SAP FI (Account Payable)

•
Accounts Payable (AP) is an important application
of SAP FICO module that helps to record and manage
accounting data of all vendors. In SAP, sundry
creditors are called accounts payables and sundry
debtors are called accounts receivable.
 ACCOUNT PAYABLE (A/P)
1.Define Account Groups with Screen Layout (Vendors) | OBD3
Vendor Groups are important part of Vendor Master Data in
Accounts Payable module. For every vendor group we could define
which fields will be shown, mandatory or suppressed. Later we will
also assign number ranges for every account group.
IMG Path: Financial Accounting (New) -> Accounts Receivable and
Accounts Payable -> Vendor Accounts -> Master Data -> Preparations
for Creating Vendor Master Data –> Define Account Groups with
Screen Layout (Vendors)
T CODE - OBD3. TABLE - T077K
• 2.Create Number Ranges for Vendor Accounts |
XKN1
• In this configuration activity you are able to
define number ranges for Vendor Master Data.
Later we have to assign those number ranges to
a related Vendor Account Group. The number
ranges could be externally or internally assigned.
• Transaction: XKN1 / Table: NRIV
• IMG Path: Financial Accounting (New) ->
Accounts Receivable and Accounts Payable ->
Vendor Accounts -> Master Data -> Preparations
for Creating Vendor Master Data -> Create
Number Ranges for Vendor Accounts
• 3.Assign Number Ranges to Vendor Account Groups |
OBAS
• In this configuration activity we are assigning already
created number ranges to Vendor Groups. We could
assign one number range to a few vendor groups. Keep
in mind that this assignment is company code
independent.
• Transaction: OBAS / TABLE-T077K
• IMG Path: Financial Accounting (New) -> Accounts
Receivable and Accounts Payable -> Vendor Accounts ->
Master Data -> Preparations for Creating Vendor Master
Data -> Assign Number Ranges to Vendor Account
Groups
4.Define Alternative Reconciliation Account for Down
Payments | OBYR

In this FICO configuration activity you are able to define

alternative reconciliation account when you use special
GL indicators on Down Payments. Those are maintained
for combination of special GL indicator and chart of
accounts.
Transaction: OBYR / Table: T074U
IMG Path: Financial Accounting (New) -> Accounts
Receivable and Accounts Payable -> Business
Transactions -> Down Payment Made -> Define
Alternative Reconciliation Account for Down Payments
1.Define Account Groups with Screen Layout (Vendors) | OBD3

IMG Path: Financial Accounting (New) -> Accounts Receivable and Accounts Payable ->
Vendor Accounts -> Master Data -> Preparations for Creating Vendor Master Data –
> Define Account Groups with Screen Layout (Vendors)
T CODE - OBD3. TABLE - T077K
click on new entries button for creation of new vendor account group in SAP as per
requirements.
Vendor Acount Group option is used to categorised as per Product
Purchase or By Region or As per Company Department wise.

Zau Ltd. (Catagorised

as per Material
Purchase)

Vendor Group for Vendor Group

Vendor Group
Stationary Items for Chemicals
for Raw Material
Account group : – Update the four digit key that identifies the vendor account group in SAP.

Description/Meaning : – Update the descriptive text of account group.

One-Time account : – Leave this option as blank, if you are creating one time vendor account
group than check this one time account option.

Field Status : – Double click on company code data for maintaining the field status group
2.Create Number Ranges for Vendor Accounts
create a number ranges for vendor accounts. When you are creating vendor accounts using
transaction code XK01, the number is assigned to vendor accounts based on the number
ranges that you have configured. To do this, we need to define two digits alpha numeric key.
A number interval from which the account number for the vendor accounts is to be selected.
The type of number assignments (Internal/ External).
|
Transaction: XKN1 / Table: NRIV
IMG Path: Financial Accounting (New) -> Accounts Receivable and Accounts Payable -> Vendor
Accounts -> Master Data -> Preparations for Creating Vendor Master Data -> Create Number
Ranges for Vendor Accounts.

On range maintenance vendor screen, click on change intervals button to create new number ranges
On maintain Intervals: Vendor overview screen, click on
insert line option (F6) for maintaining the new number
ranges for vendor accounts.
On maintain interval vendor screen, update the following details.
No : – Enter 2 digits key that identifies the vendor account number
range interval in SAP.
From No : – Update the starting number of intervals, for
e.g. 0000100000
To Number : – Update the last number of intervals, for
e.g. 0000100199
Ext : – Check this option only if the number range interval is
applicable for external assignment.(We have to enter serial Number
Manually) & Click on Save.
3.Assign Number Ranges to Vendor Account Groups | OBAS
In this configuration activity we are assigning already created number ranges to Vendor Groups.
We could assign one number range to a few vendor groups. Keep in mind that this assignment is
company code independent.
IMG Path: Financial Accounting (New) -> Accounts Receivable and Accounts Payable -> Vendor
Accounts -> Master Data -> Preparations for Creating Vendor Master Data -> Assign Number
Ranges to Vendor Account Groups
Transaction: OBAS / TABLE-T077K

Here You have to enter number range

4.Define Alternative Reconciliation Account for Down Payments | OBYR

IMG Path: Financial Accounting (New) -> Accounts Receivable and Accounts Payable
-> Business Transactions -> Down Payment Made -> Define Alternative Reconciliation
Account for Down Payments
Transaction: OBYR / Table: T074U

When you enter into the transaction you will see the list of special GL indicators. You
could create new on this screen. To maintain reconciliation accounts you have
double click on a special GL- indiactor.
 Enter Sr.Creditors G/L Enter SR.CR ADVANCE G/L
account.Which we have account. This G/L Normally
enter while created vendor used for Vendor Advance
by FK01. Payment.