (in
case of regional or local projects) the checklist and guidelines on
demolition and eviction, and submit the completed checklist with
the PCUP, attested under oath and indicating therein, as
certified by the concerned LGU or Local Inter-Agency
Committee (LIAC), the following:
(1) Adequate consultations with the affected families had
already been undertaken;
(2) Adequate resettlement sites and relocation facilities are

available; and
(3) Pre-relocation requirements under the Implementing Rules

and Regulations (IRR) of the UDHA (RA No. 7279) have
been complied with.
e) The Land Administrator shall secure a Certificate of Compliance

from the PCUP prior to the actual eviction or demolition; and
f) The implementation of the foregoing provisions shall be without

prejudice to the applicability of Section 28 of RA No. 7279,
which allows eviction/demolition when PNP infrastructure
projects with available funding are about to be implemented.
2) Extra-Judicial Eviction and Demolition (See Flowchart - Annex “C”):

a) DL/RLRDD shall identify the PNP site/area where government
infrastructure project is to be built;
b) Representatives from DL/RLRDD, DIDM/RIDMD, Land

Administrator, in coordination with LIAC, shall provide the initial
listing of the ISF that are occupying the area where government
infrastructure project is to be built by conducting tagging and
survey;

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c) The Land Administrator shall secure a certificate of availability of
fund for the project from the Accounting Division, DC/RDC;
d) The Land Administrator shall notify the PCUP and request the
latter to issue notices of invitation to DILG, DSWD, NHA, PCUP,
CHR, the LGU, representatives of the affected underprivileged
and homeless families and other concerned government
agencies, in preparation for the Pre-Demolition Conference
(PDC);
e) The Land Administrator shall actively participate in the PDC,

g) The Land Administrator, in coordination with the LGU shall

secure from the PCUP Central Office (in case of national
project) or PCUP Regional Office (in case of regional or local
projects) the checklist and guidelines on demolition and eviction,
and submit the completed checklist with the PCUP, attested
under oath and indicating therein, as certified by the concerned
LGU or LIAC, the following:
(1) Adequate consultations with the affected families had
already been undertaken;
(2) Adequate resettlement sites and relocation facilities are

available; and
(3) Pre-relocation requirements under the Implementing Rules

and Regulations (IRR) of the UDHA (RA No. 7279) have
been complied with.
h) The Land Administrator, in coordination with the LIAC, shall

secure a Certificate of Compliance from the PCUP prior to the
actual eviction or demolition.
3) Summary Eviction and Demolition (See Flowchart - Annex “D”):

The Head of Office of the concerned unit or his duly authorized
representative shall undertake the following actions before and after
the summary eviction and/or demolition process:
a) Inform the concerned government units of the newly constructed

structures or any structures built after the effectivity of RA No.
7279 for purposes of summary eviction;
b) Continuously monitor the action of the LGU in connection with

the newly constructed structure inside PNP-owned,
administered, or occupied lands;

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c) Actively participate with the proceedings that will be conducted
by the LGU in connection with the newly constructed structure
inside PNP-owned, administered, or occupied lands; and
d) Ensure faithful compliance with the Implementing Rules and

Regulations Governing Summary Eviction issued by the DILG
and HUDCC to include the requirement of Certificate of
Compliance from the PCUP.
4) Voluntary Eviction and Demolition (See Flowchart - Annex “E”):

a) The Land Administrator shall notify the PCUP that there are ISF
in the PNP-owned, administered or occupied lot who are
voluntarily submitting themselves for eviction and
dismantling/demolition, and simultaneously request for the
issuance of notice of invitation to DILG, DSWD, NHA, PCUP,
CHR, the LGU, representatives of the affected underprivileged
and homeless families and other concerned government
agencies, in preparation to the Pre-Voluntary Demolition
Conference (PVDC);
b) The Land Administrator shall actively participate in the PVDC,

c) The Head of the concerned office/unit shall provide logistical

support during the conduct of PVDC; and
d) The Land Administrator shall secure clearance or go signal from

the PCUP prior to actual eviction and/or demolition.
d. Filing of Administrative Cases (See Flowchart - Annex “F”):

The following actions shall be initiated in the filing of administrative
cases, in relation to unauthorized occupancy of PNP lots/properties by
ISF:
1) The Investigation Division/RIDMD of the concerned office/unit in
coordination with the Logistics Division/RLRDD shall secure a
certification from the Land Administrator stating therein that the
PNP personnel are occupying PNP lots/properties without valid
authority;
2) Based on the certification, Investigation Division/RIDMD shall issue

a directive duly approved/signed by the Director/RD ordering the
concerned personnel to voluntarily vacate the PNP property. In
case the occupant is an employee of the AFP, other government
agencies, or civilian, a demand letter should be issued to him via
personal service or through registered mail; and
3) Failure of the personnel to heed the directive shall be a ground for

the filing of administrative case to the DIDM or its equivalent
Regional Offices and in different NSUs. For the employee of the
AFP and other government agencies, coordination shall be made to

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the respective government offices for possible filing of
administrative case based on afore-mentioned circumstances.
8. PENALTY CLAUSE:
Any personnel found to have violated the provisions of this MC shall be

administratively held liable for their actions. PNP personnel who are wilfully abetting
or tolerating the continuous occupancy of the Professional Squatters and Squatting
Syndicates shall be liable for grave misconduct pursuant to NAPOLCOM
Memorandum Circular No. 2002-008.
9. REPEALING CLAUSE.
All MCs and other relevant PNP issuances, or parts thereof which are
inconsistent with this policy are hereby repealed or modified accordingly.
10. EFFECTIVITY:
This MC shall take effect after 15 days from filing a copy thereof at the
UP Law Center in consonance with Sections 3, Chapter 2, Book VII of Executive
Order No. 292 otherwise known as the “Revised Administrative Code of 1987,” as
amended.

Police General
Chief, PNP
Distribution:
Command Group
D-Staff
P-Staff
RD, PROs
D, NSUs
IG, IAS

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Chapter 5
INFRASTRUCTURE MANAGEMENT
TDL Memorandum
June 3, 2020
Infrastructure Management
Page 195
MEMORANDUM
TO : ES
FROM : TDL
SUBJECT : Room Numbering System in PNP Buildings
DATE : June 3, 2020
1. Reference: Logistics Circular Number 5 series 1995 titled: PNP

Identification and Classification of Real Properties and Marking of
Buildings/Structures.
2. It has been observed that majority of the existing PNP buildings

nationwide have no room numbering/markings for easy identification. Oftentimes,
visitors, guests and deliveries require assistance to guide them to their destination.
3. Pursuant to the provisions of Logistics Circular Number 5 series 1995

titled: “PNP Identification and Classification of Real Properties and Marking of
Buildings/Structures”, the PNP needs to implement a standardized room numbering
system to be implemented in all PNP facilities. Hence, this implementing directive is
issued purposely to provide a room numbering scheme on PNP buildings in a
consistent, comprehensive, and user-friendly pattern.
4. For a clearer understanding, the following definition of terms will be used:
a. Floors – The lower surface of rooms/hallways, on which one may walk.

Floors will be numbered with a 2-digit standard starting with 01 for the
first floor and continuing up. This will be applicable to buildings less
than 100 stories. For typical split level, the floor where the step is
leading up is the Upper Ground (UG) and the one at the bottom is the
Lower Ground (LG);
b. Basements – Floors below grade or below floor 01 are to be

considered basements or sub-basement floors. These floors will begin
with floor B1 and continue downward as B2, B3, BX, etc; and
c. Mezzanines – A mezzanine is defined as a partial floor between two

floors. Mezzanines will use a two-character code starting with M which
is then followed by the number of the floor which is directly below it. In
the example of a mezzanine between the second and third floors of a
building the mezzanine would be designated as floor M2.

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5. The following building numbering scheme shall be used to all existing
buildings including buildings with expansion.
a. Floor Numbering
The first character of a room number indicates the floor level of the
building. The level with a “1” as the first character should indicate the
1st floor. Levels below this can use the character “0” (zero), “B”
(basement) or “G” (ground) depending upon the arrangement and
number of these floors.
b. Room Numbering
1) Use 3 or 4-digit numbers (plus optional alpha suffix) consistently

throughout the building;
2) Rooms will be numbered in accordance with the number of stories

that are in the building as follows:
a) Buildings with 1-9 stories – Rooms will use a standard three-

digit numbering scheme where the first number is the floor and
the subsequent two numbers are the unique room identifier on
that floor.
b) Buildings with 10-99 stories – Rooms will use a standard four-

digit numbering scheme where the first two numbers is the floor
and the subsequent two numbers are the unique room identifier
on that floor.
c) This should be done in a manner that helps ensure the logical

flow of room numbers for the floor for way-finding purposes.
3) Buildings with one main corridor – In a building with one main

corridor, room numbers should start at the main entrance and
increase as you move away from the entrance. Use even numbers
on the left side of the corridor and odd numbers on the right as
shown in the following figure:

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4) Buildings with multiple corridors – In a building with more than
one corridor, numbers should follow in an ascending order in a
clockwise direction upon entering the main entrance as shown in
the following figure.
102 104 106 108
102 104 106 108
101 103 105 107
117 115 113 111 109
101 103 105 107

116 114 112 110
5) Cubicles – Cubicles are essentially spaces within a larger room

and need to be numbered as rooms with each row or grouping of
cubicles having its own room number followed by a letter for each
separate cubicle which provides its own unique space designation
as shown in the following figure.
194A 194B 194C 194G 194H

194D 194E 194F
194
194N 194J 194I

194P 194O 194L 194K
194M
6) Suites – Suites are spaces that generally have one entrance with
one primary room and one to many sub-rooms within. The
entrance room to a suite area gets a typical room number while
sub-rooms within the suite are numbered beginning with the main

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suite room number followed by a letter moving in a clock-wise
direction.
7) Rooms below 1st floor shall be numbered with a three or four-digit

number, where the first digit may be optionally replaced with the
letter “B” or “G” (see floor numbering below); and
8) The length of the room numbering depends upon the number of

stories and/or floors of the building and once implemented shall be
consistent throughout the entire building. With an optional letter
suffix, the maximum length of a room number is 5 characters.
Note: the following examples use spaces in the room number to

clarify and illustrate the numbering scheme; these spaces should
not appear in the actual room number.
Example: Building with 9 or fewer floors and 99* or fewer rooms per
floor
G 41 indicates room number
indicates floor (ground floor)
3 02 indicates room number
indicates floor (third floor)
Four-digit numbers shall be used for buildings exceeding 9

floors or having more than 99* rooms per floor. Buildings with wings
or sections can also use four digit numbers if this makes the
numbering scheme easier to locate.
Example: Building with more than 9 floors and 99* or fewer rooms
per floor:
B0 02 indicates room number
indicates floor (basement floor)

Page 199
indicates floor (first floor)
indicates floor (eleventh floor)
9) Use similar numbering on each floor

Numbering systems on all floors should be similar as much as
possible, even when the floor plans are significantly different. To the
greatest extent possible, and without creating other inconsistencies,
rooms with the same digits in the last positions should be located in
the same position in the building. Thus, B01, G01, 001, 101, 201,
etc., occur in a vertical stack.
10) Each room should have only one number
Each room should have only one number regardless of the

number of doors opening into it. Exceptions can be made where a
particularly large room is subdivided into different areas of use,
such as by cubicles. In these cases, one-character letter suffixes
are added to create unique numbers. Where the number of areas
exceeds the suffixes available, additional sequential numbers
should be used.
6. Specification of Marking - the color of the room number shall be

reflectorized PNP blue sticker and white for the base/background.
a. Border Line or Frame - shall be 100 mm (4 inches) in height and 200

mm (8 inches) in width and 3mm (.12 inch) acrylic sheet;
b. Type/Style of letters – Aerial style 75mm (3 inches) in height with

standard width;
c. Placement of Marking – installed at the center atop the entrance door;

and
MARKING ENTRANCE DOOR

Page 200
d. Marking shall be maintained clean, always legible/readable to ensure
its visibility. No other marking or shade of colors, type and identifying
mark shall be applied unless otherwise authorized through written
notice.
7. Responsibilities:
a. The Deputy Director for Logistics (DDL) shall be responsible in the

overall supervision of this Memorandum Directive.
b. Director, PNP Engineering Service shall:
1) Be primarily responsible for the implementation of the provisions of

this Memorandum Directive, as well as amendments issued
pursuant thereto; and
2) Ensure that all changes, modifications, and alterations in the

specification of this room numbering system be approved by The
Director for Logistics (TDL);
3) Undertake quarterly inspection of all buildings room numbering,

keep an up-to-date record of their status and submit report to TDL
(Attn: IFMD) every 2nd Friday of the month immediately after each
quarter or as the need arises.
c. DRDA, PROs/DDA, NSUs shall:
1) Ensure proper maintenance, safety and security of the installed

room number; and
2) Conduct immediate investigation for lost room number and

recommend appropriate administrative action.
8. This Memorandum Directive shall take effect immediately.
EDWIN C ROQUE
Distribution:
D-Staffs
Personal Staffs
RD, PROs
D, NSUs
PCTC
Copy Furnished:
Command Group
SPA to SILG

Page 201
COMPOSITION OF
TECHNICAL WORKING GROUPS
Composition of Technical Working Groups

Page 202
TWG of
PNP MC No. 2020-035
OPTIMAL UTILIZATION OF FINANCIAL AND LOGISTICAL RESOURCES IN
SUPPORT OF EFFECTIVE AND EFFICIENT POLICE OPERATIONS AND
ADMINISTRATION UNDER THE “NEW NORMAL” SITUATION
Authority: DPRM Letter Orders Number NHQ-LO-TWG-2020-878 dated April 29, 2020
NAME OFFICE/UNIT DESIGNATION

PLTGEN CESAR HAWTHORNE R BINAG OTCDS Chairman
PMGEN JONAS B CALLEJA DPL Vice-Chairman
PBGEN STERLING RAYMUND P OCPNP Head Secretariat
BLANCO
Logistics and Finance Group:

PMGEN EDWIN C ROQUE DL Leader
PMGEN TIMOTEO G PACLEB DRD Member
PMGEN ARNEL B ESCOBAL DIPO, EM Member
PBGEN FERDINAND B DAWAY FS Member
PBGEN MARNI C MARCOS, JR DC Member
PBGEN PASCUAL G MUNOZ, JR LSS Member
CHIEF OF STAFF PROs NCRPO, 3, Member
4A, 6,7,11
PLTCOL MA. ANGELINA J SEREZO HS Member
PMAJ PERCIVAL R TANIEGRA HS Member
PCOL EDWIN L PORTENTO DL Group Focal
Person/
Secretariat
Focal Person:
NAME OFFICE/UNIT
PLTCOL ROWENA CECILIA CRUZ ACOSTA DC
PLTCOL FLORENCE GALE CORVERA BILLAOAC DC
PLTCOL ROGELIO D BELEN DE LUMEN, JR DRD
PMAJ JIM ANTONIO GALICIA ES
PMAJ ROMMEL BARREDO RESURRECTION LSS
PMAJ JOHN HOGYAWON GANO LSS
DL Support Personnel:
NAME OFFICE/UNIT
PLTCOL ROMMEL B BALMACEDA DL

Page 203
TWG of
PNP MC No. 2020-036
GUIDELINES AND PROCEDURES IN THE IMPLEMENTATION OF THE PNP
LOGISTICS DATA INFORMATION AND MANAGEMENT SYSTEM (LDIMS)
Authority: DPRM Letter Orders Number NHQ-LO-TWG-2019-537

dated September 5, 2019

PMGEN EDWIN C ROQUE DL Overall Supervisor
PBGEN RESTITO P GATERA DL Asst Overall Supervisor
Composition of TWG:
PBGEN PASCUAL G MUÑOZ, JR DL Chairman
PCOL MARIO A REYES DL Vice-Chairman
PCOL JAIME B CADATAL DL Member
PCOL RAUL C SIRIBAN DL Member
PCOL WILSON D SOLIBA DL Member
PCOL EDWIN D PORTENTO DL Member
PCOL WARREN GASPAR A TOLITO DPRM Member
PLTCOL JUANITO B GACES, JR DICTM Member
PLTCOL MARGIELYN J LOZADA DL Member
PLTCOL LYNDON M PEREZ DL Member
PLTCOL ROSE ANNE R SUCGANG ITMS Member
PMAJ DELAMR D BALINANG CES Member
PMAJ MERLIN C PINEDA DL Member
NUP ALFONSO A ALBERTO DL Member
NUP MARIA BELINDA D ALVAREZ CES Member
NUP ERWIN O CHAVARIA LSS Member
NUP RHIZA A DALLEGO LSS Member
NUP CHERYL A GALEOS LSS Member
NUP MINA HAYDEE B MATILLANO ITMS Member
NUP MANUEL V PANGANIBAN LSS Member
TWG Secretariat:
PMAJ ROSEMARIE D EHAL DL Head Secretariat
Composition of Project Management Team:
PCOL BENJAMIN D SANTOS DICTM Team Leader
PLTCOL LALAINE M BAÑARES DL Asst Team Leader
PLTCOL ROMMEL B BALMACEDA ITMS Member
PMAJ AIDEE G LOZADA ITMS Member
PLT ARIEL D AMIT ITMS Member
PLT JON JASON G ANDANAR ITRMS Member
PLT MOHAMED T PANAGA ITRMS Member
PLT ROY D NOBRES ITRMS Member
PLT MICHAEL M PINEDA ITRMS Member
PLT ARIEL DG AMIT ITRMS Member
PLT MA. CRISTINA G RAMIREZ ITRMS Member
NUP Melinda G Hinojales DL Secretariat
PSSg Divina P Balubal DL Secretariat
NUP Maria Melanie S Gelio DL Secretariat
Resource Person:
PLTCOL LYRA STELLA VALERA DL
Page 204
TWG of
PNP MC No. 2020-032
RATIONALIZED POLICIES AND STREAMLINED PROCEDURES IN THE
ISSUANCE OF DL DOCUMENTS FOR PURPOSES OF PROCESSING
RETIREMENT AND SEPARATION BENEFITS USING THE PNP LOGISTICS
DATA INFORMATION AND MANAGEMENT SYSTEM (LDIMS)
Authority: DL Letter Orders Number DL-2020-125 dated May 3, 2020
NAME POSITION/OFFICE DESIGNATION

PBGEN DOMINGO S CABILLAN DDL Chairman
PCOL MARIO A REYES AEx-O Vice-Chairman
PCOL WILSON D SOLIBA C, SMD Member
PCOL PORTIA B MANALAD C, LPPD Member
PCOL EDWIN D PORTENTO C, LRMD Member
PCOL JAIME B CADATAL C, BACSD Member
PCOL ADOLFO T RAFANAN C, REMD Member
PCOL MADELINE D CACAO C, IFMD Member
PLTCOL LYRA STELLA C VALERA SLO, DL Member
PLTCOL REX T CUNTAPAY C, Admin Office Member
Secretariat:
PLTCOL LALAINE M BAÑARES AC, SMD Head Secretariat
PLTCOL ROSEMARIE D EHAL AC, LRMD Asst Head Sec
PLTCOL MARGIELYN J LOZADA C, SPS, SMD Member
PMAJ JOMAR P DELA CERNA C, FOLS, SMD Member
PMAJ JIL ECHZYL T DAEP C, MAMS, SMD Member
PMAJ DELMAR D BALINANG C, GSS, SMD Member
PMAJ AIDEE G LOZADA C, ITRMS, SMD Member
PMAJ MERLIN C PINEDA C, FAS, SMD Member
PCPT MICHELIN S LLANO DL Clearance Member
officer
PEMS Sheila C Zagala Action PNCO, SMD Member
PEMS Ireneo Emerson R Reyes Action PNCO, SMD Member
PEMS Cheryl B Esporas Action PNCO, SMD Member
PEMS Aldrin Andres Action PNCO, SMD Member
PSMS Maribel Tamondong Action PNCO, SMD Member
PSMS Melvin G Gutierrez Action PNCO, SMD Member
PSSg Nelson B Maglabe Action PNCO, SMD Member
PSSg Charles Andres S Mendoza Action PNCO, SMD Member
PSSg Michelle P Catacutan Action PNCO, SMD Member
PSSg Euben I Orine Action PNCO, SMD Member
NUP Joanne P Ardaniel Action NUP, SMD Member
NUP Lea L Padilla Action NUP, SMD Member
NUP Malou S Rufon Action NUP, SMD Member
NUP Marissa R Macasu Action NUP, SMD Member
NUP Narmillene C Tolentino Action NUP, SMD Member
NUP Nymia R Peneyra Action NUP, SMD Member

Page 205
NUP Sofia S Frias Action NUP, SMD Member
NUP Elaine B Ignacio Action NUP, SMD Member
NUP Ma. Cristina T Toda Action NUP, SMD Member
NUP Bimberose E Rodriguez Action NUP, SMD Member
NUP Ma. Melanie S Gelio Action NUP, SMD Member
NUP Melinda G Hinojales Action NUP, SMD Member
NUP April Jane M Leyson Action NUP, SMD Member
NUP Marjoe M Macawili Action NUP, SMD Member
Command Group Support Staff:
PLTCOL ROMMEL B BALMACEDA Budget and Fiscal
Officer
PCPT GERALD T MADRIAGA Aide-De-Camp
PEMS Judith J Surat Action PNCO, OTDL
PCMS Joy Roumelia G Adel Action PNCO, OTDL
PEMS Emelyn B Blas Action PNCO, OTDL
PCpl Klloydian Q Igualdo Action PNCO, OTDL

Page 206
TWG of
PNP MC No. 2020-008
GUIDELINES AND PROCEDURES IN THE ISSUANCE OF
BASIC ASSAULT RIFLE (BAR)
Authority: DPRM Letter Orders Number 1450 dated July 18, 2019

PBGEN PASCUAL G MUÑOZ, JR Ex-O, DL Chairman
PCOL MARIO A REYES C, SMD, DL Vice-Chairman
PCOL WILSON D SOLIBA C, LPPD, DL Member
PCOL GREGORY B BOÑALBAL C, ISOD, DO Member
NUP Manuel V Panganiban SAO, PNP WIDE Member
NUP Erwin D Chavaria SAO, LSS Member
NUP Alfonso A Alberto SAO, HSS Member
PLTCOL LALAINE M BANARES AC, SMD, DL Head Secretariat

PMAJ MERLIN PINEDA C, FAS, SMD, DL Asst Head Sec
PMAJ ROSEMARIE D EHAL C, PRS, LPPD, DL Secretariat
Member
PSSg Liza Vilyn R Laquinta Action PNCO, PRS, Secretariat
LPPD, DL Member
PSSg Michelle Catacutan Action PNCO, SMD, Secretariat
DL Member
NUP Mary Shane Infantado Planning Officer 1, Secretariat
PRS, LPPD, DL Member

Page 207
TWG of
PNP MC No. 2019-069
GUIDELINES AND PROCEDURES IN THE DISPOSITION OF
TAMPERED PNP ISSUED FIREARMS
Authority: DPRM Letter Orders Number 2114 dated October 14, 2019

PBGEN RESTITUTO P GATERA DDL Chairman
PBGEN PASCUAL G MUÑOZ, JR Ex-O, DL Vice-Chairman
PCOL MARIO L REYES C, SMD, DL Member
PLTCOL VIVIAN C SUMOBAY C, PID, CL Member
PCOL SOLOMON G SEGUNDO C, FAID, CL Member
NUP Manny Panganiban SAO PNP WIDE Member
NUP Erwin O Chavaria SAO, LSS Member
NUP Ryshan M Maaba Accounting Division, Member
DC Rep
PMAJ ROSEMARIE D EHAL Acting AC, LRMD/ Head Secretariat
OIC,PRS, LPPD, DL
PMAJ MERLIN C PINEDA C, FAS, SMD, DL Asst Head Sec
PMAJ AIDEE LOZADA C, ITRMS, DL Secretariat
Member
LPPD, DL Member
PSSg Michelle P Catacutan Action PNCO, SMD, Secretariat
DL Member

Page 208
COMPOSITION OF THE TECHNICAL WORKING GROUPS (TWGs)
THAT DRAFTED AND PROCESSED THE PNP MC ON
PROCUREMENT OF PNP EQUIPMENT
PNP MC No. 2020-024
The PNP MC on Procurement of PNP Equipment is the product of three TWGs as

follows:
1. Pursuant to DPRM Letter Orders Number 1282 dated June 20, 2018, the following
personnel composed the Technical Working Group that formulated and drafted the
proposed MC titled: “Guidelines and Procedures in the Creation of the
Procurement Management Committee, its Secretariat and TWG” which was
incorporated in the PNP MC on Procurement of PNP Equipment:

PCSUPT JONAS B CALLEJA DDL, DL Chairman
PCSUPT ANGELITO A CASIMIRO Ex-O, DL Vice-Chairman
PSSUPT PASCUAL G MUÑOZ, JR C, SMD, DL Member
PCINSP EROL T ALEJO, JR C, MAMS, SMD, DL Member
PCINSP DELMAR D BALINANG C, GSS, SMD, DL Member
PCINSP MERLIN C PINEDA C, FAS, SMD, DL Member
PCINSP ANTHONY B DE CHAVEZ C, FOLS, SMD, DL Member
PCINSP RONALD C ESTILLES C, Opn Sec, BACSD, DL Member
PSINSP DENVER L MADDAWAT AC, ISOD, DO Rep Member
PSINSP SHEENA S GUZMAN C, PPPOS, IOD, DI Member
PSSUPT WALTER E CASTILLEJOS C, PPD, DPCR Member
PSUPT GREOGORIO B BAUTISTA, C, PPS, DRD Member
JR
PSUPT LUCRECIO RODRIGUEZA, AC, CRAC, DIDM Member
JR
PSSUPT MARC BAUN C, PPD, DICTM Member
PSSUPT JAIME B CADATAL AC, PD, LSS Resource Person
PSSUPT NINO DAVID R RABAYA C, LPPD, DL Member/Head
Secretariat
PSUPT MARGIELYN J LOZADA C, SPO, SMD, DL Asst Head Sec
PSUPT MARICEL F RADONES AC, LPPD, DL Secretariat
Member
PCINSP ROSEMARIE D EHAL C, PRS, LPPD, DL Secretariat
Member
PO3 Liza Vilyn P Ramonida Action PNCO, PRS, Secretariat
LPPD, DL Member

Page 209
2. Pursuant to DPRM Letter Orders Number 1528 dated July 24, 2018, the following
personnel composed the Technical Working Group that drafted and processed the
PNP MC on Procurement of PNP Equipment:

PBGEN PASCUAL G MUÑOZ Ex-O, DL Chairman
PCOL MARIO REYES C, SMD, DL Vice-Chairman
PCOL NINO DAVID RABAYA C, LPPD, DL Member
PCOL JAIME B CADATAL C, BACSD, DL Member
PLTCOL MARGIELYN J C, SPS, SMD, DL Member
LOZADA
PLTCOL MUHLIS S BAI SLO, DL Member
PMAJ EROL T ALEJO, JR C, MAMS, SMD,DL Member
PMAJ DELMAR D BALINANG C, GSS, SMD, DL Member
PMAJ MERLIN PINEDA C, FAS, SMD, DL Member
PLTCOL MARLON M MANALO C, PD, LSS Member
PCOL RONALDO I FULO C, SSDD, LSS Member
PMAJ BISMARK S MENDOZA C, PDMD, LSS Member
NUP Manuel V Panganiban SAO PNP Wide Member
NUP Erwin O Chavaria SAO, LSS Member
NUP Ginalyn Fernandez Accountant, DS,AD, DC Member
NUP Jeanelyn Galvan LSS Resource Person
PMAJ BJORN JOHN LABOS Admin Officer, SMD, DL Head Secretariat
PMAJ ROSEMARIE D EHAL C, PRS, LPPD, DL Asst Head Sec
PSSg Liza Vilyn Ramonida Action PNCO, PRS, Secretariat
LPPD, DL Member
PSSg Michelle Catacutan Action PNCO, SMD, DL Secretariat
Member
3. Pursuant to DPRM Letter Orders Number 1241 dated June 11, 2019, the following
personnel composed the Technical Working Group that reviewed the proposed
policy on the Procurement of PNP Equipment focusing on the legal implications of
the policy vis a vis the provisions of RA 9184:

PCOL JAIME B CADATAL C, BACSD, DL Vice-Chairman
PMAJ ANACLETO DALIVA, JR SLO, BACSEC, DL Member
PLTCOL ROCHEL RUMA SLO, LSS Member
PLTCOL MUHLIS S BAI SLO, DRD Member
NUP Ginalyn G Fernandez AC, Accounting Div, DC Member
Rep
PMAJ JEZRILL KINANG C, CAS, DD, FS Member
PCOL WILSON D SOLIBA C, LPPD, DL Member/Head
Secretariat
PMAJ ROSEMARIE D EHAL C, PRS, LPPD, DL Asst Head Sec
PSSg Liza Vilyn Ramonida Action PNCO, PRS, Secretariat
LPPD, DL Member

Page 210
TWG of
PNP MC No. 2020-033
GUIDELINES AND PROCEDURES IN ENSURING LOT READINESS PRIOR TO
UTILIZATION OF PNP LOTS AND/OR CONSTRUCTION OF PNP
INFRASTRUCTURE PROJECTS
Authority: DPRM Letter Orders Number 2898 dated November 22, 2018; and
DL Letter Orders Number DL-2020-127 dated November 11, 2019

PCOL ADOLFO T RAFANAN C, REMD, DL Vice-Chairman
PCOL MADELINE D CACAO C, IFMD, DL Member
PLTCOL FRENEL B BAUTISTA OIC, LUD, ES Member
PLTCOL ROLLY P ONOFRE C, ID, ES Member
PMAJ MICHAEL E MENDOZA C, AES, IFMD, DL Member
PMAJ JAYSON Y GUTTIEREZ C, PMS, IFMD, DL Member
PLTCOL ROSEMARIE D EHAL AC, LRMD/OIC,PRS, Head Secretariat
LPPD, DL
PLTCOL ROMMELB BALMACEDA Budget and Fiscal Assistant Head
Officer Secretariat
PMAJ MARY JANE R AGAMATA C, LMS, REMD, DL Secretariat
Member
LPPD, DL Member
NUP Mary Shane J Infantado Planning Officer 1, Secretariat
REMD, DL Member
NUP Rommel A Cruz Planning Officer II, Secretariat
REMD, DL Member
NUP Clara Dearyll A Tuazon Bldg Inspector 1, Secretariat
REMD, DL Member
NUP Jerico John C Reyes Statistician Aide 1, Secretariat
REMD, DL Member

Page 211
TWG of
PNP MC No. 2020-22
GUIDELINES AND PROCEDURES IN THE UTILIZATION AND PROTECTION OF
PNP-OWNED, ADMINISTERED, OR OCCUPIED LANDS
Authority: DPRM Letter Orders Number 2109 dated September 27, 2018; and
DL Letter Orders Number DL-2020-127 dated November 11, 2019

PCOL ADOLFO T RAFANAN C, REMD, DL Vice-Chairman
PLTCOL FRENEL B BAUTISTA OIC, LUD, ES Member
PLTCOL LYNETTE M TADEO C, LRED, LS Member
PMAJ ALEX G LUCOP C, RDS, LUD, ES Member
PMAJ MARY JANE R AGAMATA C, LMS, REMD, DL Member
PEMS Frederick G Millora C, NTFPSSS/STG, Member
DIDM Rep
PLTCOL ROSEMARIE D EHAL AC, LRMD/OIC,PRS, Head Secretariat
LPPD, DL
PLTCOL ROMMEL B BALMACEDA Budget and Fiscal Assistant Head
Officer Secretariat
PMAJ WILLIAM B TULAUAN, JR C, RLS, REMD, DL Secretariat
Member
LPPD, DL Member
NUP Mary Shane J Infantado Planning Officer 1, Secretariat
REMD, DL Member
NUP Rommel A Cruz Planning Officer II, Secretariat
REMD, DL Member
NUP Clara Dearyll A Tuazon Bldg Inspector 1, Secretariat
REMD, DL Member
NUP Jerico John C Reyes Statistician Aide 1, Secretariat
REMD, DL Member

Page 212
Page 213

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Compendium of Logistics Policies Volume III PDF

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Republic of the Philippines

NATIONAL POLICE COMMISSION

One of these programs is the advancement of

Thus, I take pride and delight for the development

Congratulations for a job well done!

On this note, the Directorate for Logistics has

ARCHIE FRANCISCO F GAMBOA

I am delighted to write the foreword for the third

The third volume is published to provide an

Like the previous Compendiums published, the

MABUHAY Team DL!

MESSAGE OF THE CPNP ii

Chapter 1. GENERAL ADMINISTRATION 1

PNP Memorandum Circular 2020-035 2

Revised IMPLAN re Logistical Management on Covid-19 20

IMPLAN re Logistical Management on Covid-19 Response 28

Chapter 2. SUPPLY MANAGEMENT 45

PNP Memorandum Circular No. 2020-036 46

PNP Memorandum Circular No. 2020-32 65

PNP Memorandum Circular No. 2020-008 79

PNP Memorandum Circular No. 2019-069 95

Chapter 3. PROCUREMENT MANAGEMENT 110

PNP Memorandum Circular No. 2020-024 111

TDL/Chairman, NHQ BAC Memorandum 155

TDL/Chairman, NHQ BAC Memorandum 159

Chapter 4. REAL ESTATE MANAGEMENT 163

PNP Memorandum Circular No. 2020-033 164

PNP Memorandum Circular No. 2020-22 177

Chapter 5. INFRASTRUCTURE AND FACILITY MANAGEMENT 195

TDL Memorandum 196

COMPOSITION OF TECHNICAL WORKING GROUPS 202

PNP Memorandum Circular No. 2020-035

Revised IMPLAN re Logistical Management on Covid-19

IMPLAN re Logistical Management on Covid-19

IMPLAN: Launching of the PNP LDIMS and PNP Logistics

Implementing Directive in the Strengthening of the

May 27, 2020

OPTIMAL UTILIZATION OF FINANCIAL AND LOGISTICAL RESOURCES IN

b. Inter-Agency Task Force on Emerging Infectious Diseases (IATF-EID)

c. Department of Budget and Management (DBM) National Budget

e. Presidential Proclamation No. 292, series of 2020 dated March 8,

In a short span of time, COVID-19 has become a pandemic, spreading

To date, there is still no acceptable pharmaceutical solution to fight

Optimal Utilization of Financial and Logistical Resources

To achieve this, PNP financial and logistical resources should be utilized

More specifically, necessary modifications in financial and logistical

Further, this Circular aims to ensure that utilization of Information and

a. Corona Virus Disease 2019 or COVID-19 – refers to the mild-to-

b. Digital Financial System – refers to the data and financial

c. Goods – refers to all items, supplies, materials and general support

d. GPPB – refers to the Government Procurement Policy Board

e. Infrastructure Projects – refer to building projects in the PNP to

f. Most-at-Risk Personnel - refers to groups of PNP personnel who

Optimal Utilization of Financial and Logistical Resources

h. Non-Pharmaceutical Interventions – refers to strategies meant to

i. Operational Needs Assessment - refers to the mandatory evaluation

j. Physical Distancing – refers to the set of interventions employed to

k. PNP Logistics Database Information Management Information

l. PNP Minimum Health Standards – refer to the set of public health

Optimal Utilization of Financial and Logistical Resources

n. PNP Mobility Assets – refer to the different land transportation

o. PS-DBM – refers to the Procurement Service-Department of Budget

p. RT – PCR Test – refers to the real-time polymerase chain