FMC MEETING

F M C----- MEETING
ATTENDEES:
FINANCE TEAM // *** //
LIYAQAT
SALEEM A meticulous Approach towards the pending &
RAUF significant requirements was made through assembling
RAMU
in our Head office with active Teams to sort a solution

IT DEPT & KIT

1.KATHIRVEL
2.LINDO
Few queries with certain live examples were put forth to
3. MICHEAL our KIT which they told they will update us after
consultation with their Departmental Heads.
VENUE & DATE , TIME
POINTS DISCUSSED -------------XXXX---------XXXX---***---
CONFERENCE HALL, 1. OPENING STOCK
HEAD OFFICE, SEEF
17th March, 2022 2. WITHIN BRANCHES – REQUEST – TRANSFERS - ACCEPT
10.00 – 11.50 AM.
3. GOODS INWARD VOUCHER – QTY ENTERING
4. RED ALERT IN NEGATIV STOCK
5.BACK DATE ENTRY RESTRICTION
6. 10TH CUTT OFF FOR PURCHASES ENTRY
7.CUSTOMIZED REPORT FOR SUMMARY
8. ACCESS TO DIRECTORS ON MOBILES – APPROVAL
9. RECIPES – INTEGRATE IN FMC.
10. VAT RELATED QUERIES IN FMC.
11. WASTAGE REPORTS

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Contd..pg.2
 DETAILED ANALYSIS : -
I. OPENING STOCK IN FMC.
Regarding the FMC opening stock for Banz , it was agreed that the KIT will coordinate
with IT to input the Figures of Closing stock , with the help of Clsoing Stock report of
Banz for the Date of 31.03.2022 , which stock team will give on 01 st. April, 2022.

The opening stock of Banz will follows the GIV also which IT will enter in the FMC
which stock team will confirm at the end of the day..

Which will enable the stores to know right there while ordering, if it shows in red
color it is to be understood as negative stock

Any variance while entering GIV in the stock of FMC will be communicated to
Purchase department/stock Team, to look into it.

II. Good Transfers within branches is already activated along with Accept Option as per
KIT, official Memo or instructions to be send by operations to all the stores, for
smoother implementation
III. Still there are corrections due to stock position of Banz , to overcome this corrections,
we need to have opening stock entry & daily entry of GIV (Goods Inward Voucher)
is essential.
IV. Few stores are still not Accepting in FMC, as this is the necessary report for finance
department – we have to follow regularly though Operations Department.

PURCHASE DEPARTMENT ASPECTS:

I. We need the Purchase summary in desired format which we have shown to KIT, they
said they will do the needful but, they will charge for that customization.
II. We need to block the backdated entries with cutoff date as 10 th of every month in the
purchase FMC machines.
III.We need to access all the possible reports in Purchases such as –VAT entries, NON-
VAT entries, cancelled entries, reversal ,
IV. Scanning of Commercial Invoices is not activated in FMC.
V. MICROS DATA TRANSFER TO FMC :
1. The Menu Recipe is already with operations Department, IT can request the
same with them.
2. Micros data should be linked to FMC with appropriate the Menu Item serial
number as displayed in menu items list

VI. ACCESS TO MANAGEMENT :

1. It has been conveyed to FMC KIT Team, that the Access to FMC should be
made to our directors so that they can do IPO approval’s directly in FMC itself.

VII. As per KIT wastage report also can be viewed from FMC on a daily basis , the
whole process will be given by screen shot and PPT , as per KIT – Mr.Lindo

The PPT will be provided by Mr.Lindo shortly to Analyze and implement thoroughly

***