courtesies in a letter an’ cj because the people invelven en know each other, Memorai organizations. They are used to send announcements, instructions, and or to document incidents in writing ‘A memorandum starts out by stating to whom it is being sent, from whom it is Sent, the date on which it is written and the subject. For example: Memorandum To: Mr V. Anglin, Principal From: = Mr R Smith, Head, Biology Department Date: September 21, 2004 Subject Use of School Bus for Biology Field Trip The skills needed to write the memorandum itself are the same as those we have already discussed. It perhaps will be even more concise than other types of factual writing, as in most cases the person being addressed already knows most of the background information. Here is a sample: MEMORANDUM To: Mrs E. Davidson, Dean of Students From: —_ Miss C. Wynter, Canteen Supervisor Date: — September 25, 2006 Subject: Student Indiscipline in Canteen On Wednesday, | received a report that Paul Harvey of 5B had taken two plates of food for lunch. I spoke to Paul, and he denied the charge claiming that he had given the second food med student. Pe ee nutes iter | mode a surprise check at the table where he and his friends were eating. I discovered an extra plate of food which no one at the table claimed. Tam peas you to consider whether disciplinary action against Paul Harvey is appropriate. short student di committee. Write a st she Feod Girl, setting out a charge that a student, 7 again despite a previous warning from fitness account of the incident and state ize an eyewitness ere placed on the student's ould summarize 27 =. memo will be pl you sh recommend. ( action you Imagine that memorandum (about en the lunch queue Natasha Coxton of 3A. ¥ in doing 0 the di record.)the following ™emorandurn, ther Chicken Feet then answer the ‘questions that follow: they were going to take some chicken feet. | F . They ignored me and put into a plastic bag, Put about three " tl Maitland, grabbed the. bag andes ea is another student, Stephen “The above was a report to the Principal of a secondary agricultural school describing an incident which took place in the farm section. As the student member on the: school’s disciplinary committee you have been asked to verify the information given in the report. 1 Write a memorandum to the principal telling her that you are investigating the matter and will report to her on your findings. You will need to tell her briefly how you propose to investigate 2 it and how soon you expect to inform her. (Use about 90 words.) Construct 10-12 questions to ask the students who were involved in the incident so as to find out what actually happened. You should assume, for this exercise, that any answer given in reph to your questions is truthful. Write a second memorandum (of about 150 words) to the principal reporting 0 your findings. Attach to this report a copy of the questions and a sample of the answers which you received so tha she can see the basis of your conclusions. } r