Assets Operations & Services Department

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 AGENDA

1.New software “RINO”.

1.1 introduction.
1.2 Software main components.
1.3 What Should be added.
2. Actual Studying Case.
2.0 Introduction.
2.1 Heavy Equipment Status.
2.2 Heavy Equipment Availability.
2.3 Heavy Equipment Sales Report.
2.4 Heavy Equipment Profit & Loss Report.
3.Recommendations.
4. Discussion.

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 1.New software “RINO”.

1.1 Introduction.

● Al Bassami Group Company is one of the largest & Oldest Companies of KSA.
That’s why it should have an integrated software which can Guaranteed smooth data entry/flow between all
departments in order to get accurate reports to be produced to the top management board to assist in taking right
decisions

● IT,Finance & Assets Department did a great effort to Customize & Design new software “RINO” which is
compatible with the company needs

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 1.New software “RINO”.

1.2 Software main components.

A. Coading.
B. Transactions.
C. Search.
D. Reports.

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 1.New software “RINO”.

1.2 Software main components.

A. Coading.

● Equipment need more photos”4 from all sides 2 from in side,Data like type,serial no.Engine serial no,
Manufacturer name & year etc…
● Operators/ Technicians names,codes and Specializations ...etc
● ٍStores
● Spare parts Genuine & it’s alternatives part Nos, Descrepation
● Projects Location & Details

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 1.New software “RINO”.
1.2 Software main components (CON).
B. Transactions
● Work order level Top urgent, urgent & Normal.
● Work order Types PM ,outSourcing External repair...etc
● Stocked parts on complete details,descreption & details for oil, Grease, Batteries , belts, Filters, etc…….
● Auto generate Purchasing request “ PR” Tab for non stocked parts in details “Part No, Code, descrepation &
quantities PR No & date.
● Purchasing order generation transaction according to Purchasing approved Procedures.
● Received parts handling transactions from receiving until stored or used.
● Auto generate Fast moving parts PO according to Order/Reorder point .
● PR/PO Approved authorization matrix.
● PR/PO type Top urgent, Urgent & Normal.

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 1.New software “RINO”.

1.2 Software main components (CON).

C. Search

● Search Tab by different criterias like model,code,name,date,technician name, title, part No,etc…. Sorting &
filtering option should be valid
.
D. Reports

● Able to Generate customized reports with all needed data & exporting ability to different formats for all needed
data.

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 1.New software “RINO”.

1.3 What Should be added.

● Ability to send messages between RINO users “ Assigned an action”.

● Service or repair request by phone into traceable RINO W/O
● Work offline ability then replicating with server after connection.
● Material Management Module “ MM “ which is considering with all approved purchasing procedures.
● Automated connection between Equipment GPS tracking system & daily working hours
● Sites Monthly need Equipment plan “Types,quantities, working hours,....etc .
● Updated Monthly Estimated budget according to sites equipment needs.
● Determine production sites daily efficiency & total cost/ton
● Determine Monthly production target for crushers,Ready mix,Asphalt mixers ....etc
● Determine total operation cost per hour “ C/h” for all production units,sites “ Variable & Fixed”.
● Estimate site exit plan
● Accurate Equipment cost per hour C/h “ Total Variable & Fixed cost “
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 2. Actual Studying Case.

2.0 Introduction.

● The next studying case is for a crusher site in Egypt which is produce Quartz.
● It's about December 2017 cost & total 2017 profit & loss report.
● The working Equipment are
1. 2 crushers
2. 2 Loaders
3. 7 Generators
4. 1 Drill for blasting
5. 1 Dozer

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 2.1Heavy Equipment Monthly hours.

2.2 Heavy Equipment Availability & Utilization.

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 2.2 Heavy Equipment Average Availability trend.

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 2.3 Heavy Equipment Sales Report.
Market Price Cost of Un
Model (Egp/hr) Planned H Actual H Down time Unutilized H Planned Revenue Actual Revenue Variance utilization Total
BULLDOZER 550 224 147 77 0 123200 80850 -42350 0 -42350
CRUSHER 1 524 432 319 95 18 226368 167156 -59212 9432 -49780
CRUSHER 2 524 324 140 26 158 169776 73360 -96416 82792 -13624
DRILL 585 174 174 0 0 101790 101790 0 0 0
GENSET 4 128 260 161 0 99 33332 20640 -12692 12692 0
GENSET 1 63 100 131 0 0 6300 8253 1953 0 1953
GENSET 2 63 248 115 133 0 15624 7245 -8379 0 -8379
GENSET 5 100 150 31 60 59 15000 3100 -11900 5900 -6000
LOADER 4 310 432 278 0 154 133920 86180 -47740 47740 0
LOADER RL 310 250 264 0 0 77500 81840 4340 0 4340
GENSET RL 128 432 279 153 0 55382 35768 -19615 0 -19615
GENSET 6 128 324 404 0 0 41537 51793 10256 0 10256
GENSET 7 63 336 391 0 0 21168 24633 3465 0 3465

-119734

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 2.4 Profit & Loss Report per hour.
December 2017 Year To Date 2017
QUARTZ 2017
Budget Actual Var. Budget Actual Var.

Quartz Production VC k EGP 296.9 369.6 -24% 3,258.7 3,621.6 (362.9)

Equip. Fuel k EGP 107.4 108.6 -1% 1,196.0 1,029.6 166.4
Equip. Mntc.-Oil&Greases k EGP 41.7 41.5 1% 478.7 578.8 (100.1)
Equip. Mntc.-Spareparts k EGP 68.5 108.8 -59% 736.9 926.9 (190.0)
Equip. Mntc.-Consumables k EGP 66.8 70.8 -6% 655.0 744.9 (89.9)
Equip. Mntc.-Tires k EGP 1.7 39.5 -2219% 21.6 81.9 (60.3)
Equip. Mntc.-Mntc. Fees k EGP 7.6 100% 133.0 199.1 (66.1)
Equip. Mntc.-Tools k EGP 3.1 0.5 86% 37.5 60.4 (22.9)

Wages&Salaries-Gross Salary k EGP 164.3 154.7 9.6 1,971.9 2,040.3 (68.4)

Admin Expenses k EGP 0.0 0.0 0.0 0.0

Equipment & Machinery k EGP 65.8 100.8 (35.0) 789.8 1,191.3 (401.5)

Total Expenses k EGP 527.0 625.1 (98.1) 6,020.3 6,853.2 (832.8)

Total Sales k EGP 633.7 633.7 0.0 6,945.1 6,945.1 0.0
Gross Margin k EGP 106.7 8.6 (98.1) 924.8 92.0 (832.8)
Margin % 16.8% 1.4% -15.5% 13.3% 1.3% -12.0%
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 3. Recommendations

1. Rino System Should be able to Generate reports for each Equipment ,Site. cost center as shown at the
studying case.
2. Assets Operations & Services Department should deal with every equipment as a profit & cost center.
3. Equipment PM repair schaduals,parts & fuel consumption should be revised
4. Equipment Monthly planned hours should be recommended in order to evaluate the equipment operation
during the working month.
5. All Equipment costs variable & fixed should be determined weekly if we can to watch the Prophet & loss
report per hour P&L/h.
6. In order to maintain smooth operation for all equipment, PM fast moving spare parts should be stocked.

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 Any Question…?

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 Thank You

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