Leadership Procedure Form 5 Activity; S\udy_ Person(s) in Charge: 0 Goxct Gin. Creat Team Members: \ Date of Event: \2(\2 {22 5 \4 | \o)) Procedure form is to be completed and tumed in the Activities Director one week after the event. It is the responsibility of the student leader to meet this deadline without a reminder. Final Grade: **To be completed by the AD. Note: signatures from the AD will not be completed the day this form is due. Signatures must be completed prior to due date. Team Leader Check in Form:__(od) _/60 RHS Paperwork Procedure Form Score:_i|a|___/30-(point value can change due to activity) ‘AD Evaluation of Execution of Event Score 210 Total PointsiFinal Score: 1] 41__ee~‘STEP Your Responsibilities Date Point Vatue “> Completed = y overview Faciitative Leadership: Asa dlass/group discuss the overall ‘event/theme/oal of activity. **Attach minutes or notes, \o/3) 4 /4 Explain the message/purpose of this activity here: The guigese of Study cuddy ayant io to mseee prowde asate enviroment fer studen’ \o jo 40 to study ond ve sucess Cy], We ais 3\ wand grudemis 40 Kwow that they ard not Alone wren gong Hrcagia Gaals orl Sond Mne messaal” cial, evougne ss ot Vad Esplin how this evenvacvny wil flow the GIVE-ASK-GIVE model by Envolve Student Leadership Gweisle, emscomen AC Wor) \0 | = Aad W8E vesaurless arch Wn e valuab'y ,ahy — 3) | yg 0 wilh Brn ook OF Lne iy confor’ Zone yo S Gwe Smacks ond ddiwics Provide 3 ways that we want te Madentsof RAS w feel dang BS tivity 1. Pegarecl - Jow stress Sot stodents women Viney nie vetoed \o Anchoring 2 Sopgor Yee! = Hare total trey are 2) Ss net aione 3. Com®or kul le_- AMe satin, sod bt com Col te We Complete the Organize Chechiist of tasks & responsibilities by student leaders. Event ' points Breakdown page 5 points chsklis, 10 points Bow Te j Cheese ” b no vecklist, & How ™ 4 \ Tom js oo Complete Complete the Leadership Activity Event Procedure Form according Leaders the regulations and required paperwork along with signatures for ProcedurePom | Rug: nutonsendrequed pep jeummsimanursor 12 J 1g Va Gratitude ‘Thank you cards done, must be completed and tumed in atthe time of K Se procedure form ve date MIComecl 54 Evaluate Event ‘Complete an After Action Report (AAR) izyta C6 Tota Point 60 points Value (00 160Congratulations on being a Team Leader! What's the difference between acting as Team Leader and acting as Team Member? Being a Team Member is about contributing and completing. Being a Team Leader is about facilitating, delegating, supporting, and celebrating. ‘As a Team Leader you have an entirely different set of responsibilities which center around 1) ensuring that your Team Members have the skills to complete their tasks on time a. See the Check In Process below 2) understanding the big picture and making sure all the pieces come together THE CHECK IN PROCESS: Did you complete J your assigned task? NN, No Four main reasons a group } } member does NOT complete their task: If Yes, celebrate their success! | If no, ask them, Why? | 1. Forgetfulness Address their needs. 2. Lack of resources Deny the urge to complete the task for them!! 3. Lack of time See your advisor if you have questions about how to help. . 4. Lack of interest Set a new Check Date and modify the Task Checklist.ye Event Planning Outline (Breakdown) Event Name: Lan (gous Sho Sud\vent Date: fiz {22 Rion Event Location: __[s\ox vt Brief Description of Event: This, evens 1 & WOW weve stulents ave o@leved n space to come ayd study foc upcomima Cinals “tt ‘Toolbox for event (supplies needed) © Snacks, enn \s,, Covi . beucher_whenlers Aoutens ‘ Main Attraction Close/Shut Down, Welcome / Greeting GIVE Link Leadews WE PE PEE SENTR VVAB OLE Lane Cocos THE TTS Spence SAAR OSS! SAACHS ANG WUE WR OE AY AN UND FOF Aiko Vor 8S CSCW FANG HENAN Joe wvinca Ao ortend BENEFIT Tc Pur eescok AIS eve ee Sto NONE RAE ENS BO ALN Ree COR OL EAGNS Vea provsainey ASAT SENS AC A Gr € CHHSLANE = We Want aude TO Ree, COncens ERE BUILD TRUST eNAUS CAV) 12E SEOY Ove AL Paw ery 5. VERE ANS sxodencs VO OX PICIAN WINE FHC DOE of SN vay PAHOA By worcncanenss Ons POL yoereae S Cine Me ove Wee’ foe 7 a ; Oe eee ke PEOMAE [Loving CIE (OE Incormn arven om boenesf OEE Seer Jane ekS Gunagmian US and Anvewe EX GML PRIALOLS see: ave¥ negoted toe 45 og SeCdaats WO CESE SHOT Ya aa ASHE AVES NNUNSS pe PEON CEES NYA MEE NES SAIS ES OND ANE QOSSPATAES SW ecestar Feared NEE Seonnd OE So Anos Seudenes wre MAS Ware PR Stes ew SawSers § Cas WOT (lew roreninIs DUE DATE | DONE? NOTES Responsible Yes or {only 1 person) No Ax\ottned ak {ne back‘Study Buddy Night Checklist Task Who's Due Date Done (yesino) | Notes Responsible Purchase Gabby 10/27/22 Yes PO for snacks Order for was done to snacks compensate for both nights Email draft to | Alizeh 10/30/22 Yes Needs to be teachers approved by asking them to Morty in order be present at to be sent out either of the nights Email draft | Alizeh 10/30/22 Yes Needs to be reminding Link approved by Crew that they Morty in order need to be to be sent out present 1 of the 2 nights Email draft to | Alizeh 10/30/22 Yes Needs to be parents approved by informing them Morty in order about study to be sent out buddy night Publicity post | Sofia 10/30/22 Yes Form to be #1 sent out during the last week of November 11/28/22 Publicity post | Sofia 10/30/22 Yes To be sent out #2 aweek before the event 12/5/22 Publicity post | Sofia 10/30/22 Yes To be posted #3 on stories the day of the event 12/12122- 12/13/22Parents Email Sent Alizeh 11/28/2022 Yes Sent out by Morty on November 28 Teacher's email sent Alizeh 11/28/2022 Yes Sent out by Morty on. November 28 Link crew email sent Alizeh 11/28/2022 Yes Sent out by Morty on November 28 Announcement Gabby 11/28/2022 Yes One announcement for the whole week of 12/5-12/9 and another 12/12-12/13 reminding people about it Second round of emails sent to parents and teachers Alize 12/9/2022 Yes Asecond email to remind both teachers and parents of the study nights Layout of the room Gabby 12/12-12/13 Yes Organize tables by subjects, snacks location, how many tutors to atable Chalk boards Alizeh 12/12-12/13 Yes Make sure to have chalk boards with subjects to section off tables Thank you cards All 12/19/2022 yes Thanking teachers for attending and helping outSignatures for the Procedure form Gabby 12/07/2022 Yes Signature from bookkeeper, AD, and check-insStep 6: How To... Create the steps in how your crew completed this activity. From the start til theend, what steps were taken to ensure this event was a success. Depth and detail will be very important in this task ahead and will be used as a reference for future leaders in this activity. **Exampled Provided: Class T-Shirts 2weeks + Create tshirt(s) design(s) and/or crew neck/ tank top + Get approved by class officers + Create clothing on iza design + Create a unit price week + Send out class text with pictures of designs + Have all class officers create social media posts with clothing Create shifts throughout officer team for the day of Create a spread sheet to keep track of orders and kids’ class schedule Create a poster with pictures of the designs on them Day of + Create another social media post + Create another class text + Bring tables/chairs/ music + Bring poster with images Mx\aened ak Wwe \oack Ok QaceesHow To... “You can type up this document and add here, or add another piece of paper as needed.Step 6: How To... 1 Month Draft emails to be sent out The first email draft «Needs to be sent out to the teachers This email should include. Dates of the event Time and location of the event ‘And what a teachers role would be at study buddy night This draft will also need to be approved by Mort to be sent out to Teachers (To be sent out closer to the event) ‘The Second email draft This email needs to be scripted to send out to Link Crew leaders This email should include... Date of the event Time and location of the event Link Crew leaders must be present at at least ONE of the too study buddy nights This draft will need to be approved by morty before it can be sent out to Link Crew leaders (To be sent out closer to the event) ‘The Third email draft Needs to be sent out to parents This email should include... Date of the event Time and location of the event ‘¢ Information about what the purpose of the event is Publicity made in advance of the event * The first publicity form for the event will need to be ready so we don't have to worry about it later, This publicity post will need to be posted the last week on November, Monday the 28th ® The second publicity for will need to be made to post a week before the event reminding the student body that itis occurring. This will need to be posted on 12/05/22 The third publicity post will need to be made to be posted the day of the event. This form will be in Instagram story format so it is easy to screenshot and repost Screenshots will need to be taken of all publicity © Purchase Order © A purchase order will need to be made for the snacks to compensate both study buddy nights. © This purchase order will need to be turned in in order for us to have our snacks on time‘© The purchase order should have a wide assortment of snacks from chips to crackers and have plenty of drink options such as water and Capri Suns © Apicture will need to be taken of this form (purple sheet) ‘week © Send follow up emails to teachers © Draft up (By Alizeh) emails asking teachers to join us for study buddy night and send to Morty «Make sure link crew leaders know to to come for at least one night of study buddy night © Ask Morty to send a remind ‘© Make sure procedure form is up to date © Get signatures from Davina and Morty «Print all sources of publicity used and attach it to the procedure form along with the minutes Make sure our one week prior publicity is posted ‘¢ Make sure all the snack have arrived © Confirm teachers that are coming Day of ‘Bring chalkboards for tables (Alizeh) = math -2 - English -2 = spanish -2 = history-2 = science-2 = other-1 ‘¢ Remind Morty to post the publicity (Instagram post) - Ask people to repost on their stories © Be there at 5:30 PM to prepare ©. Set the table up near the front of the library where the snacks will be Bring snacks and drinks onto table ‘Set up chalkboards for tables accordingly Check in on the form Fill kettle with water, take out hot chocolate packets, wooden sticks, cups, and napkins Get kettle for hot chocolate ‘Obtain orders from tables and serve hot chocolate Fill out procedure form as needed Get count of everyone that is in need of a Thank-you card (such as the teachers that attended) Take pictures and post on social media after event to promote it Clean up at the event of the event © Put the snacks and table back, push chairs in and adjust tables as needed © Wipe down tables, clean floors by picking up trash and vacuuming © Take trash out and refil cans with new bags e000Leadership Activity Event Procedure Form Directions: Any time our class has an activity for our student body there are multiple forms and steps to nromplish in order to have a successful event. This form will assist to make sure all components to an activity re pleted and done so in nn efficient manner. The overall grade will depend on the completeness of this activity tuud ill be applied to every individual in the lass whether directly involved or not. We are 2 functioning business and family that must help one another be successful. Working together isa key skill needed in this course and out sn the real world. This process will help everyone with their responsibilities and cooperation with others. Procedure Tndividual(s) Responsible Point | Points | Comments/Notes Value_| Received Name of Event:_ {odd Boddy War Date of Event:_lec- (2 Ana > Jott [,] Facil Form: Student will print a] Student Leader Tpoint |) 77 waded b copy & attach the confirmation of | Activities Director (assist as i y event through the following site: ed ory hips siponhighnetuse- | Teeded) of facilities [Faria One ep Fre A points 48 found in Mort's office or with the | a. Cvaiiay Wel gad ASB Bookkeeper in Attendance Labia - 28 Office 1. Who filled form out b__\oJa7}20323 _ 'b. Date Activities Director signed the form & ASB Treasurer e_\ola7 30 Se eee tumed into the ASB | Myst be signed off by the ASB =e Bookkees TA copy must W provided ap tached to ‘his form 5, | Anmouncemeni() Spoints | -/5 a. Date filled out & by whom aly Gee b. Date signed off by Activities Director and/or Head Advisor ¢ Date tumed into Mrs. Valdez | bemoan ce Zo, 2 022- ‘d. Date(s) announcement (s) will * A copy of all announcements must be be read attached to this form! eNOKMe 26,2032 A\UUN2 ATU asta g 6. ee PAT EAes Gee | 2poimts [ay 2 a. Form of publicity used Goal mela b. Date publicity put up & by Ne eer begertuer whom are b, ddim, AK, And aie [ poxoin RSE BOE OA Form found in 7 7 > Spoms | Bp! Mgrty’s oficeforwith the 7 7 C y / Pow “Attendance Office | °=—<—<@$£$- > A Dato for is picked yp / Vo, Dake Activities Diréctor signed iy, the form & ASB Treasurer 7 > e Dai forasurdedinte te” fo, (ZY ‘BookkeeperMust be signed off by the ASB Z—) J &._| Dace Forms (Pappicaticy Spomns |e “Dance Procedure Forms Ga /|itom thé Vice Principal Z L / | a:Déte form i picked up b/Dateformiseomplete /| _Ac-Date tumed into the attendance |b’ office - c. “please include a copy of completed forni{~ DI: Sounds in Motion SES9OT"} , 7 4. Date called & by whom o/ b. Date contract filed out and retugnéd to company. To be completed by AD or Head Advisor, | Bo [| eommanicatte te ey! ‘Je: Date of callback one week priot | o/ toevent 9. | Minutes: 3 points B 2. Date of meeting & location & Lkseraes turned iw b.Dateminutesemaitedtoap | LOB D2 € Loewe > On aoc b_M{ {22 loon. **A copy of the minutes must be present SSy OD W on complete procedure form 7 For AD\to Sign: A copy was emailed Morty ‘Completed form to be verified/signed by the ASB President: L200 3 points Completed form verified/signed off by the Activites frector: 3 point Total amount of point value and points receiveck Alal Grade:Leadership Activity Event Procedure Form Directions: Any time our class has an activity for our student body there are multiple forms and steps to complish in order to have a successful event. This form will assist to make sure all components to an activity are apleted and done so in an efficient manner. The overall grade will depend on the completeness of this activity aud ‘be applied to every individual in the class whether directly involved or not. We are a functioning business and family that must help one another be successful. Working together is a key skill needed in this course and out in the real world. This process will help everyone with their responsibilities and cooperation with others. Procedure Individual(s) Responsible Point Value Points Received ‘Comments/Notes Name of Event:_ S\oddy Boddy War Date of Event:_che « - T. | Facility Form: Stadent willprint a | Stadent Leader Tpoint ]) 1 |prouded copy & attach the confirmation of | Activities Direct ist , \ prosecny event through the following site —e Morty hitpsiimwwetiponhigh.netiuse- | needed) oFfaciities F,_ | Purchase Order: Purple form points | 4 found in Morty's ofie or with the Ja oviny WMelqaweyo 4 ASB Bookkeeper in Attendance ————————eo Office 4 . a. Who filled form out b_\o/a72o020 b. Date Activities Director signed the form & ASB Treasurer c i (3.03.3. oie form tumed into the ASB | Must be signed off by the ASB oars Bookkee; *Aeopy must edt this form. 5, | Announcement Spots | 5 a Dateflled out by whom | 1/99/12, Gentes 0 5 b. Date signed off by Activities = Director and/or Head Advisor 3 c. Date tured in to Mrs. Valdez b. Neo ¢ Zo —— 4, Date(s) announcement (s) will * A copy of all announcements must be be read attached to this form! eNoemoce 26, 2034 AUTEN yris-tag 6. | Publicity 5 Zpoints |, 2 & Form of publicity wed roe 9s b. Date publicity put up & by i ‘whom e a b. Sow, Ap And (AW 7,_|| Cask Box Form form found in Spams | _3 7 Mgrty’s officer with the a o Bookkeeper n Attendance Office — 4. Date for is picked yyy //\fo ye Aepivities Dipéorslgned ©. theform & ASB Treasurer L “ {Date form tuted into the el io Bookkeeper2120122, 741 AM Ripon Unified School Distt Mal - Ripon Unified School District Link Crew Study Buddy Nights - Approved L_ws\ Jil Mortenson smoronsenGriponusd.ne® Ripon Ripon Unified School District Link Crew Study Buddy Nights - Approved ‘1 message fo@masterlibrary.com Mon, Sep 12, 2022 at 3:44 PM Reply-To: misnotes+244_f17cf76e-9de5-4bad-a57a-7582659a444@masterlibrary.com To: jmortensen@riponusd.net Ripon Unified School District Approved Your Request with Ripon Unified School District has been approved. This request (Schedule Id #342) consists of the following Request #s: 8013, 8014. Please review all Event Information for accuracy. If fees are applied to this request you will receive an invoice. EVENT INFORMATION Site Ripon High School ‘Space Library Group RHS Link Crew Leaders Group Manager Jill Mortensen Group E-mail jmortensen@riponusd.net Address, 301 N. Acacia Avenue Ripon, CA 95366 Phone (209)599-4287 Event Name Link Crew Study Buddy Nights Date/Time ‘Mon 12/12/2022 06:00 PM - Mon 12/12/2022 08:00 PM Actual Event Date/Time 1121122022 6:00:00 PM - 12/12/2022 8:00:00 PM Event Notes Budget Code RECURRING INFORMATION (Schedule Id #342) First Occurrence Man 12/12/2022 06:00 PM - Mon 12/12/2022 08:00 # Occurrences 2 ‘Tue 12/13/2022 08:00 PM - Tue 12/13/2022 08:00 Last Occurrence By List oF Occurrences) hitpsvimail. google com/mailu/0/7ik=48tee9bbO0da iew=pt&search=allépermthid=throad-M%3A17438056770614856768simpl=msg-M%3A17438056770.... 1/212120022, 7:41AM Approved Additional Information Total Estimated Attendance Purpose of Activity ‘Sponsoring Organization Doors To Be Opened ‘pen (Unlock) - Specify Time (AM/PM) Restrooms - Specify Location Ripon Unified School Distt Mall Ripon Unified Schoo! District Link Crew Study Buddy Nights - Approved (1211212022, 42/13/2022) Meeting Link Crew 6pm Ewing Login to view the Request. Powered by MasterLibrary™ ML Schedules™ Facility Use Request Software, Leam more at MasterLibrary.com D) mischedules.ies 4K hitpsimai google comimailwOr?ic=48feeGbbOdB viewspt&search=alépermthid=thread./%3A174380567708 1485676&simpl=msg-%3A17438056770. 2After Action Report the’ avtenate portent +O urease yok ke wih ) +Activities Director Evaluation of Event Completion Event Team Leader Debrief & Communication Factor Team leader(s) was able to debrief cohesively when asked. If team leader was ‘unavailable, a group member ‘was knowledgeable and able to present. ADs inquire of “to dos” and/or deadlines met were answered professionally by the team Teader/group g Point Value: ‘Comments: Professionalism & Respect ‘Team Leader/Group Members acted and executed the event with professionalism and efficiency. Respect toward peers, group members, staff, and AD were executed with professionalism Overall Evaluation ADs perspective of the overall completion of activity. *Deadlines met *Were constant reminders from the AD necessary *All team members present or were there excuses *Did the team execute a strong activity or was there disappointment and improvement that could have ‘been made? > 6 Total Points: \o /10Renaissance & Link October 31st, 2022 *Called To Order At 3:11 PM All Members Present 1. Purpose Provide a space for people to study Have teacher resource Converse with friends Relieve stress, unite 2. Give Ask Give Give: Give them a safe environment to study and socialize Ask: To come and use the resources like teachers, tutors, and snacks Get involved-find a study table ‘Valuable event-use time to study Give: them snacks, drinks 3. Anchoring 4, layout: Positive Prepared Less stressed Comfortable Less alone Supported Specific tables for subjects Isolation tables Discuss with Morty-easier for teacher volunteers to locate the students who need help People who switch back and forth: can sit at an isolation table ‘See how much teachers are willing to volunteer~thank you cards 5. ‘Thank you cards: Adjourned at: Teachers Morty- did facility form 225 PM*Ripon High School 301, Aaiia Ave Ripon, CAD tudent Body Purchas RED RRETIANES MINT NE FR-ATPROWD AISORE PURCTINST ‘Student Body Accent N Daie Events esciption of Product for Purchases Requesting a: { Pprarenase onaer Payable t Address: Return to me by this date: = OR Other Directions: (please circle Mail Check Lintarms AILS te appved ty Priniat er hice Ditetor BEFORE ocering bee.Publicity Forms Study buddy night! REMINDER The first study buddy night of the year is tonight from 6pm to12 843 NeAtS erie