Government of Odisha Office of Special Relief Commissioner No._2¢32__/R&DM(DM) Date: 04.05. 207% From Pradeep Jena, IAS Special Relief Commissioner & Additional Chief Secretary to Govt. (Disaster Management) To The Collector Ganjam/ Gajapati / Puri / Khordha/ Jagatsinghpur/ Kendrapara/ Jajpur/ Bhadrak/ Balasore/ Nayagarh/ Cuttack/ Mayurbhanj/ Keonjhar/ Dhenkanal/ Malkangiri/ Koraput/ Rayagada/ Kandhamal Sub: Preparedness for Possible Cyclone over Bay of Bengal Sir, As per the latest IMD bulletin, the cyclonic circulation has been formed over South Andaman Sea & neighbourhood on 4" May. Under its influence, a Low Pressure Area is likely to form over the same region around O6th May. It is very likely to move northwestwards and intensify gradually into a Depression during subsequent 48 hours. Keeping in view a possible cyclone over the Bay of Bengal, all preparedness measures are required to be undertaken well in advance to reduce the impacts of the cyclone. You are, therefore, requested to take up the following measures immediately on priority. 1. District Emergency Operation Centre and Control Rooms of other offices must operate round the clock with adequate manpower. Please see that all communication equipment like phone, fax, etc are in working condition.You may check the Satellite phones provided and make test calls, Besides the satellite phone, digital mobile radio communication systems have been established in six coastal districts under the EWDS project. Please make use of those communication systems also.N » 2 N . Identifying all vulnerable people and shifting them to safe shelters are the 1% priority. Prepare a detailed evacuation plan for (a) people living in kutcha houses or living near the coast or in low lying areas and (b) other vulnerable persons including old, PwDs, women & children to designated geo-tagged shelter buildings. . All safe shelter buildings including permanent & temporary may be identified. All designated shelter buildings should be geo-tagged. . A team comprising three local officials (two male and one woman (such as ASHA/AWW/lady teacher/lady Constable/Home guard etc) may be kept in charge of each shelter. This exercise must be completed by 6/5/22. Information on identified safe shelter building indicating latitude & number of longitude, name of the officials kept in charge & mol such Team/ officials must be furnished to the undersigned. . Safe pucca school buildings/ public buildings in the vulnerable areas may also be identified as temporary shelters as per requirement. . All cyclone and flood shelters should be immediately checked by local BDO/ Tahsildar. They should check water supply, functional toilets, generator, inflatable tower light, mechanical cutters and other equipment available in shelters. . As the power supply is cut off during the peak period of the cyclone, all offices should make their backup power arrangement for that period. Generators available in the different offices including health institutions should be immediately checked and adequate fuel stored. . Regular IMD forecast/ warnings may be watched. Please send a report of compliance on the above with detailed information on arrangements made in your district by 6.05.2022. Yours faithfully, As Special Relief Commissioner & Additional Chief Secretary to Govt. Disaster ManagementMemo No._2¢ 9 /R&DM(DM) _Date: 04.05.2022. Copy forwarded to the Chief Secretary for kind information. Special Relief Commissioner & Additional Chief Secretary to Govt. Disaster Management