Step One

-----------

Date

Mr. Ram Kishan

S/o Shri. Ram Lakhan
Machinist
Machine Shop
Employee Code: 10906

Sub: Charge Sheet

Mr. Ram Lakhan,

It has been reported that while you were on duty in the Kitchen ( pl. name the
Section/Department) on 26th August 2009,(mention the correct date) at about 3.30 p.m.
(mention the correct Time), you along with some other employees, namely ( name all of
them), without any reason or provocation, suddenly assaulted Mr………..and thoroughly
beat him up in the presence of ……..(name the witnesses) inflicting upon him injuries in
the face, head and other parts of his body ( name the areas where injuries were found, if
any).

You even threatened him with dire consequences and harm to his life.

The other workers and Staff members present there at that time came to the rescue of the
Mr………… and with difficulty managed to save him from further beating and physical
assault

Such violent behaviour on your part in physically assaulting your co-employee and then
abusing him and threatening him with harm to his life amounts to acts of Gross
Misconduct as per Clause 10(a) of the Company’s Standing Orders which read as under:

(Mention the exact clause as written in the Standing Orders)

You are therefore hereby called upon to explain in writing within 48 hours of receiving
the Letter of Charges as to why appropriate disciplinary action should not be taken
against you for your above mentioned acts of gross misconduct.

Should you fail to submit your written explanation within the above stipulated time, it
will be inferred that you admit the charges leveled against you and that you do not have
any explanation to offer in your defence.
In such eventuality, the management will be at liberty to take necessary disciplinary
action against you, as it deems proper, under the circumstances.

However, since the Charges levelled against you are extremely serious in nature and
since your presence in the establishment premises are detrimental to the overall discipline
of the establishment, it is deemed expedient to suspend you from your duties with
immediate effect.

During the period of your suspension, you will not be allowed to enter the establishment
premises. However, you shall be entitled to receive subsistence allowance as per
provisions of applicable law, during the period of your suspension, from the date of your
suspension.

You are also hereby advised to report at the Security Room/Gate, at 10 am daily. (this is
optional and at the discretion of the management)

For ABC Co.

Authorized Signatory

( Separate Charge Sheet & Suspension Letters will have to be issued to each of the
employees responsible for the cats of violence and physical assault)
Very Important Steps to be taken:

1. Without wasting a moment take written statements about the incident from:

a. The employees who were witness to the incident. Add names of the
witnesses in the Charge Sheet ONLY if you are sure that they will
come and depose before the Enquiry Officer.
b. Security Guard and S.O. ( If they were involved)
c. Get a Medical certificate from a Doctor, if the employee was taken to a
Dr. and if there were any injuries on him.
d. Since such acts of physical assault is a Criminal Act, you may lode an FIR
with the concerned Police Station against those involved.

2. The written statements will be important documents which will be used to

establish the Charges leveled against the Charge Sheeted worker.
The concerned employees will be the Management Witnesses.

3. Date, Time, Place, language used by the workers when he threatened the
Supervisor etc…should be clearly mentioned in the written reports.

4. All reports should be separately written and signed by each worker, Staff who
were witness to the incident.

5. All this should happen NOW. Tomorrow will be late. Afterthoughts and change
of mind etc…are bound to happen.

Step Two
------------
Once you receive the written explanation of the workers:

Date

Mr. Ram Kishan

S/o Shri. Ram Lakhan
Machinist
Machine Shop
Employee Code: 10906
Mr. Ram Lakhan,

You written explanation dated…………in response to the Charge Sheet

dated……..issued to you, has been received on……….

The explanation offered by has been carefully considered by the management and it finds
your reply unsatisfactory.

It has therefore been decided been decided to institute a Domestic Enquiry to investigate
into the Charges leveled against you vide Charge Sheet dated…….and to grant to full and
fair opportunity to defend yourself against the same.

Mr.Ram lal Ahuja, of the Legal Section of the Company has been appointed as the
Enquiry Offer to conduct the Domestic Enquiry. He will communicate with you directly
and inform you about the date, time and venue of the Enquiry.

For ABC Co.

Authorised Signatory
Step Three
-------------

Then issue a letter to the Enquiry Officer formally appointing him as the EO, requesting
him to inform the Charge Sheeted worker about the date, time and venue of the enquiry.
Send him a copy of the Charge Sheet along with the letter as an annexure.

Step Four
------------

The EO will then issue a letter to the workman giving details about the date, time and
venue where he will conduct the Enquiry.

Both these letters will be worded very carefully to make the management’s case strong.

Then the Domestic Enquiry will start.

Please remember if any action is taken by the Police and a Criminal case is registered
against the concerned employees, this action will be independent of the action taken by
the management.