To

The Director
The Law School,
University of Jammu

Subject: List of recommendations with a proper plan in pursuance of common

interest of all law students.

Respected Ma’am,
With my great faith, I am putting up varied suggestions for making
distinctive committees in our Law school that organise several activities
keeping in view the interests of all the students:-
1. Moot Court Society
Plan for this is annexed as Annexure-1
2. Literary Committee
Plan for this is annexed as Annexure-2
3. Cultural and Debating Committee
Plan for this is annexed as Annexure-3
4. Internship Coordination Committee
Plan for this is annexed as Annexure-4
5. Legal Research Committee
Plan for this is annexed as Annexure-5
6. Public Relations Committee
Plan for this is annexed as Annexure-6

I had tried my best to cover all the activities that are crucial for the Law School
life of a student. And at last of this document, I had attached the perks list that
can be given and encourage students to participate in this venture.

All these plans had made very cautiously after having a thorough research on
different committees and cells of various universities while keeping in mind the
interests of the faculty, students and course structure of The Law School,
University of Jammu. I had made a full-fledged plan for the establishment of
these with active student involvement in these committees.

I am well aware of this fact that some of these committees had already been
established in The Law School but it is quite inactive nowadays. The professors
are putting great effort to re-install these but it would not be possible to achieve
desired results without student involvement in these. My plan works well with
students’ involvement otherwise it could be a failure but I believe the chances
of becoming it more successful is quite more than previously established plan of
working. I had put great effort while making the layout. As the students say we
don’t have many opportunities in law school and we complain more often about
this. So, I came with a plan on the theme-

“If you don’t have opportunities, don’t wait for anyone to give you instead
focus on creating opportunities for yourself and others”

Thank you
Yours sincerely
Students of Law School, University of Jammu
 ANNEXURE- 1

Director

Professor Professor

Professors (University)

Convenor Co-convenor Secretary

Member Member Member Member

Professors (Inter
semester/department)

Convenor Co-convenor Secretary

Member Member Member Member

Moot Court is an integral part of the course curriculum prescribed for legal
education. As per Bar Council of India, the students must have 3 moot court
experiences per year. So at least, we could have a moot court should be held at
class level and second at inter semester level in the law school and thirdly as
inter departmental. This could enhance the confidence, communication and
research skills of students.
CONSTITUTION
OF
MOOT COURT
SOCIETY
PREAMBLE

We, the students of The Law School, University of Jammu, in order to:
FOSTER THE INTEREST OF LAW STUDENTS BY ENCOURAGING AND
ASSISTING THEM TO DEVELOP LEGAL ACUMEN AND APPLY THINKING,
RESEARCH, DRAFTING, ADVOCACY & JUDGEMENT SKILLS; LEAD LAW
STUDENTS TO BE MEN OF STATURE, PERSONALITY, REPUTATION,
UNQUESTIONABLE INTEGRITY, GOOD CHARACTER AND STURDY
INDEPENDENCE; AND ADVANCE LAW AND JUSTICE IN SERCO OF
SOCIETY.

Do hereby establish the Moot Court Society and Adopt this Constitution as its
governing instrument on this day of , . The
Society hereby assumes all rights and duties stated herein.

OBJECTIVE
This Constitution intends to regulate mooting and its allied activities in the
University, in a just and fair manner while facilitating such activities in the best
possible way.

EXTENT
This Constitution shall extend to all students and staff of The Law School,
University of Jammu. The provisions enshrined in this document shall be in
addition to and not in derogation of the rules and regulations of the University
for the time being in force, and updated/modified thereafter.

DEFINITIONS
In this Constitution, unless the context otherwise requires, the following
expressions have the meanings hereby respectively assigned to them, that is to
say
1. 'Notification' means a notice issued by the Moot Court Committee or
Society.
2. 'Annexure' means a document attached to this document which shall be
considered as a part of these Rules and Regulations pursuant to the
section under which it is provided for.
 3. 'Committee' consists of the Head of The Law School as its Chairperson
and seven other Faculty Advisors
4. 'Office Bearer' means member of the Committee or Society.
5. 'Student' means any student presently enrolled under the BA LL.B
(Hons.) course of the University.
6. 'University' means University of Jammu.

S.1 COMPOSITION AND ORGANISATION OF THE SOCIETY

The Society shall consist of a Chairperson, Faculty Advisors and Members.
There will be two/four faculty advisors; one/two handing the inter-university
moot court events whereas the other/others handling the internal moot court
competitions. There will be 2 Conveners, 2 Co-Conveners, 2 Secretaries,
Treasurer and 8 other members for the smooth organisation of moot court.

S.2 TENURE OF THE SOCIETY

The tenure of the Society shall be for one academic year, post which, it shall be
freshly constituted.

S.3 NUMBER OF MEMBERS

a) The Society shall consist of 14 members as per the following
composition:
i) 3 members from 5th year
ii) 3 members from 4th year
iii) 4 members from 3rd year
iv) 4 members from 2nd year
b) Additional Members may be inducted at the discretion of the Chairperson
of the Committee.
c) In case of termination of a member, the Committee shall induct a new
member as expeditiously as possible.

S.4 ELIGIBILITY CRITERIA FOR MEMBERS

a) All students of B.A. LL.B (Hons.) from 2 nd -5th year of the University are
eligible to become members of the Society.
b) All students from the 4th and 5th year will be eligible for the post of
Conveners, Co-Conveners and Secretary.
c) Good Conduct and fair communication skills.
d) High Academic Research acumen.
S.5 SELECTION OF MEMBERS
a) The Conveners will be inducted by a panel constituted by the
Chairperson.
b) The Co-Conveners will be inducted by a panel constituted by the
Chairperson which shall include the Conveners.
c) The Secretaries will be inducted by a panel constituted by the
Chairperson which shall include the Conveners and Co-Conveners.
e) All members from the 2nd and 3rd year will be selected by a panel of
Conveners, Co-Conveners and secretary through interview process.
d) The decision of the panel as provided for in this section shall be final and
binding.

S.6 FACULTY ADVISORS AND CHAIRPERSON

The University shall appoint a minimum of two faculty advisors and a
Chairperson to the society. They must be a part of the teaching staff of the
University.

S.7 SUSPENSION AND TERMINATION OF MEMBERSHIP

a) The Office Bearers, after a 2/3rd majority vote - reserve the right to
suspend a member, post the service of a show cause notice on the
member.
b) Membership may be suspended for a period of no more than one month.
Post the period of one month, the member must appear before the Office
Bearers to plead his/her case. Only by passing of a resolution for
termination by 2/3rd majority vote against the member, may the
membership be terminated. In case requisite majority is not achieved for
termination, the member shall be deemed to be reinstated.
c) Termination without any suspension is possible under exceptional
circumstances at the discretion of the Chairperson, upon the advise of the
Office Bearers- after due hearing before the Chairperson in the presence
of the Office Bearers.
d) Termination of membership shall be resorted to only in exceptional
circumstances; generally, the membership should be reinstated unless
there are compelling reasons to the contrary.
S.8 GROUNDS FOR SUSPENSION AND TERMINATION OF
MEMBERSHIP
a) Membership may be suspended and/or terminated if:
i. Any member is found engaging in activities violating the provisions
of this Constitution.
ii. Any member does not appear for two consecutive meetings without
prior notice to the Office Bearers or valid reasons, in case of an
emergency.
iii. Any member does not appear for three consecutive meetings with or
without prior notice.
iv. A member is found to be negligent towards his duties as envisaged
under this Constitution.
b) Suspension and/or termination proceedings may be initiated on the basis
of an official complaint by any student.

S.9 RESIGNATION FROM MEMBERSHIP

A member may resign by sending a resignation letter to the Faculty Advisors;
provided that the acceptance of such resignation would be subject to approval
by the Chairperson and faculty advisors.

S.10 EFFECT OF SUSPENSION, TERMINATION AND RESIGNATION

OF MEMBERSHIP
a) A suspended member for the duration of the suspension shall not
participate in any of the activities of the society and shall not represent
the society as a member or Office Bearer in any way. Such suspension
shall be kept on record.
b) A terminated member will no longer be a part of the society and must
stop exercising all official powers and functions thereof.

S.11 PRIMARY FUNCTIONS OF THE SOCIETY

a) Organisation of internal selections for moot court competitions:
i. The Committee and society shall organize all internal selection moot
court competitions held within the University exclusively for students
of the University. The Committee along with society will prepare a
separate set of rules and regulations applicable to the teams selected
through these internal moot court competitions.
 ii. The Committee shall take initiatives for the development of moot
court activities in the University.
b) Organisation of national and international moot court competitions: the
Committee shall organize all moot court competitions inviting
participation from other universities. Such competitions shall include
those which are hosted by the University independently and those hosted
in association with other agencies.
c) Maintenance of annual report: the Conveners shall submit an annual
report to the director stating the performance of the University in various
moot court competitions and the performance of the society in general.

S.12 FISCAL FUNCTIONS OF THE COMMITTEE

The Committee will prepare an annual budget of all financial expenses to be
incurred during the academic year. The records of such expenses shall be
maintained.

S.13 POWERS OF THE COMMITTEE

a) The Committee shall have the sole authority to regulate all moot court
activities of the University.
b) It shall be the sole discretion of the Committee to select the moot court
competitions in which the University may participate.
c) The Committee shall have the power to issue notifications in order to
regulate moot court activities in the University

S.14 DUTIES OF THE SOCIETY MEMBERS

a) The Convenor
i. The Convenor is the leader of the Society and is ultimately
responsible for the supervision of all functions that may affect the
Society.
ii. The Convenor’s fundamental purpose is to act as the Society’s
representative to the students, faculty, administration and public.
iii. The Convenor shall be responsible to the Patron and the Faculty
Board.
iv. The Convenor shall adhere to the highest standards of leadership,
ethics, commitment, knowledge, character and integrity, and shall be
the mentor.
 v. The Convenor shall ensure that all members are adhering to the
Constitution and carrying out their duties and fulfilling their
responsibilities.
b) The Co-Convenor
i. The Co-Convenor shall assist the Convenor with responsibilities as
needed and shall take over the Convenor’s duties when the Convenor
is unavailable.
ii. The Co-Convenor shall conduct, manage and direct the affairs of the
Society, and shall also maintain ultimate responsibility for Society’s
operations as the leader of the Society
iii. The Co-Convenor shall be responsible to the Convenor and the
Committee.
iv. Supervise and regulate all competitions
v. The Co-Convenor shall delegate tasks to members or officers as
appropriate and negotiate change of duties between officers.
vi. Research and maintain information of all competitions and events
concerning the Society with their rules and schedule
vii. Apply the selection criteria prescribed by the Selection Criteria
Committee in order to select participants or teams for competitions or
events, and notify teams about their selection.
viii. Assist and support teams and participants
ix. Advise the Executive Board or the Convenor to constitute
Committees to conduct scheduled events.
c) The Secretary (Administration)
i. Assist and work under the direction and supervision of the Convenor
and the Co-Convenor.
ii. Call meetings;
iii. Record minutes and ensure that every member has been notified about
meeting
iv. Maintain an uptodate and thorough record of all Members who are
active, nonactive, past and present, and advise the Convenor about
members not performing functions adequately
v. Oversee registration, selection, training and orientation of new
members and shall keep a track of member roles, performance and
activity.
 vi. Be responsible for coordinating and administering legal research work
within the Society in conjunction with and under the guidance of the
Faculty Advisory Board.
vii. Assist members or participants in research such as analysing issues,
researching the relevant laws, preparing written submissions etc.
d) TREASURER
i. Manage and document the finances and resources of the Society
under the supervision of the Board.
ii. Prepare a budget at the beginning of each semester and get them
approved by the Board.
iii. Authorize expenditures or reimbursements on the recommendation of
the Executive Board or the Society.
e) MEMBERS
i. Maintain absolute confidentiality regarding the status and scores of
competitors, and proceedings of the courts. Furthermore, members
shall not violate any trust given to them in their capacity as members.
ii. All members are responsible for helping to make all events and
initiatives a success regardless of their position.

S.15 DUTIES OF THE SOCIETY

It shall be the duty of the society to ensure transparent, fair and non-arbitrary
execution of all its functions enshrined under this constitution.

S.16 RULES FOR INTRA UNIVERSITY MOOT COURT

COMPETITIONS
The Committee shall organize intra University moot court competitions
throughout the year for allocation of national and international moot court
competitions. The Committee shall have exclusive jurisdiction in framing rules
for all the intra University moot court competitions.

S.17 ALLOCATION OF MOOT IN EXCEPTIONAL CIRCUMSTANCES

a) The Committee shall have the sole discretion in allocating a moot court
competition to a team whose participation in the previously allocated
moot has been rendered unfeasible due to no fault on their part.
b) It shall be the sole discretion of the Committee to conduct an open
challenge for any moot court competition, which was not included in the
list of competitions made available to teams at the time of allocation of
moots through intra University moot court competitions; provided that
 such measures may only be taken temporarily for that one year and the
moot in question may find place in the list of moots to be allocated
through the next year’s list.
c) In case a member of the team who has been allotted a moot decides to
leave the team, he/she shall be required to get ‘No Objection Certificate’
(NOC) from the Convenor. Thereafter the other members shall be
allowed to induct a new member; provided that such NOC should not
have been obtained by coercion or undue influence, in which case, the
NOC shall be deemed to be invalid.

S.18 RIGHTS OF PARTICIPATING TEAMS

a) Every team, which participates in any Internal Selection Round, shall
have the right to ask the Committee and society for their Score Sheets,
Penalty details, Memorial Scores and other such relevant information.
b) Every team, which has been selected to represent the University in a moot
court competition, shall have the right to approach the Committee and
society for any help or assistance that they may require for participation
in such a Competition.
c) Every team, which has been selected to represent the University, shall be
appointed with a team liaison, who shall be a member of the society.

S.19 RESTRICTIONS ON PARTICIPATING TEAMS

Teams must abide by any restrictions put forth on them by this Constitution or
by the Moot Court Committee and Society from time to time through a
notification. Violation of such restrictions may attract a penalty to be decided by
the Committee. Provided that such restrictions should not violate the provisions
of the constitution.

S.20 SOCIETY MEETINGS

a) The Society shall ordinarily conduct a meeting for all members.
b) Attendance to such meetings shall be compulsory for all members.

S.21 QUORUM OF THE MEETING

The quorum of such aforementioned meetings shall be no less than 2/3 of the
total strength required to be present for that meeting.

S.22 PROCEDURE FOR MEETING

a) All meetings shall be convened with prior notice to all the members.
 b) It shall be the responsibility of the Office Bearers to ensure that every
member has been notified about such meeting.
c) The Secretaries must maintain the minutes of the meeting which are to be
signed and verified by the Conveners, and kept on record.

S.23 PROCEDURE FOR RESOLUTIONS

a) Resolutions must be passed by a simple majority of all members present
and voting.
b) Each member shall have one vote which once cast shall be considered
final.
c) Voting shall take place by show of hands, or, if required, by secret ballot.
d) Abstention from voting will require the prior permission of the Conveners
and Co-conveners and valid reasons for such abstention must be given.
e) The Conveners shall act as the speaker and moderator at such meetings
and shall also count the votes and declare a resolution to have passed or
failed. In their absence the Co-conveners shall take charge and in their
absence the role shall be delegated to one of the secretaries.
f) In all resolutions the Conveners shall only have a casting vote. If there is
no consensus between the two Conveners, then the Chairperson shall
have the casting vote.
g) Once the votes have been cast, the speaker shall immediately count them
at the same meeting and he/she shall declare the resolution to have passed
or failed.

S.24 PROCEDURE FOR AMENDMENT OF THE CONSTITUTION

a) Any meeting in which a proposed amendment is to be discussed or voted
should be notified at least 2 days in advance.
b) It shall be the duty of every member to ensure his/her presence in such
meetings.
c) All such amendments have to be passed by a 2/3rd majority of the
members of the Committee.
d) Every member shall have to cast his vote.
e) In case a member is not in the University,he/she shall be allowed to cast
his/her vote by sending a proper, written communication to the
Committee and such communication shall be confirmed by him/her over
telephone.
S.25 COMPLAINT AGAINST A MEMBER
a) In case a non – member wishes to make a complaint against a society
member for not having discharged his/her duties in accordance with the
provisions of the constitution, he/she may put forth a written complaint or
may communicate the same via email or personal appearance to the
Office Bearer(s) of the Society.
b) Once such complaint has been made, the Office Bearer to whom it has
been made shall bring it to the notice of all the Office Bearers, who shall
decide a suitable course of action for the same.
c) In case a member wishes to bring a complaint against a fellow member of
the Society for not having complied with the provisions of this
constitution he/she may make a written complaint to the Office Bearer(s),
who shall decide a suitable course of action for the same.
d) In case a member wishes to bring a complaint against an Office Bearer
for not having complied with the provisions of this Constitution, he/she
may make a written complaint to the faculty advisor or Chairman of the
Committee, who shall decide a suitable course of action for the same.

S. 26 The Committee and Society shall have the authority to frame

temporary rules and guidelines to deal with a special circumstance not
provided for in this constitution.
S. 27 Such rules must be put into the process of conversions into
amendments to the constitution.

ANNEXURE-2

Literary Committee
 Director

Professor Professor Professor

Guest Event
Symposium/ Elocution/ Management
declamation Quiz lectures

Speech/Essays Case Analysis/Judgment

writing
All the activities mentioned above have a huge impact on boosting and
improving the students’ morale.

Composition of the Committee

a) The Committee shall consist of patron as the Director of The Law School.
The appointment/termination of members is at the sole discretion of
Professor-In-Charge.
b) Further, Professors as advisory head and 2 students as the Co-ordinator of
each activity who shall work as the representative.
Eligibility Criteria
a) Any student of 1st,2nd,3rd ,4th or 5th year
b) Any previous experience will increase chances of selection
Selection would be done by Professor In-Charge
Duties of the Committee
a) To organise competitions and guest lectures at regular intervals(each
activity per semester minimum)
b) To manage events
 ANNEXURE-3

Cultural and Debating Committee

Director

Professor Professor

Cultural Debating
MUNs
cell cell

Debates, MUNs and Cultural activities should be part of every institution. The
establishment of these would boost the competition as well as improve the
standard of performance of the students in various university events and at inter-
university levels.

Composition of the Committee

a) The Committee shall consist of patron as the Director of The Law
School*The appointment/termination of members is at the sole discretion
of Professor-In-Charge.
b) Further, Professors as advisory head and one student as the head of each
cells
Eligibility Criteria
a) Any student of 1st,2nd, 3rd ,4th or 5th year of the university
b) Any previous experience will increase chances of selection
Selection would be done by Professor In-Charge
Duties of the Committee
a) To organise cultural events
b) To organise debate competitions
c) To organise MUNs
 ANNEXURE-4

Internship Coordination Committee

Director

Professors

Litigation Corporate Judicial Research

Internship is the necessary part of legal course curriculum. As per Bar Council
of India, a student must have completed 20 weeks of internship during 5years of
law school and not continuously more than 4 weeks at a time.

The Internship Coordination Committee will assist students in applying and

getting the best internship opportunity in diverse fields.

Composition of the Committee

a) The Committee shall consist of patron as the Director of The Law School.
The appointment/termination of members is at the sole discretion of
Professor-In-Charge.
b) Further, Professors as advisory head and each student as the head of each
section
Eligibility Criteria
a) Any student of 3rd ,4th or 5th year of the university
b) Any previous internship experience will increase chances of selection
Selection would be done by Professor In-Charge
Duties of the Committee
a) Help students in drafting CV and Cover letter
b) To find suitable internship
c) Assist in application process
 ANNEXURE-5

Legal Research Committee

Director

Professor Professor

Law and
Constitution Corporate
Society IPR cell
cell cell
cell

The legal research Committee will help in publications and carry out a
collective monthly magazine for The Law School under a suggested name ‘TLS
Legal Mandate’ or any other name which will cover diverse legal topics.

It will include blogs, articles, latest amendment or judgment, commentaries,

book-reviews, case analysis, critical analysis and research papers.

Composition of the Committee

a) The Committee shall consists of patron as the Director of The Law
School
b) Further, Professors as advisory head and students as the heads of different
cells

Eligibility Criteria
a) Any student of 3rd ,4th or 5th year
b) Any previous publications or experience will increase chances of
selection
c) Good research skills
d) Good Writing skills
Selection would be done by Professor In-Charge

Duties of the Committee

a) To work as an editor for the submissions
 b) Compile the submissions
c) To encourage students for publications
d) To organise several competitions in this regard

Submission Guidelines
The formatting shall be as per the following:

Word limit
Blogs – 350-500 words
Articles – 800- 3000 words
Latest amendment or judgment – 800- 3000 words
Commentaries – 1000- 2500 words
Book-reviews – 1000- 1500 words
Case analysis or critical analysis – 1000- 3000 words
Research papers – 3000-7000 words

Content
a) Title: Bold, Underlined, Uppercase, Size 16, and Centre Aligned
b) Headings: Bold, Uppercase, Size 14, and left-aligned.
c) Font: Times New Roman
d) Font size: 12 pts.
e) Line spacing: 1.5
f) Margin: 1” from all sides
g) Alignment: Justified
Footnotes
a) Font: Times New Roman
b) Font size: 10 pts.
c) Line Spacing: 1.0
d) Alignment: Left
e) All the sources in the footnotes must be properly cited strictly in
accordance with the latest OSCOLA (4th edition) format. No endnotes or
speaking footnotes (descriptive footnotes) are allowed.

General Instructions
a) The submission should be original and plagiarism not more than 15%.
b) Co-Authorship to a maximum of two members is allowed.
c) The contents should in no way, directly or indirectly, indicate or
reference the identity of the author(s).
 ANNEXURE-6

The Public Relations Committee

COMPOSITION
a) One Faculty Advisor and two student Co-ordinators(at the discretion of
Faculty Advisor and Chairperson )

DUTIES
It shall
a) Promote the Society, its programs and its events, and post information on
Notice Boards, Face book and any other medium.
b) Manage the reputation of the Society and serve as a key spokesperson and
media contact for the Society
c) Represent the Society to the public; write speeches, press releases, event
reports; Make announcements; give information on behalf of the Society;
And oversee advertising.
d) Establish and maintain sponsorship relations with potential funding
sources, whenever directed by the Convenor or the Executive Board.
e) Keep the Chairperson of the Faculty Advisory Board and the Convenor
informed about all activities of the Society, meetings and decisions of the
Board; and perform such other functions and exercise such powers as
may be assigned by the Convenor.
f) Be responsible for developing and maintaining communication between
alumni and the Society, and serve as a primary liaison between the
Society and alumni. Maintain an updated list of alumni members with
contact information and serve as the primary contact person for inquiries
from the alumni. Constitution of the Moot Court
g) Design content to highlight accomplishments, updates on competitions
and useful information for the general student body.
h) Maintain computer resources and disseminate information through
electronic means whenever directed.
i) Be assisted by an Assistant Public Relations Officer with responsibilities
as needed.
 PERKS OF BEING MEMBER OF THESE COMMITTEES

a) Certificate of Appreciation
b) Certificate of Experience
c) Inculcate leadership skills
d) Improve the personality and self-confidence
e) Helps them in maintaining work-life balance
f) Improve communication or public speaking abilities
g) Builds presentation skills
h) Helps in building network
i) Teamwork and team management skills
j) Event organising and management skills
k) Logical and Analytical skills
l) Written communication skills
m) Patience
n) Increases ability to work under pressure
o) Initiative skills
p) Problem solving skills
q) Commercial awareness
r) Marketing skills
s) Drafting skills
t) Negotiation skills
u) Time management skills
v) Technical skills
w) Organizational skills
x) Project management
y) Microsoft Office and data management
z) Legal research skills

*It is the duty of all the members to collectively work to achieve the desired
annual results.