Bulk Importation of Users

To allow a rapid creation of user records into the OnGuard Safety Training database, we
have developed a simple system that will allow a single Excel or CSV file to be populated
with user details and imported directly into the database. These files are available within
the system:

From the Management select Manage Users

Select Bulk Import Users

Select the User Type – Generally it will be the Student Participant

You are now able to download either the Excel or CSV file ready for population. Click the link
to the left of the text to start the download.

Once downloaded, open the template file in Excel. You will see basic instructions within the
sheet. Populate the fields with UserName, GivenName, FamilyName and YearGroup

Note that this sheet is ‘protected’. Only the four columns A – D can have contented entered
into. This must remain unchanged.

Add your users details to this sheet using cut / paste techniques from your student list,
remembering to only use a number in column D.

Once completed, save the file – it is imperative that you keep the filename student_list.xlsx

o Any variation on this name will cause an error and a failed upload.
o Any blank space will also cause an error and a failed upload.
o Any duplicate username will cause an error and a failed upload.
Click to upload the file. You will need to navigate your computer to find the file that you
have just saved.

Then select the Import Users button:

You should receive a success message in the top right of the screen. Your users have now
been successfully imported.