Nature of Facility: Documents verification of OD Against FD

Particular 1 2 3

Name of borrower and A/c no.

whether loan application was filled properly

whether loan Poposal was filled properly or

not?

Whether documentation are signed by the

party at respective places

Whether loan was within the power of

sanctioning authority

Interest rate is as per saction letter & as per

System

Whether Fixed deposit receipt is in file or not?

Cancelled cheque (only for non-cumulative

FD)

ECS mandate (only for non-cumulative FD)

Whether sufficient Margin is kept or not ?

(Generally it is 10% of FDR)

Whether proper lien or hypothecation was

marked on security like FDR etc

Whether Repayment Period Excced the

Tenure of FDR?

Annual TL review is done or not

Periodical Visit

Pre Sanction Visit Report

Credit Rating

CIBIL

-Borrower – Yes / No
-Guarantor – Yes / No

Letter of Acknowledgement of Debt

Pegging Letter from Borrower is Obtained or

Not?

Original Documents:

Hypothecation Deed

Letter of Guarantee (100) -

Loan Agreement (100) -

General Undertaking (100) -

Remarks
 Cash Verification
Instructions
1 Plz place a mark on cash book of our counting Annexure "A"
2 Plz collect policy of cash insurance from bank
3 Take cash retaintion limit of bank and compare with cash balance book. If find in excess then report
in pont no 5.
4 Fill point number 1 of LFAR
1 Physical Verification of Cash
Denomination
2000
500
100
50
20
10
5

Coins
5
2
1
0.5

2 Name the officers in whose custody the

cash is retained 1.
2.

3 Cash Insurance
a whether at branch level or central level ?
b If at branch level, plz check the insurance
coverage

4 Whether sudden inspection was carried out

during the year ? If yes please fill the
following
a Date of sudden inspection
b Name & designation of inspecting authority

5 If branch maintain excess cash balance

then mention 8 instances: Date Balance
1
2
3
4
5
6
7
8
Stamps Verification
6
Denomination Numbers Total
0
0
0
0
Total 0
Instructions Annexure "B"
1 If banks are having account with other banks then only this sheet would be applicable
2 If bank is not having any account with other bank then take management representation letter.
3 Collect balance confirmation certificate from respective banker
4 Collect bank reconcilation statement from bank if balances are not reconciled
5 Give special attention for clearance of items pending for more than 15 days
6 Fill point no 2 of LFAR
7 Fill reconcilation statement given below.
8 Prepare for each bank account, whether there is no entry in reconcilation

Bank Statement & Reconciliation

Bank and Branch name:

Account No.:
Date of
Clearance of
Sno 1 Bank reconcilation of _____________________ Check

Debit Balance as per Bank Book

Add: Cheque Issued but not presented for payment :
Name of Party Date CH No Amount

0.00

Less: Cheque deposited but not cleared :

Name of Party Date CH No Amount

Credit Balance as per pass Book 0.00

 Name of fixed asset Rate of Depriciation Guidelines Annexure "D"
Plant and Machinery 15% 1 Check all fixed assets bills
Office equipement 15%
Furniture and Fixtures 10% 2 If the assets is constructed in house then entry should be passed through construction account
Computers 60% or work in progress account. Ttransfer to assets account should be on the date of put to use.
Electric Equipments 10%
Motor Car 15%
Air Conditioner 10%
Office / Factory Bldg 10%
Residential Building 5%
Intengible Assets 25%

Calculation of Depreciation on Fixed Assets for Income Tax

Amt. In Rs.
ADDITION ADDITION W.D.V
S. W.D.V AS ON Balance of RATE OF
PARTICULARS UPTO AFTER 03- TOTAL Deduction DEPRECIATION AS ON
No. 01-04-2008 gross block DEPRE.
03-10-2008 10-2008 31-03-2009

1 Building 0.00 0.00 0.00 0.00 0.00 0.00 5% 0.00 0.00

2 Office Buildings 0.00 0.00 0.00 0.00 0.00 0.00 10% 0.00 0.00

3 Furniture & Fittings 0.00 0.00 0.00 0.00 0.00 0.00 10% 0.00 0.00

4 Motor Cars 0.00 0.00 0.00 0.00 0.00 0.00 15% 0.00 0.00

5 Plant & Machinery 0.00 0.00 0.00 0.00 0.00 0.00 15% 0.00 0.00

6 Computers 0.00 0.00 0.00 0.00 0.00 0.00 60% 0.00 0.00

7 Electrical Fittings 0.00 0.00 0.00 0.00 0.00 0.00 15% 0.00 0.00

8 Intangible Assets 0.00 0.00 0.00 0.00 0.00 0.00 25% 0.00 0.00

9 Office Equipment 0.00 0.00 0.00 0.00 0.00 0.00 25% 0.00 0.00

10 Two wheeler 0.00 0.00 0.00 0.00 0.00 0.00 25% 0.00 0.00

Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00

 Details of Addition Details of Deduction
ADDITION ADDITION Deduction
Date UPTO Date AFTER Date during the
03-10-2008 03-10-2008 year
1 Building

0.00 0.00 0.00

2 Office Buildings

0.00 0.00 0.00

3 Furniture & Fittings

0.00 0.00 0.00

4 Motor Cars

0.00 0.00 0.00

5 Plant & Machinery

0.00 0.00 0.00

6 Computers

0.00 0.00 0.00

7 Electrical Fittings

0.00 0.00 0.00

8 Intangible Assets

0.00 0.00 0.00

9 Office Equipment

0.00 0.00 0.00

10 Two wheeler
0.00 0.00 0.00
Checking of IRAC norms and assets classification Annexure "E"

Classification as per Classificaiton as per

Sno Account no Amount Segment INC, if any Conclusion
bank our calculation
 Instructions for documents verification
1 Enter figure of total advances of branch to know
the figure of large advances
a Balance of advances as on : 3/31/2020

b Amount of advances
c Large advances should be of amount greater than: 0

2 For documents verification, take list of advances having sanction limit or outstanding balance of
more than the limit mentioned in point no 1 ( c) and put them in column given in sheet "Doc -
____". Apart from the above, also select some cases for verfication and put the details in a sheet.
Your random select should include advances sanctioned during the year.
3 For review, monitor or renewal accounts documents verification, take list of advances and details
from branch and put them in a sheet.Your random select should include advances sanctioned
during the year.
 Nature of facility : Documents verification of Cash Credit
Particular 1 2 3 4

Name of borrower and A/c No.

Date of Sanction and Sanctioned Amount

Application, Proposal, etc Filled Proper? (Yes/No) If No then write

down Particular.

Signing of Applicant and Borrower is Done Properly or Not

Due date of renewal

Whether account is renewed or paper of renewal is obtained from

party

TCR (Name of Advocate & Date)

Valuation (Realizable Value &Distract Value)

ITR and FS of the Borrower and Guarantor

CIBIL of Borrower and Guarantor

Pre & Post Sanction Report Date

Credit Rating (Yes/No/N.A.)

ZO Stipulation for Sanction is Complied or Not

Whether CA Certificate regarding COP & MOF obtained before

Realeasing the Limit ?

Check whether realesed limit is as per drawing power of borrower

or not

Whether Stock Audit was carried out as per sanction terms

(If Any)

Whether bookdebts / stock stmnts are regular? If not mentioned

last date of stock stmnts in remarks.

Whrere limit is beyond 10 Lakhs, Accounts obtained are audited or

not?

12. Original Documents:

a. Purchase Deed -
b. Hypothecation deed (0.25%) -

c. Mortgage Deed (0.35%) –

d. Registration of Mortgage in Sub Registrar -

e. Declaration for deposition of title deed (100) -

f. Letter of Guarantee (100) -

g. Loan Agreement (100) -

h. General Undertaking (100) -

i. Agreement of Loan (100) -

j. Letter of General Lien and Set off from - Borrower

- Guarantor

k. Letter of Acknowledgement of Debt -

l. DP Note -

m. Guarantor Consent Letter

Frequent overdrwing

Unauthorsied overdrwng

Inadequate insurance coverage

Were there credits in accounts to cover interest portion

Whether account was overdrawn or out of order for period more

than 3 month

Whether account should be treated as standard assets

Revival Letter
Remarks
S.NO. 1 2 3 4
VEHICLE LOAN
Borrower Name:
Account No.:

Sanction Date:
Sanction Amt.:

1.      Application form

2.       Proposal

3.       KYC

a.       Borrower & Co- Borrower (If Any)

b.       Guarantor

6.       ITR / FS :

a.       Borrower : Years

b.       Guarantor : Years

7.       CIBIL

a.       Borrower – Yes / No

b. Guarantor – Yes / No

8.       Pre Sanction Visit Report

10.   Sanction Letter

a.       Date

b.     Signed by Borrower – Yes / No

Sanctioning authority – Yes / No
c.       Sanction terms not complied or not

11.   ZO Stipulation for Sanction Complied – Yes / No

12.   Original Documents:

a.       RC Book of Vehicle

b. Original Invoice of Vehicle

c.       Insurance Policy of Vehicle

d.       Hypothecation Deed (0.35%) -

e.       Registration of Mortgage in Sub Registrar -

f.        Letter of Guarantee (100) -

g.       Loan Agreement (100) -

h.       General Undertaking (100) -

i.         Agreement of Loan (100) -

j.         Letter of General Lien and Set off from

                             i.      Borrower (100) –

                           ii.      Guarantor (100) -

k.       Letter of Acknowledgement of Debt -

m.    DP Note -

n.       Guarantor Consent Letter

13.   PDCs
18.   Annual Tax receipt (Vehicle )
S.NO. 1 2
HOUSING LOAN
Borrower Name:

Account No.:

Sanction Date:

Sancion Amt.:

1.       Application form

2.       Proposal

3.       KYC

a.       Borrower

b.       Guarantor

4.       TCR:

a.       Name of Advocate : Date:

5.       Valuation Report

a.       Realization Value: b. Distracted Value:

6.       ITR / FS :

a.       Borrower : Years

b.       Guarantor : Years

7.       CIBIL

a.       Borrower – Yes / No

b. Guarantor – Yes / No

8.       Pre Sanction Visit Report

9.       Credit Rating

10.   Sanction Letter

a.       Date

b.       Signed by Borrower – Yes / No

Sanctioning authority – Yes / No

c.       Sanction terms not complied

11.   ZO Stipulation for Sanction Complied – Yes / No

12.   Original Documents:

a.       Satakhat (20) -

b.       Purchase Deed -

c.       Mortgage Deed (0.35%) -

d.       Registration of Mortgage in Sub Registrar -

e.       Declaration for deposition of title deed (100) -

f.        Letter of Guarantee (100) -

g.       Loan Agreement (100) -

h.       General Undertaking (100) -

i.         Agreement of Loan (100) -

j.         Letter of General Lien and Set off from

                             i.      Borrower (100) –

                           ii.      Guarantor (100) -

k.       Letter of Acknowledgement of Debt -

l.         Undertaking (Housing Loan) -

m.    DP Note -

n.       Guarantor Consent Letter

13.   PDCs

14.   CERSAI Registration

15.   Vetting of Documents

a.       Name :

16.   Annual TL review:

17.   Periodical Visit

18.   Annual Tax receipt

19.   Insurance of Property:

 Nature of Facility: Documents verification of Term Loan
Particular 1 2 3 4

Name of borrower and A/c no.

whether loan application was filled properly

whether loan Poposal was filled properly or

not?

Whether documentation are signed by both

the party including all Guarantors at respective
places

Whether loan was within the power of

sanctioning authority

Interest rate is as per saction letter

Whether gurantee is obtained as per sanction

letter

Whether collateral security is as per terms of

sanction

Whether adequate margin is collected as per

terms of sanction

Whether CA Certificate regarding COP & MOF

was obtained before disbursement or not?

Whether Certificate of Commencement of

Business is obtained in case of new
Company?

Other major terms and conditions of sanction

letter is fullfilled

In case of companies whether charge is

registered with ROC
Whether proper lien or hypothecation was
marked on primary security like FDR / vehicle
etc

Whether property insurance is taken or not ?

- Start date & End Date of Policy

- If Policy is expired then new Policy is taken

or not?
-Whether account should be treated as
standard assets

Whether charge on property is registered with

Registrar or not ?

CERSAI Registration

Whether Valuation report of all colleteral

Propoerty is taken or not (In Original)
-Date & Name of Valuer

- if Valuation report is of 3 Years old then fresh

Report is obtained?

Whether Title Clarerance Report of all

colleteral Propoerty is taken or not (In Original)

-Date & Name of Advocate

- if TCR is of 3 Years old then fresh Report is

obtained?

Vetting of Documents

Annual TL review is done or not

Periodical Visit

Pre Sanction Visit Report

Credit Rating

CIBIL

-Borrower – Yes / No
-Guarantor – Yes / No

Letter of Acknowledgement of Debt

Pegging Letter from Borrower is Obtained or

Not?

Annual Tax receipt

Original Documents:

Satakhat (20) -

Purchase Deed -

Mortgage Deed (0.35%) -

Registration of Mortgage in Sub Registrar -

Letter of Guarantee (100) -

Loan Agreement (100) -

General Undertaking (100) -

Remarks
Name of Facility : Documents verification of KCC

Name of Borrower and A/c

no.

Limit (Rs.)
A/c Category as per
System
Application Form (Hand
filled, Photo and Signed),
KYC

Apprisal & Sanction letter

Last Renewal / Sancion

Date

Mortgage Deed

Hypothecation agreement

Whether Documents is
properly stamped or not
Whether Charge on
Agriculture land is
registered or not?
Whether Charge Amount
and sanction amount telly
or not?
No dues (from other banks
& Tehsil) both

Property Papers

Search Report

Double/Single Crop

Pre mortgage Affidavit

Revival Letter

Parishist-A

Insurance Policy

Remarks
Name of Facility : Documents verification of Demand Loan

Name of Borrower and A/c No.

Aplication Form duly filled in and

signed

Photo of the Borrower

Lien on FDR (or other security)

Whether Security is expired. If Yes

whether the security is renewed or not.

Consent letter

Remarks
 Documents verification of other advances
Name of Facility :
Name of Borrower and A/c no.
Application / Renewal Form duly filled in
and signed
KYC

Whether proper documents related to

facility are obtained. (Like ITR, Form No.
16, Original FDR or NSC or LIC etc.)

Whether Security is properly marked in

favour of the Bank.
Loan Agreement duly Stamped or not
Deed of Gurantee

Declaration from applicant and Gurantor.

Remarks