Agenda for Team Meetings

What’s inside this Agenda for Team Meetings:

1 Team check-in

How is the team feeling this week?

2 Updates

Share and discuss important news and announcements.

3 Gains or losses

Discuss some wins from last week.

4 Priorities

What is everyone’s focus for this week?

5 Challenges

Are there any challenges or roadblocks getting in the way of your work?

6 Action items

What are the next steps? What did we take away from this meeting?

What are meeting minutes?

Meeting minutes are a written record of the conversation and decisions
that are made during a meeting. Meeting notes are applicable to any
kind of group within a company, including a board meeting, where the
participants involved include boards of directors. Notetakers should be
present for any kind of meeting that requires a written record of the
important topics discussed. This written record can then be used to either
inform team members who were unable to attend, making them a source
of information. They also keep track of decisions and action items that
can be revisited in the future.
Why are meeting minutes important?
Meeting minutes are important for several reasons, but we’ve highlighted
some key benefits:
Organization:
Meeting minutes provide a historical record of the company’s short and
long-term planning. Because each meeting contains an objective or
goal, the board or meeting participants can then use the meeting
minutes as a record for future reference, to understand the progression
that has been made. Meeting minutes allow you and your team to
both track and monitor your goals and successes.
Clarity:
Meeting minutes serve as proof of why and how an organization came to
certain decisions, providing an explanation behind each decision. These
meeting minutes can then be used to clarify or answer any questions that
arise, in reference to any key decisions that have been made.
Accountability:
Meeting minutes are important because they provide legal protection for
the organization. Often due diligence is captured in companies’ meeting
minutes as well as any legal conversations which can then be officiated
and documented to confirm the ethical, fair practices of the organization.
More than organizational accountability, meeting minutes provide clear
action items so that you and your team members can hold each other
accountable for the tasks that you are responsible for completing.
Who is responsible for taking meeting minutes?
The person who is responsible for taking the meeting minutes varies
considerably. In board meetings, there is typically a secretary who is
consistently in charge of transcribing the meeting and sending out
the meeting notes. In less formal situations though, and especially for
internal meetings, the manager should assign note-takers, preferable on a
rotating basis, so that everyone takes turns with managing the
responsibility.
What should your meeting minutes include?
General Details
Who, where and when?
Attendees
Meeting goals
Business from the previous meeting
New business topics or topics
Next steps or actions required and assign them to specific people
Adjournment and
Documents to be included