Professional Documents
Culture Documents
Growing companies eventually reach a point where spreadsheets no longer cut it. That’s where enterprise resource
planning software comes in: ERP systems collect and organize key business information and help organizations run
lean, efficient operations, even as they expand.
Most business professionals have heard the term ―ERP,‖ but they may not know exactly what enterprise resource
planning systems can do for their teams. We’ll explain exactly what ERP is, how it works, what it can do for your
business, how to choose the right solution and much more.
Read on for answers to just about any questions you might have about enterprise resource planning.
What Is Enterprise Resource Planning (ERP)
At its core, ERP is an application that automates business processes and provides insights and internal controls,
drawing on a central database that collects inputs from departments including accounting, manufacturing, supply
chain management, sales, marketing and human resources (HR).
Every business must complete work that requires numerous stakeholders with various responsibilities. But that’s a
struggle when the information needed to execute processes and make key decisions is spread across disconnected
systems. Whether data is held in basic business management software or spreadsheets, employees have a hard time
finding what they need and may lack access to it entirely. For example, the accounting and FP&A teams could each
have different spreadsheets with different figures for expense tracking.
These disparate data sources make it very challenging to keep everyone on the same page and hinders collaboration
and efficiency, especially as an organization grows. Staff waste time hunting for documents and potentially
duplicating work because there is no one place to look for up-to-date information on all aspects of the business
relevant to them. This also makes it difficult to see the full cause and effect of developments affecting your business.
An ERP system solves this problem by compiling information in a central database to grant managers and employees
cross-departmental visibility. It also eliminates the problems that come with conflicting sources of data and empowers
them to analyze various scenarios, discover process improvements and generate major efficiency gains. That translates
to cost savings and better productivity as people spend less time digging for needed data.
ERP software that’s tailored to meet the needs of an individual business pays major dividends, making these systems a
critical tool for companies across industries and of all sizes. Many of the world’s best-known and most successful firms
have leaned on ERP for the last quarter century. Now, this software can be configured and priced to meet the needs of
all-size businesses.
Put simply, an ERP system helps unify people, core business processes and technology across an organization.
Key Takeaways
ERP is critical business software that collects information from various departments in a common database, enabling
leaders to monitor the pulse of a company using a single vision of reality.
ERP systems unify critical business functions like finance, manufacturing, inventory and order management, customer
communication, sales and marketing, project management and human resources. One major feature is detailed
analytics and reporting on each department.
ERP can generate major time and financial savings by providing organization-wide visibility that spotlights inefficient
manual processes and reveals opportunities for growth.
There are several deployment models for ERP software, including on-premises, cloud and hybrid. While cloud ERP has
become extremely popular in recent years, the best approach for any given company depends on its needs.
Businesses should make sure they understand the capabilities, implementation models, integration requirements and
total cost of ownership of a short list of software providers before picking a winner.
ERP Explained
Enterprise resource planning — a moniker coined by research firm Gartner in 1990 — can be a confusing concept
because ERP is not a standalone application. While ERP is a category of business software, ERP systems
comprise various modules, each addressing a specific business requirement. For example, products-based companies
typically have modules for accounting, inventory and order management, customer relationship management (CRM)
and, if they produce or assemble products, manufacturing. Services businesses may turn to modules for accounting,
project management, professional services automation and CRM.
Each module pulls information from and pushes information into the central database that is a key component of an
ERP system. This common data repository provides visibility into all departments and thus allows leaders to evaluate
and compare the business performance of different areas and understand the full impact of decisions. It also powers
other ERP benefits, like process automation, improved internal controls and smarter business intelligence.
There are two primary approaches to building out an ERP system. The first is to purchase software that can handle each
of these core business functions like accounting, sales, inventory and manufacturing from different vendors. These
solutions are then integrated with a central database (the ERP). The second is to buy all the modules you need from the
ERP vendor and avoid integrations since the applications are already designed to work together.
Getting most or all of the ERP modules you need from one vendor is the best option for the large majority of businesses
thanks to its simplicity. Integrating these disparate systems is often complicated and requires a sizable IT staff or an IT
services partner, so it doesn’t make sense for most small and midsize organizations. Once these integrations are set up,
they necessitate ongoing maintenance.
A unified platform, on the other hand, offers native integrations between modules and a common user interface as users
move between them. This makes for an easier ERP implementation. Information easily flows between modules to give
decision-makers a comprehensive view of the company.
Why Is ERP Important for Businesses?
ERP systems have become table stakes for businesses looking to use resources wisely. They can help leaders reallocate
human and financial capital or build more efficient core business processes that save money without sacrificing on
quality or performance.
An ERP is also an asset when it comes to planning and coordination. Employees can see current available inventory
and customer orders in detail, then compare supplier purchase orders and forecasted future demand. If necessary, they
can make adjustments to head off problems. ERP software improves communication and collaboration as well because
workers can check on the status of other departments to guide their own decisions.
As a comprehensive source of data, an ERP system also provides a host of reports and analytics that can be difference-
makers for the business. Turning a vast trove of information into charts and graphs that clearly illustrate trends and
help model possible results is an ERP capability executives find invaluable.
How Does an ERP System Work?
ERP systems work by using a defined, standard data structure. Information entered by one department is immediately
available to authorized users across the business. This uniform structure helps keep everyone on the same page. For
example, say a local food distribution chain has multiple locations that often share stock and personnel. As quality,
sales and employee data from these sites is fed into the ERP system, it’s formatted to indicate which location it comes
from.
Real-time data is then woven into business processes and workflows across departments. Leaders can see if one location
is doing significantly better at avoiding spoilage than a sister site a few towns over and work to figure out why, while
operations can make sure staffing levels align with traffic patterns. Finance can compare sales to rents to help
executives decide whether to consolidate.
ERP systems deliver the most value when a company has modules for each major business function and ensures timely,
accurate data entry. And, the more stakeholders have access, the better.
When a company uses business systems from multiple vendors, integrations are generally possible to make data
automatically flow into the ERP. This real-time data can then be used throughout the ERP instance to benefit any
process or workflow.
ERP Modules
There are ERP modules available to help with almost every core business function, from finance to supply chain to HR.
An ERP comprises a number of different modules — bundles of features tailored for various aspects of the business,
including back- and front-office roles. This goes well beyond financials and other fundamental functions like supply
chain management and customer communication. Here’s a quick breakdown of the most widely used ERP modules:
Finance. A finance module, the foundation of just about every ERP system, manages the general ledger and all
financial data. It tracks every transaction, including accounts payable (AP) and accounts receivable (AR), and handles
reconciliations and financial reporting.
Procurement. The procurement module manages purchasing, whether raw materials or finished goods. It can automate
requests for quotes and purchase orders and, when linked to demand planning, minimize overbuying and underbuying.
Manufacturing. Manufacturing can be complicated, and this module helps companies coordinate all the steps that go
into making products. The module can ensure production is in line with demand and monitor the number of in-progress
and finished items.
Inventory management. An inventory management module shows current inventory levels down to the SKU level and
updates those numbers in real time. It also measures key inventory-related metrics. Any products-based company
needs this module to optimize stock on-hand based on current and forecasted demand.
Order management. This application monitors and prioritizes customer orders from all channels as they come in and
tracks their progress through delivery. An order management module can speed fulfillment and delivery times and
improve the customer experience.
Warehouse management. A warehouse management module directs warehouse activities like receiving, picking,
packing and shipping. It can generate time and cost savings in the warehouse by identifying more efficient ways to
execute these tasks.
Customer relationship management (CRM). CRM is a popular module for businesses in a wide range of industries. It
tracks all communications with clients, assists with lead management and can enhance customer service and boost
sales.
Professional services automation (PSA). Services businesses often utilize a professional services automation
(PSA) module to plan and track projects, including the time and resources spent on them. It can simplify client billing
and encourage collaboration among staff members working on a project.
Workforce management (WFM). A workforce management (WFM) module keeps track of attendance and hours
worked, and some can also manage payroll. This tool can record absenteeism and productivity by department, team
and individual employee.
Human resources management (HRM). A human resources management (HRM) or human capital management (HCM)
module is similar to a workforce management module. It keeps employee records with detailed information, like
available PTO and performance reviews, and can tease out workforce trends in various departments or demographics.
Ecommerce. An ecommerce module allows retailers and brands to manage the back- and front-ends of their online
stores. They can change the site look and feel and add and update product pages with this application.
Marketing automation. This module manages marketing efforts across all digital channels — email, web, social — and
enables organizations to optimize and personalize their messaging. A marketing automation tool can boost leads, sales
and customer loyalty.
As this bar chart shows, investment in public ―true cloud‖ ERP has already increased substantially and will continue to
grow in the immediate future.
Hybrid ERP: Hybrid ERP combines elements of on-premises and cloud deployments. One hybrid approach is two-tier
ERP, where a corporation keeps its on-premises ERP in place at headquarters but employs cloud systems for
subsidiaries or certain regional offices. These cloud solutions are then integrated with the on-premises system. Other
companies may turn to cloud solutions for certain business needs while sticking with their on-premises systems for
other functions. Either way, the cloud systems must be linked to the on-premises platform to ensure a steady flow of
information — often easier said than done.
Open-source ERP: Like other open-source applications, open-source ERP is an inexpensive, and sometimes free,
alternative that’s suitable for some companies. Many open-source ERP providers allow businesses to download their
software for free and charge a low annual fee only if the customer wants cloud access. These solutions have improved,
with more modern web-based interfaces and a growing number of modules, but companies need to understand what
they’re taking on with an open-source ERP. Support from the provider will be minimal, and configurations and system
improvements tend to fall on the client. That means you need technical staff with a deep knowledge of how to develop
and configure the software.
ERP Systems by Business Size
Revenue and/or number of employees is just one factor shaping your ERP requirements. No single system will be best
for every small, midsize or large company, respectively. But there are features specific to these segments as well as
favored deployment models for each business profile, which we walk through below.
Small-business ERP: Small firms should map out their requirements before starting a search to avoid software that has
far more functionality than they need. This will keep costs down and reduce the training required for employees.
However, the system should have the ability to scale up and support new initiatives over time as well as a
straightforward implementation process. That’s why cloud ERP is generally the best option for small businesses — it
has lower upfront costs, a faster setup timeline and less need for technical resources compared with on-premises or
hybrid options. The cloud offers the scalability to meet the business’s needs as it grows, and the right provider can
supply modules and features as required.
Midsize-business ERP: Midsize companies should demand a platform that can support all its business functions with
specialized modules and, like smaller firms, select a vendor capable of scaling to meet future needs.
Because many midsize organizations lack large IT teams, cloud ERP software is very popular in this segment as well. In
addition to lower initial expenses, leading SaaS solutions can be more user-friendly for a company that has limited in-
house technical expertise. However, midsize businesses that require numerous customizations or must follow regulatory
policies that bar them from storing information in the cloud may opt for on-premises deployments or a hybrid
approach. This group is more likely to have the financial and human capital to support this model than small
businesses.
Enterprise ERP: Enterprises should opt for software that can support all components of their businesses, which could
quickly thin the list of contenders. Corporations require systems that can capture, process and interpret a vast amount
of data and handle the demands of many business units.
On-premises and hybrid ERP that combines cloud and on-premises solutions are most common with enterprises,
simply because they may have adopted ERP before pure cloud systems were available. While moving a massive ERP
to the cloud can be a time- and resource-intensive undertaking, more of the world’s largest companies are taking that
step as they realize the benefits and try to put themselves in a better position for future growth. Some enterprises have
also deployed two-tier ERP, which uses a SaaS solution for parts of the business and integrates with the primary on-
premises ERP.
ERP Best Practices
Most ERP software is built around established best practices. The software provider designs workflows and
functionality based on its experience working with hundreds or thousands of customers and encourages as much
conformity as possible, though there is often flexibility to adjust processes.
Adhering to industry-standard best practices has major business advantages. Companies often find that they improve
and modernize their processes, and in turn maximize operational efficiency and avoid falling behind competitors.
Observing best practices also helps companies comply with key financial standards. Leading ERP vendors offer
vertical-specific versions of their software that incorporate business practices that are best for each sector.
ERP Implementation
ERP implementations are important projects that, without proper preparation, can eat up a lot of time and money.
Exactly how long this project takes and how much it costs will depend on many factors, including deployment
model, implementation strategy, complexity of the system, size of the company and resources dedicated to it.
This ERP implementation checklist should help guide you.
7 Stages of Implementation
As with other initiatives, companies can avoid major challenges by taking the time to create a
detailed implementation plan. Preparation pays off.
Here are the seven key stages of an ERP implementation:
1. Discovery and planning. To start, pull together a cross-functional team to determine what, exactly, the company
needs from an ERP system. This team should identify inefficient processes and other roadblocks to business growth.
2. Evaluation and selection. Now that the team has a requirements document, it’s time to evaluate leading offerings
and select the platform that can best resolve existing problems, meet all departments’ needs and promote the
company’s growth.
3. Design. At this stage, the implementation team figures out whether the system can support existing workflows and
which processes may need to change. This is also the time to identify any required customizations.
4. Development. Internal and/or external technical professionals configure the software to meet your defined needs
and begin migrating the company’s data to the new solution. Now is also the time to decide how you will train
employees on the system and begin scheduling sessions and producing or acquiring needed training materials.
5. Testing. This is not a step to be skipped — it’s crucial to make sure everything works as expected and fix any
unforeseen problems. Include users from across the company when testing the platform.
6. Deployment. It’s time to go live. There are often hiccups early on, and businesses should prioritize employee training
to mitigate resistance to change. Some firms opt for a phased rollout, while others push all modules live at once.
7. Support. Ensure users have everything they need to take advantage of the new system. This is an ongoing process and
could include additional configurations, often with the help of the vendor or specialized consultants.
Breaking your ERP implementation into stages can help keep this multi-step project on track.
Implementation Best Practices
It would be misleading to label any ERP implementation as simple or easy. These are projects that will require some
time and effort, but some go much more smoothly than others. That’s where these implementation best practices come
in — adhering to these as you begin your project can make it a better experience with fewer issues.
Secure an executive sponsor: Such a far-reaching and critical project needs support from top leadership — ideally
multiple executives who represent different business units.
Start planning early: Leave ample time to map out ERP requirements, prioritize tasks, identify processes you want to
improve and evaluate several vendors.
Communicate and collaborate: Communication is essential throughout the project, from discovery through
development, deployment and beyond. Solicit input from employees across the organization to make sure the software
will help everyone in their day-to-day jobs.
Set reasonable expectations: Establish a clear timeline for each stage of the project, along with expected costs and time
required of specific employees. Make sure stakeholders understand there will be bumps along the way.
Choose the best KPIs: Collaborate with a diverse group of business leaders to select the KPIs most valuable to the
company that the system should track. Keep the organization’s big-picture goals in mind.
ERP Integration
Virtually every organization considering an ERP implementation will have systems in place that could be replaced by
modules of the ERP under consideration. As such, part of adopting an ERP system involves determining which existing
systems will be replaced, which must be integrated and which will be left to stand on their own.
Remember, the more information that’s fed into the ERP, the more value you get from your investment, so avoid leaving
systems to stand apart from the ERP.
Deciding when to integrate existing systems with your ERP and when to replace those systems with modules from your
ERP vendor comes down to three considerations:
First, is the existing system doing the job you need it to do? If not, then there’s a good case to be made for using the
relevant module offered by your ERP vendor.
Second, if the existing system is a keeper, is there a connector available from the ERP vendor, the existing system
vendor or a third party to get data flowing between the ERP and your existing system? And if so, how good is it? Data
migration is complex. These connectors can do a decent job of integrating systems from different vendors, but quality
and commitment to updates can vary. Remember: Upgrades to either the ERP or the standalone system can break
connectors or require rework. In the worst case, the lack of a new connector could derail upgrade plans completely.
Third, if a connector exists, does it operate in real time and keep all necessary data flowing to and from each system?
Some connectors operate in real time, others sync up systems on a daily or weekly basis. Some move only a limited set of
data between systems, and some work in only one direction — say, from an inventory management system into the
ERP. If your team has done extensive custom configurations, some data types might not be known to the connector.
These potential complications highlight the advantage of using modules from a single provider to manage different
business functions. Whenever possible, it’s a good idea to use one vendor to address your needs. This avoids the entire
issue of integrations as these modules are built by the provider to work together. A unified ERP system not only
prevents problems but can also encourage adoption by flattening the learning curve.
If you decide to keep best-of-breed systems and integrate them with your chosen ERP, realize that verifying the
correct functioning of connectors will become part of every upgrade cycle and that extensive customizations can cause
issues. If your goal is to automate back-office functions with real-time updates, bidirectional operation is important.
Ensure you have the expertise, either in-house or through a partner or supplier, to keep data flowing.
Cost of ERP
The cost of an ERP project varies widely depending on vendor, modules and deployment model. Generally speaking,
total costs can range from less than $10,000 per year to millions of dollars annually. ERP systems are priced with the
needs of the target audience in mind, so those built for emerging and high-growth businesses will be more affordable
than those used by Fortune 500 enterprises.
Cloud-based ERP, and specifically SaaS options, usually have lower upfront costs than on-premises software because
there’s no hardware to purchase nor system experts to hire. With a SaaS solution, the vendor takes care of upkeep and
charges its customers an annual fee, often on a per-user basis.
The price of ERP will also vary based on which modules you need. Solutions may come with core functionality for
finance and basic inventory/order management, but adding complementary modules brings an additional fee.
With on-premises software, companies purchase a perpetual license that’s more expensive, but it’s a one-time expense.
As with SaaS, the price of this software will vary based on the type and number of modules needed. But those that
select on-premises systems also pay for the servers and other infrastructure to host the software, are often on the hook
for maintenance fees and may need to bolster their IT staffs. A hybrid model could be even more expensive, as it
requires many of the resources to support on-premises ERP in addition to the subscription fees for cloud applications.
Finally, remember that the costs of ERP go beyond licensing. When calculating the TCO of various ERP solutions,
factor in implementation and operating expenses related to customization, maintenance, training, upgrades and
support. These costs will vary from one provider to the next, so do your due diligence and ask a lot of questions to get a
clear estimate of the total outlay, both Capex and Opex.
History of ERP
What we now refer to as ERP started in the 1960s with the invention of material requirements planning (MRP) systems.
Manufacturers used MRP software to plan production schedules, make sure they had all the necessary supplies for
production runs and track finished inventory. Two decades later, technology providers developed manufacturing
resource planning, or MRP II, systems. While MRP II software still targeted manufacturers, it offered new capabilities
for improved production planning.
Not until the 1990s did ERP take on its current identity as a unified business management platform. This innovative
technology brought the entire business, from accounting to product development to manufacturing, order fulfillment
and HR, together on a common database. These early ERP solutions had steep capital and operating expenses.
Companies needed to buy servers, hire an IT team with the appropriate expertise and then pay for licensing and
implementation. After that came big bills for maintenance and upgrades.
While hosted ERP solutions were available from application service providers, these systems tended to be expensive
and complex.
Then, in 1998, NetSuite launched the first true cloud ERP. The cloud operating model revolutionized this space because
it greatly reduced the upfront investment and made operating costs predictable. With SaaS ERP, there was no need to
purchase servers or hire an IT staff because the vendor managed the infrastructure and pushed out upgrades
automatically.
This put ERP within reach of smaller companies, in turn spurring growth and profitability.
Cloud ERP has since taken off and fueled much of the innovation we’ve seen over the past two decades. This computing
model has allowed companies to better collaborate both among internal departments and with external partners,
sparking new insights that save businesses time and money and push them forward.
Future of ERP
Now that companies understand the tremendous benefits that come with an ERP, they’re looking for ways to up the
game. Technology like artificial intelligence (AI), blockchain, augmented reality (AR) and the internet of things (IoT)
are shaping today’s ERP trends. Many of these technologies are already embedded within industry-leading ERP
solutions.
AI and machine learning, for example, can automate account reconciliations and flag transactions that call for a closer
look. This saves the accounting team time and offloads a task most don’t look forward to. Machine-learning technology
improves as it processes more transactions, and it can help develop more accurate forecasts.
Blockchain packages data in a secure format and can increase transparency among companies in a supply chain.
Specifically, it can show the status of specific products in detail and creates an in-depth audit trail of an item’s journey
from raw material to finished good. This also provides information from which the ERP can draw insights.
Augmented reality has gained a foothold in retail, allowing consumers to virtually place a rug or 3D image of a piece
of furniture in their living rooms to get a sense of how it would look before purchasing. All the data points and images
needed to make AR work can be stored in the ERP.
Finally, more companies are recognizing the value of IoT devices, like sensors, scanners and cameras, that can feed
information back to the ERP. A sensor that monitors the performance of a piece of warehouse automation equipment,
for instance, could alert a manager when the machinery starts operating more slowly. That could be a sign the
equipment is in need of repair, and the business can intervene before it breaks and disrupts operations. An IoT tracker
on a delivery truck could show that drivers are taking inefficient routes and suggest they always use GPS.
Aside from these buzzy technologies, more businesses are looking to consolidate all their applications on a single
platform. Recent research from Gartner reveals that 40% of services companies will unify core processes like
financials, HR, order-to-cash, procurement and operations in a single suite by 2026. As software providers expand
their offerings and more businesses realize the value of a unified ERP system, this will become increasingly common.
Choosing the Right ERP System
An ERP is a critical business system that must mesh with how each company operates, so there is no one ―best‖ platform.
Required capabilities, preferred deployment model and company size will all affect your decision when buying an
ERP system. Look to established vendors with proven records of success working with companies in your vertical.
Always ask for reference customers, and check out success stories.
Businesses should also consider the software provider’s roadmap for emerging technologies like IoT and blockchain.
Start with the modules foundational to your business and build from there. Companies often begin with a finance
module to automate basic accounting tasks and allow leaders to easily view available cash and the flow of money into
and out of the organization. Products-based companies typically want to digitize inventory and order management
right away because that can generate rapid and significant savings around procurement, storage and shipping. An
ecommerce application that plugs into the ERP is a priority for sellers that rely on this sales channel. Services
organizations, on the other hand, may start with a PSA (professional services automation) application to simplify
employee time and resource tracking and project billing.
After that, a CRM module is a prudent investment because it can improve customer communications, while supply
chain management modules for manufacturing, procurement and/or warehouse management can better align
purchasing and production with demand. A marketing automation solution integrated with the ERP to attract and
retain customers through creative techniques may be another logical addition.
Businesses with lots of employees should add human resources management (HRMS)/human capital management
(HCM) systems sooner rather than later to improve the employee experience and earn a reputation as a great
workplace.
NetSuite offers a unified, true cloud ERP system to help companies run their entire business in one place. Its offerings
include applications for financials, inventory and order management, HR, professional services automation,
omnichannel commerce and advanced analytics. All these applications are natively integrated, meaning there are no
connections to manage and users enjoy a common interface as they move between modules.
NetSuite was born on the cloud and today has more than 31,000 customers ranging from startups to multinational
enterprises. It has robust reporting capabilities to deliver insights across your business and role-based permissions so
employees only have access to the information they need.
The ―right‖ ERP system for your company is the one that supports your needs now and is scalable enough to grow with
your business, with modules and features that drive savings and help you capitalize on opportunities.
This is a big decision, so take the time to thoroughly evaluate all options.
Purchasing and implementing an ERP platform used to be intimidating, even overwhelming. But the solutions
available today allow companies to take it one step at a time and add what they need when they need it. Never before
has this software been within reach for more organizations, and leaders need to take advantage of that. An ERP has
become table stakes for any company that wants the visibility and insights to compete and win.
In this latest installment of our ERP Readiness series, we take a close look at a comprehensive business process model
and how we use it to orient clients to a process readiness conversation. It starts with this chart . . .
The graphic, above, is the comprehensive business model we use when talking to clients about process readiness. It
ensures everyone at the table has a common vocabulary when discussing common business process without being
overly prescriptive. At the end of the day, every business must pay attention to many, if not all, of these processes in
order to succeed. Whether documented and well-planned-out or ad hoc and seat-of-the-pants, these business
processes are what businesses do.
ORIENTATION TO THE MODEL
―Develop Vision and Strategy‖ appears at the very top of the model. First and foremost, all business processes derive
from and, in turn, support a well-developed company vision and strategy. From there—and particularly before you
begin any major change initiative—making sure you have a plan and a roadmap for using company resources well is
really important. Take the time to build your roadmap to the future, one that is grounded in your strategic objectives,
company culture, and utilizes your people, processes, and technology, and you’ll have a foundation from which to
grow. We have a video that walks organizations though the creation of an enterprise resource strategy. Most of the
concepts introduced in the video apply to general business strategy, not just planning for ERP.
Next, you’ll notice nine separate blue ―swim lanes‖ with arrows pointing from left to right. Each of these swim lanes
describes, in broad terms, one business process. One process that we have repeatedly used as an example in this blog is
the order-to-cash process (the third swim lane down). On the left side of the model is Order, on the right is Cash, thus
the five steps in between describe the steps taken in the process to turn a customer order into cash in the bank. The steps
are as follows:
1. Receive Order
2. Process Order
3. Distribute Goods
4. Invoice Customer, and
5. Manage Accounts Receivable.
Similarly, there are five steps between concept and product that make up the concept-to-product process, five in the
market-to-customer process, and so on.
Each of these five steps are intentionally broad. Each step may or may not involve one or more sub-processes. For
example, receiving an order may be as simple as getting a phone call, email, fax, or webform while processing the order
may involve multiple steps in a spreadsheet or accounting program. Two businesses may differ in how they execute
each of the steps in the order-to-cash process, but both businesses will have an order-to-cash process that conforms in
some way to these five steps.
THE FOUR CORE PROCESSES
The first four processes are those we consider to be the Core Processes of any business. These four business processes are
the revenue generators for your business:
1. Concept-to-product
2. Market-to-customer
3. Order-to-cash, and
4. Demand-to-supply
All four processes must be in place for a business to be profitable. As such, it is vital for an organization to be crystal
clear about how these processes are executed on a day-to-day basis. If your business chooses not to document all nine
business processes, we strongly recommend that you document at least these core four processes to foster clarity across
the organization. Along the way, you will no doubt identify inefficiencies that you can work to improve.
THE SUPPORTING CAST
The next five processes are we call the Enabling Processes. These five processes do not generate revenue in-and-of
themselves. However, the five enabling processes provide critical support for the four core processes that do. The five
enabling processes are:
1. Procure-to-pay
2. Invest-to-divest
3. Maintain-to-improve
4. Hire-to-retire, and
5. Finance-to-manage
The fact that these five processes are listed under the four core processes is not in any way intended to imply that these
five processes are less important. On the contrary, these processes are under the four core processes because they are
foundational. If the enabling processes are efficient, robust, and clear it is almost always the case that valuable
resources are freed-up to pursue the four core processes more aggressively. Said differently, businesses that spend the
time documenting and streamlining their enabling processes are able to scale faster and become more competitive in
their marketplaces than businesses that do not.
BUBBLE WRAP FOR YOUR COMPANY
The model contains one final piece to consider. There is a series of orange boxes that represent what we call Integral
Processes. These five processes are not sequential in the same way that the core and enabling processes are. Rather, the
integral processes serve to integrate the core processes with the enabling processes and vice versa—the glue between
the two kinds of processes, if you will. Executing quality systems and regulatory compliance and managing
stakeholder relationships, information resources, and process improvements are done across all core and enabling
processes. They run vertically across the model. Integral processes serve and protect the entire organization; they help
to manage risk and enable things to run more smoothly. Think of integral processes like the bubble-wrap around an
important parcel shipped across the country.
In future posts, we will discuss how to conduct a readiness assessment and continue to flesh out this model. We will
consider how it can be used to support organizational transformation initiatives like technology and enterprise
solution changes or how it might be used to create a continuous improvement culture within your organization.