SONOMA STATE UNIVERSITY

STUDENT HOUSING LICENSE AGREEMENT TERMS & CONDITIONS

ACADEMIC YEAR 2023-2024

The Student Housing License Agreement and the Policies & Regulations described below
govern all residential occupants. By completing and signing the Student Housing License
Agreement (“License Agreement”), you (“Licensee”) agree to all these provisions.

Licensee agrees to comply with all Residential Education and Campus Housing Regulations
and Guidelines and any subsequent amendments. Regulations are available on the
Residential Education and Campus Housing website. Adherence to established University
Policies shall be required. Visit www.sonoma.edu/policies/ for a complete listing of Sonoma
State University Policies.

Please read these provisions carefully before submitting a completed License

Agreement as this is a legally binding agreement between you as Licensee and
Sonoma State University on behalf of the Board of Trustees of the California State
University, (“University”).

A. TERMS & CONDITIONS

This License Agreement is subject to the regulations contained in Title 5 of the California
Code of Regulations, Sections 42000-42101. Those regulations are available online at
www.calstate.edu/FT/PgmPol/T5dir.shtml or in the Residential Education and Campus
Housing office (REACH). Licensee shall follow and adhere to all California State University,
Sonoma State University, state, and local county rules, policies, including those regarding
health and safety standards, and any such directives related to self-quarantine, social
distancing, and/or face coverings. (See also any applicable Addendums.)

1. To qualify for a space in the residential suites or on-campus apartments,

hereafter called “Unit,” a student must be regularly enrolled at least nine units
in an approved academic program as a matriculated student at Sonoma State
University, hereafter called “University.” Other eligibility may be considered
with written approval of the University.
2. The University may revoke the License Agreement if the Licensee fails to meet
this requirement. If Licensee's provisional admission is rescinded, or Licensee
is disqualified between semesters, Licensee is responsible for notifying
Residential Education and Campus Housing Office (“REACH”) immediately in
writing. (See Terms & Conditions, Sections cancellations).
3. This License Agreement shall not be transferred except as permitted in
Section 9.
4. It is understood and agreed by Licensee and University that no lease or any
other interest in real property is created by this License Agreement

B. OCCUPANCY PERIOD

Licensee may contract for a bed space either for the entire Academic year or may contract
for the spring semester only.
1. Academic Year (2023-2024) License Agreement

Fall Term:
Begins: Tuesday, August 15, 2023 Ends: Friday, December 15, 2023

Spring Term:
Begins: Saturday, January, 20 2024 Ends: Friday, May 17, 2024

a. Note that Licensee must vacate their room during the periods
described in Section D. The occupancy period may be extended
only with the written approval of the University. Licensee should
vacate their room 24 hours after their last final.
i. A Licensee continuing from Fall term to Spring term may
contract to remain in their assigned bedspace between the
Fall and Spring terms.
ii. An additional rental rate will be charged to the Licensee.

b. Failure of Licensee to move in one week after the contract start

date may constitute a no show cancellation of the License
Agreement, see Cancellation Section below.
c. The time between December 16, 2023 and January 20, 2024 are
not included in the academic year period. (see Section D.)
d. A Licensee who has a University requirement or long-distance
travel necessitating an early arrival of up to one week prior to
occupancy in housing can request Early Arrival through the
Housing Portal by the first day of July. Approved requests will be
charged a prorated rental rate based on the number of days and
the room type.

3. Spring Semester 2024 License Agreement (Only)

Spring Term:
Begins: Saturday, January, 20 2024 Ends: Friday, May 17, 2024

a. Note that Licensee must vacate their room during the periods
described in Section D. The occupancy period may be extended
only with the written approval of the University. Licensee should
vacate their room 24 hours after their last final.
b. A Licensee who has a University requirement or long-distance
travel necessitating an early arrival of up to one week prior to
occupancy in housing can request Early Arrival through the Housing
Portal by December 15. Requests will be reviewed and approved on
a case by case basis determined by availability and readiness of the
assigned bedspace. Approved requests will be charged a prorated
rental rate based on the number of days and the room type.
 C. COVID 19 REQUIREMENTS
1. Licensee agrees to comply with all directives, policies, and orders of the
University and the Board of Trustees of the California State University
(collectively the University) related to COVID-19, as may be amended from
time to time during the term of this License, including, but not limited to, all
requirements for protective masking, social distancing, testing, isolation, and
quarantine.
2. Licensee agrees to comply with all applicable federal, state, and local public
health laws, regulations, orders, and guidance related to COVID-19, as may be
amended from time to time during the term of this License.
3. Licensee agrees to comply with any COVID-19 testing protocols that may be
required by the University and to reasonably cooperate with the University in
discharging Licensee’s obligations under this section.
4. Licensee understands and agrees that COVID-19 immunization may be required
in the future by the University as a condition of continued occupancy. In the
event that the University determines that COVID-19 immunization will be
required for continued occupancy, Licensee agrees to provide the University
proof of vaccination within the time period and in the manner requested by the
University.

D. OCCUPANCY

1. Licensee has permission to occupy their assigned space during

Thanksgiving/Fall, Winter and Spring breaks.
2. Only Licensees continuing from Fall to Spring semester have permission to
occupy their space while Winter break is in session.
a. A Licensee continuing from Fall term to Spring term may
pre-register to remain in their assigned bedspace between
the Fall and Spring terms.
b. An additional rental fee will be charged to the Licensee and
due according to conditions of registration.
c. The time between December 23 - January 1 are not included
due to scheduled University construction as needed. A
Licensee is not permitted to be on campus during this time
and must vacate the residential community.
3. Licensee is required to pre-register their occupancy before the
Thanksgiving/Fall and Spring break. There is no additional rent cost to
Licensee for these break periods

E. ROOM, BUILDING, AND VILLAGE ASSIGNMENT AND CHANGES

1. Licensee has permission to occupy their assigned space during
Thanksgiving/Fall, Winter and Spring breaks.
2. Specific assignment of a bed space shall be made by the University at its sole
 discretion based on the needs of the licensee and/ or REACH.
3. Licensee may only occupy the assigned bed space.
4. Room changes may only occur as directed by the REACH staff, but may be
requested by Licensee and if approved by authorized REACH staff.
5. The University reserves the right to change room assignments, assign a new
Licensee, or reassign a current Licensee to an unoccupied bed space at any
time, and/or consolidate vacancies as needed or in the interest of health,
discipline, occupancy, or for general welfare of Licensee, the campus
community and/or University.
6. Failure to move to a new room as directed by staff, or failure to accommodate
a room for a new roommate, are violations of the Housing Regulations and
Guidelines.
7. University may require Licensees to consolidate when half a room is vacant. If
Licensee fails to adhere to the consolidation, Licensee may be subject to
disciplinary action and/or appropriate rent charges.
8. Licensee may have the option to “buy out” the open bed space (double room)
or apartments turning the unit into a single use space, depending on
availability and departmental needs.

F. CULINARY SERVICES CONDITIONS

1. The 2023-2024 License Agreement automatically includes a required meal plan
for all first time first year freshmen. All other Licensees may purchase an
optional meal plan through Culinary Services. Licensee agrees to comply with
the following conditions that govern use of the Sonoma State University (SSU)
Culinary Services:
a. The REACH office is collecting the meal fee on behalf of SONOMA
STATE ENTERPRISES, INC., who is the provider of the required meal
plans for all first year college students. The required meal plan will
begin and end according to the Occupancy Period, Section 2, unless
sooner terminated under the provisions of this License Agreement.
i. Fall 2023: Meal Plans begin on Tuesday, August 15, 2023, and
end Friday, December 15, 2023.
ii. Spring 2024: Meal Plans begin on Saturday, January 20th and
end Friday, May 17, 2024.
b. Licensee agrees to comply with the following conditions that govern
use of SSU Culinary Services:
i. Meal plans are not transferable.
ii. If Licensee’s meal card is lost or stolen, or if there is suspicion
that someone else may be using the account, Licensee shall
immediately notify the Culinary Office in person or call (707)
664-2993 (24-hour VMS). Licensee is liable for any
unauthorized use of the meal plan.
iii. Licensee is responsible for any cost associated with
replacement of ID card.
iv. Should the meal plan system go offline, Licensee’s meal plan
will be accepted. Licensee will be responsible for all goods and
services received during this time.
 v. Food service fees will not be reduced due to dietary needs or
other restrictions.
vi. In case of cancellation of the License Agreement, meal plan
payment refunds will be prorated based on the plan’s daily
average calculated and declining dining dollars.
vii. Upon cancellation of the License Agreement, if a student
remains enrolled at the University and would like to continue
to use the meal plan, the student will complete an addendum
upon vacating.
viii. No refunds for culinary services will be issued for cancellations
made with thirty (30) days or less before the end of the
semester.
ix. Additional information on the meal plans provided by Culinary
Services and expectations can be found on the Culinary
Services website.

G. MAINTENANCE OF PREMISES

1. University shall provide Licensee with the furnishings noted on the online
Room Inventory.
2. Licensee agrees to give reasonable care to the assigned space, and its
furnishings and to make payment for any damage or loss promptly upon
demand by University.
3. Licensee shall be responsible for notifying the University in a timely manner
regarding any maintenance repairs needed to the unit. Failure of Licensee to
keep residence in good condition because of abuse, neglect to clean, or lack of
reporting maintenance needs will result in Licensee being responsible for
reimbursing University for the cost to bring the unit back to good order.
4. Licensee shall vacate the living unit in good order and repair, normal and
reasonable wear and tear as expected, as determined by the University in its
sole discretion.
5. In the event Licensee fails to maintain the living unit in good order and repair,
Licensee shall pay University the reasonable costs incurred in returning the
living unit to a condition of good order and repair, as determined by University
in its sole discretion.
6. Licensee shall be required to take all reasonable and pertinent steps to
prevent conditions that may cause mold or mildew to develop in the unit and
agrees to promptly report to the University any evidence of water intrusion,
moisture accumulation or mold in any location of the residence. Failure to
report such a matter timely may result in repair costs being billed to the
account of Licensee.
7. Licensee shall make no alteration to the housing facility without advanced
written permission of the University. Any structural alteration in or to the unit
is prohibited without advanced written permission of the University.
8. Licensee shall not possess any highly flammable material, firearm,
ammunition, fireworks, explosives, dangerous weapons or any other material
 or instrument which, in the opinion of the University authorities, poses an
unreasonable risk of damage or injury.
9. The Campus Housing Fire Safety report is posted online at
www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html.

H. CANCELLATION OF HOUSING LICENSE AGREEMENT BY LICENSEE

1. Licensee may cancel their application and license prior to the beginning of the
license period by submitting a written cancellation notice to REACH as follows:
a. For an Academic Year License: Cancellations received
through June 1 will receive a 50% refund of the Housing
Down Payment; non-refundable thereafter.
b. For Spring Semester Only License: Cancellations received
through December 15 will receive a 50% refund of the
Housing Down Payment; non-refundable thereafter. (This
cancellation deadline applies only to students with a Spring
2024 License Agreement as referenced in Section 2.)
2. Cancellation received after the following dates will be charged $250:
a. For an Academic Year License: August 1
b. For a Spring Semester Only License: January 1 (This
cancellation deadline applies only to students with a Spring
Only 2024 License Agreement as reference in Section 2
above.)
3. Cancellations after Occupancy - Licensee may submit a Petition to Break
Student Housing License Agreement after occupancy has begun. The
University may exercise its sole discretion to grant or deny the Petition.
If the University denies the Petition for cancellation, Licensee shall owe
the full fee period of the License Agreement, any other applicable
charges, such as for damages and/or cleaning fees.
a. Petitions will be deemed delivered upon receipt of written
Petition notice by REACH Office and must be made at least
thirty (30) days prior of the date Licensee is intending to
vacate. Date of receipt of Licensee’s completed Petition to
Break the License Agreement will be used as the start of the
30 day notice.
b. A licensee who petitions and is below the required number
of academic units at the University will be automatically
released from the License Agreement. Rent fees will be
prorated based on submitted petition and vacate date.
c. A Licensee submitting a Petition due to personal, medical or
financial reason will follow the guidelines for the request and
provide documentation supporting their request.
d. A Licensee submitting a Petition to Break the License
Agreement during the fall semester to not attend the spring
semester at SSU, must provide 30 days’ notice prior to the
last day of the fall semester.
e. If Licensee’s Petition to Break the License Agreement is
 accepted, Licensee will be released from the License
Agreement without penalty (except if a $250 service fee is
assessed for Petitions received with less than 30 days notice
of the date intending to vacate). REACH will credit Licensee
account with an amount equal to the prorated amount of
prepaid and unearned room charge for Licensee’s unit minus
any applicable costs/fees or expenses related to damage
that may have occurred.
f. If Licensee’s Petition to Break the License Agreement is not
accepted, Licensee shall be obligated to pay the amounts
due under this License Agreement, including if licensee
vacates or abandons the unit.
g. A $250 service fee will be assessed for approved Petitions
when the notice given was less than 30 days.
h. Any Licensee who fails to occupy assigned space within one
week after the contract start date shall be considered a no-
show cancellation. Licensees considered no-show
cancellations shall owe a thirty (30) day rent fee.
a. If a replacement licensee acceptable to University agrees to
take over the vacated bed space of Licensee, University may
reduce the thirty (30) day rent fee to a $250 cancellation
fee. University is under no obligation to do so before all
other units/bed spaces/facilities in housing are filled.
j. If Licensee is evicted from University housing, voluntarily
leaves University housing, or is suspended from the
University, Licensee shall owe the full License fee (e.g.
academic year), any applicable costs/fees or charges for
damages and cleaning, and all nonrefundable fees.

I. REVOCATION OF LICENSE AGREEMENT

1. The University may revoke (i.e. termination) this License Agreement based upon
any of the following conditions:
a. In the event of misconduct by Licensee listed in §41301, Title 5,
California Code of Regulations.
b. Failure of Licensee to maintain status as a student at University
enrolled in at least nine units per semester.
c. Licensee’s breach of any term or condition of this License Agreement
or any addendum specifically including, but not limited to, any
applicable Policies & Regulations, referenced in this License
Agreement and/or any Addendums. See
https://housing.sonoma.edu/License-Agreement.
d. Failure of Licensee to timely pay University required fees.
e. Administrative necessity of University. Administrative necessity
exists when a condition occurs and prevents the University from
making or continuing to make a housing facility available to
Licensee. Such conditions shall include, but are not limited to,
 damage caused by floods, slides, fire, earthquake, other natural
disasters and vandalism; civil disorder; compliance with state or
federal law; or interruption of basic services because of labor strife.
Such conditions shall also include a dramatic increase in demand for
housing oversupply not reasonably foreseen by the campus, if such
demand results in an overbooking of available housing facilities.
f. If the continued presence of Licensee poses a danger to themselves
or other residents, staff, faculty, or other members of the University
community.
g. Licensee must be a regularly enrolled student who remains in an
approved academic program throughout the license period. If
Licensee's provisional admission is rescinded, or Licensee is
academically disqualified, Licensee may not occupy a bed space
within the Housing facilities and must cancel the housing License
Agreement in writing. Once the cancellation letter is received the
License Agreement will be revoked. Licensee whose provisional
admission is rescinded will be credited housing and food charges if
they have not taken occupancy. Licensees who are academically
disqualified will be credited housing and food charges if they have
not taken occupancy and shall owe any charges for damages and
cleaning. If Licensee has taken occupancy of the unit, REACH will
credit Licensee’s account with an amount equal to the prorated
amount of prepaid and unearned room charge for licensee’s unit
minus any expenses related to damage that may have occurred.
h. Except in case of emergency, University shall endeavor to provide
Licensee not less than three days’ notice in the event of an
occurrence described in subsections (a), (b), (c) or (d) and not less
than fourteen (14) days written notice in the event of an occurrence
described in subsection (e)
a. Licensee shall be obligated to pay the amounts due under this
License Agreement, including if licensee vacates or abandons the
unit.
j. In the event that the University revokes the License Agreement,
Licensee will be assessed charges as noted in Section 8.

J. FINANCIAL OBLIGATIONS FOR VACATING AND REVOCATIONS

The financial obligation of Licensee is stated in Title 5, California Code of Regulations and in
the 2023-2024 Campus Housing Regulations.

K. ABANDONMENT OR TERMINATION BY LICENSEE

Except as permitted in Section 8 or 9, termination of this License Agreement or

abandonment of the premises by Licensee shall not release Licensee from paying any
obligation due to the University for so long as University does not terminate Licensee’s right
to an assigned bed space. In the event of termination or abandonment by Licensee,
Licensee shall have the right to be released from this agreement if a suitable replacement is
secured, pursuant to campus regulations and with consent of University at its sole
discretion. The suitable replacement condition only exists when the campus is at 100%
occupancy.

L. DESTRUCTION OR UNAVAILABILITY

In the event that an Assigned Space is destroyed or becomes unavailable as the result of
conditions not within the control of University at the time this Agreement is made and
University is unable to offer Licensee another housing option, Licensee may be entitled to a
prorated refund of any payments and fees applicable to periods after Licensee was required
to vacate based on University and/or Chancellor’s Office sole discretion. Such conditions
could include, damage caused by floods, slides, fire, earthquake, other natural disasters
and/or vandalism; civil disorder, pandemic, compliance with local, state or federal law or
interruption of basic services, including due to labor strife, but do not include any condition
as described in Section 7 “Maintenance” or Section 9 “Revocation of License Agreement.”

If the University determines it is critical to close and/or evacuate Licensee from Campus
Housing due to any of the reasons stated above, the University may, at its option, find
alternative suitable housing for Licensee elsewhere, including on or off campus. If Licensee
chooses not to accept University’s offer of alternate accommodation during the campus
housing closure, Licensee is not entitled to compensation for days when Licensee declines to
stay in alternate on-campus or designated off-campus housing.

M. REFUNDS

The University shall authorize refunds only as provided in this Agreement or in Title 5 of the
California Code of Regulations, University policy or other applicable law, or when determined
by the CSU or SSU Cabinet.

N. VACATING THE HOUSING FACILITY

Licensee shall vacate the housing facility on the expiration of the license period or upon
revocation of this License Agreement, whichever occurs first. Failure to abide by proper
check out procedures may result in Licensee being assessed charges for improper check-out
as well as jeopardizing ability to live on-campus in future semesters.

O. TREATMENT OF INDEBTEDNESS

Failure of Licensee to satisfy the financial obligations of this License Agreement may result in
the following:

1. Imposition of a late fee, in accordance with the fee schedule.

2. Revocation of the License Agreement.
3. Eviction.
4. Withholding of University services pursuant to §42380, et seq., Title 5,
California Code of Regulations. This includes denial of registration.
5. Offset of paychecks, loans, grants or scholarship payable through the
 University, and/or income tax refunds or rebates.
6. Legal action to collect unpaid obligations.

By signing the License Agreement, Licensee consents to the release of information from
their student records to non-university third parties such as credit bureaus, credit gathering
organizations, skip tracers, billing agencies, collection agencies, legal counsel, parents,
guardians, and employees which may, in the judgment of University, be necessary or helpful
in the collection of any delinquent obligation arising out of the License Agreement.

P. RIGHT OF ENTRY

The University shall have the right to enter the premises occupied by Licensee for the
purposes of emergency, health, safety, fire and/or life safety, fire and/or life safety
maintenance/inspection, maintenance, management of applicable rules and regulations, or
for any other lawful purpose including, but not limited to, routine inspections of the
residential and common living/bathroom areas. University shall exercise these rights
reasonably and with respect for Licensee’s right to be free from unreasonable searches and
intrusions of privacy. Except in case of emergency, the University shall endeavor to provide
reasonable notice before entering premises.

Q. INSURANCE

University assumes no responsibility for any property of Licensee or Licensee’s guests, which
is stolen, damaged, vandalized or destroyed in the housing facility at any time, including
periods when Licensee is not in occupancy or after the term of the occupancy has expired.
University does not have insurance to cover the personal or property damage of Licensee.
The University highly recommends that Licensee, at their sole expense, obtain appropriate
insurance to protect themselves in the event of loss to personal property or damage to the
premises, such as a renter's policy.

R. VISITORS AND GUESTS

Licensee shall permit no visitors or guests to enter the Housing Facility except as permitted
by the Guest Policy in the Housing Regulations.

S. NON-WAIVER

The waiver of any breach of a term or condition of this License Agreement shall not
constitute a waiver of any subsequent breach nor shall the acceptance of rent under this
License Agreement by University be deemed to be waiver of any preceding breach by
Licensee of any term, covenant, or condition of this License Agreement.

T. HOLD HARMLESS

Licensee agrees to indemnify and hold the University harmless from any and all claims
arising from Licensee's use or occupancy that is improper, illegal or a violation of the License
Agreement.

U. TAXABLE POSSESSORY INTEREST

It is the position of University that this License Agreement does not create a taxable
possessory interest in real property. However, pursuant to Revenue and Taxation Code
§107.6, Licensee is hereby notified that a taxing authority may take a contrary view and
may assess Licensee property taxes based on Licensee’s interest in this License Agreement.

V. MEGAN’S LAW

Pursuant to Section 290.46 of the Penal Code, information about specified registered sex
offenders is made available to the public at www.meganslaw.ca.gov and is maintained by
the Department of Justice. Depending on an offender’s criminal history, this information will
include either the address at which the offender resides or the community of residence and
zip code in which he or she resides.

W. PRIVACY RIGHTS

In accordance with the Federal Family Education Rights and Privacy Act of 1974 (20 U.S.C. §
1232g), regulations adopted hereunder (34 C.F.R. 99) and California Education Code Section
67100 et seq., University policy allows the release of personally identifiable information to
others (except to verify student status) only with the student’s prior consent or in the case
of an extreme emergency or where there is clear imminent danger to the student and/or to
others.

In cases of emergency, where the University determines that there exists a clear and
imminent threat to the well‐being of the occupants of the Premises, the Building, University
personnel, or any other persons in or about the Building, Residential Education and Campus
Housing (REACH) reserves the right to share information with other University personnel
including, but not limited to, Counseling and Psychological Services (CAPS) and the Sonoma
State University Police.

X. CAMPUS SAFETY ACT

Sonoma State University complies with the Campus Safety Act, also known as the Jeanne
Clery Act. The Safety and Security Reports are available to the entire campus community.
For more on the Campus Safety Act, see the Jean Clery Campus Security Act

Y. ANNUAL FIRE SAFETY REPORT

REACH publishes the annual Fire Safety Report for the University's residential community.
The report includes: A description of each on-campus student housing facility; The number
of fire drills conducted during the reporting year; Campus policies or rules on portable
electronic appliances, smoking, and open flames in a student housing facility; Campus
procedures for evacuating student housing in the event of a fire; The policies regarding fire
safety education and training programs provided to the students and employees (including
the procedures that students and employees should follow in the case of a fire; The titles of
each person or organization to which students and employees should report that a fire
occurred; and plans for future improvements in fire safety, if any. For more information on
the Annual Fire Safety report see the REACH website at
https://housing.sonoma.edu/information/emergency/fire-safety

Z. EMERGENCY PREPAREDNESS

All Licensees are advised to have an emergency plan. The University does not maintain
supply kits and as such, each Licensee should maintain an emergency supply kit consisting
of a first aid kit, a three-day supply of water, non-perishable food, battery-operated radio
and flashlight, extra batteries, gloves, and medications. Recommendations can be found
here: https://housing.sonoma.edu/information/emergency

AA. PAYMENT INFORMATION

In consideration for the right to occupy an Assigned Space, within the housing facility at the
University, the Assigned Space, Licensee hereby agrees to make payments to the University
in accordance with the Rate and Fee Schedule noted above. Rates and Fees are set and
published annually on the REACH website. University reserves the right to change rates for
the Assigned Space following not less than sixty (60) days prior notice to Licensee.

Licensee’s account at the University will be charged for all costs, charges and fees incurred
by Licensee or by University on behalf of, or because of, Licensee through the effective date
of termination for any termination in accordance with Section 9. In addition, Licensee’s
account will be charged a contract cancellation fee in accordance with the License
Agreement, Section 8.

AB. ASBESTOS DISCLOSURE

Prior to the 1980’s, asbestos was a common component of materials used in the
construction of hospitals, schools, offices, industrial construction and residential buildings.
Under certain circumstances, the presence of asbestos in buildings may pose a health risk to
the occupants. In order to ensure that the public is informed of these risks, the California
legislature adopted Assembly Bill 3713, which requires, among other things, that the owner
of a building constructed before 1979 inform tenants of the presence of Asbestos Containing
Materials (ACM) in the building. The current definition in the statute is that ACM comprises
construction materials containing “More than one-tenth of one percent asbestos by weight”.
We believe that ACM may exist in the community.
The mere presence of undisturbed and non-friable ACM in a building does not present a
health hazard. Exposure to airborne asbestos fibers can cause asbestos-related diseases.
Asbestos is listed under Proposition 65 as a chemical known to the State of California to
cause cancer. To comply with Proposition 65, the University has posted notices in the
building. There are uncertainties about the level of exposure, which can cause disease. If
you wish to obtain further information regarding potential health risks or impacts of
asbestos, please contact your local or state public health agencies.
Asbestos can release fibers if disturbed. Certain general procedures and handling restrictions
are necessary when dealing with ACM. It is important that the materials not be moved,
drilled, bored, sanded, cored, broken or otherwise disturbed in order to prevent and
minimize potential release of asbestos fibers. Such activities may present a health risk and
should not be attempted by any person who is not trained in the handling and disposal of
ACM.
 AC. MOISTURE, MOLD AND MILDEW

Due to coastal and other conditions, Licensee hereby acknowledges that there is a likelihood
of developing moisture, mold or mildew at the premises. Licensee further acknowledges that
his/her maintenance practices may create or increase the level of moisture, mold and
mildew at the premises.
Licensee agrees to examine, clean and maintain the premises regularly in order to keep it
free of any moisture, mold or mildew. Licensee further agrees to immediately notify the
University in writing in the event Licensee notices the development of moisture, mold and
mildew at or about the premises.
Furthermore, Licensee agrees to defend, hold harmless and indemnify the University from
any claim, cause of action or complaint by a third party (i.e. a person who is not a party to
this License Agreement) relating to any personal injury, property damage, or other damage
alleged to have been caused, entirely or in part, by exposure to moisture, mold and/or
mildew due to any negligent act or omission on the part of the Licensee.
Licensee acknowledges that they are satisfied that the premises are safe and free from
moisture, mold and/or mildew at the time Licensee takes occupancy in the bed space.
Licensee further agrees that it is the sole responsibility of Licensee to take reasonable
measures to ensure that the demised premises remains free of moisture, mold and mildew
at all times.
Licensee acknowledges that it is necessary for Licensee to provide appropriate climate
control, keep the Unit clean, and take other measures to retard and prevent mold and
mildew from accumulating in the Unit. Licensee agrees to clean and dust the Unit on a
regular basis and to remove visible moisture accumulation on windows, walls and other
surfaces as soon as reasonably possible. Licensee agrees not to block or cover any of the
heating and ventilation ducts in the Unit. Licensee also agrees to immediately report to the
University: (i) any evidence of a water leak or excessive moisture in the Unit, as well as any
storage room, garage or other common area; (ii) any evidence of mold, or mildew-like
growth that cannot be removed by simply applying a common household cleaner and wiping
the area, or that returns after cleaning the area; (iii) any failure or malfunction in the
heating or ventilation system in the Unit; and (iv) any inoperable doors or windows.
Licensee further agrees that Licensee shall be responsible for damage to the Unit and
Licensee’s property as well as personal injury to Licensee and Occupants resulting from
Licensee’s failure to comply with the terms herein.

AD. EXCEPTIONS TO CONTRACT TERMS AND CONDITIONS

Only the Director of REACH or their designee can make exceptions to the License
Agreement. Resident Advisors (RAs), Area Coordinators (ACs), and Office Staff are not
authorized to modify.

AE. EFFECT OF SIGNATURE

By signing this Agreement, manually or electronically, Licensee (and parent/guardian, if

applicable) acknowledges that Licensee is subject to this Sonoma State University Student
Housing License Agreement Including all of its terms & conditions and attachments, has
read and agrees to be bound by such documents, and agrees and covenants that Student
will abide by them.
For electronic signatures, Licensee further agrees that by indicating their acceptance
electronically, they represent and agree that they are the individual named and that their
electronic signature constitutes their signature on the document referenced herein as if
actually signed by them manually.
 ADDENDUM TO THE STUDENT HOUSING LICENSE AGREEMENT
2023-2024
COVID AND PUBLIC HEALTH-INFORMED POLICIES

This Addendum (“Addendum”) to the Student Housing License Agreement for Academic Year
2023-2024 (License Agreement) is effective the sooner of (i) when signed by the residential
student (Licensee) (ii) upon acceptance by Licensee of an assignment to reside within the
residential community at Sonoma State University, or (iii) when Licensee commences
occupying an assigned space(“Addendum Effective Date”). This Addendum contains
additional terms applicable to you as the licensee within the residential community and is
fully incorporated into License Agreement as if fully set forth therein. By signing this
Addendum, accepting your housing assignment or commencing to occupy a Unit, you
acknowledge you have read and are bound by the Addendum and the License Agreement.

All capitalized terms not defined in the Addendum have the meanings ascribed to them in
the License Agreement. Please carefully review this Addendum and your License Agreement
as it contains important policies and requirements to reside within the residential community
for the 2023-2024 academic year. In the event of a conflict between this Addendum and the
remaining sections of the License Agreement, this Addendum will apply.

A. Health and Safety

1. Generally

All Licensees are prohibited from creating a health or safety hazard within the
residential community. As always, the University will endeavor to update you with
timely information about specific health and safety guidance important for our
students. Please note that additional requirements for students and Licensees relating
to Illness are continuously updated and will be published on the University COVID
website; these requirements are in addition to established Governor’s COVID-19
INDUSTRY GUIDANCE: Institutions of Higher Education, CSU Executive Orders, the
Student Code of Conduct, and REACH Rules and Regulations. These additional
requirements apply to Licensee as both a Licensee and a student and comprise a
material part of the License Agreement. Licensee agrees to stay informed of all current
terms, rules, policies and guidance as they are updated and to follow the same as
provided by the University relating to Illness.

2. Compliance with Health and Safety Guidelines

Licensee shall comply with health and safety laws, orders, ordinances, regulations, this
Addendum, the Regulations and Guidelines, the Student Code of Conduct, University
Health Guidance and all other CDC, campus, local, state and federal guidelines as they
relate to public health crises, including COVID (collectively herein the “Health and
Safety Guidelines”). These Health and Safety Guidelines may evolve as the public
health crisis evolves and may include, but are not limited to, social/physical
distancing, limitations or restrictions of guests within residential campus, limitations
 on gatherings, wearing a face covering or other personal protective equipment,
diagnostic and surveillance testing or screening such as temperature checks (including
before or upon arrival to campus as well as periodic testing while on-campus,
completing daily wellness screening), cooperation with contact tracing, disinfection
protocols, and quarantine/isolation/sequestering requirements (including before or
upon arrival to campus or at any time during the duration of the License Agreement as
directed by Public Health Orders or directives), or quarantine requirements imposed
following travel. Adherence to the Health and Safety Guidelines applies to all Licensees
and campus visitors and extends to all aspects of residential life, including bedrooms,
bathrooms, community kitchens, courtyards and other common spaces.

3. Removal from On-Campus Housing

If the University determines, in its sole discretion, that Licensee is creating a health or
safety hazard or otherwise failing to comply with any provision of this Addendum or
any Health and Safety Guidelines, the University may terminate Licensee’s License
Agreement and require Licensee’s immediate removal from the residential community.
No termination of the Licensee’s License Agreement in accordance with this section
shall relieve the Licensee of Licensee’s obligations and liability under the License
Agreement and such liabilities and obligations shall survive any termination of the
License Agreement.

D. Separation; Reporting; Screening

1. Reporting and Monitoring

Licensee acknowledges, agrees, and consents to daily screenings for Illness as

may be required by the Health and Safety Guidelines and further agrees to
provide results to University or public health authorities if requested to do so by
University. Further, Licensee agrees to self-report to University via the daily
Wellness Screening if Licensee is experiencing symptoms of Illness or receives a
diagnosis of Illness or has any known exposure to a person diagnosed with
Illness or displaying symptoms of Illness in order to keep other students,
residents, faculty, and staff safe. Finally, Licensee shall cooperate fully with any
contact tracing or other similar efforts that may be required by the
circumstances.

2. Isolation and Quarantine

Licensee agrees that if Licensee or a suitemate/apartment-mate or other

individual Licensee has come into contact with is diagnosed with or displays
symptoms associated with Illness, Licensee will follow guidance provided by the
University and/or relevant health officials, which will likely include quarantining
or isolating in place for fourteen (14) days or reassignment to a housing unit
designated and appropriate for quarantine or isolation. Licensees are required to
comply with requests from the University for reassignment from their assigned
space due to Illness or any other public health emergency. Failure to do so is a
violation of the License Agreement and may subject a Licensee to emergency
removal from their assigned Unit and/or to termination of their License
Agreement. If Licensee is required or recommended to self-quarantine or self-
 isolate, Licensee may not be permitted to continue residing in their Unit and will
be provided alternative housing arrangements as needed and as available.
Removal from one’s assigned Unit to isolate or quarantine does not constitute a
termination of the License Agreement.

3. Culinary Services

Culinary service, including if, where, and how it will be offered to Licensee, is
subject to the discretion of the University and its food service provider and may
be modified from time to time to address public health concerns. The University
may limit dining to primarily carry-out, may limit the occupancy of the dining
halls, limit the amount of time Licensees may reside within dining halls, or make
other operational adjustments needed to address health and safety concerns.

4. Cleaning

University will continue to implement and modify cleaning protocols to address

Illness or any other public health emergency in the interest of minimizing the
spread of any disease, including Illness. University will educate and inform
Licensee on appropriate cleaning protocols within their assigned spaces to
reduce the spread of Illness within residence halls, through the Standards and
Procedures and other avenues. Licensee must comply with enhanced cleaning
and hygiene measures.

5. De-Densifying Efforts

Licensees are required to comply with any de-densifying efforts needed on

campus due to Illness or any other public health emergency, including, but not
limited to, the relocation of all or some residential students to alternative
housing off-campus. Any such reassignment does not constitute a termination of
Licensee’s License Agreement.

6. Termination

The University may be required to terminate the License Agreement due to

public health emergency needs, including COVID or other Illness.

C. ASSUMPTION OR RISK, RELEASE AND INDEMNITY

1. Assumption of Risk

While the University remains committed to the public health and safety of its
students, Licensees, and visitors, the University cannot guarantee your health
and safety. It is incumbent upon each Licensee, after evaluating available
information as well as Licensee’s own personal health and safety considerations,
to make Licensee’s own decision whether to reside on campus. Resident
Licensee acknowledges that, by residing on campus, Resident Licensee may be
exposed to risks that could result in illness, including contagious virus, personal
injury, or death. Resident Licensee acknowledges and understands, that by
residing on campus, Licensee accepts and assumes all risks associated with
communal living and in any shared living environment, those risks include
 exposure to contagious virus, sickness, including Illness. Licensee acknowledges,
understands, and accepts that University cannot control these risks.

2. RELEASE

IN CONSIDERATION OF UNIVERSITY GRANTING MY REQUEST TO PERMIT ME

TO RESIDE IN THE RESIDENTIAL COMMUNITY DURING ILLNESS OR PUBLIC
HEALTH EMERGENCY, LICENSEE HEREBY RELEASES SONOMA STATE
UNIVERSITY, THE BOARD OF TRUSTEES OF THE CALIFORNIA STATE
UNIVERSITY, THE STATE OF CALIFORNIA, AND EACH OF THEIR OFFICERS,
EMPLOYEES, AND REPRESENTATIVES FROM ANY AND ALL DAMAGES, LIABILITY,
CLAIMS, DEMANDS, CAUSES OF ACTION, EXPENSES, OR LOSSES (“CLAIMS”) TO
LICENSEE, AND TO LICENSEE’S PERSONAL REPRESENTATIVES, HEIRS AND
ASSIGNS, RESULTING FROM, RELATING TO, OR ARISING OUT OF POTENTIAL OR
POSSIBLE EXPOSURE TO CONTAGIOUS VIRUSES, SICKNESS OR ILLNESS,
INCLUDING INJURY OR DEATH, IN ANY WAY CONNECTED WITH OR CAUSED BY
OR SUSTAINED BY LICENSEE WHILE RESIDING IN THE RESIDENTIAL
COMMUNITY.

3. Indemnity; Hold Harmless; and Waiver

Licensee agrees to indemnify and hold harmless, waive, and covenant not to sue
University, Sonoma State University, the Board of Trustees of the California State
University, the State of California, or any of each of their officers, employees,
and representatives from liability for exposure to or contraction of the Illness,
injury or death of any person(s) or damage to property that may result from the
University’s breach of this Addendum or the License Agreement, or other
negligent, grossly negligent, reckless or intentional act or omission by University.
It is Licensee’s express intent that this Indemnity; Hold Harmless, and Waiver
provision shall bind the members of Resident’s family and spouse, heirs, assigns,
and personal representatives, and release shall be governed by the laws of the
state of California.

4. FORCE MAJEURE

University shall not be liable for any delay or failure to perform its obligations
hereunder if such delay or failure to perform is caused by circumstances beyond
University control, including, but not limited to, acts of God, government
restrictions or orders, wars, riots, insurrections, disaster, acts of terrorism,
communicable disease outbreak, epidemic, pandemic, or any other comparable
event or cause beyond the reasonable control of the party whose performance is
affected. Licensee and University acknowledge that the full impact of COVID-19
is not currently known or reasonably foreseeable. In the event that
circumstances related to COVID-19 or to any reoccurrence of the COVID-19
virus reasonably prevent or hinder University performance hereunder, University
may invoke the immediately preceding Force Majeure clause of this Agreement
and be excused from liability for its failure or delay in performing its obligations
hereunder, even if the circumstances related to COVID-19 were foreseeable at
the time of the University’s execution of this Agreement. Notwithstanding the
foregoing, in no event shall Licensee be excused from paying any fees or
amounts owed for the period of time during which Licensee occupied the
Premises.
I HAVE CAREFULLY READ THIS ADDENDUM AND UNDERSTAND THAT IT IS
A RELEASE, WAIVER, AND HOLD HARMLESS OF LIABILITY OF ALL CLAIMS
AND CAUSES OF ACTION FOR INJURY OR DEATH TO MYSELF THAT OCCURS WHILE
I AM RESIDING WITHIN THE RESIDENTIAL COMMUNITY AND IT OBLIGATES ME
TO INDEMNIFY THE PARTIES NAMED.