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DOCUMENT HISTORY

Date Rev. Ver. Description Prepared by Verified by Approved by

No. No. (with date) (with date)

1.0 GENERAL

1.1 OBJECTIVE:

To provide for a uniform, stable and reasonably competitive compensation structure for all employees.

 Introduce grade based Promotion policies

 Define an efficient Workforce Appraisal Process
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All XXX employee new recruits have to be designated with respect to the Designation & Grade Policy.

2.0 SCOPE:

This process is applicable for all permanent employees of the company.

HR department and the Management to make organizational decisions.

3.0 DEPARTMENT STRUCTURE:

1. Project Execution Department

2. User Interface Design Department
3. System and Network Administration Department
4. Human Resources & Administration Department
5. Business Development & Marketing Department
6. Finance & Accounts Department

4.0 DESIGNATION/ GRADE LEVELS:

The Designation/ Grade levels is as per the below Figure 1

Executive
Management

Middle Management

Development/ Management

Development

Figure 1
4.1 Executive Management Level:

The top most level is the executive Management. The senior executives of the organisation
will fall under this category. There is no specific defined policy for compensation or
experience level. But, there is a defined grade for each level based on the designation.
The general keyword for Executive Management level is EM. Based on the levels within each
Designation, the Grades has been defined as follows (Table 1).
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LEVEL GRADE DESIGNATION

EM1 – I Head (Function)
EM1 – II Head (Function)
EM1 – III Head (Function)
EM1 – IV Head (Function)
EM2 – I Associate Vice President (Function)
EM2 – II Associate Vice President (Function)
EM2 – III Associate Vice President (Function)
Executive EM2 – IV Associate Vice President (Function)
Management EM3 – I Vice President (Function)
EM3 – II Vice President (Function)
EM3 – III Vice President (Function)
EM3 – IV Vice President (Function)
EM4 – I President (Function)
EM4 – II President (Function)
EM4 – III President (Function)
EM4 – IV President (Function)

Table 1 (Executive Management)

4.2 Middle Management Level:

Middle Management executives of the company will be under this level with a specified Grade
and designation Structure. There is a defined experience level required under each category
with a matched Grade levels. The keyword for Middle Management Level is ‘M’. The
classification is as per Table 2.

LEVEL GRADE DESIGNATION

M1 - I Manger (Function)
M1 - II Manger (Function)
M1 - III Manger (Function)
Middle Management
M2 - I Senior Manger (Function)
M2 - II Senior Manger (Function)
M2 - III Senior Manger (Function)

Table 2 (Middle Management)

4.3 Development / Management Level:

All Executives of the company, who are involved in core development activity with team
management responsibility, will fall under this category. A clear designation, grade with
specific qualification required for each level is specified in this level. The keyword for
Development/ Management Level is ‘DM’. The classification is as per ‘Table 3’.
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LEVEL GRADE DESIGNATION

DM1 - I Associate Team Leader (Function)
DM1 - II Associate Team Leader (Function)
Development/ DM2 - I Team Leader (Function)
Management DM2 - II Team Leader (Function)
DM3 - I Associate Manager (Function)
DM3 - II Associate Manager (Function)

Table 3 (Development / Management)

4.4 Development Level:

Executives of the company who are involved in the core development activities will be in this
level. All grades will be matched with their experience, education and designation level. The
keyword for Development Level is ‘D’. The classification is as per the below Table 4.

LEVEL GRADE DESIGNATION

D1 Trainee (Function)
D2 - I Associate (Function)
D2 - II Associate (Function)
Development D3 - I Executive (Function)
D3 - II Executive (Function)
D4 - I Senior Executive (Function)
D4 - II Senior Executive (Function)

Table 4 (Development)

Designations with respect to the core ‘Function’.

All designations will be associated with the core ‘Function’. A ‘Function’ is a specific term for each
designation. For example, an employee who is involved in a software development activity, and who
is in the Development Level, may be called as ‘Executive – Software Development’

5.0 EDUCATIONAL QUALIFICATION REQUIREMENT:

For all designation levels, irrespective of the department (except administration), a basic Under
Graduation degree is mandatory. Additional qualifications with the Under Graduation will add an extra
value to the job profile. It is very important to match educational qualification with the total years of
experience to decide on which Grade an employee would fit in. The educational requirements will be
based on each department. (Refer: File Name: HR-ETPL-Candidate Fitment Matrix)
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